Contract quality plan (cqp) template for anti-climb perimeter security fence installation and maintenance at ESKOM megawatt park

Category 3 quality requirements for the Eskom Megawatt Park perimeter security fence upgrade. Specification 240-105658000, unique identifier 240-12248652, revision 7, issued 13 March 2026.

• Documented information for control of externally provided processes, products and services, including criteria for evaluation, selection, performance monitoring and re-evaluation of external providers (ISO 9001:2015 clause 8.4).

Quality requirements

• Name: Bongi Tshabalala
• Role: Eskom representative

Returnable quality documents — all must be submitted with the bid:

• QMS manual or equivalent document defining the quality management system and its scope.
• Quality policy and quality objectives, both approved by top management.
• Documented information for document and record control (ISO 9001:2015 clause 7.5).
• Documented information for control of nonconforming outputs (clause 8.7).
• Documented information for nonconformity and corrective action (clause 10.2).
• Documented information for internal audit (clause 9.2).
• Organisation chart and responsibility matrix covering defined roles, responsibilities and authorities, including the quality management function (clause 5.3).
• Documented information for control of externally provided processes, products and services, including criteria for evaluation, selection, performance monitoring and re-evaluation of external providers (clause 8.4).
• Draft Contract Quality Plan specific to the scope of work (ISO 10005).
• Draft or example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) drawn from similar or previous work (ISO 10005).
• Form A, completed and signed.

Quality requirements are assessed as Category 3 deliverables; every listed item carries an 'apply' indicator of 1 and the sections are scored:

• Section A — Quality management system to ISO 9001: 7 points.
• Section B — Evidence of the QMS in operation: 2 points.
• Section C — Contract Quality Plan: 1 point.
• Section D — Quality Control Plan / Inspection and Test Plan: 1 point.
• Section E — Additional user-defined requirements: 1 point.

Total available: 12 points.

ISO 9001 certification is not required; objective evidence of a documented QMS that complies with ISO 9001 is accepted.

Scope

• Installation and infrastructure upgrade of an anti-climb perimeter security fence at Eskom Megawatt Park (MWP).
• Contract period: 47 months — 11 months construction, then 36 months maintenance and support.

Quality deliverables

• Draft Contract Quality Plan specific to the scope of work, prepared to ISO 10005.
• Draft or example Inspection and Test Plan (ITP) or Quality Control Plan (QCP) based on similar or previous work, prepared to ISO 10005.
• Documented control of externally provided processes, products and services, covering evaluation, selection, performance monitoring and re-evaluation of external providers.

Quality management system

• A documented QMS complying with ISO 9001:2015 is required; third-party certification is not a condition.
• Quality policy and quality objectives must be approved by top management.
• Documented information required under clauses 7.5 (document and record control), 8.7 (control of nonconforming outputs), 10.2 (nonconformity and corrective action) and 9.2 (internal audit).
• Roles, responsibilities and authorities must be documented, including the quality management function (clause 5.3).
• Control of externally provided processes, products and services must be documented, with criteria for evaluation, selection, performance monitoring and re-evaluation (clause 8.4).
• Form A must be completed and signed.

Category 3 quality requirements, scored by section; each deliverable carries an 'apply' indicator of 1.

• Section A — Quality management system to ISO 9001: 7 points. Covers the QMS manual or equivalent, quality policy and objectives approved by top management, and documented information for document and record control (clause 7.5), control of nonconforming outputs (8.7), nonconformity and corrective action (10.2) and internal audit (9.2).
• Section B — Evidence of the QMS in operation: 2 points. Covers the organisation chart and responsibility matrix including the quality management function (clause 5.3), and control of externally provided processes, products and services (clause 8.4).
• Section C — Contract Quality Plan: 1 point. A draft plan specific to the scope of work, to ISO 10005.
• Section D — Quality Control Plan: 1 point. A draft or example ITP or QCP from similar or previous work, to ISO 10005.
• Section E — Additional user-defined requirements: 1 point. Form A completed and signed.

Total available: 12 points.

Quality Control Plan / Inspection Test Plan (QCP/ITP)

• The contractor or supplier must complete and submit a QCP/ITP covering the works, listing each activity with its description, requirement and date.
• Every activity must carry an intervention point (hold point, witness point, document review, surveillance or verification) and be marked statutory or non-statutory.
• For each activity the plan must record the inspection and test method, the controlling document, the acceptance criteria and the records to be retained.
• Inspection is allocated between the supplier, Eskom and, where applicable, the Approved Inspection Authority (AIA) / Notification Body (NOBO), using internal or third-party inspection (TPI).
• The plan requires sign-off by the contractor or supplier, the subcontractor where applicable, Eskom and the AIA where applicable.

The main supplier must notify Eskom prior to appointing contractors or suppliers for the commencement of work.

Returnable documents

• Annexure B (Acknowledgement Form for Eskom OHS Legal and Other Requirements): signed by the bidder's CEO, director or managing director and witnessed by two witnesses. Signing confirms the bidder has obtained, understood and will comply with the listed Eskom OHS standards, procedures and policies.
• The document references a collection of Eskom OHS standards and procedures that the bidder must obtain and follow when working at or rendering services to Eskom.

Submission method, address and closing time are not stated in the provided document.

Annexure B (acknowledgement of Eskom OHS legal and other requirements) must be signed by the bidder's CEO, director or managing director and witnessed by two witnesses. No other evaluation criteria are stated in the provided document.

The scope of work is the provision of installation and infrastructure upgrade for an anti-climb perimeter security fence at Eskom Megawatt Park (MWP) for 11 months of construction, followed by 36 months of maintenance and support. The provided document does not give quantities, locations, or technical standards for the fence work.

Quality requirements are limited to OHS-related standards and procedures:

• Eskom Contractor Health and Safety Requirements Standard 32-136
• OHS specification/requirements provided
• Eskom OHS Incident Assessment Procedure 32-95
• Eskom OHS Risk Management Procedure 32-520
• Eskom Working at Height Standard 32-418
• Safety, Health, Environment and Quality Policy 32-727
• Nonconformity and Corrective Action Procedure 240-53464409

After contract award, the bidder must align its company processes with these Eskom requirements. Penalties apply for non-conformance, and all employees (including contractors and suppliers) must undergo the relevant Eskom induction.

OHS compliance

• After contract award, the bidder must align its company processes with Eskom's OHS requirements, including policies, procedures and standards.
• The bidder must ensure all employees (including contractors and suppliers) undergo the relevant Eskom induction.
• Penalties will be enforced on the main supplier for non-conformance with Eskom or statutory OHS requirements, whether the non-conformance is by the main supplier or its contractors or suppliers.
• The main supplier is accountable for managing its contractors and suppliers, including appointing them through a defined selection process, notifying Eskom before their appointment, ensuring they have adequate resources and competencies, monitoring their OHS compliance through audits and assessments, and applying performance and penalty processes for non-conformance.
• Eskom reserves the right to verify the contractor's appointment and management processes, and may require copies of testimonials or references and contact details of clients (including Eskom) for whom the company has done similar work.
• Reference documents (not limited to):
• Eskom Contractor Health and Safety Requirements Standard 32-136
• OHS specification/requirements provided
• Eskom OHS Incident Assessment Procedure 32-95
• Eskom OHS Risk Management Procedure 32-520
• Eskom Working at Height Standard 32-418
• Safety, Health, Environment and Quality Policy 32-727
• Nonconformity and Corrective Action Procedure 240-53464409

The bidder must acknowledge (via Annexure B) that it understands and will comply with the Eskom OHS legal and other requirements listed in the form. Compliance with these requirements is mandatory when working at or rendering services to Eskom.

Contractor management obligations for the main supplier:

• Demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.
• Provide notification to Eskom before appointing contractors or suppliers.
• Ensure contractors and suppliers have adequate resources and competencies.
• Remain accountable for contractor and supplier management, ensuring compliance with applicable legal and Eskom requirements.
• Monitor contractors and suppliers through audits and assessments regarding OHS compliance during execution.
• Provide grounds for termination of work done by contractors or suppliers.
• Deal with non-conformances or non-compliance of contractors and suppliers (all tiers) through performance and penalty processes.
• Permit Eskom to verify the above and provide copies of testimonials/references and client contact details (including Eskom) for similar previous work.

The bidder must acknowledge receipt and understanding of the Eskom Safety, Health, Environment and Quality Policy 32-727 as part of the OHS requirements. No scoring information is provided.

