Department of Public Works and Infrastructure: Ground Floor (Main Entrance Foyer) at OR Tambo House - Bloemfontein - Bloemfontein - 9301
Organization Type
GOVERNMENT
Published
06 Jun 2026
OCDS Reference
ocds-9t57fa-158325
Summary
The free state department of public works invites bids for the lease of 9881m² office accommodation with 230 parking bays (onsite or nearby) in bloemfontein cbd, mangaung metro municipality. This RFP targets property owners or agents capable of meeting strict technical, compliance, and financial criteria for a government lease.
Key Requirements
Submit bids by 06 July 2026 at 11:00 to O.R Tambo House, Bloemfontein, with all returnable documents (SBD 1, SBD 4, SBD 6.1, financial statements, etc.) handwritten in black ink and originally signed. - Property must be ≥9881m² (SAPOA-certified) with 230 parking bays (onsite preferred), Grade C minimum (SAPOA certificate ≤12 months old), and zoned for office use. - Mandatory compliance: Valid SARS PIN/CSD MAAA, CSD registration report (<3 months), CIPC registration, COIDA Letter of Good Standing, and proof of property ownership or valid Sales Agreement. - Attend compulsory clarification meeting on 17 June 2026 at 12:30 PM in Hamilton, Bloemfontein. - Functionality evaluation requires ≥79/105 points (space, parking, maintenance plan, accessibility). - Evaluation uses 90/10 preference points system (price + specific goals like Free State-based status or B-BBEE). - Digital signatures, photocopies, or late submissions are disqualified.
Request for proposal (RFP) to invite bidders to submit priced offers for the lease of 9881m² office accommodation with 230 parking bays onsite or in close proximity to the building, within bloemfontein cbd, mangaung metro municipality.
Briefing SessionCompulsory
Date & Time
Monday, 06 July 2026 - 11:00
Venue
Hamilton Offices, 18 Hartley Street, Hamilton, Bloemfontein
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Requirements & Eligibility
Eligibility Criteria
Compulsory briefing session to be held at hamilton offices, 18 hartley street, hamilton, bloemfontein
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentDPWFS RFP 002 2026.pdfReview complete
Important Dates
Source: DPWFS RFP 002 2026.pdf (RFP)
Important Dates
06 Jun
2026
PUBLICATION
Tender Published
Tender was published
06 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Free State Department of Public Works & Infrastructure invites priced proposals for the lease of 9,881 m² of office space with 230 parking bays in Bloemfontein CBD. The procurement follows a three-stage evaluation process (Mandatory Compliance, Functionality, and Price/Preference using a 90/10 system). Bids close on 06 July 2026.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 24 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Closing date: 06 July 2026.
Closing time: 11:00.
Compulsory clarification meeting date: 17 June 2026.
For bidding procedure enquiries: Contact Mr. M. Kolobe at telephone 051 492 3886 / 1750 or email [email protected].
For technical enquiries: Contact Mr. Marius Sauls at telephone 051 410 7543 or email [email protected].
Submission address: Ground Floor (Main Entrance Foyer), O.R Tambo House (Lebohang Building), Cnr. Markgraaff and St Andrews Street, Bloemfontein, 9301.
Report fraud or phishing: South African Police Service on 08600 10111, National Anti-Corruption Hotline: 0800 701 701, or email [email protected].
Submission Guidelines
Source: DPWFS RFP 002 2026.pdf (RFP)
Submit your bid by the closing date and time: 06 July 2026 at 11:00.
Deliver your bid to: Ground Floor (Main Entrance Foyer), O.R Tambo House (Lebohang Building), Cnr. Markgraaff and St Andrews Street, Bloemfontein, 9301.
Your bid must include all required returnable documents, completed in full, legibly, and signed.
Mandatory returnable documents list:
Annexure A: Record of Addenda to tender documents (1 page)
Annexure B: Proposed amendments and qualifications (1 page)
Annual Financial Statements Declaration (1 page)
Resolution of Board of Directors (1 page)
Resolution of Board of Directors to enter into Consortia or Joint Ventures (2 pages, if applicable)
Special Resolution of Consortia or Joint Ventures (2 pages, if applicable)
Standard Bidding Document 1 (SBD 1) – Invitation to Bid (2 pages)
Standard Bidding Document 6.1 (SBD 6.1) – Preference points claim form (5 pages)
Bid Offer (4 pages)
All supporting documents for mandatory and non-mandatory requirements.
Bid documents must be properly indexed and neatly bound.
All documents must be completed in handwriting with a black pen; digital completion is not accepted.
All signatures must be original; no digital signatures or photocopies are allowed.
Telegraphic, telephonic, telefax, facsimile, emailed and late bids will not be accepted.
Bidders who alter the tender document or its annexures will be disqualified.
Evaluation Criteria
Source: DPWFS RFP 002 2026.pdf (RFP)
Evaluation uses the 90/10 preference points system.
Stage 1: Mandatory requirements compliance. Must provide:
SARS PIN or CSD MAAA number for tax compliance.
Valid CSD Registration Report (not older than 3 months).
Proof of property ownership or valid Sales Agreement.
SAPOA area certificate for minimum 9881m².
Preliminary sample layout plan.
Valid SAPOA Grading Certificate (Grade C, not older than 12 months).
Letter of Good Standing from Department of Employment and Labour (COIDA).
Certified CIPC registration documents.
Duly completed SBD 1 and SBD 4.
Annual Financial Statements Declaration with supporting statements.
Zoning certificate.
Attendance at mandatory clarification meeting.
Stage 2: Functionality evaluation. Must score minimum 79 out of 105 points on:
Space requirements (35 points max).
Parking requirements (30 points max).
Maintenance plan (35 points max).
