Lease of space and installation of vending machines in eastern cape state facilities

Closing date: 10 February 2026 (time 11:00). No other dates (briefings, site visits, clarification deadlines) are mentioned in the document.

Supply Chain Management – Email: [email protected]. No phone number, contact name or physical address is provided in the tender document.

• Submit a sealed envelope containing all required returnable documents to the bid box at the closing date and time (10 February 2026, 11:00).
• Only original hard‑copy submissions are accepted; electronic or faxed bids will be rejected.
• Required forms: SBD1 Part A & B (signed), SBD3.1 Pricing Schedule (firm prices), SBD4 Declarations, SBD6.1 Preference Points Claim Form, Annexure A Resolution to sign (if applicable), and a signed resolution/authority to sign for joint ventures or consortia.
• Include all supporting documents (e.g., CSD verification, medical certificate for disability claims, Cipro/ID copies for specific‑goal claims).
• Late, incomplete, unsigned or non‑sealed bids will be disqualified.

Phase 1 – Compliance: bid must be complete, signed, sealed and include all mandatory SBD forms and declarations; failure results in automatic disqualification.

Phase 2 – Functionality (max 100 points):

• Project Development Proposal (up to 80‑90 points)
• Local Economic Development (up to 20‑10 points)

Minimum 50 points required to progress.

Phase 3 – Price & Specific Goals (max 100 points):

• Price (80‑90 points) – based on firm price formula (lowest acceptable price scores highest points).
• Specific Goals (20‑10 points) – points claimed via completed SBD 6.1 (youth, disability, black ownership, locality, etc.).

The contract will be awarded to the highest overall scorer per erf, subject to meeting the minimum thresholds.

Scope: lease space in state‑owned facilities across the Eastern Cape and install/operate vending machines (snacks, non‑alcoholic beverages, other approved items).

Equipment: new or like‑new machines meeting DPWI, OHS and SABS standards; must be attractive, secure and conform to national advertising standards.

Delivery & Installation: complete within 60 calendar days from lease signing; all costs borne by the service provider.

Maintenance: respond to faults within 24 hours; provide loaner/replacement units if downtime is excessive; replace lost, stolen or damaged equipment at no cost to the Department.

Monthly reporting: submit revenue statement (machine number, erf address, amount due) within 25 days after month‑end.

Restrictions: no tobacco or alcohol advertising/sale; space and number of machines per building as per Annexure C.1.

Pricing: submit firm prices on SBD 3.1 (no non‑firm or exchange‑rate‑linked prices).

Payment: monthly revenue share paid to the Department within 25 days of month‑end; losses due to vandalism or natural factors are not deducted.

Escalation: minimum 5 % per annum (8 % escalation shown in sample calculations).

No bonds, guarantees or advance payments are mentioned.

• Legal entity registration (CIPC) – required for all bidders.
• Completed SBD forms (SBD1, SBD3.1, SBD4, SBD6.1) with signatures.
• Disclosure of any related enterprises (SBD 4).
• Preference point claims must be supported by required documentation (medical certificate for disability, Cipro/ID for ownership, etc.).
• Bidders on the Register of Tender Defaulters or Restricted Suppliers will be disqualified.
• No explicit B‑BEE, CIDB or tax clearance statements are listed in the document.