Provision of installation and infrastructure upgrade for an anti-climb perimeter security fence at Eskom Megawatt Park (MWP), Sunninghill, Sandton, for a period of 47 months - 11 months construction followed by 36 months maintenance and support. The contract is the NEC3 Engineering & Construction Contract (ECC). The tender is an open Invitation to Tender issued by Eskom Holdings SOC Ltd, and the tender documents are supplied free of charge.

Closing

• Date: 02 December 2026
• Time: 10:00 (SAST)

Compulsory clarification meeting

• Date: 12 November 2026
• Time: 10:00
• Venue: Eskom Megawatt Park (MWP) - Newtons 1 and 2
• Address: Maxwell Dr, Sunninghill, Sandton, 2157
• Attendance is compulsory; bidders who do not attend are disqualified and will not be evaluated.

Clarification queries

• Must reach Eskom in writing by five (5) working days before the tender submission deadline.

Other

• Tender issue date: 02 November 2026.
• Tender validity period: 90 days from the closing date and time.

Eskom Representative

• Name: Dakalo Mugadi
• Telephone: +27 11 629 8234
• Email: [email protected]
• All queries and clarifications must be addressed in writing to the Eskom Representative; no other Eskom official may be approached.

Procurement

• Middle Procurement Manager: Brendah Shange

Fraud and corruption reporting

• Telephone: 0800 11 2722
• Email: [email protected]

Submission channel

• Eskom e-Tendering system: https://etendering.eskom.co.za

Clarification meeting venue

Eskom Megawatt Park (MWP) - Newtons 1 and 2

Maxwell Dr

Sunninghill

Sandton, 2157

Submission method

• Electronic submission only, via the Eskom e-Tendering system: https://etendering.eskom.co.za
• No hard copies will be accepted.
• Upload documents under the Technical, Commercial, Financial and other folders, and confirm the submission status shows as complete.

Format and size limits

• All documents in PDF; the price list in PDF plus a copy in Excel.
• Maximum 500 MB per document and 4 GB per submission.
• Zip or condensed files cannot be uploaded.
• Resubmitting replaces all earlier versions, which become null and void.
• Late tenders will not be accepted.

Returnable documents (must be completed, signed and submitted by the closing date and time; omission or an unsigned form disqualifies)

• Annexure A: Authorisation Form - authorises the named signatory to bind the bidder, with a certified copy of the enabling resolution or power of attorney.
• Annexure B: Acknowledgement Form.
• Annexure C: Tenderer's Particulars.
• Annexure D: Integrity Pact Declaration Form.
• Annexure E: CPA for local goods/services (if applicable).
• Annexure F: CPA(IG) for imported goods/services (if applicable).
• Annexures G1 to G4: SBD 6.2 Declaration Certificate for Local Production and Local Content, with supporting schedules (only where designated materials apply).
• Annexure H: SBD 1 Invitation to Bid - the signed offer cover page.
• Annexure J: SBD 4 Bidder's Disclosure - discloses state employment or connections of directors and shareholders.
• Tax Evaluation Questionnaire - determines whether the entity is a personal service provider for PAYE.
• E-tendering Help Manual acknowledgement form.
• NEC or other Contract, completed in full.
• Completed pricing schedule (if not already in the contract).
• Electronic copy of the tender in PDF.

Additional documents required

• Registration as an Electrical Contractor with the Department of Employment and Labour.
• Project management certification registered with SACPCMP or PMI.
• ECSA certificate for the Professional Engineer/Technologist responsible for the electrical scope.
• ECSA certificate for the Professional Engineer/Technologist responsible for the civil scope.
• Valid PSIRA registration for the principal contractor or subcontractor.

Scored, not disqualifying

• Annexure I: SBD 6.1 Preference Points Claim Form under the PPPFA 2022 regulations - failure to submit evidence of a claimed specific goal scores zero for that goal but does not disqualify.

Disqualification risks

• Any disqualifiable returnable left incomplete, unsigned or unsubmitted by the closing time.
• Late submission, or failure to upload documents on the e-Tendering system.
• Non-attendance at the compulsory clarification meeting.

Evaluation stages

1. Eligibility and basic compliance: bidders must meet the eligibility criteria, submit a complete tender with commercial, financial and technical information, and submit the mandatory commercial returnables by the stipulated deadlines.
2. Functionality: threshold of 70%. Bidders scoring below the threshold are disqualified. Assessed against the technical evaluation criteria.
3. Price and specific goals: scored under the PPPFA 80/20 preference point system.

Scoring split

• Price: 80 points.
• Specific goals: 20 points.
• Ranking: price and specific goal scores are added and bidders ranked highest to lowest.

Price evaluation

• Prices are evaluated inclusive of VAT, corrected for arithmetical errors, and excluding contingencies in any bill of quantities or activity schedule.
• Adjusted for acceptable variations, deviations or alternative tenders, and compared on net present value based on the tendered programme and prices, including price adjustment factors and exchange rate fluctuations where applicable.
• Unconditional discounts are taken into account; conditional discounts are not, but are applied when payment is made.

Specific goals

• Failure to submit evidence of a claimed specific goal does not disqualify the bidder but scores zero for that goal.

Other

• Contractual requirements are not evaluation criteria; they are assessed after evaluation and ranking, and proof must be submitted before contract award.
• Objective criteria are not applicable, but Eskom may award to a bidder other than the highest scoring if objective criteria justify it.
• Reverse e-auction is not applicable.
• No public tender opening; tenders are downloaded electronically and prices are not read out.

Scope

• Installation and infrastructure upgrade of an anti-climb perimeter security fence at Eskom Megawatt Park (MWP).
• Contract period: 47 months, comprising 11 months construction and 36 months maintenance and support.
• Site: Eskom Megawatt Park (MWP), Maxwell Dr, Sunninghill, Sandton, 2157.

Contract

• Conditions of contract: NEC3 Engineering & Construction Contract (ECC).
• The tender is for the whole of the contract; alternative tenders are not allowed.

Cataloguing

• The successful bidder may be required to provide cataloguing information per item after award and must label all materials to Eskom's labelling specifications.
• Where cataloguing applies, the pricing schedule must include a line item for it; Eskom pays for cataloguing.

Scope of work

• A detailed Scope of Work is attached to the tender documents.

Category 3 quality requirements

• QMS manual defining and describing the quality management system and its scope, aligned to ISO 9001:2015.
• Quality policy and quality objectives, both approved by top management.
• Control of documented information (document and record control), Clause 7.5 of ISO 9001:2015.
• Documented information for control of nonconforming outputs, Clause 8.7.
• Documented information for nonconformity and corrective action, Clause 10.2.
• Documented information for internal audit, Clause 9.2.
• Organisation chart and responsibility matrix covering defined roles, responsibilities and authorities, including the quality management function, Clause 5.3.
• Documented information for control of externally provided processes, products and services, including criteria for evaluation, selection, performance monitoring and re-evaluation of external providers, Clause 8.4.
• Contract Quality Plan (Ref 240-109253698) and Quality Control Plan (Ref 240-109253302 ITP).
• Form A completed and signed.

Pricing

• A completed pricing schedule must be submitted if it is not already contained in the NEC or other Contract.
• For e-tendering, the price schedule must be submitted in PDF and a copy in Excel; maximum 500 MB per document and 4 GB per submission.
• Prices are evaluated inclusive of VAT.

Cataloguing

• Where cataloguing is required, the pricing schedule must include a line item for cataloguing, which bidders must quote for; Eskom pays for cataloguing.

Other

• Reverse e-auction is not applicable.
• Clarification queries must reach Eskom five (5) working days before the submission deadline.
• Alternative tenders are not allowed.

Payment terms

• Contracts below R50 000 000 (including VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 000 000 (including VAT): payment within 60 days of receipt of undisputed invoices.

Performance security

• A performance bond or demand guarantee is required; the bidder must select a minimum of two financial institutions it is likely to approach from Eskom's list of approved financial institutions.

Pricing

• A completed pricing schedule must be submitted (if not already contained in the NEC or other Contract), in PDF and a copy in Excel.
• Prices are evaluated inclusive of VAT.

Financial due diligence (assessed before award)

• Latest approved annual financial statements of the tendering company itself (not the parent or ultimate holding company), including background to the company, a signed director's report, a signed auditor's/reviewer's/compiler's/accounting officer's report, statement of financial position, statement of comprehensive income, statement of changes in equity, statement of cash flows and notes.
• Draft financial statements or management accounts are not accepted.
• South African entities that are not audited must also submit a signed public interest score (actual score, whether owner managed, and whether the statements were externally prepared) and copies of the ITA34C for the current and previous years of assessment.
• For an unincorporated JV or SPV, each partner must submit its own annual financial statements covering all the above items.

