ESKOM tender: 12-Month road surfacing supply and application for matla/kriel road rehabilitation (mpumalanga)

• A minimum functionality score of 75% is required to qualify.
• Scoring is out of 100 points across four criteria:

1. Experience (30 points): Provide letters of appointment, contracts, or purchase orders for similar work valued over R5 million. Minimum of three within the last 6 years, each accompanied by a Hand Over Certificate. Points awarded per submission.
2. Plant and Equipment (30 points): Provide proof of ownership or lease/letter of intent for a Binder Distributor (10 points), an Asphalt Paver (10 points), and at least two Asphalt Trucks (10 points).
3. Technical Documentation (30 points): Submit an asphalt mix design from a SANAS-approved lab (not older than 6 months), a valid Binder Distributor Calibration Certificate from a qualified Civil Engineering Technician, and a comprehensive technical Method Statement.
4. Human Resource Capacity (10 points): Submit a company organogram including a Surfacing Supervisor (5 points) and the Supervisor's CV with over 5 years' experience and proof of employment with your company (5 points).

• Scope: Supply, delivery, and application of Road Surfacing for the Matla/Kriel Road rehabilitation.
• You must provide evidence for the following:

• Proven experience on similar projects valued over R5 million.
• Ownership or lease agreements for key plant and equipment: Binder Distributor, Asphalt Paver, and Asphalt Trucks.
• Technical documents: an asphalt mix design from a SANAS-approved lab, a valid Binder Distributor calibration certificate, and a detailed technical method statement.
• Human resources: a company organogram and CV for a Surfacing Supervisor with over 5 years' experience.

• You must submit a comprehensive technical Method Statement detailing how the work will be performed.

• Evidence of equipment ownership or leasing intent is required for functionality evaluation:

• Proof of Binder Distributor ownership or a lease agreement/letter of intent.
• Proof of Asphalt Paver ownership or a lease agreement/letter of intent.

Supply, deliver, and spray prime coat, prepare the base layer, and place 35mm continuously graded bituminous concrete on the Matla-Kriel Road over a 12-month period.

• Submit quarterly SDL&I compliance reports using the SDL&I Data Collection Template. ERI will review these within 30 days and notify you in writing of any non-compliance. You must implement corrective measures within 7 days of notification, or the SDL&I penalty clause will be invoked.
• Complete and return the SDL&I implementation schedule to the SDL&I representative for acceptance before contract award.
• A penalty of 2.5% of the invoiced amount (excluding VAT) per quarter applies for failure to meet SDL&I obligations.

• The SDL&I Matrix is not an evaluation criterion, but submission of proposals is mandatory for eligibility under the Preferential Procurement Policy Framework Act (PPPFA).
• Points are allocated using a preference point system based on your B-BBEE scorecard.
• You must submit a B-BBEE Improvement Plan with your bid.
• Commitment to transformation targets (B-BBEE, Skills Development, Job Creation, Socio-Economic Development) is required for eligibility.

• Supply, deliver, and spray prime coat.
• Prepare the base layer.
• Place 35mm continuously graded bituminous concrete on the Matla-Kriel Road.
• Contract duration: 12 months.

• Commit to Transformation: Submit a B-BBEE Improvement or Retention Plan as an essential bid document.
• B-BBEE Status: If your current status is Level 5 to Level 8 or non-compliant, you must achieve Level 4 by the end of the first contract year and improve by at least one B-BBEE level each subsequent year.
• Skills Development: Provide a twelve-month bursary valued at R80,000 per ERI-assigned beneficiary at a registered South African university for every R4.8 million invoiced. The bursary amount must be ceded to a designated ERI bank account within one month of reaching the R4.8 million threshold.
• Job Creation/Retention: Indicate the number of jobs to be created and retained directly from this contract. At least 50% of semi-skilled and 100% of unskilled labour must be sourced from the local municipality where the service is consumed.
• Socio-Economic Development: Spend 1% of the contract amount on Corporate Social Investment initiatives for relevant communities. The amount must be ceded to a designated ERI account for future transfer.
• Local Content: The SDL&I Matrix requires 50% weight on Local Content to South Africa and 50% on Skills Development.

• Spend 1% of the contract amount on Corporate Social Investment initiatives for relevant communities.
• The amount must be ceded to a designated ERI account for transfer to identified initiatives.

• A penalty of 2.5% of the invoiced amount (excluding VAT) per quarter applies for failure to meet SDL&I obligations.
• Complete and return the SDL&I implementation schedule to the SDL&I representative for acceptance before contract award.

• The SDL&I Matrix is not an evaluation criterion but is mandatory for eligibility under PPPFA.
• Preference points are allocated based on your B-BBEE scorecard.
• Submission of a B-BBEE Improvement Plan is required with your bid.

• Eskom Rotek Industries (ERI) Construction Services is rehabilitating the Matla–Kriel Road, a critical route for coal trucks from Matla Mine to Kriel Power Station.
• Scope: Supply, delivery, and application of road surfacing.
• Surfacing type: Bituminous concrete (asphalt).
• Work includes: Prime coat, tack coat, and a 35mm asphalt layer.
• Purpose: To provide a coal transportation route to Kriel Power Station.
• The document outlines technical requirements, quality management, and applicable standards for the road rehabilitation project.

• Contract starting date: 01 August 2026.
• Contract completion date: 31 July 2027.
• Service period: 12 months.
• No tender closing date, briefing, or site visit dates are stated.

• Employer/Service Manager: Renias Murawo.
• Email: [email protected].
• Telephone: 011 621 3000.
• Address: Rosherville, Johannesburg, 2022.
• Employer registered address: Eskom Rotek Industries SOC Ltd, 3 Lower Germiston Road, Rosherville, Cleveland, 2022.

• This is a draft NEC3 Term Service Contract document, not a tender invitation. It does not contain submission instructions, addresses, deadlines, or required returnables.
• The tenderer's offer is made by signing the Offer part of the Form of Offer and Acceptance.
• The Employer accepts by signing the Acceptance part and returning a copy.
• No details on where, when, or how to submit a bid are provided.

