Supply and delivery of ready mix concrete for qamata irrigation scheme canal rehabilitation, eastern cape (WTE-0546 cs) — dws construction south

Bidding procedure enquiries — F. Groenewald ([email protected]) and R. de Wee ([email protected]).

Technical enquiries — NS. Mafenuka ([email protected]).

Submission address — bid box at the entrance, Department of Water and Sanitation, 4-6 Alkmaar Street, Daljosaphat, Paarl, 7646.

Submission channel — sealed envelope endorsed "ORIGINAL BID FOR BID: WTE-0546 CS : SUPPLY AND DELIVERY OF READY MIX CONCRETE FOR THE QAMATA IRRIGATION SCHEME: CANAL REHABILITATION AT QAMATA IN THE EASTERN CAPE FOR DWS CONSTRUCTION SOUTH." with the bidder's name clearly shown.

Deposit point — the bid box at the entrance of 4-6 Alkmaar Street, Daljosaphat, Paarl, 7646, or hand to the Supply Chain Management Office, no later than 11:00 on the closing date.

Format — bids must be on the official forms, not re-typed; all blanks completed; the Pricing Schedule fully priced; pages not detached or separated.

Signature — SBD 1 must be signed; companies need a board resolution certified by the chairman; joint ventures need the constituting document and authorisation certificates.

Returnable forms — SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), Annexure C (Local Content Declaration).

Disqualification risks — late delivery, unsigned or incomplete returnable forms, missing NRCS Letter of Authority, missing quality cube strength test results, missing material specification and preliminary concrete mix design.

Compulsory documents — SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), Annexure C (Local Content Declaration Summary Schedule).

Four phases — mandatory requirements, administrative compliance, technical evaluation, preference points.

Phase 1 (Mandatory) — SBD 4 complete and signed; NRCS Letter of Authority for cement manufacturers. Failure to submit either disqualifies the bid.

Phase 2 (Administrative) — CSD registration and report, SARS tax compliance with clearance letter and PIN, CIPC registration, B-BBEE certificate, authorised signatory letter, local content threshold for cement, SBD 1, SBD 3.1, SBD 6.1, quality cube strength test results, material specification and preliminary concrete mix design.

Phase 3 (Technical) — compliance with Technical Information section 3.2.15 and signed declaration under Section 3; failure to comply renders the bid non-responsive.

Phase 4 (Preference points) — 80/20 system: 80 points for price, 20 for specific goals (women 5, disability 5, youth 5, Eastern Cape location 2, B-BBEE level 1-2 QSE/EME 3).

Scope — supply and delivery of ready mix concrete for the Qamata Irrigation Scheme canal rehabilitation at Qamata, Eastern Cape, for DWS Construction South.

Technical compliance — bidders must indicate compliance in Technical Information section 3.2.15 and sign the declaration under Section 3.

Concrete quality — bidders must submit copies of quality cube strength test results from previous concrete mix designs so the department can evaluate standard deviations.

Mix design — the material specification and preliminary concrete mix design must be submitted with the bid.

Local content — the minimum threshold percentage for local production and content for cement, as stipulated by the Department of Trade, Industry and Competition, applies; Annexure C must be completed.

Quality cube strength test results from previous concrete mix designs must be submitted with the bid for evaluation of standard deviations.

The material specification and preliminary concrete mix design must be submitted.

Technical compliance with section 3.2.15 is required.

Pricing Schedule (SBD 3.1) must be fully completed and priced; failure invalidates the bid.

Payments will be made by electronic fund transfer.

Pricing — the Pricing Schedule (SBD 3.1) must be fully completed and priced; failure invalidates the bid.

Payments — all payments under the contract will be made by electronic fund transfer.

Preference points — 80/20 system applies; 80 points for price, 20 for specific goals.

CSD — registration with the Central Supplier Database and submission of a CSD report.

Tax — SARS tax compliance verified through CSD and SARS; attach tax clearance letter and PIN.

CIPC — active registration with the Companies and Intellectual Property Commission; attach CIPC/CIPRO certificate.

B-BBEE — original or certified B-BBEE Status Level Verification Certificate; failure to submit and complete SBD 6.1 forfeits preference points.

Local content — Annexure C (Local Content Declaration Summary Schedule) must be completed for cement.

NRCS — a Letter of Authority issued by NRCS to compliant cement manufacturers must accompany the bid.

Authorisation — letter of appointment of the authorised signatory; board resolution for companies.

State employment — no bids from persons in the service of the state or companies with directors in state service.

Governing conditions — the National Treasury General Conditions of Contract (NTGCC) apply, with variations only in the Special Conditions of Contract.

General Conditions of Contract SAICE 2010 Edition form an integral part of the contract documents.

The department may accept or decline any variation, deviation, or alternative offer, and may cancel the tender process at any time before contract formation without liability.

The department does not bind itself to accept the lowest or any bid.

Bidders must allow for all labour, material, machinery and everything necessary for execution and completion.

No alterations may be made to the Invitation to Bid, Schedule of Quantities or other documents.

The contract is governed by the National Treasury General Conditions of Contract (NTGCC) with variations only in the Special Conditions of Contract.

Mandatory — SBD 4 complete and signed; NRCS Letter of Authority for cement manufacturers.

Administrative — CSD registration, SARS tax compliance, CIPC registration, B-BBEE certificate, authorised signatory letter, local content threshold for cement, SBD 1, SBD 3.1, SBD 6.1, quality cube strength test results, material specification and preliminary concrete mix design.

Four phases — mandatory requirements, administrative compliance, technical evaluation, preference points.

80/20 system — 80 points price, 20 points specific goals (women 5, disability 5, youth 5, Eastern Cape location 2, B-BBEE level 1-2 QSE/EME 3).