Other

• Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.

Registration and eligibility

• Valid and current CSD registration (CSD number or CSD report) is a mandatory contractual requirement.
• CIDB contractor grading of 7EP or higher; proof of grading at the closing deadline, or within 21 working days of the closing date if agreed with the employer. Every JV member must be CIDB registered.
• Bidders, or their principals, must not be restricted from doing business with Eskom or any state-owned company, must not be on the National Treasury restriction list or the Tender Defaulters list, and must not have the nationality of a country on an international sanctions list (applies to proposed subcontractors and suppliers too).
• Conflict of interest disqualifies; subcontracting 100% of the scope disqualifies; tenders signed by unauthorised persons are ineligible.

Tax

• A certified copy of a tax clearance certificate is required from foreign tenderers with a South African footprint that are not on CSD and have no SARS pin, and from local tenderers that have not provided a SARS e-filing PIN or CSD profile/number.
• Foreign suppliers with no South African footprint complete SBD 1 but need no proof of tax compliance.

B-bbee

• Proof of B-BBEE status level of contributor: a certificate issued by an authorised body or person, a sworn affidavit under the B-BBEE Codes of Good Practice, or another requirement prescribed under the B-BBEE Act.
• Specific goals are scored out of 20 points under the PPPFA; failure to submit evidence scores zero for that goal but does not disqualify.

Employment equity

• South African bidders that are designated employers under the Employment Equity Act must provide proof of compliance, including proof of submission of the Employment Equity report to the Department of Labour.

Safety

• COIDA: original certificate of good standing, or proof of application, issued by the Compensation Fund or a licensed compensation insurer (South African bidders only).
• OHS: Annexure B, OHS plan, costing for health, safety and environmental, Baseline OHS Risk Assessment (BRA), valid Letter of Good Standing (COIDA or equivalent), OHS policy signed by the CEO, and proof of OHS competency.

Quality

• Category 3 quality requirements: a QMS manual aligned to ISO 9001:2015, a quality policy and quality objectives approved by top management, document and record control (Clause 7.5), control of nonconforming outputs (Clause 8.7), nonconformity and corrective action (Clause 10.2), internal audit (Clause 9.2), an organisation chart and responsibility matrix covering the quality function (Clause 5.3), and control of externally provided processes, products and services (Clause 8.4).
• Contract Quality Plan (Ref 240-109253698) and Quality Control Plan (Ref 240-109253302 ITP), and Form A completed and signed.

Professional registrations

• Registration as an Electrical Contractor with the Department of Employment and Labour.
• Project management certification registered with SACPCMP or PMI.
• ECSA certificate for the Professional Engineer/Technologist responsible for the electrical scope and for the civil scope.
• Valid PSIRA registration for the principal contractor or subcontractor.

Local content

• SBD 6.2 Declaration Certificate for Local Production and Local Content, with Annexures G2 to G4, where designated materials are included.

Joint ventures

• The JV or consortium agreement must state that the parties are jointly and severally liable for executing the contract.
• A letter of intent or JV agreement confirming rights, obligations and profit-sharing ratios; written confirmation that the JV will operate as a single business entity for the contract duration; and details of a single designated bank account in the JV's name, independent of the individual partners.

Subcontracting

• Main contractors are discouraged from subcontracting to their own subsidiaries; any such subcontract must be declared in the tender.

Safety

• COIDA: original certificate of good standing, or proof of application, issued by the Compensation Fund or a licensed compensation insurer (South African bidders only).

Occupational health and safety

• Annexure B.
• OHS plan.
• Costing for health, safety and environmental.
• Baseline OHS Risk Assessment (BRA).
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO.
• Proof of OHS competency.

Other

• SHEQ requirements and financial viability may be included as additional contractual requirements.

Contract

• Conditions of contract: NEC3 Engineering & Construction Contract (ECC).
• The tender is for the whole of the contract.
• Tender validity period: 90 days from the closing date and time.
• Alternative tenders are not allowed.

Performance security

• A performance bond or demand guarantee is required; the bidder must select a minimum of two financial institutions from Eskom's list of approved institutions.

Payment terms

• Below R50 000 000 (including VAT): payment within 30 days of receipt of undisputed invoices.
• Above R50 000 000 (including VAT): payment within 60 days of receipt of undisputed invoices.

Other

• Eskom reserves the right to negotiate with preferred bidders if tendered prices are not market-related.
• Main contractors are discouraged from subcontracting to their own subsidiaries; any such subcontract must be declared.
• Contract Skills Development Goals and Contract Participation Goals are not applicable.

Functionality

• Applicable, with a threshold of 70%; bidders below the threshold are disqualified. Assessed against the technical evaluation criteria.

Price and specific goals (PPPFA 80/20)

• Price: 80 points.
• Specific goals: 20 points.
• Bidders are ranked by adding price and specific goal scores, highest to lowest.
• Failure to submit evidence of a claimed specific goal scores zero for that goal but does not disqualify.

Price evaluation

• Inclusive of VAT, corrected for arithmetical errors, excluding contingencies in any bill of quantities or activity schedule, and adjusted for acceptable variations, deviations or alternative tenders.
• Net present value comparison based on the tendered programme and prices, including price adjustment factors and exchange rate fluctuations where applicable.
• Unconditional discounts count for evaluation; conditional discounts do not, but apply when payment is made.

Contractual requirements

• Not evaluation criteria; assessed after evaluation and ranking, with proof submitted before contract award.

The project involves upgrading the perimeter security at Eskom Megawatt Park, including a new anti-climb fence, electric fence, lighting, CCTV, gates, patrol road and electrical infrastructure, followed by 36 months of maintenance and support.

Returnable documents: none specified beyond the completed Bill of Quantities cover page and pricing schedules. The cover page must show the enquiry number, tenderer's name, total price excluding VAT, date, signature and designation. All pricing schedules must be completed; unpriced items are deemed included in other rates. Bill 12 (Short Schedule of Cost Components) requires a rate against every item, but no amount is carried to the summary. Submission method and address: not stated in the provided document.

Design must be undertaken by ECSA-registered Professional Engineers forming part of the Contractor's supervision team. No other evaluation criteria (scoring split, minimum qualifying score, preference points system) are stated in the provided document.

Scope: installation and infrastructure upgrade of an anti-climb perimeter security fence at Eskom Megawatt Park (MWP), including construction (11 months) and 36 months of maintenance and support.

Key quantities and works:

• Outer barrier: supply and install 4,200 m of Category 3 high-security mesh panels to achieve a minimum barrier height of 3 m above external ground level; corrosion-protect 870 existing steel columns; demolish 25 m of damaged wall section; rebuild 10 face-brick piers, 25 m strip footing and 25 m apron slab.
• Bus gate closure: close existing bus gate with a new composite outer barrier tied into the existing wall, including stormwater management.
• Electric fence (NLEPDS): remove existing electric fence and climb-detection system; supply and install 4,523 m of non-lethal energised perimeter detection system, 20 maintenance access gates, 10 energisers, 20 zone detection and alarm sets, control-room equipment, earthing and lightning protection (20 items), and 453 warning signs to SANS 10222-3. Test and commission, issue Certificate of Compliance.
• Lighting: remove 188 existing light fittings and poles; supply and install 188 new corrosion-protected poles and 188 LED luminaires; configure 20 zoned lighting controls; test and commission with on-site lux survey.
• CCTV and network: supply and install 82 CCTV cameras (provisional quantity), 5,528 m of armoured single-mode fibre-optic cabling, 20 industrial PoE/PoE+ switches, 2 redundant core network switches, 20 battery backup units, 82 VMS camera licences, and video recording/storage integrated with the security control room.
• Gates and access control: remove existing gate equipment; install spike-and-boom systems at Main Gate (Charlie 10) and Western Gate (Charlie 9), including interlocking exit sally-port systems and heavy-vehicle system at Main Gate; refurbish 2 sliding gates (replace track and wheels); install 2 industrial sliding-gate motors; construct new Emergency (Bus) Gate with a pair of swing gates and a motorised sliding gate; install anti-climb barrier above pedestrian turnstiles.
• Patrol road and stormwater: refurbish 4,200 m of dirt patrol road; construct 3 culvert crossings and 1 pipe chamber; vegetation control along 4,200 m of perimeter.
• Electrical infrastructure: decommission and remove existing mini-substations; supply and install 3 x 500 kVA 11/0.4 kV mini-substations, 2 prefabricated mini-substations, sub-distribution boards, kiosks and LV cables; install 2,000 m of 11 kV cable and 1,500 m of 11 kV ring cable; install 720 m of LV cables, 20 perimeter equipment kiosks, 4,528 m of LV perimeter ring cabling, and 60 m of uPVC cable sleeves; replace Helipad kiosk, refurbish Kiosk No. 2 and Bus Guardhouse electrical installation.
• Maintenance: 36 months of preventive and corrective maintenance, technical support, emergency call-outs and warranty management after commissioning and Taking Over.