• The document is a contract draft and does not state formal evaluation criteria.
• Key requirements inferred from the contract terms:

• Must be a registered legal entity in South Africa.
• Must have a valid CIDB registration number.
• Must comply with South African tax laws (VAT registration required).
• Must have no record of corruption, fraud, or unethical practices.
• Must have proven experience in road surfacing and asphalt works.
• Must have financial capacity and provide required insurances.
• Must have a valid B-BBEE verification certificate.

• Low performance damages are specified for various activities (e.g., R750/day for supply/delivery/spraying of prime, tack coat, asphalt; R1,250/day for Quality Inspection and Testing and Hand-over).

Scope of Work:

• Supply, delivery, and application of road surfacing for the Matla/Kriel Road rehabilitation.
• Specific tasks:

• Supply, delivery and spraying of prime coat (MC30 cut-back bitumen @ 1.0 l/m²).
• Supply, delivery and spraying of tack coat (30% stable grade emulsion @ 0.75 l/m²).
• Supply, delivery and placing of a 35mm thick continuously graded asphalt medium grade surfacing layer.
• Quality Inspection and Testing.
• Hand-over of the complete works.

• Applicable standards and references include:

• COLTO Standard Specifications.
• Eskom Engineering Quality Manual (240-53665024).
• Iso 9001.
• ERI SHE Specification.
• Occupational Health and Safety Act and Regulations.
• Eskom Life Saving Rules (240-62196227).
• Technical Recommendations for Highways (TRH1, TRH3, TRH7, TRH8, TRH21).
• Manual 39: Laboratory Testing Protocols for Binders and Asphalt.

• The Supplier/Contractor must ensure supply and quality of works meet relevant standards.
• Must ensure timely delivery and execution of works.
• Must conform with Employer's requirements.
• Eskom Rotek Industries responsibilities include:

• Ensuring supplier has relevant standard specifications.
• Verifying delivery vehicles meet regulatory and site requirements.
• Ensuring equipment is operated by qualified personnel.

• Site Supervisor/Quality Controller responsibilities include:

• Verifying all deliveries and maintaining accurate records.
• Ensuring equipment is operated within designated parameters by competent personnel.
• Ensuring delivery documentation specifies quantity and bituminous binder type.

• Applicable standards and references:

• Engineering Quality Manual (240-53665024).
• Iso 9001.
• ERI SHE Specification.
• COLTO Standard Specifications.
• Technical Recommendations for Highways (TRH series).
• Manual 39: Laboratory Testing Protocols.

• The Price List is in Part C2.2.
• Example items from the Bill of Quantities:

• Prime coat: MC-30 cut-back bitumen @ 1 l/m² (Qty: 73,410 litres).
• Extra for applying prime in hand-held equipment areas (Qty: 500 litres).
• Asphalt surfacing (35mm thick) (Qty: 71,445 m²).
• Tack coat of 30% stable-grade emulsion @ 0.75 l/m² (Qty: 53,890 litres).
• Trial sections for 35mm surfacing (Qty: 740 m²).
• Placing and compacting asphalt in restricted areas (Qty: 500 m²).
• Extra for applying tack coat in restricted areas (Qty: 500 litres).

• Contractor's establishment items include fixed obligations, time-related obligations, SHEQ, Safety File, Induction, and Safety.
• Pricing is based on lump sums or quantities multiplied by rates.
• The 'tendered total of the Prices' is R 0.00 in the draft, to be completed by the bidder.

Pricing and Payment:

• Contract uses NEC3 Term Service Contract Option A: Priced contract with price list.
• Prices are based on a Bill of Quantities (Price List) provided in Part C2.2.
• The 'tendered total of the Prices' is to be completed by the bidder.
• Payment terms:

• Assessment interval: Between the 20th and 25th day of each month.
• Currency: South African Rand (ZAR).
• Payment period: 30 days from the issue of the invoice.
• Interest rate: The publicly quoted prime rate of interest charged by Standard Bank of South Africa.

• Contractor must submit a tax invoice within one week of receiving a payment certificate.
• The Employer's VAT number (4330196330) must be included on each invoice.

General Compliance:

• The contract is governed by the law of the Republic of South Africa.
• The language of the contract is English.

B-BBEE Requirements:

• The Contractor must notify the Employer within 7 days of any change in its B-BBEE status.
• An updated B-BBEE verification certificate and supporting documents must be submitted to the Service Manager within 30 days of the change.
• A decrease in B-BBEE status may lead to contract re-negotiation or termination.
• Failure to notify may constitute grounds for termination.

Insurance Requirements:

• The Contractor must provide insurances as stated for 'Format TSC3' available on the Eskom website (http://www.eskom.co.za/live/content.php?itemID=9248).
• Minimum insurance includes cover for deductibles in the Employer's insurance policies.
• Minimum limit of indemnity for employee injury/death: As prescribed by the Compensation for Occupational Injuries and Diseases Act, plus common law liability with a limit of not less than R 500,000.

Health, Safety, and Environment:

• Contractor must comply with all applicable health, safety, and environmental laws, including the Construction Regulations 2014.
• Contractor may be appointed as the 'Principal Contractor'.
• Specific asbestos management procedures are detailed (clause Z15).

Other Registrations:

• The tenderer's CIDB registration number is required in the Form of Offer.

• The Contractor undertakes to take all reasonable precautions for health and safety.
• The Employer may appoint the Contractor as the 'Principal Contractor' under the Construction Regulations 2014.
• The Contractor warrants that the Prices include enough for proper compliance with Construction Regulations and all applicable health & safety laws.
• The Contractor must comply with Construction Regulations, health & safety laws, and rules/procedures in the contract.
• Specific asbestos management procedures (clause Z15):

• Employer ensures ambient air conforms to asbestos regulations (OEL: 0.2 fibres/ml as 4-hour TWA).
• Contractor may perform parallel measurements at own expense.
• If asbestos is identified, a risk assessment is conducted and control measures implemented.
• Contractor's personnel may stop work and leave contaminated area until declared safe.
• Removal and disposal of asbestos must be done by a registered asbestos contractor instructed by the Employer.

