Provision of meter taxi services at acsa airports for up to five years

• The minimum guaranteed fee per vehicle contracted for must be paid upfront monthly

• Bidders will be required to pay a once-off security deposit equivalent to three months of the fixed fee per

vehicle contracted for.

• Each vehicle must have a sealed, certified taxi meter.

• The winning bidder will be required to provide the copies of all the roadworthy certificates of the vehicles

in their fleet at contracting stage.

• All drivers must be sourced from the province for which you are bidding. (proof will be required at

contracting stage)

• ACSA will assist the winning bidders to obtain a public operating license from the department of

Transport. The winning bidder will be required to provide proof of application for a public operating

license within two (2) weeks of award.

• Bidders are responsible to provide their own security service providers at the staging areas allocated to

them by ACSA. Bidders should note that they can only source these services from the currently pre-

approved ACSA panel of licensed security service providers, namely;

1. Securitas SA (PTY) LTD

2. Venus International (PTY) LTD

3. Mafoko Security Patrol (PTY) LTD

4. Fidelity Security Services (PTY) LTD

5. Eagle Eye Security Specialists (PTY) LTD

6. G4S Aviation (PTY) LTD

7. Bidvest Protea Coin (PTY) LTD

(Please note that this is the current list of security service providers, the winning bidder will be required

to change the service provider as the ACSAs pre-approved list of security service providers changes).

• Bidders are responsible for the cleaning and management of the holding areas assigned to them.

• The winning bidders will be required to submit their Security and Safety plans for assessment by the

ACSA Security division at contracting stage.

• Bidders are responsible to maintain the parking bays and faciliites allocated to them in the condition they

found it in. Should there be a need for repairs, it is the responsibility of the service provider to report it to

the ACSA Contract Manager. Bidders should note that if the reason for the repairs is the responsibility

of the service provider, ACSA will recoup its costs from the service provider at fault.

• Bidders are responsible for the payment of the utilitiy bills for their allocated offices. These bills will be

shared by the contract manager at the end of each month.

• Bidders will be provided with a connection point for telephones and internet. The devices used will have

to be provided by the bidder at their own cost and with the landlord’s consent. Bidders should note that

the internet bill will be shared by the contract manager at the end of each month (should the bidder

connect to the ACSA internet facilities)

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• Bidders will be required to conform to the management rules at the airport. Spot fines will be levied for

transgressions of these management rules. The rules willl be shared at contracting stage.

• The successful bidder will allow ACSA to conduct site inspections at regular intervals or as and when

ACSA requires. Should any infringements be found, the successful bidder shall undertake to make

provisions for ACSA review meetings until the infringement is resolved.

• The successful bidder shall also undertake to make provisions for ACSA stakeholder meetings and

customer care training, the frequency of which will be advised by the relevant ACSA contract manager.

• Bidders are required to operate from the location allocated to them by ACSA.

• The winning bidder will be required to provide ACSA with contingency drivers for any unplanned

absences or the relief of fatigued drivers from long trips.

PERMIT REQUIREMENTS

The winning bidder will be required to comply with all permit requirements. No permit= no taxi operation.

➢ Each driver will be required get the following permits at the bidder’s cost:

• Personal Permit costs (2 yr permanent permit) = R270

• GSAT training (every 2 years) from any of the following institutions:

➢ Each vehicle will be required get the following permit at the bidder’s cost:

• ATOA vehicle permit= R325 per year

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BRANDING OF VEHICLES

Bidders are required to brand their vehicles as per the picture below. The branding must include:

- Black and white stripes (on both sides of the vehicle and the back).

- The name of the company

- Company contact details (email & number)

- Fleet number

UNIFORM

All drivers are required to wear blue shirts/T-shirts with black trousers and black shoes. Please see example

below:

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AGE OF VEHICLES

The taxi operators will not be permitted to provide vehicles which are older than 5 years throughout the contract

period.

REPORTING

The winning bidders will be required to report on their Pickup statistics on a monthly basis.

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SECTION 4: MANDATORY AND ADMINISTRATION DOCUMENTS

4.1 Mandatory Returnable documents

ACSA will disqualify from the bid process any bidder that has failed to submit mandatory returnable

documents and information. Bidders should therefore ensure that all the mandatory returnable documents

and information have been submitted. In order to assist bidders, ACSA has also included a column next

to the required mandatory document and information to enable bidders to keep track of whether they have

submitted or not.

4.2 Other Returnable Documents and information

These types of documents and information are required but are not mandatory or are only mandatory at

specific stages of the process. ACSA may request bidders to submit these documents or information after

the closing date and time or might already have them on the system. Where a document or information is

only mandatory at a specific stage in the process, ACSA may only disqualify a bidder for non-submission

at that stage and after reasonable efforts were made to request the document from the bidder.

