Professional design services for rainwater harvesting at king phalo airport (RFQ 12234)

• Scope of services includes six stages from inception to close-out.
• Stage 1: Inception report, site inspection, surveys.
• Stage 2: Concept design, regulatory compliance, traffic accommodation.
• Stage 3: Detailed design, stakeholder approvals, cost estimates.
• Stage 4: Documentation, specifications, tender documentation.
• Stage 5: Contract administration, quality control, financial control.
• Stage 6: Close out, final accounts, as-built drawings.

• Closing date: 26 August 2026 at 15:00 (from tender record).
• Contract starting date: Upon signing of contract by ACSA.
• Completion date: 40 months from contract start date.
• First (preliminary) programme submission: 1 week from contract start date.
• Revised programmes at intervals not longer than 2 weeks.
• Quality policy statement and quality plan: within 2 weeks of Contract Date.
• Defects date: 52 weeks after Completion of the whole of the services.
• Defects correction period: 2 weeks.
• Assessment interval: every 4 weeks, on the 25th day of each successive month.
• Payment period: 4-6 weeks after receipt of tax invoice.
• No briefing session or site visit dates are stated in the document.

• Employer: Airports Company South Africa SOC Limited, King Phalo Airport.
• Address: 66 Settlers Way, Greenfields, East London, 5201.
• Telephone: +27 43 706 1000.
• Fax: N/A.
• Employer's Agent: Name not provided; address same as above.
• No email or specific contact person is stated in the document.

• Submit the completed Form of Offer and Acceptance (Part C1.1) with all required signatures.
• Complete and submit the Pricing Data (Part C2) including the Professional Services Fee Schedule, Additional Services, Disbursements, and hourly rates.
• Provide details of key persons as required in Contract Data Part Two (C1.2b).
• Include any Schedule of Deviations if applicable; no other amendments are valid.
• Ensure the offered total price (excl. VAT, VAT @ 15%, incl. VAT) is stated in the Form of Offer and Acceptance.
• Submit within the validity period stated in the Tender Data.
• After acceptance, deliver securities, bonds, guarantees, proof of insurance, and other documentation within two weeks of receiving the completed agreement.
• Failure to meet obligations may constitute repudiation of the agreement.
• Do not alter original text in the Price Schedule; alterations will be ignored.

• The tender is open to professional service providers (individuals or firms) registered as required by the Engineering Profession Act (for civil, mechanical, electrical engineers) and the SACPCMP (for Health and Safety Agents).
• The consultant must be able to provide the key persons as specified in Contract Data Part Two.
• The consultant must have the capacity to deliver all stages of the project over 40 months.
• The consultant must have Professional Indemnity insurance cover of at least R5 million.
• The consultant must have a valid BEE certificate and comply with ACSA's ethics and confidentiality requirements.
• The consultant must be willing to accept the NEC3 PSC conditions, including the additional conditions (Z clauses).
• Evaluation will consider the offered fees against the guideline tariff and the completeness of the pricing schedule.

• Scope: Design of rainwater harvesting at King Phalo Airport.
• Services to be delivered in six stages: Stage 1 – Inception, Stage 2 – Concept and Viability, Stage 3 – Detailed Design, Stage 4 – Documentation and Procurement, Stage 5 – Contract Administration & Level 3 supervision, Stage 6 – Project Close Out.
• Stage 1: Convene project start-up meeting, inspect site, determine availability of data, deliver report on project/site/functional requirements, schedule of surveys/tests/consents.
• Stage 2: Prepare and finalise project concept, ensure compliance with ACSA regulatory requirements, coordinate design interface, prepare traffic accommodation drawings, prepare preliminary designs and documentation.
• Stage 3: Prepare detailed design of agreed concept, obtain approvals from stakeholders, prepare detailed construction cost estimates.
• Stage 4: Prepare specifications, preambles, tender documentation for contractor procurement, check cost estimates, deliver working drawings and evaluation report.
• Stage 5: Site handover, construction administration, quality control, financial control, adjudicate claims, practical completion and defects list.
• Stage 6: Project close out, verify rectification of defects, procure final manuals and as-built drawings, conclude final accounts.
• Estimated construction value: R2 571 113.
• Key persons attend average of one meeting per month and one site inspection per month during construction.

