Aerial security surveillance and armed response services for tutuka power station (36‑month contract)

Scope: Supplement Eskom Tutuka Power Station’s internal security services for National Key Point (NKP) and non-NKP outside sites/properties.

Purpose: Reduce threats to safety/security of people, information, and assets via a Security Improvement Plan (SIP).

Contract: Outsourced supplier on NEC Term Services Contract (performance-linked).

Goal: Reduce reliance on physical guarding alone through aerial surveillance and armed response.

Technical Evaluation Team (TET) Members:

• Officer Security Operations (TET 1, Responsible Manager).
• Officer Security Systems (TET 2).
• Officer Security Investigations (TET 3).
• Security Manager (Acting) - Accountable Manager.

Authorised Signatories:

• Officer Security Operations.
• Security Manager.
• Risk and Assurance Manager.

Submit the following mandatory returnable documents with your tender:

• Valid PSIRA Certificate for the company.
• Proof of valid PSIRA registration certificates for director(s) (minimum Grade B) and copies of South African Identity Documents.
• Recent valid PSIRA letter of good standing.
• Letter from SAPS issued by the NKP office indicating permission to render services at National Key Point.
• Valid letter from SAPS confirming application for registration to offer services at National Key Point.
• Air Service Licences and certificates of registration for all drones (CAA compliant).
• Operational specification for drones, including categories: VLOS, RVLOS, E-VLOS, BVLOS, with exemption for night flights.
• Proof of Operating Control room or ownership/lease agreement (valid for 3 years).
• Uniform inventory list (summer and winter) with insignia as per PSIRA requirements.
• PSSPF listing of employees (HR Listing not older than 90 days).
• Proof of valid firearm registration licenses in the company name.
• Company vehicle registration certificates (preferably armoured 4x4 double cab).

Note: Failure to submit any mandatory document will result in technical disqualification.

Evaluation consists of mandatory and qualitative criteria:

Mandatory Criteria (Pass/Fail):

• PSIRA Certification (company and directors, minimum Grade B).
• SAPS/NKP permission letters for service provision at National Key Point.
• ROC (RPAS Operators Certificate) with exemptions for NKP/strategic installations, 50m proximity to public roads/people/structures, and night flights.
• CAA-compliant drone registration and operational specifications.
• PSSPF registration for all guards (HR listing ≤90 days old).
• Valid firearm registration licenses (company name).
• Proof of company vehicles (preferably armoured 4x4 double cabs).
• Provincial footprint: Control room ownership/lease agreement (3-year validity).

Qualitative Criteria (Weighted, Minimum 70% Threshold):

• Reference Letters (15%): Two (2) from clients (signed by Senior/Security Manager), ≤12 months old, with ≥3 years experience = 15%. One letter = 12%. <3 years or one referral = 6%. None = 0%.
• Training Proof (20%): NKP certificates for reaction officers and drone pilots, drone pilot training certificates, firearm competency certificates, refresher training course reports (≤1 year old), Regulation 21 training course reports (≤1 year old). All documents = 20%, partial = 16% or 8%, none = 0%.
• Training Capacity (10%): NKP/PSIRA-approved training facility or certified agreements with approved providers for NKP and firearm training.
• Uniforms (10%): Commitment to issue PSIRA-compliant uniforms (summer/winter) with insignia. Inventory list required.
• Provincial Footprint (5%): Proof of operating control room or ownership/lease agreement (valid for 3 years).
• Company Vehicles (15%): Two armoured 4x4 double cabs = 15%. One armoured and one not armoured = 12%. Two non-armoured = 6%. One vehicle (armoured or not) = 0%.
• Drone Capability (5%): Specifications of the drone equipped with M330S H20t (2) cameras for night operations, flight distance of minimum 5km up to 15km.
• PSSPF Registration (10%): HR listing of employees (not older than 90 days).
• Firearms (10%): Four registered firearms = 10%. Three = 8%. Two = 4%. One = 0%.

Scoring System:

• 5 (100% Compliant): Meets technical requirement(s), no foreseen technical risks.
• 4 (80% Compliant with qualifications): Meets requirements with acceptable risks/exceptions/conditions.
• 2 (40% Non-Compliant): Does not meet requirements or has unacceptable risks/exceptions/conditions.
• 0 (Totally Deficient/Non-Responsive).