The mandatory and other returnable documents listed in the table follows:

SUBMITTED

RETURNABLE DOCUMENTS AND INFORMATION MANDATORY ADMINISTRATIVE

[Yes

x

SBD 3.3: Priced offer

x

Sworn Affidavit

x

Driver proof of address

x

CV’s

x

Drivers’ licenses

x

PDP’s

x

South African ID copies

x

NATIS registration documents

x

Roadworthy certificates

x

Proof of car trackers

x

Proposal

Declaration of Interest Form and Politically Exposed x

Persons

x

SBD 4 Bidder’s Disclosure Form

x

SBD 6.1 Preference Points Claim Form

x

Confidentiality and Non-Disclosure Agreement

x

BEE Certificate and Scorecard or BBBEE QSE/EME

Affidavit

x

Verifiable medical certificate of report as proof of

disability (For preference claims)

x

Tax Pin number (ACSA may not award to a bidder

whose tax affairs have not been declared to be in

orders by SARS)

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x

Certificate of Incorporation of the bidding entity showing

ownership split

x

Central Supplier Database Report (CSD)

x

VAT Questionnaire

x

ACSA Terms and Conditions

4.3 Validity of submitted information

Bidders must ensure that all conditions, documents and information which has been submitted in

pursuance to this bid remains valid for the duration of the contract period. In the event where a validity

document expires an updated document must be submitted. The duty is on the bidder to provide updated

information to ACSA immediately after such information has changed.

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SECTION 5: RETURNABLE DOCUMENTS

5.1 DECLARATION OF INTEREST AND POLITICALLY EXPOSED PERSONS FORM

Making a Declaration

Any legal person or persons having a relationship with persons employed by ACSA, including a blood

relationship, may submit a bid in terms of this tender document. In view of possible allegations of unfairness,

should the resulting bid, or part thereof, be awarded to persons connected with or related to ACSA employees,

it is required that the bidder or his/her authorised representative declare his/her position in relation to ACSA

employees or any member of the evaluation or adjudication committee which will consider bids.

ACSA requires all bidders to declare that they have not acted in any manner inconsistent with the law, policy, or

fairness. Furthermore, ACSA requires bidders to declare if they have Politically Exposed Persons (PEP) also

known as Domestic Prominent Influential Persons (DPIP) in their organisation. See below definition of PEP/DPIP.

Politically Exposed Persons or DPIP are individuals who are or have been entrusted with prominent public

functions in the country or a foreign country, for example Heads of State or of government, senior politicians,

senior government, judicial or military officials, senior executives of state-owned corporations, important political

party officials. Business relationships with family members or close associates of PEPs involve reputational risks

similar to those with PEPs themselves. PEP status in the following areas shall be declared:

• Current or former senior official in the executive, legislative, administrative, military, or judicial branch

of government or foreign government (elected or not)’

• A senior official of a major political party or major foreign political party;

• A senior executive of government owned commercial enterprise

• or a foreign government owned commercial enterprise, being a corporation, business or other entity

formed by or for the benefit of any such individual;

• A related and or inter-related immediate member of such individual; meaning spouse, parents, siblings,

children, and spouse's parents or siblings etc

5.1.1 All bidders must complete a declaration of interest form below:

Full name of the bidder or representative of

the bidding entity

Identity Number

Position held in the bidding entity

Registration number of the bidding entity

Tax Reference number of the bidding entity

VAT Registration number of the bidding entity

I/We certify that there is / no PEP/DPIP conflict of interest/ no relationship between the bidding entity or

any of its shareholders / directors / owner / member / partner/ senior management with any ACSA

employee or official.

Where a relationship or PEP/DPIP conflict of interest exists, please provide details of the ACSA

employee or official and the extent of the relationship below:

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PEP/DPIP Declaration

DPIP/PEP Declaration for self/family member or close associate:

Nature of Political Exposure Term of the Description of activities relating to

office political exposure

Full Names of Directors / Trustees / Members / Shareholders/ Senior Management of the bidding entity

Personal Income Tax Reference

Full Name Identity Number

Number

5.1.2.I/We declare that we have not acted in any manner which promotes unfairness, contravenes any law

or is against public morals. We further certify that we will in full compliance of this tender terms and

conditions as well as ACSA policies in the event that we are successful in this tender.

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technical aspect of the (where

bid applicable)

2.2.1. Stage 1: Mandatory Requirements

ACSA will only consider bidders who have submitted the following mandatory returnable documents,

which are required at the closing date and time. Failure to submit any of these documents will lead to a

disqualification:

Provide a sworn affidavit confirming that the bidding entity and its directors/owners do not have

a criminal record.

II. Completed Pricing schedule (SBD3.3)

2.2.2 Stage 2 Functionality

In determining the bidder’s capacity and capability to execute the contract/project, bidders will be

evaluated on functionality. Functionality is the terminology used to define the technical ability of the

Tenderer, based on experience to deliver the required product in accordance with the specialised quality,

reliability and functionality.

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Points allocated for Functionality shall be evaluated in accordance with the criteria as listed below. An

overall minimum threshold of 80 points out of 100 must be achieved for the tender to be eligible for further

evaluation on Price and Preference (80/20 split).