Pricing format: Bill of Quantities with 12 bills. Total tender price excluding VAT is carried to the cover page; VAT at 15% is added. Bill 12 (Short Schedule of Cost Components) contains rates only, not included in the total. Rates are hourly and apply at all times including after hours, weekends and public holidays. People rates include wages, overheads, profit, transport, tools and PPE; plant rates include operator and fuel. Security (performance bond or guarantee) is a priced item in Bill 1, if required by the Contract Data. No amounts, percentages or payment terms are stated in the provided document.

Design must be undertaken by ECSA-registered Professional Engineers. Health and safety measures required by Eskom must be provided for in the Bill of Quantities. A full-time Health and Safety Officer is a priced item for the 11-month construction period. Temporary works must be designed by a competent Temporary Works Designer and inspected by a Temporary Works Inspector in terms of the Construction Regulations. No other compliance requirements (CSD, tax, B-BBEE, CIDB) are stated in the provided document.

Installation and infrastructure upgrade of the anti-climb perimeter security fence at Eskom Megawatt Park (MWP), for a period of 47 months — 11 months construction plus 36 months maintenance and support. The contract is between Eskom Holdings SOC Ltd (Reg No. 2002/015527/30) and the successful bidder.

Employer

Eskom Holdings SOC Ltd (Reg No. 2002/015527/30)

Megawatt Park

Maxwell Drive

Sandton

Johannesburg

Registered office

1 Maxwell Drive

Sunninghill

Sandton, 2157

Returnable documents

• C1.1 Form of Offer and Acceptance: signed by the tenderer's duly authorised representative, offering to perform all the Contractor's obligations and liabilities under the contract; the tenderer's CIDB registration number is entered on the form.
• C1.2b Contract Data provided by the Contractor: the tenderer completes the data needed to form a complete contract, including fee percentages, key persons, programme and the tendered total of the Prices.
• Alternative tenders must be submitted on a separate copy of the Form of Offer and Acceptance.

Deviations

• Any deviation from the tender documents is valid only if recorded in the Schedule of Deviations; a covering letter does not form part of the contract.

Scope

• Installation and infrastructure upgrade of the anti-climb perimeter security fence at Eskom Megawatt Park (MWP).
• Contract period: 47 months — 11 months construction plus 36 months maintenance and support.
• Site boundaries: the MWP perimeter fence areas, approximately 4.2 km long.
• Works: upgrade the MWP security perimeter fence to the provided specifications and approved Eskom standards.

Site and security conditions

• The site remains operational during construction; the Contractor must maintain security measures so that security is not compromised.
• The Contractor must comply with Eskom security requirements and standards.
• Conditional assessments must be conducted and accepted by Eskom representatives before work starts.
• Equipment must be sourced from a reputable OEM and installed by OEM-accredited installers holding valid accreditation certificates.
• As-built, operation and maintenance information is available with limitations.
• Further risks are identified at the initial project meeting and on an ongoing basis.

Key dates and conditions (as per the approved schedule)

• Notice of construction to the Department of Labour.
• Security clearance of personnel and induction.
• Safety file accepted and staff induction completed.
• Formal notification of the area to work on and formal MWP security approval.
• Design freeze (review and acceptance).
• Construction phase.
• Commissioning and training.
• Hand over.

Working areas

• The site and offsite engineering and workshops, including those of subcontractors and suppliers.

Key personnel

• The Contractor must provide its key persons in the Contract Data, giving each person's name, job, responsibilities, qualifications and experience; CVs are appended to the tender schedule.
• The Contractor's direct and subcontracted fee percentages are stated in the Contract Data.
• The tendered total of the Prices is stated in figures and words, excluding VAT.

Quality and performance

• Low performance damages (X17): R200,000.00 or the cost of the low performance damages, for poor workmanship, inferior material quality, or failure to follow accepted Method Statements and Quality Control Plans (QCP).
• Retention (X16) is released against milestones: 50% at practical completion and start of maintenance and support, 25% at 12 months, 12.5% at 24 months, and the final 12.5% at 36 months on completion of maintenance and support.
• Defects date: 36 months after completion of the whole of the works; defect correction period: 3 working days.
• The Contractor's liability for defects due to its design is limited to the greater of the total of the Prices at the Contract Date and the amounts excluded and unrecoverable from the Employer's assets policy plus the applicable deductible.
• End of liability for latent defects: 7 years after the defects date.

Pricing

• Option B: priced contract with a bill of quantities.
• Part C2 Pricing Data comprises C2.1 Pricing Assumptions (Option B) and C2.2 The Bill of Quantities.
• The tenderer states the tendered total of the Prices in figures and words, excluding VAT.
• The Form of Offer records the offered total of the Prices exclusive of VAT, the first forecast of the total Defined Cost plus Fee, the subtotal, VAT at 15%, and the total amount due inclusive of VAT.
• The method of measurement is Option B published by NEC3 ECC (June 2005), amended as stated in Part C2.1 Pricing Assumptions.
• The Shorter Schedule of Cost Components data (people overheads percentage, equipment rates, design overheads and design employee categories) is completed by the tenderer.

Pricing

• Option B: priced contract with a bill of quantities. The tenderer states the tendered total of the Prices in figures and words, excluding VAT; VAT is added at 15%.
• The Form of Offer records the offered total of the Prices exclusive of VAT, the first forecast of total Defined Cost plus Fee, the subtotal, VAT at 15%, and the total amount due inclusive of VAT.

Payment

• Assessment interval: the 25th day of each successive month, subject to receipt of compliant documentation.
• Payment period: 4 weeks.
• Interest: the publicly quoted prime rate (Standard Bank of South Africa) on Rand amounts; LIBOR on amounts in other currencies.
• A tax invoice must be provided within one week of receiving the payment certificate; the Employer's VAT number 4740101508 must appear on each invoice.

Price adjustment (Option X1)

• The contract is fixed for one year; thereafter CPAP applies using Stats SA indices.
• Base date: one month prior to tender close.
• Weightings: labour 0.20; construction, civil and fencing material 0.45; electrical, security and plant equipment 0.20; non-adjustable 0.15.

Damages and retention

• Delay damages (X7): R10,000.00 per day, capped at 20% of the Contract Value.
• Low performance damages (X17): R200,000.00 or the cost of the low performance damages, for poor workmanship, inferior material quality or failure to follow accepted Method Statements and Quality Control Plans.
• Retention (X16) released by milestone: 50% at practical completion and start of maintenance, 25% at 12 months, 12.5% at 24 months, and the final 12.5% at 36 months on completion of maintenance and support.

Liability and security

• The Contractor's liability for indirect or consequential loss is limited to R0.00; total liability is limited to the total of the Prices, excluding the additional excluded matters.
• A pro forma Retention Money Guarantee (where Option X16 applies) and a pro forma ASGI-SA Guarantee are provided.
• Insurance cover must be provided as set out in Insurance Table A.

Contract framework

• The contract is the NEC3 Engineering and Construction Contract, April 2013 (ECC3), main Option B (priced contract with bill of quantities), dispute resolution Option W1, and secondary Options X1, X2, X7, X12, X16, X17 and Z (additional conditions Z1–Z15).
• Governing law: the law of the Republic of South Africa. Language: English.

Registration and status

• The tenderer's CIDB registration number is entered on the Form of Offer (if applicable).
• B-BBEE: any change in the Contractor's B-BBEE status must be notified to the Employer within 7 days; an updated verification certificate and supporting documents must be submitted within 30 days. A decrease in status may lead to renegotiation or termination, and failure to notify may be a reason for termination.

Contracting structure

• Joint ventures, consortia or other unincorporated groupings are jointly and severally liable; the key person authorised to bind the grouping must be notified to the Project Manager within two weeks of the Contract Date, and the composition may not change without the Employer's written consent.
• No cession, delegation or assignment of rights or obligations without the Employer's written consent.