Note: Failure on any mandatory criterion results in disqualification.

Scope: Provision of aerial security surveillance (drone) and data recording services, vehicle patrols, and security technology installation for Tutuka Power Station (National Key Point and outside areas) for 36 months.

Employer’s Requirements:

• Full compliance with: PSIRA Act, PSIRA Levies Act, NKP Act, Firearms Control Act, Civil Aviation Act, and SHE Act.
• Provision of PSIRA-registered and NKP-trained personnel.
• Serviceable equipment for:

• Aerial surveillance (drones) and data recording.

• Vehicle patrols and critical area visits (when drones cannot fly due to adverse weather).

• Installation of security technology for NKP and outside sites.

Drone Specifications:

• Equipped with M330S H20t (2) cameras for night operations.
• Flight distance: minimum 5km, up to 15km.
• Operational categories: VLOS, RVLOS, E-VLOS, BVLOS.
• Exemption for night flights required.

Contract Type: NEC Term Services Contract (performance-linked).

Technical Evaluation Methodology:

• Scoring system: 5 (100% Compliant), 4 (80% Compliant with qualifications), 2 (40% Non-Compliant), 0 (Totally Deficient/Non-Responsive).
• Minimum threshold: 70% weighted score required to pass technical evaluation.
• Mandatory criteria are pass/fail (Yes/No). Failure on any mandatory criterion results in disqualification.
• Qualitative criteria are weighted and scored based on compliance levels.

Quality Standards:

• ISO 9001 Quality Management Systems compliance required.
• Eskom Personal Protective Equipment (PPE) Specification (240-44175132) must be followed.
• All PPE (head, face, neck, eye, hearing, body, hand, foot, leg protection) must be provided as per PSIRA and SHE Act requirements.

Mandatory Compliance:

• Valid PSIRA Certificate (company).
• PSIRA registration for directors (minimum Grade B) and copies of South African Identity Documents.
• SAPS/NKP permission letters for service provision at National Key Point.
• ROC (RPAS Operators Certificate) with exemptions for NKP/strategic installations, 50m proximity to public roads/people/structures, and night flights.
• CAA-compliant drone registration and operational specifications (VLOS, RVLOS, E-VLOS, BVLOS).
• PSSPF registration for all guards (HR listing ≤90 days old).
• Valid firearm registration licenses (company name).
• Proof of company vehicles (preferably armoured 4x4 double cabs).
• Provincial footprint: Control room ownership/lease agreement (3-year validity).

Standards:

• ISO 9001 Quality Management Systems.
• Eskom PPE Specification (240-44175132).
• Civil Aviation Authority (CAA) regulations for RPAS.
• PSIRA and NKP Act compliance.
• SHE Act and Eskom PPE requirements for all personnel.

Note: Full compliance with all listed acts and regulations is mandatory. Failure to comply with any requirement will result in disqualification.

Health and Safety Requirements:

• Full compliance with SHE Act and Eskom PPE Specification (240-44175132).
• Personal Protective Equipment (PPE) must include: head, face, neck, chin, eye, hearing, body, hand, arm, foot, and leg protection.
• PPE must be provided to all personnel executing duties.
• Firearm competency certificates required for reaction officers.
• Refresher training courses (Regulation 21) must not be older than 1 year for security officers and drone pilots.

Special Conditions:

• Acceptable Technical Risks: None identified.
• Unacceptable Technical Risks: None identified.
• Acceptable Exceptions/Conditions: None identified.
• Unacceptable Exceptions/Conditions: None identified.

Note: Any deviation from mandatory criteria will result in disqualification.

General Requirements:

• Full compliance with: PSIRA Act, PSIRA Levies Act, NKP Act, Firearms Control Act, Civil Aviation Act, SHE Act.
• PSIRA-registered and NKP-trained personnel.
• Serviceable equipment for aerial surveillance, vehicle patrols, and security technology installation.
• Vehicle patrols required when drones cannot fly due to adverse weather.
• Security technology must safeguard NKP and outside sites/properties.

Scope: Provision of aerial security surveillance (drones) and armed response team for Tutuka Power Station (National Key Point) and surrounding areas for a period of 36 months.

Contract duration: 36 months (3 years).