• References: Occupational Health and Safety Act and Regulations, Eskom Life Saving Rules (240-62196227).

• The Contractor must comply with all applicable environmental laws, regulations, and contract rules/procedures.
• Must ensure subcontractors, employees, and others under its direction also comply.
• Additional Employer's risks include environmental legal contraventions and non-compliance with legal/statutory requirements.
• Specific environmental risks listed: Ash dust from existing ash dump, availability of construction materials, animals around power station, access constraints.

• Contract Type: NEC3 Term Service Contract (TSC3) April 2013.
• Core Clauses: Option A (Priced contract with price list).
• Dispute Resolution: Option W1.
• Secondary Options: X2 (Changes in the law), X17 (Low performance damages), X18 (Limitation of liability).
• Additional Conditions: Z1 to Z15 always apply.

Key Contractual Data:

• Starting Date: 01 August 2026.
• Completion Date: 31 July 2027.
• Service Period: 12 months.
• Period for reply to communications: 5 working days.
• Contractor to submit first plan for acceptance within 7 days of contract date.
• No access to site granted until Service Manager accepts proposed Subcontractor.
• Assessment interval for payment: Between 20th and 25th day of each month.
• Payment period: 30 days from invoice issue.
• Default notification period: 4 weeks.
• Low performance damages apply as per clause X17.1.
• Contractor's liability for indirect/consequential loss limited to 10% of contract value.
• Additional conditions cover: cession/assignment, B-BBEE status change, ethics, confidentiality, health & safety, environmental compliance, insurance, nuclear liability, and asbestos management.

• Submit the completed Supplier Declaration of Interest form as a returnable document with your tender.
• Ensure the declaration is signed by an authorised signatory with full name, capacity, and company registration details.
• False declarations may result in Eskom taking action against the supplier or the signatory personally.

• The Supplier Declaration of Interest form is a required returnable document for your tender submission.

• A truthful and complete Supplier Declaration of Interest is a critical compliance condition.
• Failure to submit this declaration, or the existence of an undisclosed conflict of interest, would likely render the bid non-compliant or ineligible for award.

• Complete and submit the Eskom Supplier Declaration of Interest form.
• Declare any conflicts of interest, including:

• Whether any person with an interest in the supplier is employed by or serves as a director at Eskom.
• Any close family or associate relationships with Eskom employees/directors involved in the procurement.
• Any awareness of such relationships between the supplier's representatives and Eskom personnel.
• Any business courtesies given to or received from Eskom employees/directors in the last 12 months.

• If acting as a consultant, declare details of other services currently rendered to Eskom entities.

Supply, delivery and application of road surfacing for the Matla/Kriel Road rehabilitation, for a period of 12 months.

• Tender closing: 30 June 2026 at 10h00.
• Tender validity period: 120 days from closing date.
• Clarification deadline: All enquiries must be directed to [email protected] at least 10 working days before closing date.
• No site visit or clarification meeting will be held.

• No site visit or clarification meeting will be held.
• Questions can be directed to procurement practitioner Elise Posthumus via email [email protected], at least 10 working days before tender closing date.

• Eskom Representative: Elise Posthumus.
• Email for all queries and clarifications: [email protected].
• No queries to be addressed to any other Eskom official.

• Submit electronically via Eskom E-tendering site only: https://etendering.eskom.co.za.
• Closing date and time: 30 June 2026 at 10h00. Late submissions will not be accepted.
• Upload documents in PDF format only. Maximum upload size per document is 500 MB; total submission restricted to 4 GB.
• Do not submit zip/condensed files or hard copies.
• Ensure submission status is marked as complete.
• Mandatory returnables (disqualifiable if missing or incomplete at closing): Authorisation Form (Annexure A), Acknowledgement Form (B), Tenderer’s Particulars (C), Integrity Declaration Form (D), CPA for local/foreign goods (E/F if applicable), SBD 6.2 for local content (G1-G4 if applicable), SBD 1 (H), SBD 4 (J), E-tendering Help Manual acknowledgement (K), NEC Contract (M) fully completed, Pricing Schedule (BOQ) fully priced in PDF and Excel.
• Non-disqualifiable returnables (if missing, you have 5 working days to submit after request): SBD 6.1 Preference Points Claim Form (I).
• For joint ventures: submit letter of intent/JV agreement confirming joint and several liability, single designated bank account, and profit-sharing ratios.
• Ensure tender is uploaded under correct folders: Technical, Commercial, Financial, SHEQ, and Other.

• Mandatory annexures to submit: Authorisation Form (A), Acknowledgement Form (B), Tenderer’s Particulars (C), Integrity Declaration Form (D), CPA for local/foreign goods (E/F if applicable), SBD 6.2 for local content (G1-G4 if applicable), SBD 1 (H), SBD 6.1 Preference Points Claim Form (I), SBD 4 (J), E-tendering Help Manual acknowledgement (K), E-tendering Help Manual (L), NEC3 Term Service Contract (M), Pricing Schedule/BOQ (N), Scope of Work (O), Technical Criteria (P), SDL&I Undertaking (Q), Integrity Declaration Form (R), Eskom Standard Conditions of Tender (S), Briefing Note Security (T).

• Functionality threshold: Technical criteria weighted 100%, minimum threshold 75%. Failure to meet threshold results in disqualification.
• Price evaluation: Prices inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for acceptable variations. Unconditional discounts considered; conditional discounts applied at payment only.
• Preference points: 80/20 system applies (80 points for price, 20 points for specific goals).
• Specific goals: Scored out of 20 points in accordance with PPPFA. Failure to submit evidence scores zero points but does not disqualify.
• Ranking: Combined score from pricing and specific goals determines ranking from highest to lowest.
• Basic compliance: Must meet eligibility criteria, submit complete tender with correct folder structure, mandatory returnables, signed NEC contract, fully priced schedule, CSD report, and CIDB grading 6SB or higher (or obtain within 21 working days if agreed).

