Construction of tshilapfene sport facility, combo courts and outdoor gym in eastern cape

Technical enquiries:

• Mr T.P. Mudzili – Tel: +27 (0)15 962 7629 – Fax: +27 (0)15 962 4020 – Email: [email protected]

Bid submission enquiries:

• Mr T. A. Manyuma – Tel: +27 (0)15 291 5568 – Fax: +27 (0)15 291 4218 – Email: [email protected]

• Submit all required returnable documents listed in Part T2 (e.g., Invitation to Bid, Tax Good Standing Declaration, Pricing Schedules, Declarations of Interest, Preference Points Claim, Local Content Declaration, Contract Forms, etc.).
• Bids must be delivered to the bid box at Thulamela Municipality Offices, Old Agriven Building, Thohoyandou, 0950, no later than 11:00 hrs on 13 February 2026. Late bids will be rejected.
• Use the official forms provided; do not re‑type the content.
• Include a signed contract form (SBD7) and proof of authority (e.g., company resolution).
• Provide your SARS Tax Compliance Status (TCS) PIN or CSD number; each party in a consortium must submit its own TCS/PIN/CSD.
• Disqualification risks: missing any returnable document, late delivery, non‑compliance with tax obligations, failure to be registered on the Central Supplier Database, being listed as a tender defaulter, or having directors/persons in the public service.
• Ensure all signatures, stamps and contact details are legible on declarations and reference letters.

• Two‑stage evaluation:

1. Responsiveness check – verify that all required documents are submitted. Non‑responsive bids are eliminated.
2. Functional/technical scoring (maximum 100 points) – a minimum of 70 points is required to proceed.

• Scoring breakdown (selected items):

• Company experience: up to 30 points for up to 5 completed sports facility projects (6 points each) with reference letters on client letterhead.
• Project programme and cash‑flow schedule: 2.5 points each.
• Key personnel (Contract Manager, Site Agent, etc.): up to 8 points based on professional registration and years of experience.

• Price component: 80% of total evaluation.
• Preference points for PPPFA status: 20% of total evaluation.
• Bidders must achieve at least 70/100 functional points before price is considered.

Scope: Construction of Tshilapfene Sport Facility, combo courts at Thengwe Mapate, Gondeni Sterkstroom and Tshikambe villages, and installation of an outdoor gym at Ngovhela village.

Deliverables include civil works, sports facility structures, court installations, and gym equipment as per project drawings (not provided).

Standards: Must comply with Construction Regulations 2014, Occupational Health and Safety Act 1993, and relevant municipal specifications.

Capacity: Contractor must be a main contractor (not a sub‑contractor) with appropriate CIDB grading (5CE/5GB or higher) and registered with SACPCMP, COIDA, and the Compensation Fund.

Service levels: Provide qualified management and supervisory staff (minimum 3 years experience for OHS officer, 10 years for Contract Manager) and demonstrate availability of plant and equipment listed in the tender (dozer, excavator, watercart, tipper truck, etc.).

• Pricing to be submitted on the firm price schedule (MBD 3.1) and non‑firm price schedule (MBD 3.2) as required.
• Provide a bank reference letter indicating bank rating (A‑F) as part of the financial standing evidence.
• Submit a Construction Guarantee letter from an approved financial institution (format in Part C1.3).
• Payment terms will follow municipal standard conditions (not detailed in extracted text).
• No specific bond amount is stated; ensure any required guarantees are covered in the guarantee letter.

• Tax Compliance Status (TCS) PIN from SARS or CSD number must be submitted.
• Registration on the National Treasury Central Supplier Database (CSD) is mandatory.
• CIDB registration with appropriate grading (5CE/5GB or higher).
• SACPCMP registration for Contract Manager and OHS Officer.
• Valid COIDA Letter of Good Standing.
• B‑BBEE verification certificate or sworn affidavit for preference points.
• No directors or shareholders may be listed on the Register of Tender Defaulters.
• Must not be a person in the service of the state or have close corporate ties to such persons.
• Provide proof of registration with the Compensation Fund or a licensed compensation insurer.