The free state department of public works invites bids for the lease of 81m² office accommodation with 7 parking bays (including 1 disabled bay) in senekal cbd. The tender targets property owners or agents who can provide compliant, zoned, and graded office space meeting strict accessibility and documentation requirements.
Key Requirements
Submit bids by 06 July 2026 at 11:00 to OR Tambo House, Bloemfontein, with originally signed documents in black pen, properly indexed and bound. Late or digital submissions are disqualified.
Property must be zoned for office use, have a valid SAPOA Grade C certificate (Grade B required before occupation), and include proof of ownership (Deeds or Sales Agreement) and certified director IDs.
Mandatory documents: Tax Compliance PIN/CSD MAAA, CSD registration report (<3 months), CIPC certificate, COIDA Letter of Good Standing, SBD 1/4, and audited financial statements with bank/funding proof.
Attend compulsory clarification meeting on 18 June 2026 at Senekal Hospital.
Minimum 79/105 functionality score required, covering space layout, parking (7 bays, 1 disabled), maintenance plans, and accessibility.
Evaluation uses 80/20 Preference Point System (80 for price, 20 for B-BBEE goals like Free State-based or women-owned status).
Disqualification for incomplete/unsigned documents, altered tender forms, or non-compliance with SAPOA, zoning, or tax requirements.
Request for proposal (RFP) to invite bidders to submit priced offers for the lease of 81m² office accommodation with 7 parking bays, including one (1) for a disabled person onsite or in close proximity to the building within senekal cbd, setsoto local municipality.
Briefing SessionCompulsory
Date & Time
Monday, 06 July 2026 - 11:00
Venue
SENEKAL HOSPITAL, SENEKAL FREE STATE
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Requirements & Eligibility
Eligibility Criteria
Compulsory briefing session to be held at - senekal hospital, senekal free state
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentDPWFS RFP 004 2026.pdfReview complete
Description
Source: DPWFS RFP 004 2026.pdf
Important Dates
06 Jun
2026
PUBLICATION
Tender Published
Tender was published
06 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Department of Public Works and Infrastructure (Free State) invites bids for the lease of 81m² office accommodation with 7 parking bays (including 1 disabled bay) in Senekal CBD, Setsoto Local Municipality. The tender (DPWFS RFP 004/2026) closes on 06 July 2026 at 11:00 UTC. Bids are evaluated on an 80/20 points system (price/preference). Mandatory requirements include tax compliance, property ownership proof, SAPOA Grade C certification, and attendance at a compulsory clarification meeting on 18 June 2026.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 24 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Lease of 81m² office accommodation with 7 parking bays (including 1 disabled bay) onsite or in close proximity to the building within Senekal CBD, Setsoto Local Municipality.
The property must meet Department of Public Works and Infrastructure requirements for office space, including compliance with accessibility, zoning, and grading standards.
Important Dates
Source: DPWFS RFP 004 2026.pdf (RFP)
Closing date: 06 July 2026 at 11:00.
Compulsory clarification meeting: 18 June 2026 at 12:30 PM at Senekal Hospital, Senekal.
Bid validity period: 120 calendar days from closing date.
Contact Information
Source: DPWFS RFP 004 2026.pdf (RFP)
Technical enquiries: Mr. Marius Sauls, Phone: 051 410 7543, Email: [email protected].
Bidding procedure enquiries: Mr. M. Kolobe, Phone: 051 492 3886 / 1750, Email: [email protected].
Submission address: Ground Floor (Main Entrance Foyer), OR Tambo House (Old Lebohang Building), Cnr. St Andrews Street and Markgraaff Street, Bloemfontein, 9301.
Fraud/phishing reports: South African Police Service (08600 10111) or National Anti-Corruption Hotline (0800 701 701, [email protected]).
Submission Guidelines
Source: DPWFS RFP 004 2026.pdf (RFP)
Submit bids by 06 July 2026 at 11:00 to the bid box at Ground Floor (Main Entrance Foyer), OR Tambo House (Old Lebohang Building), Cnr. St Andrews Street and Markgraaff Street, Bloemfontein, 9301.
Late, emailed, faxed, telephonic, or telegraphic bids will not be accepted.
Bids must be originally signed with a black pen; no digital or photocopied signatures are accepted.
Documents must be properly indexed and neatly bound.
Attend the compulsory clarification meeting on 18 June 2026 at 12:30 PM at Senekal Hospital, Senekal (Longitude: 27.605574, Latitude: -28.327875).
Required returnable documents: Annexure A (Record of Addenda), Annexure B (Proposed Amendments), Annual Financial Statements Declaration, Resolution of Board of Directors, Resolution for Consortia/Joint Ventures (if applicable), Special Resolution for Consortia/Joint Ventures (if applicable), SBD 1 (Invitation to Bid), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), and all supporting documents for mandatory/non-mandatory requirements.
Bid documents are obtainable from www.etenders.gov.za or the Departmental website (www.publicworks.fs.gov.za) at no cost, or in-person at SCM Offices, Room 101B, First Floor, OR Tambo House (payment of R267.00 required for physical copies).
Evaluation Criteria
Source: DPWFS RFP 004 2026.pdf (RFP)
Evaluation occurs in three stages:
Stage 1 (Mandatory Compliance): Pass/fail based on submission of required documents (tax compliance, CSD registration, property ownership, SAPOA Grade C certificate, COIDA Letter of Good Standing, CIPC registration, SBD forms, attendance at compulsory clarification meeting).