NO. EVALUATION CRITERIA WEIGHT

DRIVERS EXPERIENCE 40

**The below requirements should be met for each site you are bidding for

(provide a different set of drivers per site you are bidding for)

Bidders are required to provide a sample of five (5) Meter taxi drivers who each

meet all the following requirements:

Provide the drivers CV demonstrating a minimum 5 years’ experience in

operating a meter taxi.

Provide a copy of a valid South African Driver’s license

Provide a copy of a valid South African Professional Driving Permit (PDP)

license

Provide a copy of the drivers South African Identity Document (ID)

Provide proof of residence of driver demonstrating that they live in the

province for which you are bidding. (this can be in the form of Utility Bills, 40

Financial Statements, Government Mail or Lease Agreements)

CRITERIA SCORE

All the above requirements were not met, or were

0 met for less than 5 drivers

All the above requirements were met for 5 drivers

All the above requirements were met for more than

40 5 drivers

VEHICLES 40

(*** Bidders are only required to demonstrate the below for only 5 vehicles

regardless of how many sites you are bidding for)

Bidders are required to demonstrate that they have a fleet size of a minimum of

5 vehicles. Provide the following for each vehicle:

Copy of valid certificate of vehicle registration (NATIS) which

demonstrates that vehicle is not older than 5 years

Proof of car tracking device installed in the vehicle

Copy of valid Roadworthy Certificate

CRITERIA SCORE 40

All the above requirements were not met, or were

0 met for less than 5 vehicles

All the above requirements were met 5 vehicles

All the above requirements were met for above 5

40 vehicles

* The above requirements will also apply to leased vehicles. Bidders are

required to also submit proof of a lease agreement in order for the leased

vehicles to be evaluated.

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PROPOSAL 20

(*** Bidders are only required to provide one proposal regardless of how

many sites you are bidding for)

Bidders are required to provide a proposal demonstrating how they will meet the

scope requirements for the site they have bid for. The proposal should cover the

following topics:

Cleaning and management of the holding areas assigned to the bidder.

Contingency drivers and plans for any unplanned absences or the relief

of fatigued drivers from long trips.

Vehicle branding plans (in line with the requirements outlined in the

scope of work)

Uniform proposal (in line with the requirements outlined in the scope of

work)

Job Creation within the local community

CRITERIA SCORE

Relevant proposal not submitted

Relevant proposal submitted

TOTAL 100

2.2.3 Price and Preference

SBD 3.3

PRICING SCHEDULE

(Professional Services)

Note: all applicable taxes” includes value- added tax, pay as you earn, income tax, unemployment

insurance fund contributions and skills development levies.

REVENUE COLLECTION METHOD

A monthly fee will be charged to each service provider per the number of vehicles contracted for.

These fees will increase by 8% annually, effective on each anniversary of the contract commencement

date.

NOTE:

Bidders are required to quote for only the site (s) they are bidding for.

Bidders must quote strictly in accordance with the below table, failing to do so may result in a

disqualification.

The Minimum fee per vehicle, is the minimum amount ACSA is willing to accept for each vehicle type

per site (see below table). Any quotation below the minimum fee will not be accepted.

Bidders should consider all costs associated with the scope of work when determining their offer.

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LOCATION VEHICLE MINIMUM FEE PER VEHICLE BIDDERS OFFER PER

TYPE PER MONTH (EXCLUDING VEHICLE PER MONTH

VAT) (EXCLUDING VAT)

Cape Town International Sedan R900,00

Airport

7 seaters R1 000,00

King Shaka International Sedan R900,00

Airport

7 seaters R1 000,00

Chief Dawid Sturman Sedan R750,00

International Airport

7 seaters R850,00

Bram Fischer International Sedan R750,00

Airport

7 seaters R850,00

King Phalo Airport Sedan R750,00

7 seaters R850,00

Upington Airport Sedan R600,00

7 seaters R700,00

George Airport Sedan R750,00

7 seaters R850,00

Kimberly Airport Sedan R750,00

7 seaters R850,00

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SECTION 3: SCOPE OF WORKS

Background and Purpose

As a Company ACSA’s vision is to be the most sought-after partner in the world for the provision of sustainable

airport management solutions.

ACSA’s Commercial Division’s vision and intent is to be a world-class airport, commercial business that delivers

superior non-aeronautical returns and enhances customer experiences through collaboration with our

commercial partners.

In so doing, ACSA’s purpose is to create a world-class meter taxi environment providing the highest level of

service and convenience for meter taxi users at Airport terminals across the network.

Aligned to the company’s strategy of creating stakeholder value and increasing the non-aeronautical revenue,

the meter taxi strategy is to continue to earn and grow meter taxi revenues by optimally locating meter taxi

facilities on ACSA airports. In line with this, ACSA would like to ensure the meter taxis at the airports remain a

dominant intermodal mode of transport from air to road (and vice versa).

The purpose of this tender is to appoint eight (8) service providers to provide meter taxi services at the following

airports:

Cape Town International Airport

King Shaka International Airport

Chief Dawid Stuurman International Airport

Bram Fischer International Airport

King Phalo Airport

George Airport

Kimberley Airport

Upington Airport

There is no restriction on the number of sites a bidder may bid for.

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B-BBEE Minimum Level: 1