Health, safety and environment

• The Contractor must comply with the Construction Regulations 2014 (OHS Act) and may be appointed Principal Contractor for the site.
• The Contractor must comply with all applicable environmental laws and regulations.
• Asbestos: work is governed by the Asbestos Regulations 2001; the occupational exposure limit is 0.2 regulated asbestos fibres per millilitre of air (4-hour TWA) and the short-term limit is 0.6 fibres per millilitre (10-minute TWA).

Ethics and confidentiality

• No coercive, collusive, corrupt, fraudulent or obstructive action may be taken during procurement or execution; the Employer may terminate for prohibited action.
• Contract information must be kept confidential; images of the works require the Project Manager's prior written consent.

Health and safety

• The Contractor must take all reasonable precautions to maintain the health and safety of persons in and about the execution of the works.
• The Employer may appoint the Contractor as Principal Contractor under the Construction Regulations 2014 (Occupational Health and Safety Act).
• The total of the Prices must include a sufficient amount for compliance with the Construction Regulations, all applicable health and safety laws, and the contract's health and safety rules and procedures.
• The Contractor must ensure its subcontractors, employees and others under its direction comply.
• Asbestos: the Employer manages asbestos and asbestos-containing materials under its Asbestos Standard. The occupational exposure limit is 0.2 regulated asbestos fibres per millilitre of air (4-hour TWA) and the short-term exposure limit is 0.6 fibres per millilitre (10-minute TWA). If asbestos is identified, a risk assessment is done and control measures implemented; personnel may stop work and leave the area until it is declared safe. Removal and disposal is done by a registered asbestos contractor, instructed by the Employer at the Employer's expense.

Environmental requirements

• The Contractor must comply with all applicable environmental laws, regulations, rules, guidelines and procedures, and must ensure its subcontractors, employees and others under its direction comply.
• Asbestos and asbestos-containing waste must be removed and disposed of by a registered asbestos contractor, instructed by the Employer at the Employer's expense, in line with South African legislation.

Contract form

• NEC3 Engineering and Construction Contract, April 2013 (ECC3), main Option B (priced contract with bill of quantities), dispute resolution Option W1, and secondary Options X1, X2, X7, X12, X16, X17 and Z (additional conditions Z1–Z15).
• Governing law: Republic of South Africa. Language: English. Period for reply: 5 working days.

Time

• Completion date for the whole of the works: 11 months after formal contract appointment.
• Starting date: 2 weeks after contract signing.
• First programme submitted within 1 week of the Contract Date; revised programmes at intervals no longer than 2 weeks.
• Access date: Eskom Megawatt Park, with all regulation approvals, before execution of work.
• The Employer will not take over the works before the Completion Date.
• Defects date: 36 months after completion of the whole of the works; defect correction period: 3 working days.
• Key dates (notice of construction to the Department of Labour, security clearance and induction, safety file acceptance, formal area notification and MWP security approval, design freeze, construction, commissioning and training, hand over) run as per the approved schedule.

Payment

• Assessment interval: the 25th day of each successive month, subject to compliant documentation.
• Payment period: 4 weeks. Interest: prime rate (Standard Bank) on Rand amounts; LIBOR on other currencies.
• A tax invoice must be provided within one week of the payment certificate; the Employer's VAT number is 4740101508.

Risk and liability

• Additional Employer's risks: crime and vandalism.
• Delay damages (X7): R10,000.00 per day, capped at 20% of the Contract Value.
• Low performance damages (X17): R200,000.00 or the cost of the low performance damages.
• Retention (X16) released by milestone: 50% at practical completion, 25% at 12 months, 12.5% at 24 months, 12.5% at 36 months.
• The Contractor's liability for indirect or consequential loss is limited to R0.00; total liability is limited to the total of the Prices, excluding the additional excluded matters. End of liability for latent defects: 7 years after the defects date.
• Price adjustment (X1): fixed for one year, thereafter CPAP using Stats SA indices; base date one month prior to tender close.

Dispute resolution

• Adjudicator selected from the ICE-SA panel of the SAICE; if the parties cannot agree, appointed by AFSA. Tribunal: arbitration in Gauteng under the Rules of the Association of Arbitrators (Southern Africa).

Additional conditions (Z1–Z15)

• Z1: no cession, delegation or assignment without the Employer's written consent.
• Z2: joint ventures are jointly and severally liable; the key person authorised to bind must be notified within two weeks of the Contract Date; composition may not change without written consent.
• Z3: B-BBEE status changes must be notified within 7 days and an updated certificate submitted within 30 days; a decrease may lead to renegotiation or termination.
• Z4: confidentiality of contract information; images of the works require the Project Manager's prior written consent.
• Z5: no waiver or estoppel unless agreed in writing.
• Z6: health, safety and environmental compliance; the Contractor may be appointed Principal Contractor under the Construction Regulations 2014.
• Z7: tax invoice within one week of the payment certificate; Employer VAT number 4740101508.
• Z8: amendment to the notification of compensation events.
• Z9: the Employer's liability for the Contractor's indirect or consequential loss is limited to R0.00.
• Z10: termination on a business rescue order.
• Z11: termination if delay damages reach the stated limits.
• Z12: no coercive, collusive, corrupt, fraudulent or obstructive action; the Employer may terminate for prohibited action.
• Z13: the Contractor provides Insurance Table A cover; the Employer provides Insurance Table B cover.
• Z14: nuclear liability — the Employer is the operator of Koeberg and indemnifies the Contractor for nuclear damage.
• Z15: asbestos management under the Employer's Asbestos Standard, with the stated exposure limits.

Purpose

• The SHE Specification sets out Eskom's minimum safety, health and environmental requirements for the anti-climb perimeter fence installation and infrastructure upgrade at Megawatt Park.
• It is based on the contract scope of work and its associated risks, and is issued with the tender enquiry so bidders are aware of Eskom's requirements, workplace health and safety information, and environmental impacts.

Contractor obligations

• The contractor must prepare a site- and project-specific SHE Plan meeting the specification, applicable legislation and the scope of work.
• Eskom does not take over the contractor's legal duties; the contractor remains accountable for the quality and execution of its health and safety programme, including for sub-contractor employees.
• Where the specification does not cover a specialised activity, the contractor must develop its own health and safety plans, procedures, manuals or work instructions for that activity.
• The specification is a minimum standard and is not exhaustive.

Applicability

• Applies to all principal contractors, sub-contractors, service providers and suppliers carrying out work for Eskom Real Estate on this project.
• Effective from date of approval; subject to document control and revision.

Scope of work — Eskom Megawatt Park, 1 Maxwell Drive, Sunninghill, Sandton 2157:

• Repair and expansion of the outer perimeter barrier.
• Installation of a new electric fence.
• Provision for future expansion (additional inner barrier).
• Installation of a new lighting design.
• Installation of a new camera system.
• Upgrading of the main and western gates.
• Upgrading of the emergency (bus) gate.
• Refurbishment of the patrol roads.

Contract period: 47 months — 11 months construction, followed by 36 months maintenance and support.

SHE Plan

• The appointed contractor must develop a site- and project-specific SHE Plan meeting the SHE Specification, applicable legislation and the project scope.
• The SHE Plan must be submitted, evaluated and approved before work commences.
• Eskom does not assume the contractor's legal responsibilities; the contractor remains accountable for its own and its sub-contractors' health and safety performance.

Applicability

• Applies to the principal contractor, sub-contractors, service providers and suppliers working on the project on behalf of Eskom Real Estate.

Quality and SHE records

• Quality records must be maintained in line with legislative and Eskom requirements.
• Records must cover procedures, non-conformances identified, corrective actions, and audit and inspection schedules.
• Site inspections must be conducted for SHE compliance and inspection reports compiled and submitted to management.
• The contractor must take part in project statutory health and safety committee meetings, appointed-contractor incident investigations, and the principal contractor's emergency preparedness planning.
• The contractor must ensure its employees and those of appointed contractors are competent for the tasks assigned.
• Site instructions must be issued where appointed contractors deviate from safety requirements.
• The contractor must assist with the handover process, including the SHE file and related documentation.

B-bbee

• Minimum B-BBEE level: 6.