• Key persons must be provided in Contract Data Part Two, including name, job, responsibilities, qualifications, and experience.
• The consultant must have capacity to deliver all stages over 40 months.
• Professional registration required: ECSA for engineers, SACPCMP for Health and Safety Agent.
• The consultant must have Professional Indemnity insurance of at least R5 million.
• The consultant must have a valid BEE certificate.

• Quality policy statement and quality plan must be provided within 2 weeks of Contract Date.
• Defects date is 52 weeks after completion of services.
• Defects correction period is 2 weeks.
• Consultant must monitor quality assurance procedures of other consultants and contractors.
• Quality control and works inspection required during Stage 5, including post-as-built survey.
• Deliverables include specifications, working drawings, and evaluation report.

• Pricing instructions: read with conditions and scope.
• Fees per guideline tariffs (Engineering Profession Act, SACPCMP).
• Price schedule covers re-measurable items.
• Prices inclusive of all risks, liabilities, obligations, profit, expenses, costs, bonuses.
• Communication, printing, hardware/software costs included.
• Incidental disbursements included.
• No alterations to original text.
• Variations priced at rates in schedule.
• Quantities provisional.
• Fee schedule: Stage 1 5%, Stage 2 20%, Stage 3 30%, Stage 4 15%, Stage 5 25%, Stage 6 5%.
• Additional services: Land Surveyor, H&S Agent, Geotechnical.
• Sub-consultant procurement on 3-quote system.
• Disbursements: only listed costs; no mark-up; certain costs not payable.
• Hourly rates for additional services.
• Payment: 4-week assessments, 4-6 weeks payment.
• Performance bond 10%.

• Pricing based on NEC3 Professional Services Contract, Main Option P: Percentage Based Contract based on cost of works.
• Fees to be calculated per the guideline tariff published under the Engineering Profession Act (Government Gazette, 4 December 2015) for civil, mechanical, electrical, and project management services.
• Health and Safety Agent fees per SACPCMP guideline.
• Price Schedule covers re-measurable items; all prices inclusive of all risks, liabilities, obligations, profit, expenses, costs, bonuses.
• Costs for communication, special printing, standard computer hardware/software, and incidental disbursements (travel, accommodation, car hire, per diem) are included in fees/rates.
• No alterations to original text allowed.
• Variations to scope measured and priced at rates in Price Schedule; non-scheduled items agreed separately.
• Quantities are provisional; no claim if quantities partially or fully removed.
• Professional fees breakdown by stage: Inception 5%, Concept 20%, Design Development 30%, Documentation 15%, Construction 25%, Close-Out 5%.
• Additional services: Land Surveyor/Topographical Studies, Construction Health and Safety Agent (SACPCMP registered), Geotechnical Studies.
• Sub-consultant procurement on 3-quote system per National Treasury regulations, subject to ACSA approval; include BBBEE certificate and valid Tax Clearance.
• Disbursements: only project-related costs listed and presented to ACSA; no mark-up; certain costs (travelling, accommodation, typing, phone, computer, fax, email) not payable.
• AIT (Airside Induction Training) and Permits costed under disbursements.
• Payment: assessments every 4 weeks on 25th day; payment within 4-6 weeks after receipt of tax invoice.
• Currency: South African Rand.
• Interest rate: prime lending rate of Nedbank.
• Performance bond: 10% of Contract Value (Annexure A proforma).
• Professional Indemnity insurance: minimum R5 million for projects under R50 million.