• Scope: Supply, delivery and application of road surfacing for Matla/Kriel Road rehabilitation over 12 months.
• Technical functionality criteria (Annexure P):

• Experience: Minimum 3 letters of appointment/contracts for similar scope (>R5 million each) within last 6 years, each with Hand Over Certificate. 10 points per contract.
• Plant and Equipment (30 points): Proof of Binder Distributor ownership/lease (10 points), Asphalt paver ownership/lease (10 points), ownership of at least 2 asphalt trucks (10 points).
• Asphalt Mix Design, Calibration and Method Statement (30 points): SANAS-approved asphalt mix design (10 points), valid Binder Distributor Calibration Certificate (10 points), comprehensive technical method statement (10 points).
• Human Resource Capacity (10 points): Company organogram including Surfacing Supervisor (5 points), CV of Supervisor with >5 years’ experience and proof of employment (5 points).

• Quality specifications required: Form A - Cat 2, QM 58, method statement template, CQP Template.
• Environmental requirements: Approved Environmental Management Plan (EMP) detailing pollution prevention, rehabilitation, spill response management, and overall compliance.

• Method statement: Comprehensive technical method statement detailing work execution is required for functionality scoring (10 points).
• Human resource: Submit company organogram including Surfacing Supervisor (5 points) and CV of Supervisor with >5 years’ experience plus proof of employment (5 points).
• Failure to meet 75% overall functionality threshold results in disqualification from further evaluation.

• Experience: Minimum 3 letters of appointment/contracts for similar scope (>R5 million each) within last 6 years, each with Hand Over Certificate. 10 points per contract.
• Human Resource Capacity: Company organogram including Surfacing Supervisor (5 points), CV of Supervisor with >5 years’ experience and proof of employment (5 points).

• Quality specifications required: Form A - Cat 2, QM 58, method statement template, CQP Template.
• Submit as part of tender documents.

• Pricing Schedule/BOQ (Annexure N) must be completed in full for all items and submitted in PDF and Excel format.
• Upload under correct folders in e-tender submission.
• Conditional discounts not considered in evaluation but applied at payment.

• Pricing: Submit fully priced Pricing Schedule/BOQ (Annexure N) in PDF and Excel format.
• Payment terms: For contracts valued below R50 million (incl. VAT), payment within 30 days of undisputed invoice. For contracts above R50 million, payment within 60 days.
• Performance security: If required, details will be provided after tender closing. Tenderer must pre-select at least two Eskom-approved financial institutions.
• Financial capacity: Provide two most recent years of audited or independently reviewed Annual Financial Statements. For JVs/SPVs, each participant’s statements required. Start-ups (<12 months) need independently reviewed statements.
• Additional: Copies of ITA34C for current and previous years of assessment (for non-audited South African entities).

• Mandatory for all tenderers: Valid CSD registration number/report and tax compliance.
• CIDB registration: Minimum grading 6SB required at tender closing or within 21 working days if agreed with Employer. For JVs, each member must be CIDB registered; lead partner must have 6SB or one level below; combined grading must meet requirement.
• B-BBEE: Submit proof of B-BBEE status level (certificate, sworn affidavit, or as per Codes).
• Safety (COIDA): South African tenderers must provide original Certificate of Good Standing or proof of application from Compensation Fund/licensed insurer.
• Additional safety documents: Health and Safety plan/OHS manual, H&S costing, baseline OHS risk assessment, valid letter of good standing/equivalent, signed OHS policy, proof of OHS competency.
• Local content: If designated materials are included, complete SBD 6.2 and Annexures G1-G4 for local production and content declaration.
• Integrity: Complete Integrity Declaration Form (Annexure D) and download Supplier Integrity Pact from Eskom website.
• Eligibility restrictions: Tenderer must not be from a sanctioned country, under restriction to do business with Eskom/SOC, on National Treasury restriction list, Tender Defaulters list, or subcontract 100% of scope. Joint ventures must have agreement with joint and several liability.

• B-BBEE proof required: Submit B-BBEE status level certificate issued by authorised body, sworn affidavit as per Codes, or other prescribed proof.
• Objective criteria apply as per Annexure Q.

• Safety compliance: South African tenderers must submit original Certificate of Good Standing (COIDA) or proof of application from Compensation Fund/licensed insurer.
• Required safety documents: Health and Safety plan/OHS manual, H&S costing, baseline OHS risk assessment, valid letter of good standing/equivalent, signed OHS policy, proof of OHS competency.
• Upload under SHEQ folder in e-tender submission.

• Environmental requirements: Approved Environmental Management Plan (EMP) detailing measures for pollution prevention, rehabilitation, spill response management, and overall environmental compliance.
• Submit as part of tender documents.

• Contract form: NEC3 Term Service Contract, Main Option A (Priced contract with price list).
• Dispute resolution: W1 procedure applies.
• Secondary options: X2 (Changes in law), X17 (Low service damages), X18 (Limitation of liability).
• Eskom Z clauses Z1 to Z15 always apply.
• Payment terms: For contracts valued ≤ R50 million (incl. VAT), payment within 30 days of undisputed invoice; >R50 million, within 60 days.
• Performance bond: If required, tenderer must pre-select two Eskom-approved financial institutions.
• Subcontracting with subsidiaries must be declared; fronting is prohibited.

• Eligibility: Tenderer must not be from a sanctioned country, under restriction to do business with Eskom/SOC, on National Treasury restriction list, Tender Defaulters list, or subcontract 100% of scope.
• Joint ventures: Must have agreement with joint and several liability; each member must be CIDB registered; lead partner grading 6SB or one level below; combined grading must meet requirement.
• Conflict of interest: Tenderers with common controlling partners, majority shareholders, or relationships influencing the process will be disqualified.
• Authorisation: Tenders signed by non-authorised people will be disqualified.