Registration and statutory status

• The principal contractor must be registered and in good standing with the Compensation Fund or a licensed compensation insurer (COID Act, 1993), and must provide a certified copy of a valid letter of good standing before work starts and on each renewal.
• Contractors may not start work until appointed in writing by the Eskom representative in terms of OHS Act Construction Regulation 5(k).
• The principal contractor must notify the Provincial Director of the Department of Employment and Labour in writing of construction work falling within Regulation 4 of the Construction Regulations.
• A Section 37(2) legal agreement applies to the contract.
• Hazardous work by children is prohibited.
• The contractor must make the statutory appointments required for the scope of work and ensure appointees are competent.

Legislation and standards

• Compliance with the OHS Act and Regulations, the Construction Regulations of 2014 (or latest edition), SANS standards, municipal by-laws and environmental legislation.
• Compliance with Eskom's SHE/OHS procedures, processes, policies and standards, including the Life-saving Rules (240-62196227) and the Substance Abuse standard (32-37).

Health and safety requirements

• The contractor must prepare a SHE Plan covering the scope of work and all identified hazards.
• Statutory appointments must be made for the scope of work, with competent appointees.
• Risk assessments (per 32-520) and safe work procedures / method statements are required.
• Working at heights must comply with procedure 32-418; ladders, cutting, welding and hot work are controlled activities.
• PPE, fire equipment, first aid equipment, workplace signage and housekeeping requirements apply.
• Medicals and occupational health, hygiene and rehabilitation requirements apply.
• Toolbox talks / daily team talks / pre-job meetings and site induction training are required.
• Incident investigation, emergency management and work stoppage provisions apply.
• The contractor must comply with the Eskom Life-saving Rules (240-62196227) and the Substance Abuse standard (32-37).
• Access and security control and public safety requirements apply on site.
• A SHE file must be compiled and maintained for each work site.

Environmental requirements

• The contractor takes prime responsibility for all aspects of environmental management associated with its project activity.
• An Environmental Management Plan must be prepared to implement measures that enhance positive impacts and prevent or limit negative environmental impacts over the project life cycle; it should form part of Eskom's Environmental Management System.
• The duty of care to the environment applies: anyone causing or likely to cause significant pollution or degradation must take reasonable measures to prevent, minimise and rectify it.
• Waste management must comply with the Waste Management Procedure (32-245) and the National Environmental Management: Waste Act.
• The contractor must provide appointed contractors with the relevant sections of Eskom's documented SHE requirements.

Project: Upgrade perimeter security at Eskom Megawatt Park (MWP) campus. The existing security fence is non-functional. Scope includes replacement of outer barrier, new non-lethal electric fence, new lighting, new cameras, upgrading main/western gates, new emergency gate, refurbishment of patrol roads, and electrical infrastructure upgrades. Contract period: 47 months (11 months construction, 36 months maintenance and support).

Quality management system must be ISO 9001:2015 certified or compliant. Compliance with Construction Regulations 2014, Occupational Health and Safety Act, Electrical Machinery Regulations 2011, and Eskom SHEQ Policy (32-727). On request, bidder must prove ability to perform the scope, organisational/logistics/support resources, and experience in comparable projects. Professional personnel must remain members of their professional society and be available until project conclusion. Eskom may assess and interview key staff. Quality requirements must flow into subcontracts. No CSD, tax clearance, B-BBEE level, CIDB grading, or local content threshold stated in this specification.

Scope: Upgrade perimeter security at Eskom Megawatt Park (MWP) campus.

• Replace outer barrier (steel palisade and face brick) with new high security barrier, minimum 3m height, Category 3 fencing system, 25-year maintenance-free life.
• Install new non-lethal energized electric fence with 20 alarm zones, each zone max 100m, 10 energisers, speaker system, access gates per zone, new electrical ring supply.
• Replace three mini substations with 11/0.4kV 500kVA prefabricated units; replace/relocate parking, bus depot, sports-field mini substations; replace east/west horticulture minisubs.
• Install energy-efficient perimeter lighting per Eskom Security Lighting standard, zoned with fence and cameras, designed for vehicle searches at gates.
• Install new camera system on light masts, min 60m spacing, at all three gates and along perimeter, with intruder detection and interface to existing security monitoring.
• Upgrade Main and Western gates: new spike and boom systems with battery backup, interlocking booms to prevent tailgating, truck lane compatible with heavy loads, repair western sliding gates and motors.
• Create new Emergency (Bus) Gate: 2 x 2.5m swing gates (min 3m height), sliding gate continuing electric fence, motor-ready, upgraded electrical infrastructure.
• Refurbish patrol roads as dirt roads, with culvert and stormwater crossings.
• Install ring communication network, redundant dual network to security control room, backup battery units for cameras during power outage.
• Decommission and remove existing climb detection system.
• Provide training to Eskom technical team on operation of installed systems.
• Existing perimeter: approx 4.2km fence, 162 light poles, three gates (Main, Western, Emergency).

Method statements required for construction. Design of kiosks for electrical protection components and POEs per Contractor design, in accordance with Eskom NLEPDS specification (240-78980848). Provide 10 energisers for 20 zones perimeter fence.

Quality requirements: ISO 9001:2015 certified or compliant. Submit Contract Quality Plan (CQP), Quality Control Plan (QCP)/Inspection and Test Plan (ITP) before contract award; QCP/ITP to be signed off by Employer within 30 days after award. Method statements and QCP/ITP for construction to be accepted before construction. Non-compliance may result in NCR, rejection of works, withholding of payment. Maintain records for at least 3 years after termination. Eskom may survey/surveillance facilities. Defects remedied at no extra cost. Professional personnel must be members of professional society. Comply with QM 58.

Pricing based on Price List. Invoices itemised per Price List. Payment per payment certificate. No detailed pricing schedule in this specification.

Payment: Contractor submits tax invoice within one week of receiving payment certificate from Project Manager (core clause 51.1). Invoice addressed to Eskom Holdings SOC Ltd, must include contract number/title, VAT numbers (Employer VAT 4740101508), itemised description based on Price List, totals excluding/including VAT.

Bonds/guarantees: Form per Part 1 Agreements and Contract Data, document C1.3 (Sureties). Eskom may withhold payment until bond/guarantee received and accepted.

Insurance: Contractor to familiarise with Eskom Insurance Format A in Contract Data and make provision for liable items.

B-BBEE: Minimum Level 6 rating required after contract award.

ASGI-SA: Contractor must comply with Accelerated and Shared Growth Initiative – South Africa obligations per compliance schedule; failure constitutes substantial breach.

Quality: ISO 9001:2015 certified or compliant.

Health & Safety: Comply with Construction Regulations 2014, OHS Act, Eskom SHEQ Policy.

Electrical: Comply with Electrical Machinery Regulations 2011, SANS 10222, SANS 10142.

Key personnel: Electrical resources must have Electrical Trade Test Certificate, at least one Electrical Artisan with NQF Level 4, all with minimum 10 years relevant experience.

Electric Fence Installer must be accredited (EFSI).

Subcontractors: Must be approved by Project Manager, cannot subcontract further, must have statutory accreditations and submit CVs.

Comply with health and safety requirements in Annexure to Works Information. Comply with Construction Regulations 2014, OHS Act, Eskom SHEQ Policy (32-727). Full-time Safety and Health Officer on site. Workers not transported on back of vans/bakkies. Workers restricted to activity area. Recruit general labour from immediate District Municipality.

Contract based on NEC conditions. Employer may instruct changes to scope at any time, in writing. Non-conformance to programme liable for delay damages. Deviations in time/cost subject to Eskom approval. Contractor to provide integrated programme in MS Project format, updated weekly. Records of defined cost, payments, compensation events: N/A.

Quality evaluation: Eskom may assess qualifications, capability, competence of key staff and interview contractors. Quality of service/product must meet professional standards. Contractor must execute works per Eskom QM 58 Supplier Contract Quality Requirements Specification.

The tender is for the provision of installation and infrastructure upgrade for an anti-climb perimeter security fence at Eskom Megawatt Park (MWP), for a period of forty-seven (47) months, comprising eleven (11) months of construction and thirty-six (36) months of maintenance and support.