• Must be registered with relevant professional bodies: ECSA (Engineering Profession Act) for civil, mechanical, electrical engineers; SACPCMP for Health and Safety Agents.
• Must have valid BEE Certificate; annual presentation of compliant BEE certificate required (Z15).
• Must have valid Tax Clearance Certificate.
• Must comply with ACSA ethics and anti-corruption requirements (Prevention and Combating of Corrupt Activities Act).
• Must maintain confidentiality of all information; no images without consent.
• Must comply with NEC3 PSC conditions including Z clauses.
• Must provide Professional Indemnity insurance cover of at least R5 million.
• Must accept limitation of liability clauses (X18).
• Must comply with dispute resolution procedures (Option W1, arbitration in Johannesburg).
• Must not cede, delegate, or assign rights without written consent.
• Must comply with intellectual property clauses; grant licence to Employer.
• Must accept Employer's step-in rights on default.

• Health and Safety Agent must be professionally registered with SACPCMP.
• Fees for Health and Safety Agent per SACPCMP guideline.
• The consultant must comply with the Compensation for Occupational Injuries and Diseases Act for employee insurance.
• No specific OHS plan requirements are detailed in the document.

• The detailed design must take into consideration all relevant standards.
• Obtain approval for proposed plans from relevant stakeholders.
• Provide operational impact mitigation documentation and contingency plans for asset outages.
• Get proposed plans approved by the City of Cape Town (note: project is at King Phalo Airport, Eastern Cape, but document states City of Cape Town).
• No specific environmental impact assessment requirements are stated.

• Contract is NEC3 Professional Services Contract, April 2013.
• Main Option P: Percentage Based Contract based on cost of works.
• Dispute resolution: Option W1, arbitration in Johannesburg.
• Secondary options: X2, X7, X9, X10, X11, X18, Z.
• Law: South African law.
• Language: English.
• Period of reply: 7 days.
• Retention: 1 year.
• Starting date: upon signing.
• Completion: 40 months.
• Delay damages: 1% per week up to 10%.
• Performance bond: 10%.
• Limitation of liability: no indirect/consequential loss; total liability limited.
• Defects date: 52 weeks after completion.
• Defects correction: 2 weeks.
• Termination: Employer may terminate for any reason.
• Additional conditions: fees estimation, tax invoices, communications, adjudicator/arbitrator, law interpretation, providing works, defects date extension, termination for business rescue, cession, ethics, confidentiality, step-in rights, IP, dispute resolution.
• Annual BEE certificate required.

• Evaluation will consider the consultant's ability to deliver all stages of the project.
• The consultant must have key persons with appropriate qualifications and experience.
• The consultant must have Professional Indemnity insurance of at least R5 million.
• The consultant must have a valid BEE certificate and comply with ACSA's ethics and confidentiality requirements.
• The consultant must accept the NEC3 PSC conditions including Z clauses.
• The offered fees must be in line with the guideline tariff.

• Purpose: Design of rainwater harvesting at King Phalo Airport to provide alternative water supply for terminal building ablutions, ensuring business continuity despite municipal supply interruptions.

• Bid closing: 26 August 2026 @ 15:00
• Non-compulsory briefing/site inspection: 14 August 2026 @ 10:00 at Information desk, King Phalo Airport
• Query closing date: 19 August 2026

• Bidding procedure enquiries: Joseph Rulash, Buyer, Tel 011 409 3943, Email [email protected]
• Submission email: [email protected]
• Fraud hotline: 0800 00 80 80 or 086 726 1681, Email [email protected]

• Submit bids via email to [email protected] before 15:00 on 26 August 2026.
• Break submission into at least 4 attachments of max 4MB each; reference RFQ number in email subject.
• Use official forms only; do not re-type. Sign/stamp bottom of each page.
• Late bids will not be accepted.
• Mandatory returnable: fully completed and signed form of offer and acceptance (in Contract Document).
• Other returnables: SBD 3.3 priced offer, Declaration of Interest/PEP form, SBD 4 Bidder's Disclosure, SBD 6.1 Preference Points Claim, Confidentiality & Non-Disclosure Agreement, B-BBEE certificate/affidavit, medical certificate (if claiming disability), Tax PIN, Certificate of Incorporation, CSD report, VAT questionnaire, ACSA Terms and Conditions.
• Do not alter the bid document; any change leads to disqualification.
• Bids remain valid for 120 business days.
• Bidders may be security vetted (ACSA is a National Key Point).

