Lease of 322m² office space with 17 covered parking bays in sasolburg cbd

• Advertising Date: 05 June 2026.
• Compulsory Clarification Meeting: 19 June 2026 at 11:00 AM, Mora Building, Fichardt Street, Sasolburg.
• Closing Date: 06 July 2026 at 11:00.
• Bid Validity Period: 120 calendar days.

• Bidding Procedure Enquiries: Mr. M. Kolobe, Telephone: 051 492 3886 / 1750, Email: [email protected].
• Technical Enquiries: Mr. Marius Sauls, Telephone: 051 410 7543, Email: [email protected].
• Submission Address: Ground Floor (Main Entrance Foyer), OR Tambo House (Old Lebohang Building), Cnr. St Andrews Street and Markgraaff Street, Bloemfontein, 9301.
• Fraud/Phishing Reports: South African Police Service (08600 10111) or National Anti-Corruption Hotline (0800 701 701, [email protected]).

• Submit bids by 06 July 2026 at 11:00.
• Delivery address: Ground Floor (Main Entrance Foyer), OR Tambo House (Old Lebohang Building), Cnr. St Andrews Street and Markgraaff Street, Bloemfontein, 9301.
• Late, emailed, faxed, telephonic or telegraphic bids will not be accepted.
• Bids must be originally signed (no digital signatures or photocopies).
• All documents must be completed in black pen by hand.
• Bids must be properly indexed and neatly bound.
• No alterations to the tender document or annexures are allowed.
• Mandatory attendance at the Compulsory Clarification Meeting on 19 June 2026 at 11:00 AM, Mora Building, Fichardt Street, Sasolburg.
• Required returnable documents: Annexure A (Record of Addenda), Annexure B (Proposed Amendments), Annual Financial Statements Declaration, Resolution of Board of Directors, Resolution for Consortia/Joint Ventures (if applicable), Special Resolution of Consortia/Joint Ventures (if applicable), SBD 1, SBD 4, SBD 6.1, and all supporting documents for mandatory and non-mandatory requirements.
• Bid documents available from 05 June 2026: download from www.etenders.gov.za or collect from SCM Offices, Room 101B, 1st Floor, OR Tambo House (R427.00 cash deposit required for physical copies).

• Evaluation is a three-stage process:

Stage 1: Mandatory Compliance (Pass/Fail).

Stage 2: Functionality (Minimum score 79 out of 105 points).

• Space Requirements (35 points): Based on layout plan alignment with needs analysis.
• Parking Requirements (30 points): For 17 covered bays (onsite/offsite).
• Maintenance Plan (35 points): For past 3 years (or future 3 years for new buildings).
• Accessibility (5 points): For people with disabilities.

Stage 3: Price and Preference using 80/20 system.

• Price: 80 points.
• Preference: 20 points allocated for:

• Free State-Based Companies (100% local): 8 points.

• 51%-100% Women-Owned: 4 points.

• 100% Black Ownership: 6 points.

• 51%-100% owned by People with Disabilities: 2 points.

• Proof required for all preference claims.

• Bidders failing Stage 1 or scoring below 79 in Stage 2 are disqualified.

• Lease of 322m² office accommodation with 17 covered parking bays onsite or in close proximity within Sasolburg CBD, Metsimaholo Local Municipality.
• Property must be zoned for office use (zoning certificate required).
• Minimum SAPOA Grade C required at submission (certificate not older than 12 months).
• Building must be upgraded to SAPOA Grade B before occupation (proof required post-appointment). If not Grade B, submit a detailed project costing and implementation plan signed by a Professional Quantity Surveyor with proof of funding.
• Submit sample layout plans showing internal floor areas, building envelope, and isolation if shared with other tenants (separate entrance/exit).
• Attach SAPOA area certificate for 322m² minimum.
• Submit sample parking layout plans with valid proof.
• Valid Energy Performance Certificate (SANS 10400-XA) required for buildings >1000m² upon occupation.
• Municipal services clearance certificate (or current bill/lease agreement not owing >90 days) required.
• Area certificate from a SACAP-registered architect required within 6 months post-appointment.
• Property must meet accessibility requirements for people with disabilities (reflected in layout plans).

• Submit sample layout plans (space and parking) with valid proof.
• Submit maintenance plan for preceding 3 years (or next 3 years for new buildings) showing execution of planned maintenance and % of deferred/unplanned items.
• Submit a maintenance plan for the lease period with categories and dates.
• Approach and methodology will be scored (0-25 points) based on alignment with project objectives, flexibility, and innovation.

• No explicit experience or key personnel qualifications required beyond compliance with mandatory documents (e.g., CIPC registration, CSD, tax compliance).
• Consortia/joint ventures must submit separate documents for each party.
• Board resolutions and special resolutions required for joint ventures.

• Submit a duly completed and signed Annual Financial Statements Declaration for the preceding financial year (e.g., ended 28 February 2026), including income statement and balance sheet.
• Attach proof of financial capability: audited Annual Financial Statements OR bank statement OR confirmation letter from a registered funding institution.
• For consortia/joint ventures, each party must submit separate financial documents.
• Include pricing in the bid offer as per required format.
• Non-refundable tender document deposit: R427.00 (cash only, exact amount) for physical copies collected from the SCM office.

• Mandatory Requirements:

• Valid SARS Tax Compliance Status PIN or CSD MAAA number (verified at award).
• Valid CSD Registration Report (not a summary, not older than 3 months) for each party in consortia/joint ventures.
• Proof of property ownership (Deeds Registration) or valid Sales Agreement (valid through bid validity period) with certified ID copies of directors.
• CIPC company registration documents (certified).
• SBD 1 and SBD 4 duly completed and signed.
• Letter of Good Standing from Department of Employment and Labour (COIDA).
• All documents must be originally signed (no digital signatures) and fully certified where required.

• Non-mandatory (for evaluation):

• SAPOA Grade B certificate (post-appointment).
• SACAP-registered architect’s area certificate (within 6 months post-appointment).
• Energy Performance Certificate (upon occupation, for buildings >1000m²).

• Disqualification risks: tax non-compliance, incomplete/incorrect/fraudulent documents, digital signatures, altered documents, or late submissions.

• Valid Letter of Good Standing from Department of Employment and Labour (COIDA) is mandatory.
• Property must meet accessibility requirements for people with disabilities, including ablution facilities, as reflected in layout plans.
• Compliance with OHS standards implied through COIDA registration.

• Joint and several liability applies for consortia/joint ventures.
• Contract awarded to the most technically responsive bidder offering best value for money.
• Successful bidder must submit SAPOA Grade B certificate before occupation if building is not already Grade B.
• Post-appointment submissions required: SACAP area certificate (within 6 months), Energy Performance Certificate (upon occupation, if applicable).
• Contract duration aligned with lease terms.
• Termination requires 30 days written notice for consortia/joint ventures, but liability remains until obligations are fulfilled.

Three-stage evaluation: Stage 1: Mandatory compliance (pass/fail). Stage 2: Functionality (minimum 79/105 points). Criteria: Space Requirements (0-35 points), Parking Requirements (0-30 points), Maintenance Plan (0-35 points), Accessibility (0-5 points). Stage 3: Price (80 points) and Preference (20 points) using 80/20 system. Preference points: Free State-Based Companies (8), 51%-100% Women-Owned (4), 100% Black Ownership (6), 51%-100% Disability-Owned (2). Proof required for all claims.