The supplier must prepare a Contract Quality Plan (CQP) that identifies and plans how to meet the client's and contract's quality management expectations and requirements. The CQP must follow the guidelines of SANS 466:2005 Edition 1 / ISO 10005:2005 Edition 2. The plan must cover the following elements:

• Scope of work: full description of the works information as per the NEC or FIDIC document.
• Communication channels between supplier and Eskom: define responsibilities, documentation submission, emails, minutes of meetings, fixed contract meetings, weekly progress meetings and reporting.
• Organogram: include designations, roles, responsibilities, and outputs, including QA and QC functions, with personnel responsible for managing activities and work verification.
• Index of interfacing documents: list core processes, work instructions, policies, procedures, industry standards, specifications, and drawings applicable to the scope.
• List of suppliers and sub-suppliers: identify materials/components to be purchased and activities to be outsourced, with criteria for selection.
• Monitoring of suppliers and contractors: describe how supplier and contractor performance will be monitored post-award.
• Interface of sub-suppliers with the supplier's QMS: describe how sub-supplier QMS interfaces with the supplier's procedures and work instructions.
• Index of items to be manufactured, refurbished, or newly purchased: list with full descriptions, production schedule, and whether in-house or outsourced.
• Related items/activities needing QCP/ITP (offsite and onsite): describe all production products/processes monitored by an approved QCP process.
• Scope areas requiring special controls: identify products/processes needing special controls (e.g., welding, NDT/NDE) and describe quality control activities.
• Index of documented information to be submitted to Eskom: list all documents (technical records, inspection reports, signed QCPs, technical assurance reports, warranty certificates, material certificates, dimension reports, test reports).
• Records control and retention: describe how records will be identified, completed, retained, and disposed of, with a retrievable filing system.
• Concession and non-conformance management: describe processes for concessions, non-conformances (defects, repair, rework), and inspection management.
• Databook management: if applicable, submit data books with review and acceptance, including list of purchase orders for quality-critical items.
• Management of working tools and equipment: provide list of tools and equipment, with calibration/maintenance/test status.
• Dealing with customer property: describe process per ISO 9001.
• Product preservation: include process flow for preservation, storage, handling, identification, contamination control, packaging, storage, transmission, transportation, and protection.
• Identification and traceability: indicate methods for SOW-related activities affected by statutory and regulatory requirements.
• Commissioning and post-delivery activities: indicate post-delivery support, warranty period and conditions, customer satisfaction measurement, technical support, defect correction period, and retention funds.

The supplier must comply with the quality management requirements as per the Contract Quality Plan template. The CQP must be compiled by a representative of the tenderer (Rev 0 during tender evaluation, changing to Rev 1 after contract signing) and approved by the owner of the organisation. The CQP must be reviewed and accepted by Eskom after award. The supplier must submit all documented information as listed in the CQP to Eskom prior to commencement and during/at completion of the contract.

The project involves upgrading the compromised security fence at Eskom Megawatt Park (MWP). The existing system is non-functional. The work includes installation of a new security electric fence, with both electrical and civil/structural components. The contract period is 47 months (11 months construction, 36 months maintenance and support). The client is Eskom, represented by Eskom Properties.

Closing date: 2 December 2026 at 08:00 (from tender record).

No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Returnable documents (all must be submitted in both hardcopy and softcopy, adequately referenced):

• CV and valid registration certificate as a Three-Phase Electrician (IE) with the Department of Employment and Labour.
• CV and valid registration certificate as a Certified Electric Fence System Installer (EFSI) with the Department of Employment and Labour.
• Valid project management certification registered with SACPCMP or PMI.
• ECSA registration certificate for a Professional Engineer/Technologist responsible for the electrical scope.
• ECSA registration certificate for a Professional Engineer/Technologist responsible for the civil/structural scope.
• Valid PSIRA registration certificate for the principal contractor or subcontractor.
• Detailed method statements for electrical and civil scopes.
• CVs and qualifications of the proposed electrical and civil engineers/technologists and the project manager.
• Level 3 project schedule.
• Completed Technical Schedules A and B for non-lethal energised fence (Annexure A, ref 240-134779125) and security lighting (Annexure A, ref 240-139282493).
• Completed Annexure B (ref 240-134779125) for practical demonstration.
• Three signed and stamped reference letters from clients for similar projects, with appointment letters and purchase orders.
• Preliminary design for the electric fence system.

Disqualification risks:

• Any mandatory criterion assessed as 'No'.
• Non-compliance with SANS 10222-3:2016, SANS 10142-1, SANS 60335-2-76, or the Electrical Installation Regulations of the OHS Act.
• Missing method statements.
• Exclusions of scope.
• Unclear staff organogram.

Evaluation stages:

1. Mandatory technical criteria (pass/fail) — a 'No' on any criterion disqualifies the bidder.
2. Qualitative technical criteria — weighted scoring; minimum weighted final score of 70% required.

Mandatory criteria (gatekeepers):

• Electrical contractor registration with Department of Employment and Labour (Three-Phase Electrician and EFSI).
• Project management certification (SACPCMP/PMI).
• ECSA Professional Engineer/Technologist for electrical scope.
• ECSA Professional Engineer/Technologist for civil/structural scope.
• Valid PSIRA registration.

Qualitative criteria weighting:

• Electrical: 70%
• Method statement for electrical scope: 20%
• CV of electrical engineer/technologist (min 3 years post-registration): 10%
• Desktop evaluation of Technical Schedules A/B for non-lethal energised fence: 10%
• Practical demonstration at contractor facility: 30%
• Security lighting schedules: 10%
• Three reference projects (past 7 years): 20%
• Civil/Structural: 20%
• CV of civil engineer/technologist (min 3 years post-registration in earthworks and main civils): 40%
• Method statement for civil scope: 40%
• Three reference projects (past 10 years): 20%
• General: 10%
• Project manager CV (min 5 years experience, professionally registered): 70%
• Level 3 project schedule: 30%

Scoring scale:

• 5 (100%): fully compliant, no risks
• 4 (80%): compliant with acceptable risks/exceptions/conditions
• 2 (40%): non-compliant or unacceptable risks/exceptions/conditions
• 0 (0%): totally deficient/non-responsive

Unacceptable risks (disqualifying):

• Non-compliance with SANS 10222-3:2016, SANS 10142-1, SANS 60335-2-76, or OHS Act Electrical Installation Regulations.
• No method statements.
• Exclusions of scope.
• Unclear staff organogram.
• Failure to meet plant performance requirements.
• Failure to comply with PSIRA requirements.

Scope:

• Upgrade the compromised, non-functional security fence at Eskom Megawatt Park (MWP).
• Install a new security electric fence system.
• Works include design, erection, installation, testing, and commissioning of the electrical scope.
• Civil/structural works include site investigations, design development, and construction.
• Contract period: 47 months total (11 months construction, 36 months maintenance and support).

Key technical requirements:

• Compliance with SANS 10222-3:2016 (security electric fence design, components, wiring, cabling).
• Compliance with SANS 10142-1 (wiring of premises, low-voltage installations) and OHS Act Electrical Installation Regulations.
• Energizers and junctions must comply with SANS 60335-2-76.
• Preliminary design must depict zones, positions of energizers, mini-substations, and system interconnection details.
• Practical demonstration of the fence system at the contractor's facility.
• Security lighting must be provided.
• Alternative solutions acceptable if same or better performance and compliant with SANS standards.

Method statements are required for both electrical and civil scopes.

• Electrical method statement must cover design, erection, installation, testing, and commissioning activities.
• Civil method statement must cover site investigations, design development, and construction works.
• Method statements are scored on completeness and relevance to the scope.
• A Level 3 project schedule showing durations and interdependencies of activities is required.
• A preliminary design for the electric fence system must be provided, covering zones, energizer positions, mini-substations, and system interconnection details.

Key personnel requirements:

• Electrical Engineer/Technologist: ECSA registered, minimum 3 years' experience post-registration.
• Civil Engineer/Technologist: ECSA registered, minimum 3 years' experience post-registration in earthworks and main civils.
• Project Manager: Professionally registered (SACPCMP/PMI), minimum 5 years' experience.

Reference projects:

• Electrical: minimum 3 reference letters from clients for non-lethal fence projects completed in the past 7 years, including energised fence installations, power cabling, and mini substations. Appointment letters and purchase orders must be submitted.
• Civil: minimum 3 completed civil projects involving earthworks and main civils in the past 10 years, with appointment letters and purchase orders.

Mandatory registrations and certifications:

• Electrical contractor registration with Department of Employment and Labour (Three-Phase Electrician and EFSI).
• Project management certification (SACPCMP/PMI).
• ECSA Professional Engineer/Technologist for electrical scope.
• ECSA Professional Engineer/Technologist for civil/structural scope.
• PSIRA registration for principal contractor or subcontractor.

Standards compliance (mandatory):

• SANS 10222-3:2016
• SANS 10142-1
• SANS 60335-2-76
• OHS Act Electrical Installation Regulations

B-BBEE: Minimum Level 3 (stated in document).