Section 4: mandatory and administration documents

4.1 Mandatory Returnable documents

a) Fully completed and signed form of offer and acceptance Found in CONTRACT DOCUMENT

documents and information. Bidders should therefore ensure that all the mandatory returnable documents

and information have been submitted. In order to assist bidders, ACSA has also included a column next

to the required mandatory document and information to enable bidders to keep track of whether they have

submitted or not.

4.2 Other Returnable Documents and information

specific stages of the process. ACSA may request bidders to submit these documents or information after

the closing date and time or might already have them on the system. Where a document or information is

only mandatory at a specific stage in the process, ACSA may only disqualify a bidder for non-submission

at that stage and after reasonable efforts were made to request the document from the bidder.

[Yes

SBD 3.3: Priced offer x

acceptance Found in CONTRACT DOCUMENT x

x

x

SBD 4 Bidder’s Disclosure Form

x

SBD 6.1 Preference Points Claim Form

x

disability(For preference claims)

x

Tax Pin number (ACSA may not award to a bidder

whose tax affairs have not been declared to be in

orders by SARS)

x

ownership split

x

Central Supplier Database Report (CSD)

• Staged evaluation: Stage 1 Mandatory, Stage 2 Functionality, Stage 3 Price & Preference, Stage 4 Post-tender negotiations.
• Stage 1: Must submit fully completed and signed form of offer and acceptance.
• Stage 2: Functionality score must be at least 60 out of 100 to proceed. Detailed criteria in attached evaluation document.
• Stage 3: 80/20 preference point system (80 price, 20 specific goals). Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals points: B-BBEE Level 1 = 5, Level 2 = 4.5, Level 3 = 4, Level 4 = 3, Level 5 = 2, Level 6 = 0.5, Level 7 = 0.3, Level 8 = 0.1; Black youth majority-owned = 5; Black women majority-owned = 5; Company majority owned by people with disabilities = 5; Non-compliant = 0.
• Bidders must be tax compliant (SARS PIN or CSD number).
• Must not be on Register for Tender Defaulters or List of Restricted Suppliers.
• Must declare conflicts of interest with ACSA employees or PEPs.
• Foreign suppliers must complete questionnaire on residency and tax liability.
• Joint ventures/consortia: each party must submit separate tax compliance documents.

• Need: alternative water supply for terminal building ablutions at King Phalo Airport due to municipality supply interruptions.
• Scope: Conduct feasibility study and recommend most cost-efficient, low-maintenance, sustainable rainwater harvesting solution.
• Adhere to standards as per Part C3: Scope of Work in Contract Document (detailed scope not included in this extract).

• Evaluation uses a staged approach: Stage 1 Mandatory, Stage 2 Functionality, Stage 3 Price & Preference, Stage 4 Post-tender negotiations. Each stage must be passed before proceeding.

• Pricing must be submitted on SBD 3.3 form. Detailed pricing data in Contract Document Part C2. Prices firm for 120 business days.

• Pricing schedule: SBD 3.3, see Contract Document Part C2: Pricing Data.
• Prices must remain firm for 120 business days validity period.
• 80/20 preference point system applies (price 80 points, specific goals 20 points).

• Tax compliance: Provide SARS Tax Compliance Status PIN or CSD number. Each consortium/JV/subcontractor party must submit separate.
• B-BBEE: Submit B-BBEE certificate or QSE/EME affidavit. Preference points per level.
• CSD: Must be registered on Central Supplier Database.
• CIPC: Certificate of Incorporation showing ownership split.
• Declaration of Interest and Politically Exposed Persons form.
• SBD 4 Bidder's Disclosure form.
• SBD 6.1 Preference Points Claim form.
• Confidentiality and Non-Disclosure Agreement.
• VAT questionnaire.
• ACSA Terms and Conditions.
• Foreign suppliers: complete questionnaire on RSA residency, branch, permanent establishment, income, tax liability.