The tender requires the supply, delivery, and application of road surfacing materials for the rehabilitation of Matla/Kriel Road over a 12-month period. The scope includes all activities related to road surfacing, with strict adherence to Eskom's quality, health, safety, and environmental standards. Suppliers must align their processes with Eskom’s Supplier Quality Management Specification (240-105658000) and ISO 9001.

Complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management: Specification 240-105658000/QM 58 and ISO 9001 Standard). Submit it with all other returnable documents as listed in the List of Tender Returnables (240-12248652).

Suppliers must meet the following evaluation criteria:

• Developed, implemented, and maintained Quality Management System (QMS) compliant with ISO 9001 (Category 2).
• Demonstrated competency, resources, and capacity for the 12-month project.
• Compliance with all Eskom and statutory health, safety, and environmental regulations.
• Defined sub-supplier management processes.
• Submission of all required returnable documents by the closing date.
• Evidence of quality documentation such as Contract Quality Plans (CQP), Quality Control Plans (QCP/ITP), audit readiness, and nonconformity management.

Scope: Supply, delivery, and application of road surfacing for Matla/Kriel Road rehabilitation over 12 months.

Key technical requirements:

• Compliance with Eskom Supplier Quality Management Specification (240-105658000).
• Adherence to ISO 9001 QMS standards.
• Development and implementation of Contract Quality Plans (CQP) and Quality Control Plans (QCP/ITP).
• Management of special processes (e.g., welding, Non-Destructive Testing (NDT)).
• Preservation of materials and equipment.
• Adherence to Safety, Health, Environment, and Quality (SHEQ) policies.
• All activities must be documented, inspected, and meet specified acceptance criteria.

Mandatory compliance with the following:

• ISO 9001 Quality Management System certification (unless excluded per tender category).
• Eskom Supplier Quality Management Specification (240-105658000).
• Occupational Health and Safety Act.
• Compensation for Occupational Diseases and Illnesses Act.
• Eskom Contractor Health and Safety Requirements (32-136).
• Preferential Procurement Policy Framework Act (PPPFA).

Required submissions:

• Form A (signed).
• Valid ISO 9001 certificate (if applicable).
• OHS policy (signed).
• Health and Safety (H&S) plan.
• Baseline OHS risk assessment.
• Proof of OHS competency.
• B-BBEE minimum Level 1 certification.

Suppliers are evaluated based on their ability to meet Eskom’s quality criteria, including:

• Compliance with ISO 9001.
• Submission of required quality documentation (CQP, QCP, ITP).
• Audit readiness and nonconformity management.
• Sub-supplier oversight and capability.
• Adherence to SHEQ policies, risk management, and continuous improvement processes.
• Demonstrated robust QMS and capability to deliver consistent quality.

Scope overview:

• This tender involves the supply, delivery, and application of road surfacing for the Matla/Kriel Road rehabilitation over a 12-month period.
• Work is subject to Eskom’s security screening requirements for contractors accessing National Key Points (NKP).

Purpose:

• The document outlines criminal background check requirements to standardize screening within Eskom Generation and ensure compliance in procurement processes.

Legislative framework:

• Relevant legislation includes Minimum Information Security Standards (MISS), National Key Point Act, National Strategic Intelligence Act, and Protection of Critical Infrastructure Protection Act.

Briefing sessions:

• Tender site clarification meetings will include briefings on criminal record screening requirements.
• Management teams, Joint Planning Committee (JPC), and key stakeholders will be briefed on the implementation of the contractor screening process.

Note: The closing date for this tender is 30 June 2026 at 10:00 AM (as per tender record).

Briefing requirements:

• Stakeholders will be briefed on criminal record screening requirements during tender site clarification meetings.
• Management teams, Joint Planning Committee (JPC), and other key stakeholders will be briefed on the implementation of the contractor screening process.

Primary contact:

• Phone: 011 800 5228 (Rhulani Mathebula, Group Executive: Generation Division - Acting).

Submission contact:

• Site Security Manager: Submit SAPS Clearance Certificates and supporting documents for verification.

Required returnable documents for submission:

• Proof of verification records (security clearance) from SAPS or an accredited supplier linked to SAPS AFIS system, not older than 30 days.
• SAPS Clearance Certificate for each employee, accompanied by a copy of their Identity Document or Passport.
• Documents must be submitted to the site Security Manager for verification before site access is granted.
• Only individuals with clear criminal records will be considered for access.

Disqualification risks:

• Failure to submit required clearance documents.
• Submission of clearance documents older than 30 days.
• Employees with criminal records (excluding National Road Traffic Act offences or paid admission fines).
• Employees with a risk rating above Level III.

Eligibility criteria for bidding:

• The bidding company, its management, and all personnel (including subcontractors) must provide clear criminal records not older than 30 days from a reputable screening company.
• Personnel with convictions under the National Road Traffic Act or who have paid admission fines are exempt and eligible.
• All personnel must pass an individual risk assessment conducted by Eskom Security, with a risk rating of Level III or lower.
• The company must comply with all security measures stipulated in the contract scope.

Evaluation stages:

• Pre-award: Criminal record screening requirements must be included in the tender process.
• Post-award: Contractor must ensure all employees complete criminal clearance verifications before site access is granted.

Scope and context:

• This tender involves the supply, delivery, and application of road surfacing for the Matla/Kriel Road rehabilitation over 12 months.
• Work will be performed at Eskom power stations designated as National Key Points (NKP).

Security and access requirements:

• Criminal background checks are mandatory for all contractor employees before site access is granted.
• The extent of access to sensitive information or critical plant areas is determined by the Scope of Work.
• Contractors must implement all security measures required for the safe performance of the work.

Legislative compliance:

• Compliance with Minimum Information Security Standards (MISS), National Key Point Act, National Strategic Intelligence Act, and Protection of Critical Infrastructure Protection Act is mandatory.