Compliance with the Occupational Health and Safety Act, 1993 (Act 85 of 1993) and its Electrical Installation Regulations is mandatory. Non-compliance with these regulations is an unacceptable technical risk and will disqualify the bidder.

Additional evaluation details:

• Mandatory criteria are pass/fail and not scored.
• Qualitative criteria are weighted; minimum technical score of 70% required.
• Scoring scale: 5 (100%), 4 (80%), 2 (40%), 0 (0%).
• Unacceptable risks or exceptions lead to disqualification.

The scope covers installation and infrastructure upgrade of an anti-climb perimeter security fence at Eskom Megawatt Park (MWP), over 47 months: 11 months construction and 36 months maintenance and support. Form A (Tender & Contract Quality Identifier, 240-68099512 Rev 9) records which clauses of specification 240-105658000 and which ISO 9001 clauses apply to the tenderer's quality obligations.

Quality gate

• Bidders are assessed against the pre-contract award quality requirements of Category 3, clause 3.5 of specification 240-105658000.
• The tenderer's quality management system must address ISO 9001 clauses 4 to 10.
• Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable to this enquiry.
• Only one category may be selected on Form A; Category 3 is the applicable category.

Scope

• Installation and infrastructure upgrade of an anti-climb perimeter security fence at Eskom Megawatt Park (MWP).
• Contract period: 47 months — 11 months construction, followed by 36 months maintenance and support.

Quality requirements

• Pre-contract award quality requirements apply under Category 3 of clause 3.5 of specification 240-105658000.
• Only one category may be selected on Form A; Category 3 is the applicable category for this enquiry.
• The tenderer's quality management system must cover ISO 9001 clauses 4 to 10.
• Main Supplier and Sub-supplier Capability and Capacity Assessment does not apply.

Post-contract award (Eskom)

• Applies to contract execution and the supplier quality performance monitoring phase.
• Eskom retains rights of access and rights to information; preservation requirements apply.
• Quality audits, management of nonconformities and nonconforming outputs identified by Eskom, and special processes are all applicable.

The tenderer's quality management system must address every ISO 9001 clause from 4 to 10: context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement. All seven ISO 9001 quality principles are marked applicable: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management.

Applicable specification clauses (240-105658000)

• Clause 3: pre-contract award quality requirements — applicable, Category 3 selected.
• Clause 4: category selection — Category 3 applies; Categories 1, 2 and 4 do not.
• Clause 5: post-contract award — contract execution and supplier quality performance monitoring phase apply.
• Clause 6: standard conditions — Eskom rights of access, Eskom rights to information, preservation, quality audits, management of nonconformities and nonconforming outputs identified by Eskom, and special processes all apply.
• Main Supplier and Sub-supplier Capability and Capacity Assessment: not applicable.

ISO 9001 coverage required

• Clauses 4 to 10 of the ISO 9001 standard are all marked applicable: context of the organisation, leadership, planning, support, operation, performance evaluation, and improvement.
• All seven ISO 9001 quality principles are marked applicable: customer focus, leadership, engagement of people, process approach, improvement, evidence-based decision making, and relationship management.

Form administration

• Form A must be signed and dated by the tenderer's quality representative; Eskom's quality representative signs for the supplier quality management function.

Quality management

• The tenderer must operate a quality management system aligned to ISO 9001 clauses 4 to 10.
• Form A (Tender & Contract Quality Identifier, document 240-68099512 Rev 9) must be completed, with the applicable category indicated and the tenderer's quality representative named, designated, dated and signed.
• Category 3 pre-contract award quality requirements apply; no more than one category may be selected.
• The Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable to this enquiry.

Pre-contract award quality requirements apply under Category 3 of clause 3.5 of specification 240-105658000; only one category may be selected on Form A. The tenderer's quality management system must address ISO 9001 clauses 4 to 10. The Main Supplier and Sub-supplier Capability and Capacity Assessment is not applicable. Post-contract award, Eskom applies contract execution and supplier quality performance monitoring, quality audits, rights of access and information, preservation, management of nonconformities and special processes.

Installation and infrastructure upgrade of an anti-climb perimeter security fence at Eskom Megawatt Park (MWP). Project document identifier 240-77471969 Rev 3.

Returnable OHS documents — all must be completed and submitted with the bid:

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• OHS plan: must address the OHS risks of the project scope and align with the health and safety specification.
• SHE management costing: detailed, itemised breakdown of health and safety costs based on the full scope of work; a lump sum is not accepted.
• Baseline OHS Risk Assessment (BRA): identifies, assesses and manages safety, health and environmental risks for the scope of work, and must include the methodology used for the assessment.
• Valid Letter of Good Standing: COIDA or an equivalent compensation scheme.
• OHS policy: signed by the CEO and compliant with Section 7 of the OHS Act.

A bid that omits any of these returnables is recorded as Not Recommended.

OHS compliance screening — OHS Tender Evaluation Template, identifier 240-43921898 Rev 5

• Each of the six OHS returnables is assessed as submitted or not submitted.
• Outcome is binary: Recommended where every returnable is in order; Not Recommended where any returnable is missing or non-compliant.
• No price, functionality or preference point weighting is set out in this evaluation template.

Scope: installation and infrastructure upgrade of an anti-climb perimeter security fence at Eskom Megawatt Park (MWP).

Contract period: 47 months — 11 months construction, followed by 36 months maintenance and support.

Project document identifier: 240-77471969 Rev 3.

OHS compliance

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• OHS plan aligned with the project health and safety specification and covering the OHS risks of the scope of work.
• Itemised SHE management costing based on the full scope of work.
• Baseline OHS Risk Assessment covering safety, health and environmental risks, including the assessment methodology.
• Valid Letter of Good Standing under COIDA or an equivalent scheme.
• OHS policy signed by the CEO and compliant with Section 7 of the OHS Act.

OHS plan must address the OHS risks of the project scope and align with the health and safety specification.

SHE management costs must be itemised against the full scope of work, not presented as a lump sum.

A Baseline OHS Risk Assessment must identify, assess and manage safety, health and environmental risks, and must set out the methodology used.

OHS Tender Evaluation Template, identifier 240-43921898 Rev 5, used to screen the six OHS returnables; the assessor records the bidder as Recommended or Not Recommended.

The project involves the installation and infrastructure upgrade of an anti-climb perimeter security fence at Eskom Megawatt Park (MWP). The contract runs for 47 months: 11 months for construction and 36 months for maintenance and support.

Returnable OHS documents, each to be signed and submitted with the bid:

• Annexure B: acknowledgement of Eskom's OHS legal and other requirements.
• OHS plan addressing project-specific risks, aligned with the health and safety specification.
• Detailed, itemised SHE costing (not a lump sum), based on the full scope of work.
• Baseline OHS Risk Assessment (BRA) including the methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, compliant with Section 7 of the OHS Act.

OHS evaluation is pass/fail. The tenderer is assessed on submission of the required OHS documents. The outcome is recorded as Recommended or Not Recommended by Eskom's OHS representative. No scoring split or minimum score is stated.

Scope: installation and infrastructure upgrade of an anti-climb perimeter security fence at Eskom Megawatt Park (MWP). Contract period: 47 months total — 11 months construction and 36 months maintenance and support.

OHS compliance requirements:

• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by the CEO, compliant with Section 7 of the OHS Act.
• Baseline OHS Risk Assessment (BRA) covering safety, health and environmental risks.
• Detailed SHE costing, itemised, not a lump sum.

OHS requirements for the tender:

• The OHS plan must address project-specific risks and align with the health and safety specification.
• SHE costing must be detailed and itemised, not a lump sum, and based on the overall scope of work.
• A Baseline OHS Risk Assessment (BRA) must identify, assess and manage safety, health and environmental risks, with the methodology provided.
• A valid Letter of Good Standing (COIDA or equivalent) is required.
• An OHS policy signed by the CEO, compliant with Section 7 of the OHS Act, must be submitted.

The OHS evaluation template (identifier 240-43921898 Rev 5) is used to assess the tenderer's compliance with OHS requirements. The outcome is a recommendation of Recommended or Not Recommended.

The project involves installation and infrastructure upgrade of an anti-climb perimeter security fence at Eskom Megawatt Park. The contract runs 47 months: 11 months construction and 36 months maintenance and support. The work is managed by Eskom Real Estate under the Group Finance Division.

No specific compliance requirements stated in the provided document.

• The document is an OHS baseline risk assessment template, not a full tender specification.
• No CSD, tax, B-BBEE, CIDB, or other compliance thresholds are mentioned.