• 80/20 preference point system applies.
• Specific goals points: B-BBEE Level 1 = 5, Level 2 = 4.5, Level 3 = 4, Level 4 = 3, Level 5 = 2, Level 6 = 0.5, Level 7 = 0.3, Level 8 = 0.1; Black youth majority-owned = 5; Black women majority-owned = 5; Company majority owned by people with disabilities = 5; Non-compliant = 0.
• Submit proof with bid; failure to submit means no preference points claimed.
• Fraudulent claims may lead to disqualification, contract cancellation, and restriction from state business up to 10 years.

valid.

1.8. Confidentiality of Information

1.8.1. ACSA will not disclose any information disclosed to ACSA through this bid process to a third

party or any other bidder without any written approval form the bidder whose information is

sought.

1.8.2. Furthermore,

1.8.2.1 ACSA will not disclose the names of bidders until the bid process has been finalised.

1.8.2.2 Bidders may not disclose any information given to the bidders as part of this bid process to any

third party without the written approval from ACSA. In the event that the bidder requires to

consult with third parties on the bid, such third parties must complete confidentiality agreements,

which should also be returned to ACSA with the bid.

1.9. ACSA is a National Key Points therefore has to comply with the laws prescribed by the security cluster of

the Country. Bidders may be subjected to security vetting depending on the goods and/or services being

provided. Where deemed necessary, ACSA will not contract with a bidder that does not comply with the

security vetting requirement.

1.10. Hot – Line

on functionality. Functionality is the terminology used to define the technical ability of the Tenderer, based

on experience to deliver the required product in accordance with the specialised quality, reliability and

functionality.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the specific goals as advised in the tender, qualifies the

company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in

paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to

the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the

conditions of contract have not been fulfilled, the organ of state may, in addition to any

other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result

of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered as a

result of having to make less favourable arrangements due to such

cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any organ of

state for a period not exceeding 10 years, after the audi alteram partem

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

Form 5.5: CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT

between

1.1.3 all information peculiar to the business of the disclosing party which is not readily available to a

competitor of the disclosing party in the ordinary course of business;

1.1.4 the fact of and content of any discussions between the disclosing party and the receiving party as

well as the existence and content of any agreement, which may be concluded between the

disclosing party and the receiving party;

1.1.5 all other matters of a confidential nature which relate to the disclosing party’s business;

1.1.6 generally, information which is disclosed in circumstances of confidence or would be understood by

the parties, exercising reasonable business judgement, to be confidential;

1.1.7 all information of whatsoever nature relating to the disclosing party as contemplated in 2.1 below;

but does not include information which -

1.1.8 is or hereafter becomes part of the public domain, otherwise than as a result of a breach or default

of the receiving party or of a representative or affiliate of the receiving party;

1.1.9 can be shown to have been lawfully in the possession of the receiving party or its affiliates or

consultants prior to its disclosure and is not subject to an existing agreement between the disclosing

party and the receiving party;

1.1.10 is acquired by the receiving party independently from a third party who lawfully acquired such

information without restriction and who had not previously obtained the confidential information

directly or indirectly under a confidentiality obligation from the disclosing party;

1.1.11 is acquired or developed by the receiving party independently of the disclosing party and in

circumstances which do not amount to a breach of the provisions of this agreement;

is disclosed or released by the receiving party to satisfy an order of a court of competent jurisdiction

or to otherwise comply with the provisions of any law or regulation in force at the time or the

requirements of any recognised stock exchange; provided that, in these circumstances, the

receiving party shall inform the disclosing party of the requirement to disclose prior to making the

disclosure and provided further that the receiving party will disclose only that portion of the

confidential information which it is legally required to so disclose; and the receiving party will use its

reasonable endeavours to protect the confidentiality of such information to the widest extent lawfully

possible in the circumstances (and shall co-operate with the disclosing party if it elects to contest

any such disclosure);

5.1 The receiving party may only make such copies of the disclosing party’s confidential information as are

strictly necessary for the purpose and the disclosures which are not in breach of this agreement and

authorised in terms of this agreement. The receiving party shall clearly mark all such copies as “Confidential”.