Accessibility (5 points max).
Approach and methodology scored from Poor to Excellent.
Stage 3: Price and preference using 90/10 system. Price scores up to 90 points; specific goals up to 10 points for:
Free State-Based Companies (4 points).
Gender: 51% to 100% owned by Women (2 points).
Race: 100% Black ownership (3 points).
People living with a Disability: 51% to 100% owned by people with disabilities (1 point).
Technical Specifications
Source: DPWFS RFP 002 2026.pdf (RFP)
Lease office accommodation of at least 9881m² with 230 parking bays onsite or in close proximity within Bloemfontein CBD, Mangaung Metro Municipality.
The building must be at least Grade C at bid submission (submit valid SAPOA Grading Certificate not older than 12 months).
The building must be upgraded to Grade B before occupation (submit SAPOA Grade B certificate after renovations).
Provide proof of property ownership or valid Sales Agreement (valid at bid closing and throughout bid validity).
Submit SAPOA area certificate as proof of minimum lettable area.
Submit preliminary sample layout plan indicating internal floor area sizes and overall building envelope sizes.
If building occupied by other tenants, the area offered must be completely isolated with separate entrance and exit points.
Submit space planning layout focusing on work, support, public, and shared space.
Parking: 230 covered parking bays onsite preferred; points awarded based on onsite/offsite mix.
Submit maintenance plan for the building for preceding 3 years (or next 3 years for new buildings).
Property must meet accessibility requirements for people with disabilities (reflected in layout plan).
Submit zoning certificate confirming property is zoned for office use per Mangaung land use scheme.
Submit area certificate issued by a registered SACAP Architect for the proposed leasing area (within 6 months after appointment).
Submit valid Energy Performance Certificate as per SANS 10400-XA upon occupation (for buildings >1000m²).
Submit valid municipal services clearance certificate or current bill not owing more than 90 days.
Methodology
Source: DPWFS RFP 002 2026.pdf
Functionality evaluation: Bidders must score minimum 79 out of 105 points on functionality criteria to proceed.
Scoring criteria include space requirements (35 points max), parking requirements (30 points max), maintenance plan (35 points max), and accessibility (5 points max).
Approach and methodology evaluated on a scale from Poor (1-5 points) to Excellent (20-25 points) based on innovation, tailoring to project, and risk management.
Experience & Qualifications
Source: DPWFS RFP 002 2026.pdf
Submit Annual Financial Statements Declaration with income statement and balance sheet.
Submit audited Annual Financial Statements or bank statement/funding confirmation to demonstrate financial capability.
Submit proof of funding if building not Grade B (e.g., bank rating certificate, pre-approval for bond).
Submit company registration documents (CIPC).
Submit resolution documents for board of directors and, if applicable, for consortia/joint ventures.
Financial Requirements
Source: DPWFS RFP 002 2026.pdf (RFP)
Submit Annual Financial Statements Declaration for preceding financial year with income statement and balance sheet.
Provide audited Annual Financial Statements showing financial capability to execute the work.
Alternatively, provide a bank statement showing financial capability or a confirmation letter from a registered funding institution.
If building not Grade B, submit detailed project costing and implementation plan signed by a Professional Quantity Surveyor with proof of funding (e.g., bank rating certificate, pre-approval for bond).
Bid documents are obtainable from www.etenders.gov.za free or from Department SCM Offices with a non-refundable deposit of R1,282.00 payable in cash.
Compliance Requirements
Source: DPWFS RFP 002 2026.pdf (RFP)
Tax compliance: Provide SARS Personal Identification Number (PIN) or Central Supplier Database MAAA number to verify tax compliance. For consortia/JV/sub-contractors, each party must submit separate PIN.
Central Supplier Database: Submit valid CSD Registration Report (not summary) not older than 3 months. For consortia/JV/sub-contractors, each party must submit separate report. Joint ventures/partnerships must register on CSD within 15 days of award.
Company registration: Submit certified CIPC registration certificate. For consortia/JV/sub-contractors, each party must submit separate certified copy.
Letter of Good Standing: Submit valid Letter from Department of Employment and Labour per COIDA. For consortia/JV/sub-contractors, each party must submit separate letter.
Standard Bidding Documents: Submit duly completed and signed SBD 1 and SBD 4. For consortia/JV/sub-contractors, each party must submit separate forms.
Attend mandatory clarification meeting and sign attendance register.
All documents must be completed in handwriting with black pen; digital completion leads to disqualification.
All tender documents must be originally signed; no photocopies or digital signatures accepted.
Where certified documents required, all pages must be fully certified.
Bidders with non-compliant tax matters may be given 7 working days to comply after award.
Health & Safety
Source: DPWFS RFP 002 2026.pdf
Submit valid Letter of Good Standing from Department of Employment and Labour in terms of COIDA.
For consortia/joint ventures/sub-contractors, each party must submit separate Letter of Good Standing.
Contractual Terms
Source: DPWFS RFP 002 2026.pdf
Contract duration: Bid validity period is 120 calendar days.
Joint and several liability applies for consortia/joint ventures.
Termination: Any party intending to terminate joint venture agreement must give 30 days written notice; liability remains.
No cession or assignment of rights/obligations without prior written consent of other parties and Department.
Domicilium citandi et executandi must be provided for joint ventures.
The Department will only occupy the building after property transfer into bidder’s name.
Failure to submit required documents post-appointment (e.g., SACAP area certificate within 6 months) may lead to disqualification or contract termination.
The Department reserves right to confirm validity of Sales Agreement before appointment.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Salga Building, 21 Nelson Mandela Dr, CBD, Bloemfontein, 9301, South Africa
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Official source
eTenders.gov.za
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Last checked
06 Jun 2026
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Enhanced
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