Supply and delivery of sabs-approved office furniture for jb marks local municipality (ventersdorp region)

Provision of office furniture for Ventersdorp Region offices under JB Marks Local Municipality. Scope includes supply of desks, chairs, cabinets, credenzas, boardroom tables, and public seating as per the itemised list. All items must meet SABS standards. Supplier must ensure compliance with municipal branding (badges, patches, rank insignia) and colour requirements (navy/Oxford blue for operational wear, black for corporate wear). Delivery within 2-4 weeks of order. Single-source supply preferred unless splitting is justified for economy, efficiency, reliability, or effectiveness of supply.

Tender documents available from 03 June 2026. Closing date: 26 June 2026 at 12:00. Bids opened in public immediately after closure. Validity period: 120 days after bid closure. No briefing session scheduled.

Bidding procedure enquiries: Mr Boitshoko Sekolopo, Supply Chain Management Unit, Tel: (018) 299 5400 / 5152, Email: [email protected]. Technical enquiries: Ms Portia Nzimankulu, Administration, Tel: (018) 299 5927, Email: [email protected]. Submission address: Bid Box, Room 315, Third Floor, Municipal Building, Dan Tloome Civic Centre, corner of Sol Plaatjie Ave & Wolmarans Street, Potchefstroom, 2520 OR PO Box 113, Potchefstroom, 2520.

Submit bids in a sealed envelope clearly marked with tender number (38/2025), title ('PROVISION OF OFFICE FURNITURE FOR VENTERSDORP REGION'), and closing date/time (12:00, 26 June 2026). Deliver to: JB Marks Local Municipality, Bid Box at Records Office, Room 315, Third Floor, Municipal Building, Dan Tloome Civic Centre, corner of Sol Plaatjie Ave & Wolmarans Street, Potchefstroom, 2520 OR PO Box 113, Potchefstroom, 2520. Deadline: 12:00 on 26 June 2026. Late, faxed, or emailed bids will not be accepted. Bids may be hand-delivered, couriered, or posted at the bidder’s risk. Submit both hard copy and soft copy (USB/DISC). Use only official tender documents (not retyped or altered). All pages must be initialled and signed by an authorised signatory. Unauthorised alterations disqualify the bid. Required documents: Valid Tax Compliance Status (TCS) or PIN, CSD registration, VAT registration, certified copies of directors’/owners’ ID documents, company profile, company registration documents (CK), municipal accounts (bidder and directors), proof of previous projects (minimum 3 contactable references), and completed SBD forms (MBD 1, 3.1, 4, 6.1, 7.1, 8, 9). Failure to submit any required document will invalidate the bid. Bids remain valid for 120 days after closure. A copy of the Board Resolution authorising the signatory must be attached.

Evaluation uses the 80/20 preference point system: 80 points for price (Ps = 80

• (Pmin / Pt)), 20 points for Specific Goals. Specific Goals breakdown: Historically Disadvantaged Individual (10 points), Youth (1 point), Female Director (1 point), Disabled Director (1 point), JB Marks Local Municipality (4 points), Dr Kenneth Kaunda District (2 points), North West Province (1 point). Functionality evaluation: Maximum 35 points for track record (0-2 contracts = 10 points, up to 3 contracts = 20 points, up to 4 contracts = 30 points) + 5 points for proof of delivery method. Minimum 25 points required for further evaluation. Proof required: Certified IDs, medical reports (for disability), municipal rates/lease agreements (older than 6 months with proof of payment). Fraudulent claims may lead to disqualification, contract cancellation, or legal action. Bids will be evaluated for responsiveness to specifications and additional criteria in the bid documents. Municipality reserves the right to reject any bid or accept partial bids.

Supply office furniture as per the itemised list (e.g., Data track cluster desks, Paula chairs, Credenza, boardroom tables, public seating). All items must be SABS-approved. Sub-standard products will lead to contract cancellation. Delivery: 2-4 weeks from order date. All items worn together must be supplied by one supplier unless splitting is justified for economy, efficiency, reliability, or effectiveness of supply. Supplier must submit samples of materials/items before manufacture. For tailor-made items, ensure proper measurements of individuals. Supplier must replace ill-fitting or incorrect items at no extra cost. JB Marks Local Municipality reserves the right to cancel orders for late delivery or inferior materials. Municipal badges/patches and rank insignia must be sourced from the copyright holder where applicable. Operational wear: navy blue/Oxford blue background; Corporate wear: black background. Proof of compliance: Full SABS capability report (not older than 12 months, all pages) for bidder or manufacturer.