Mandatory compliance requirements:

• Contractors must provide clear criminal records for management and all employees, not older than 30 days, from SAPS or an accredited supplier linked to SAPS AFIS system.
• Requirements extend to subcontractors and their employees.
• Compliance with Minimum Information Security Standards (MISS), National Key Point Act, National Strategic Intelligence Act, and Protection of Critical Infrastructure Protection Act is mandatory.

Exemptions:

• Personnel with offences under the National Road Traffic Act or who have paid admission fines are exempt from disqualification.

Risk assessment:

• Eskom Security will conduct individual risk analyses for all personnel.
• Employees with a risk rating above Level III will be deemed unsuitable for site access.
• Screening must be repeated every 12 months for low-risk employees (Risk Rating 5 or 4) and every 6 months for medium to high-risk employees (Risk Rating 3).

Safety and security requirements:

• Contractors must ensure optimal safety and security of people and assets during the execution of work.
• Compliance with Eskom’s security protocols is mandatory for all personnel on site.

Contractual conditions:

• Acceptance of the tender is conditional on the contractor and its employees providing clear criminal records not older than 30 days from a reputable screening company.
• The same provisions apply to subcontractors and their employees.
• Contractors must implement all security measures required for the safe performance of the work as stipulated in the contract scope.
• A termination clause applies if the awarded contractor fails to comply with criminal record check requirements or if critical staff fail the screening process.

General requirements:

• Compliance with Minimum Information Security Standards (MISS), National Key Point Act, and National Strategic Intelligence Act is mandatory.
• Criminal clearance verifications must be completed via SAPS Criminal Record Centre (CRC) or an accredited supplier linked to SAPS AFIS system.
• Exemptions apply for offences under the National Road Traffic Act or paid admission fines.
• Individual risk analysis is required for all personnel; a risk rating above Level III is deemed unsuitable.
• Screening must be repeated every 12 months for low-risk employees (Risk Rating 5 or 4) and every 6 months for medium to high-risk employees (Risk Rating 3).

• Tender‑submission deadline: see Tender Data (times are South African Standard Time, SAST, determined by the Telkom time signal).
• Site‑visit / clarification meeting: date, time and venue are stated in the Tender Data; attendance is compulsory where indicated.
• Clarification‑query deadline: submit any requests for clarification to the Eskom Representative before the closing time for clarification of queries (as set out in the Tender Data).
• Addenda and deadline extensions: Eskom may issue addenda and may extend the submission deadline; tenderers must monitor the Eskom Tender Bulletin and the NT e‑Tender portal for updates.
• Tender validity period: tenders remain valid for acceptance by Eskom for the period specified in the Tender Data; Eskom may request an extension, which the tenderer must accept without modifying the tender.

• Clarification: submit any request for clarification of the enquiry documents to the Eskom Representative before the closing time for clarification of queries.

• All communications must be in writing (hand‑written, type‑written, printed or electronic) and addressed solely to the Eskom Representative in English. Eskom is not responsible for non‑receipt of communications.
• Submission address / tender box / fax number / e‑mail: as specified in the Tender Data.
• Fraud or corruption reporting: 0800 11 2722 or [email protected].
• General enquiries: direct to the Eskom Representative as instructed in the tender documents.

• Submit a complete original tender plus one (1) hard‑copy. Failure to provide the hard‑copy results in disqualification.
• Deliver the tender to the address, tender box, fax number or e‑mail specified in the Tender Data by the deadline. Proof of posting or courier is NOT accepted as proof of delivery.
• All documents must be in English and completed in ink (no pencil).
• Seal the original and each copy in separate packages marked “ORIGINAL” and “COPY”. Each package must show the Eskom address, Invitation to Tender number and the tenderer’s name and contact address.
• Place the sealed packages together in an outer envelope marked “CONFIDENTIAL” showing only the Eskom address and Invitation to Tender number.
• All mandatory returnable forms, data and schedules must be submitted by the tender‑submission deadline; they cannot be submitted later.
• If tendering as an agent, include an authenticated copy of the authority to act on behalf of the principal.
• Tenders received after the deadline will be treated as late and will be rejected.
• Eskom employees may not deposit a tender on behalf of a tenderer.
• 100 % sub‑contracting of the scope of work is prohibited; such tenders will be deemed ineligible and disqualified.

• Mandatory returnables must be submitted by the tender‑submission deadline and any additional documents required for contract award must be provided before contract award.
• All certificates, documents or proofs of registration required as returnables must be valid, current and, where stipulated, original for the duration of the tender validity period and, if successful, up to contract award.
• Submit the tender as a complete original plus one (1) hard‑copy; both must be in English, completed in ink and sealed as “ORIGINAL” and “COPY”.
• If a soft copy is required, provide it in the specified electronic format.
• Sign the original tender; the signatory must be authorised to bind the tenderer.
• Seal the original and copy packages separately, then place them together in an outer package marked “CONFIDENTIAL” showing only the Eskom address and Invitation to Tender number.

• Meet the eligibility criteria set out in the Tender Data and be free of any restriction to do business with Eskom or other state‑owned entities.
• Attend any compulsory site‑visit or clarification meeting; non‑attendance leads to disqualification.
• Provide proof of CIDB registration (or proof of application if registration is not yet issued) by the tender‑closing deadline; actual registration proof must be supplied by contract award.
• Submit evidence that SHEQ (Safety, Health, Environment, Quality) systems, policies and capabilities are in place; costs and personnel for SHEQ must be reflected in the tender.
• Comply with B‑BBEE, PPPFA, CSDG and CPG requirements as detailed in the compliance section.
• Propose at least two financial institutions that could provide the required performance security; Eskom may reject unsuitable institutions.

• Clearly indicate whether the tender covers the whole or part of the works, services or supply described in the specification.
• On receipt of the enquiry documents, check for any discrepancies or omissions and notify the Eskom Representative.
• Eskom will not reimburse any costs incurred in preparing, submitting or testing the tender.
• The scope includes supply, delivery and application of road surfacing for the Matla/Kriel Road rehabilitation over a 12‑month period.

