Supply, install and commission new cooling system at arc roodeplaat experiment farm

Name: Matete Mahlaela

Department: Supply Chain Management (ARC – Animal Nutrition and Products)

Email: [email protected]

Phone: null

Address: ARC – Animal Production, Roodeplaat Experiment Farm, R573 and Moloto Road, Roodeplaat, Pretoria, 0030

• Submit one reference letter with a contactable telephone number/e‑mail for related work.
• Provide proof of at least 1 ME grading or higher.
• Only bidders registered on the Central Supplier Database (CSD) will be considered – include CSD registration number and full CSD report.
• Complete and sign all Standard Bidding Documents (SBD) forms and attach them to the quotation.
• Quotation must be on official letterhead, signed and indicate validity period.
• Email the quotation to [email protected] (Supply Chain Management) by 10:00 on 16 February 2026.
• Mandatory site briefing on 09 February 2026 at 11:00 at ARC Roodeplaat Experiment Farm, R573 and Moloto Road, Roodeplaat, Pretoria – attendance is required.
• Failure to meet any mandatory requirement (reference letter, ME grading, CSD registration, SBD forms) will result in disqualification.

• Scoring follows the 80/20 preference point system (price = 80 points, specific goals = 20 points) – total 100 points.
• Lowest acceptable price receives 80 points; price points are calculated using the formula provided in the tender.
• Specific‑goal points are awarded as follows (subject to proof):

– Ownership by HDIs ≥ 51 %: 6 points (price‑related 3 points)

– Ownership by Women ≥ 51 %: 4 points (2 points)

– Ownership by Youth ≥ 51 %: 4 points (2 points)

– Ownership by PwD ≥ 51 %: 2 points (1 point)

– B‑BBEE status Level 1‑4: 2 points (1 point)

– Any RDP goal achieved: 2 points (1 point)

• Preference points must be claimed on the Preference Points Claim Form; lack of supporting documentation will forfeit those points.
• Evaluation will consider price (inclusive of VAT, delivery, insurance, taxes) and compliance with the mandatory requirements.

Scope: Removal, supply, delivery and installation of a new cooling system at the ARC Roodeplaat facility.

Deliverables include:

• New condenser unit with pressure switch and solenoid, complete solenoid piping; connect to blower coil outside using R134a gas.
• New 1.2 m × 500 mm coil with two fans for the seed cold room; replace old fans.
• New temperature control box beside the door; replace four lights; lower external condenser unit; remove mould and resize door.
• Re‑wire condenser unit to fans; install new temperature and humidity controller.
• For short‑term storage: replace eight lights and install new indoor fan.
• For medium‑term storage: replace twelve lights, cover outside condenser controller, resize door, install new indoor fans.

All work must meet relevant industry standards and be completed upon receipt of a purchase order.

• Quotation must be in South African Rand, inclusive of VAT, delivery, insurance and all taxes.
• Applicable contract value range: R2 000,00 – R50 000 000,00 (inclusive of VAT).
• Indicate quotation validity period as required.
• Provide details of warranty/guarantee period and extent for supplied goods.
• No price adjustments or changes to delivery particulars will be accepted after submission.
• Payment will be made upon issuance of a purchase order by ARC.
• All price quotations will be evaluated using the 80/20 price‑scoring method.

• Central Supplier Database (CSD) registration – include CSD number and full report.
• Minimum 1 ME grading.
• B‑BBEE Level 1‑4 (minimum level 1 indicated).
• Preference points claim form must be completed and supported by documentation.
• Suppliers must be registered with the Companies and Intellectual Property Commission (CIPC) – implied for all bidders.
• Tax compliance (VAT registration) is required – implied by price being inclusive of VAT.
• No specific CIDB or professional registration requirements are stated in the document.