Stage 2 (Functionality): Minimum score of 79 out of 105 points required. Scoring breakdown:
Space Requirements (0-35 points): Based on alignment with Needs Analysis of accommodation.
Parking Requirements (0-30 points): Based on number and location of covered parking bays.
Maintenance Plan (0-35 points): Based on history of planned maintenance and future maintenance details.
Accessibility (0-5 points): For people with disabilities.
Stage 3 (Price and Preference): 80/20 preference point system.
Preference (20 points): Allocated for specific goals: Free State-Based Companies (8 points), 51%-100% Women-Owned (4 points), 100% Black Ownership (6 points), 51%-100% Disability-Owned (2 points). Proof required for all claims.
Disqualification risks: Incomplete or unsigned documents, altered tender documents, late submissions, photocopied or digital signatures, non-compliance with SAPOA grading or zoning, failure to meet minimum functionality score, tax non-compliance (unless rectified within 7 days of notification).
Technical Specifications
Source: DPWFS RFP 004 2026.pdf (RFP)
Lease of 81m² office accommodation with 7 parking bays (including 1 disabled bay) onsite or in close proximity to the building within Senekal CBD, Setsoto Local Municipality.
Mandatory requirements:
Property must be zoned for office use (zoning certificate required).
Minimum SAPOA Grade C at submission (Grade B required before occupation).
Valid proof of property ownership (Deeds Registration or Sales Agreement) and certified ID copies of directors.
Space must meet Department’s Needs Analysis (attach SAPOA area certificate and sample layout plans).
Parking must include 1 disabled bay (attach parking layout plans).
Building must comply with accessibility standards for people with disabilities.
Non-mandatory requirements:
SAPOA Grade B certificate post-renovation.
SACAP-issued area certificate and layout plan (within 6 months of appointment).
Energy Performance Certificate (for buildings >1000m², upon occupation).
Municipal services clearance certificate (or current bill/lease statement <90 days overdue).
Methodology
Source: DPWFS RFP 004 2026.pdf
Bidders must demonstrate a tailored approach to meet the Department’s office accommodation needs.
Evaluation of methodology includes: Quality of space planning (alignment with Needs Analysis), parking layout (accessibility and compliance), maintenance history and future plans, and accessibility features for people with disabilities.
Rating scale: Poor (1-5 points), Average (6-10), Good (11-15), Very Good (16-20), Excellent (21-25). Higher scores for innovative, flexible, and risk-managed approaches.
Experience & Qualifications
Source: DPWFS RFP 004 2026.pdf
Required documents: Annexure A (Record of Addenda), Annexure B (Proposed Amendments), Annual Financial Statements Declaration, Resolution of Board of Directors, Resolution for Consortia/Joint Ventures (if applicable), Special Resolution for Consortia/Joint Ventures (if applicable), SBD 1, SBD 4, SBD 6.1 (Preference Points Claim Form), and all supporting documents.
All documents must be duly completed, signed, and originally submitted (no digital or photocopied signatures).
For consortia/joint ventures, each party must submit separate resolutions and SBD forms.
Financial Requirements
Source: DPWFS RFP 004 2026.pdf (RFP)
Submit audited Annual Financial Statements (AFS) for the preceding financial year (e.g., ended 28 February 2026) with income statement and balance sheet.
Include one of the following: Bank statement proving financial capability OR confirmation letter from a registered funding institution.
Complete Annual Financial Statements Declaration.
Bid validity period: 120 calendar days.
Pricing evaluated under 80/20 Preference Point System (80 points for price, 20 for preference goals).
Compliance Requirements
Source: DPWFS RFP 004 2026.pdf (RFP)
Mandatory:
Valid Tax Compliance Status (TCS) PIN (via SARS eFiling) or CSD MAAA number for verification.
COIDA Letter of Good Standing (Department of Employment and Labour).
SBD 1 and SBD 4 (duly completed and signed).
All documents must be originally signed (no digital or photocopied signatures).
For consortia/joint ventures: Each party must submit separate TCS PIN/CSD number, CSD registration report, CIPC documents, COIDA letters, and SBD 1/4.
Non-compliance with tax (SARS/CSD) at award may lead to disqualification (7-day rectification period allowed).
Joint ventures must register on CSD within 15 days of award.
Disqualification risks: Incomplete/unsigned documents, fraudulent information, altered tender documents, or failure to attend mandatory clarification meeting.
Contractual Terms
Source: DPWFS RFP 004 2026.pdf
Contract terms include: Joint and several liability for consortia/joint ventures.
30-day written notice required for termination of consortium/joint venture agreement (liability remains post-termination).
No cession of rights or assignment of obligations without prior written consent from all parties and the Department.
Domicilium citandi et executandi must be provided for all parties.
Contract incorporates SBD 7 (written contract form) and is subject to Preferential Procurement Policy Framework Act, 2000, and GCC/Special Conditions of Contract.
Section
Source: DPWFS RFP 004 2026.pdf
Three-stage evaluation:
Stage 1 (Mandatory Compliance): Pass/fail based on submission of required documents (tax compliance, CSD registration, property ownership, SAPOA grading, COIDA, CIPC, SBD forms).
Salga Building, 21 Nelson Mandela Dr, CBD, Bloemfontein, 9301, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
06 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.