• Eskom will not reimburse any costs incurred in preparing, submitting, negotiating or testing the tender.
• Upon receipt of the enquiry documents, the tenderer must check for discrepancies or omissions and notify the Eskom Representative, completing the required Acknowledgement Form.

• Insurance: Eskom’s insurance may not provide full cover; obtain independent advice.
• Pricing inclusion: quote all duties, taxes (including VAT) and other levies payable by the successful tenderer, calculated as of 14 days before the submission deadline.
• Fixed prices: rates and prices must remain fixed for the contract duration unless the Enquiry permits price adjustment.
• Currency: quote in South African Rand (ZAR) unless instructed otherwise; use the exchange rate and base date stipulated in the Invitation to Tender.
• Alterations: only allowed to comply with Eskom instructions or to correct the tenderer’s own errors; all changes must be initialed by every signatory; correction fluid/tape is prohibited.
• Alternative tenders: may be submitted only if permitted and must be accompanied by a main tender.
• Post‑submission clarification: may be required for arithmetical errors only; substantive price changes are not allowed.
• Arithmetical errors: will be checked; the amount in words governs. Eskom will notify the tenderer of any error for confirmation or correction.
• Price correction procedure: if a line‑item total (unit rate × quantity) is incorrect, the line‑item total governs and the rate is corrected; if a decimal point is grossly misplaced, the line‑item total governs and the unit rate is corrected; if the total price is wrong, the total governs and the tenderer must revise item prices/rates to match the corrected total.

• Prices must include all duties, taxes (including VAT) and other levies payable by the successful tenderer, calculated as of 14 days before the submission deadline.
• Rates and prices must be fixed for the entire contract duration unless the Enquiry expressly allows price adjustment.
• Prices must be quoted in South African Rand (ZAR) unless otherwise instructed; use the exchange rate and base date stipulated in the Invitation to Tender.
• No alterations to the tender documents are permitted except to comply with Eskom instructions or to correct the tenderer’s own errors; all changes must be initialed by every signatory and correction fluid/tape is prohibited.
• Alternative tenders may be submitted only if permitted and must be accompanied by a main tender.
• Post‑submission clarification may be required for arithmetical errors only; substantive price changes are not allowed.
• Provide details of the two (or more) financial institutions that could furnish the required performance security; Eskom may reject unsuitable institutions.

• Legislative compliance: adhere to NT instructions (CSD), CIDB regulations, dti designated‑materials requirements, PPPFA, Amended B‑BBEE Codes, COIDA, OHS Act and Eskom’s SHEQ requirements.
• B‑BBEE: submit a valid B‑BBEE certificate/affidavit; fraudulent certificates or fronting will be reported to the B‑BBEE Commissioner and may lead to disqualification.
• CIDB registration: mandatory proof of registration by the tender‑closing deadline; if only proof of application is available, submit it now and provide the official registration print‑out by contract award.
• SHEQ proof: provide reasonable evidence that safety, health, environmental and quality systems are in place; include all related costs and personnel in the tender.
• Contract Skills Development Goal (CSDG): applicable to works > R60 million (duration ≥12 months) or professional services > R5 million (duration ≥12 months).
• Contract Participation Goals (CPG): applicable to Grade 7‑9 GB/CE contracts with duration ≥6 months and ≥25 % subcontracting; achieve at least 5 % CPG.
• Local content for designated materials: meet DTIC’s local‑support percentage; failure renders the tender non‑responsive.
• Eligibility: only submit if you meet the eligibility criteria in the Tender Data and are not restricted from doing business with Eskom or other state‑owned companies.
• 100 % sub‑contracting of the scope of work is prohibited.

• B‑BBEE compliance: submit a valid B‑BBEE certificate/affidavit. Fraudulent certificates or fronting will be reported to the B‑BBEE Commissioner and may result in disqualification.
• Local content: for designated materials, meet the DTIC local‑support percentage; failure to do so renders the tender non‑responsive.

• Comply with the OHS Act, Eskom’s SHEQ requirements and all other applicable legislation.
• Provide reasonable proof that SHEQ systems, policies and capabilities are in place at contract award; include all related costs and personnel in the tender.
• CIDB registration: where applicable, submit proof of registration by the tender‑closing deadline; if only proof of application is available, submit it now and provide the official registration print‑out by contract award.
• Contract Skills Development Goal (CSDG): achieve CSDG for works > R60 million (duration ≥12 months) or professional services > R5 million (duration ≥12 months).
• Contract Participation Goals (CPG): achieve CPG for Grade 7‑9 GB/CE contracts with duration ≥6 months and ≥25 % subcontracting, attaining at least 5 % participation.

• All communications must be in writing (hand‑written, type‑written, printed or electronic) to/from the Eskom Representative only, in English; Eskom assumes no responsibility for non‑receipt.
• Eskom may accept or reject any variation, deviation, alternative tender or part of a tender, and may cancel the tender process at any time before contract formation, providing written reasons on request.
• Eskom may enter into mandated negotiations with selected tenderer(s) in accordance with its procurement policies.
• Eskom disclaims all liability for any loss, claim or damage arising from participation, amendment, termination, suspension or exclusion from the process.
• Tender validity: tenders remain valid for acceptance within the period specified in the Tender Data; if Eskom requests an extension, the tenderer must accept it without modifying the tender. If the validity period lapses without extension, the tender becomes invalid and a new process will be initiated.
• Confidentiality: treat all tender matters as confidential and use Eskom documents solely for preparing and submitting the tender.
• Standardised specifications: obtain the latest revisions of any referenced specifications that are not attached.
• Site‑visit/clarification: attendance is compulsory when cited in the Tender Data; failure to attend results in disqualification.
• Contract documents: revise the contract to incorporate any addenda, required returnables, negotiated changes and other agreed revisions.
• Signing: authorised signatories of both parties must sign the original agreement and a copy of the Form of Agreement.

• Eligibility: submit a tender only if you meet the eligibility criteria in the Tender Data and are not restricted from doing business with Eskom or other state‑owned companies.
• Sub‑contracting: 100 % sub‑contracting of the scope of work is prohibited; such tenders will be deemed ineligible and disqualified.