5.2 At the written request of the disclosing party, the receiving party shall supply to the disclosing party a list

showing, to the extent practical –

5.2.1 where copies of the confidential Information are held;

5.2.2 copies that have been made by the receiving party (except where they contain insignificant extracts from

or references to confidential information) and where they are held; and

5.2.3 the names and addresses of the persons to whom confidential information has been disclosed and, if

applicable, a copy of the confidentiality undertaking signed by such persons complying with the

provisions of this agreement.

6. The use of the company’s intellectual property

6.1 The receiving party shall not use any intellectual property of the Company (including trademarks,

service marks, logos, slogans, trade names, brand names and other indicia of origin) (collectively, the

“Company IP”) for any reason whatsoever without first obtaining the Company’s prior written consent

which consent the Company shall be entitled to grant solely at its own discretion.

6.2 If the receiving party requires the use of such Company IP, a request must be sent to the

[email protected]. Each single request by the same receiving party shall be treated as a

new request.

6.3 Should the Company provide its consent in terms of clause 6.1 above, the receiving party shall comply

with the Company’s policies and standards with regard to the use of the Company IP. Such policies

and standards shall be communicated to the receiving party at the time the Company grants the

consent to the receiving party.

6.4 Failure to adhere to the provisions of this clause 6 or the policies, brand requirements and protocols

that will be communicated by the Brand Custodians Office to the receiving party, shall result in the

penalty equal to the value of 2% (two per cent) of the receiving party’s annual turnover in the financial

year in which the aforesaid failure occurred.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

9.1 The disclosing party is not obliged, by reason of this agreement, to disclose any of its confidential

information to the receiving party or to enter into any further agreement or business relationship with

the receiving party. Nothing herein shall imply or create any exclusive relationship between the Parties

or otherwise restrict either Party from pursuing any business opportunities provided it complies at all

times with the non-disclosure obligations set forth herein

9.2 The disclosing party retains the sole and exclusive ownership of intellectual property rights to its

confidential information and no license or any other interest in such confidential information is granted

in terms hereof or by reason of its disclosure.

9.3 The termination of the discussions referred to in 2.1 above shall not release the parties from the

obligations set out in this agreement.

10.3 The parties agree that, in the event of a breach of this agreement, monetary damages would not be an

adequate remedy. In the event of a breach or threatened breach of any provisions of this agreement

by the receiving party, the disclosing party (and/or its relevant affiliate) shall be entitled to injunctive

relief in any court of competent jurisdiction and the receiving party shall reimburse the disclosing party

for any costs, claims, demands or liabilities arising directly or indirectly out of a breach. Nothing

contained in this agreement shall be construed as prohibiting a party or its affiliate from pursuing any

other remedies available to it for a breach or threatened breach.

10.4 The failure by the disclosing party to enforce or to require the performance at any time of any of the

provisions of this agreement shall not be construed to be a waiver of such provision, and shall not affect

either the validity of this agreement or any part hereof or the right of the disclosing party to enforce the

provisions of this agreement.

Tel +27 11 723 1400 Fax +27 11 453 9354

Western Precinct, Aviation Park, O.R. Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, South Africa, 1632

P O Box 75480, Gardenview, Gauteng, South Africa, 2047

www.airports.co.za

Airports Company South Africa SOC Ltd Reg No 1993/004149/30 VAT no 4930138393

• Bids must be submitted on official forms, not re-typed.
• Late bids not accepted.
• Tax compliance: Provide SARS PIN or CSD number. Each consortium/JV/subcontractor party must submit separate.
• Foreign suppliers: Complete questionnaire on RSA residency, branch, permanent establishment, income, tax liability.
• Submission: Email to [email protected], split into at least 4 attachments of 4MB each, reference RFQ number in subject.
• Clarifications only until 19 August 2026.
• Do not contact ACSA employees other than listed contact.
• Validity period: 120 business days.
• ACSA may award whole/part, split award, negotiate, reject lowest, or cancel bid.
• Do not alter bid document; changes lead to disqualification.

• Staged evaluation: Stage 1 Mandatory, Stage 2 Functionality (min 60/100), Stage 3 Price & Preference (80/20), Stage 4 Post-tender negotiations.
• Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals as per B-BBEE and ownership categories.