Bidder must provide: Company profile, certified company registration documents (CK), valid Tax Clearance Certificate and PIN, CSD report, specific goals returnable forms, company ownership status, standard bid documents (SBD Forms), proof of previous projects (minimum 3 contactable references), authority of signatory, and municipal accounts (bidder and directors). For functionality evaluation: Maximum 35 points for track record (0-2 contracts = 10 points, up to 3 = 20 points, up to 4 = 30 points) + 5 points for proof of delivery method. Minimum 25 points required. Proof of contracts must include purchase orders and delivery notes. Letters of appointment and completion certificates (practical, work, final) must be attached.

All goods must be SABS-approved. Sub-standard products will result in contract cancellation. Supplier must submit samples of materials/items before manufacture. For tailor-made items, proper measurements of individuals are required. Supplier must replace ill-fitting or incorrect items at no extra cost. Proof of compliance: Full SABS capability report (all pages, not older than 12 months) for bidder or manufacturer.

Submit firm prices only (VAT inclusive). Non-firm prices or exchange-rate-linked prices will be rejected. Pricing schedule must be on bidder’s letterhead and include: Brand/model, country of origin, compliance with specifications (yes/no), deviations (if any), delivery period, and delivery basis. All delivery costs must be included. Separate pricing schedules required for different delivery points if pricing is affected. Attach full SABS capability report (all pages, not older than 12 months) proving manufacturing capability. Offer validity: 90 days from closing date.

Submit firm prices only (VAT inclusive). Non-firm prices or prices subject to exchange rate variations will not be considered. Pricing schedule must be submitted on the bidder’s letterhead and include: Brand/model, country of origin, compliance with specifications (yes/no), deviations (if any), delivery period, and delivery basis. All delivery costs must be included in the bid price. Separate pricing schedules required for different delivery points if pricing is affected. Attach full SABS capability report (all pages, not older than 12 months) proving the bidder/manufacturer can produce items to specification. Offer validity: 90 days from closing date. All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included. Payment terms: Within 30 days after receipt of invoice and delivery note.

Mandatory: Valid Tax Compliance Status (TCS) or PIN from SARS (submit certificate or PIN; e-filing acceptable). CSD registration required (register at www.csd.gov.za and verify at JB Marks Local Municipality Supply Chain Unit). Municipal accounts for bidder and directors must be up to date (arrears >3 months without settlement arrangement disqualifies bid). No bids accepted from persons in the service of the state. Foreign suppliers must complete pre-award questionnaire (Part B:3) unless exempt. Consortia/joint ventures/sub-contractors: Each party must submit separate TCS/PIN/CSD. Submit Declaration of Interest (MBD 4), Declaration of Past SCM Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9), and Authority of Signatory. B-BBEE: Preference points claim form (MBD 6.1) for specific goals. Proof of local content may be required under Preferential Procurement Regulations, 2022. Bidders must not contact the Municipality after bid closure until contract award.

Contract duration: Validity period of 120 days after bid closure (offer valid for 90 days from closing date). Successful bidder must sign Contract Form (MBD 7.1) within 120 days of notification. Payment within 30 days of invoice and delivery note receipt. Contract governed by General Conditions of Contract (GCC) and any Special Conditions. Municipality reserves right to withdraw invitation, re-advertise, reject bids, or accept partial bids. No liability for bidder’s preparation costs. Contract may be cancelled for late delivery, inferior materials, or breach. Disputes: Mediation and arbitration as per contract terms. Applicable law: South African law. Domicile: Potchefstroom. All duties, taxes, and costs (e.g., surety, retentions) are the bidder’s responsibility.

80/20 preference point system: 80 points for price (Ps = 80

• (Pmin / Pt)), 20 points for Specific Goals. Specific Goals: Historically Disadvantaged Individual (10), Youth (1), Female Director (1), Disabled Director (1), JB Marks Local Municipality (4), Dr Kenneth Kaunda District (2), North West Province (1). Functionality: Maximum 35 points for track record (0-2 contracts = 10, up to 3 = 20, up to 4 = 30) + 5 points for proof of delivery method. Minimum 25 points required for further evaluation. Proof required: Certified IDs, medical reports (for disability), municipal rates/lease agreements (older than 6 months with proof of payment). Fraudulent claims may lead to disqualification, contract cancellation, or legal action.