Supply, delivery, priming the prepared base layer, applying tack coat, and laying 35mm continuously graded bituminous concrete on the Matla-Kriel Road for Eskom Rotek Industries. The project rehabilitates a critical coal transport route between Matla Mine and Kriel Power Station, including the Kriel coal access road. The scope includes three surfacing coats: prime, tack, and asphalt.

This Scope of Works document does not contain briefing dates, site visit dates, or clarification deadlines. The document is dated 03 February 2026. The tender closing date is stated in the tender record (2026-06-30 at 10:00). Bidders must obtain the full tender document for all date-related requirements.

No direct contact details (email, phone, address) are provided in this document. Named key personnel:

• Renias Murawo (Project Manager)
• Thandi Mokoko (Senior Project Manager)
• Thabo Nhleko (HOD Civils)

Bidders must obtain the full tender document for SCM/technical contact details and submission addresses.

This document is a Scope of Works annexure and does not contain submission guidelines, tender submission addresses, required forms, returnables, or disqualification criteria. Bidders must obtain the full tender document for submission requirements.

This Scope of Works document does not contain evaluation criteria, scoring methodology, minimum thresholds, preference points, or evaluation stages. The document only states that suppliers must demonstrate capability to meet technical specifications, adhere to South African norms (SANS, COLTO, TRH), comply with Eskom safety and quality protocols, and have competent personnel for equipment operation and delivery. Bidders must obtain the full tender document for evaluation criteria.

Scope of work for Matla-Kriel Road rehabilitation:

• Supply, delivery, and spraying of prime coat (MC30 cut back bitumen) at 1.0 l/m²
• Supply, delivery, and spraying of tack coat (30% stable grade emulsion) at 0.75 l/m²
• Supply, delivery, and placing of 35mm continuously graded bituminous concrete (asphalt) layer
• Quality inspection and testing
• Hand-over of complete works
• Includes the Kriel coal access road

Applicable standards and references:

• COLTO Standard Specification for Roads and Bridges Works for State Authorities
• Manual 39 – Laboratory Testing Protocols for Binders and Asphalt
• TRH1 – Prime Coats and Bituminous Curing Membranes
• TRH3 – Surfacing Seals for Rural and Urban Roads
• TRH7 – Use of Bitumen Emulsions in Construction and Maintenance of Roads
• TRH8 – Design and Use of Hot-Mix Asphalt in Pavements
• TRH21 – Hot Mix Recycled Asphalt
• ISO 9001 Quality Management Systems
• Eskom Engineering Quality Manual (240-53665024)
• ERI SHE Specification
• Occupational Health and Safety Act and Regulations
• Eskom Life Saving Rules (240-62196227)

Quality requirements:

• Supplier must ensure works meet relevant standards
• Eskom will verify supplier has relevant specifications and equipment meets tender specs
• Site Supervisor/Quality Controller will verify deliveries, maintain records, and ensure equipment is operated within parameters by competent personnel
• Delivery documentation must specify quantity and bituminous binder type

Quality requirements:

• Supplier must ensure works meet relevant standards
• Eskom will verify supplier has relevant specifications and equipment meets tender specs
• Site Supervisor/Quality Controller will verify deliveries, maintain records, and ensure equipment is operated within parameters by competent personnel
• Delivery documentation must specify quantity and bituminous binder type
• Conformance to Manual 39, TRH1, TRH3, TRH7, TRH8, TRH21
• Adherence to ISO 9001 and Eskom Quality Manual

Pricing must be based on design application rates. Defined material application rates:

• Prime coat (MC30): 1.0 l/m²
• Tack coat (30% stable grade emulsion): 0.75 l/m²

Note: This document references the Matla-Kriel Bill of Quantities as an informative reference. Bidders must obtain the full tender document for complete pricing schedule requirements.

Pricing must be based on design application rates. Defined material application rates:

• Prime coat (MC30): 1.0 l/m²
• Tack coat (30% stable grade emulsion): 0.75 l/m²

Note: This Scope of Works document does not contain pricing format requirements, bonds, guarantees, payment terms, or financial capacity requirements. Bidders must obtain the full tender document for financial requirements.

Supplier must comply with:

• Occupational Health and Safety Act and Regulations
• Eskom Life Saving Rules (240-62196227)
• ISO 9001 Quality Management Systems
• Eskom Engineering Quality Manual (240-53665024)
• ERI SHE Specification
• Relevant SANS standards

Note: This Scope of Works document does not contain B-BBEE, tax clearance, CIDB, CIPC, professional registration, local content, or CSD requirements. Bidders must obtain the full tender document for these compliance requirements.

Health and safety requirements:

• Compliance with the Occupational Health and Safety Act and Regulations
• Adherence to Eskom Life Saving Rules (240-62196227)
• Reference to ERI SHE Specification

Note: Supplier must ensure delivery vehicles are inspected and meet all regulatory and site-specific requirements prior to arrival. Delivery vehicles must be operated exclusively by qualified and competent personnel.

General requirements:

• Adherence to normative references: Eskom Engineering Quality Manual, ISO 9001, ERI SHE Specification, Occupational Health and Safety Act, Eskom Life Saving Rules
• Use of informative references: QM58 Eskom Quality Specification, Matla-Kriel Bill of Quantities
• Definitions: Employer (Eskom Rotek Industries), Supplier (Tenderer), Employer's Representative, Contractor
• Compliance with disclosure classification (Controlled Disclosure)
• Process: Upon receipt of a Purchase Order, supplier must provide schedule and target delivery date to Eskom
• Contractor must supply materials complying with specifications and apply per design rates

Named key personnel (no contact details provided):

• Thandi Mokoko (Senior Project Manager) – Authorized
• Thabo Nhleko (HOD Civils) – Authorized
• Renias Murawo (Project Manager) – Compiled/Development team

Note: This document does not contain SCM contact details, email addresses, phone numbers, or physical submission addresses. Bidders must obtain the full tender document for contact information.