SDL&I Implementation Schedule due: 28 days after contract award.

B-BBEE Improvement/Retention Plan due: 30 days after contract signing.

Quarterly SDL&I reports: Ongoing during contract.

Buyer: Kwakhanya Ngema

Department: Tutuka Power Station, Eskom Holdings SOC Ltd

Note: No direct contact details provided in the document. Refer to tender listing for submission address.

Required returnable documents: - Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs meeting criteria). - Proof of ownership/shareholding (CIPC documentation) with breakdown. - Certified ID copies of shareholders. - Proof of Disability (if applicable). - Consolidated B-BBEE certificate for trusts/consortia/JVs. - SBD 6.2 Declaration Form and Annex C (Local Content Declaration) if applicable.

Submission notes: - Failure to provide B-BBEE documentation does not disqualify but limits scoring to 80 points (price only) and 0 points for specific goals. - Objective criteria are not mandatory but may lead to the second-ranked tenderer being awarded if unmet. - NIPP obligation agreement with dtic is required if import content ≥ USD 5 million before contract signing.

Reporting and monitoring: - Quarterly SDL&I reports to Eskom using the Data Collection Template. - SDL&I Implementation Schedule must be submitted within 28 days of contract award. - Corrective measures required if obligations are unmet; retention clauses may be invoked.

Required documents:

• Valid B-BBEE certificate or sworn affidavit.
• Proof of ownership/shareholding (CIPC).
• Certified ID copies of shareholders.
• Proof of Disability (if applicable).
• Consolidated B-BBEE certificate for trusts/consortia/JVs.
• SBD 6.2 Declaration Form and Annex C (if applicable).

Scoring system: - 80/20 preference point system: 80 points for price, 20 points for B-BBEE specific goals. - Total points (price + B-BBEE) rounded to two decimal places. - Contract awarded to highest total points scorer per PPPFA Act.

B-BBEE Points Table: - Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0.

Mandatory for scoring: - Valid B-BBEE certificate or sworn affidavit. - Proof of ownership/shareholding (CIPC). - Certified ID copies of shareholders. - Proof of Disability (if applicable). - Consolidated B-BBEE certificate for trusts/consortia/JVs.

Conditional: - NIPP agreement required if imported content ≥ USD 5 million. - B-BBEE improvement milestones (e.g., Level 4 must reach Level 3 by Year 1; Levels 5-8 must reach Level 4 by Year 1).

Disqualification risks: - Failure to submit B-BBEE documentation: Scores 0/20 for specific goals, limited to 80/80 for price. - Non-compliance with SDL&I obligations: Penalties applied, retained funds.

Scope: Provision of aerial security surveillance (drones) and armed response team for Tutuka Power Station (National Key Point) and surrounding areas.

Key deliverables: - Drone-based security surveillance. - Armed response team deployment.

Personnel requirements: - Drone Pilots: Grade 12 (Matric) or relevant technical qualification. - Security Officers: PSIRA Grade C, B, or A (Grade 10 or Grade 12).

Skills development: - Tenderers must develop skills of unemployed candidates (excludes Eskom employees/learners). - Targets: Align with Eskom’s core, scarce, and critical skills (Government Gazette 43937). - Candidates must represent South African demographics and come from all provinces. - Tenderers bear full cost; no Eskom financial contribution. - Advised to use SETA-accredited training providers and access grants/tax rebates.

Skills Development: - Tenderers must develop skills of unemployed candidates (excludes Eskom employees/learners). - Targets: Align with Eskom’s core, scarce, and critical skills (Government Gazette 43937). - Candidates must represent South African demographics and come from all provinces. - Tenderers bear full cost; no Eskom financial contribution. - Advised to use SETA-accredited training providers and access grants/tax rebates.

SDL&I Penalty and Performance Security: - 2.5% of contract value penalty for failing SDL&I obligations. - 2.5% of every invoice (excluding VAT) retained as security until SDL&I obligations are fulfilled.

Pricing must separate local and imported components per the Price Schedule. - Local Procurement Content = Total spending minus imported component. - Eskom target: 100% local content.

Pricing structure: - Tender response must separate local and imported components per the Price Schedule. - Local Procurement Content = Total spending minus imported component. - Eskom target for Local Procurement Content: 100%.

Payment terms: - Eskom retains 2.5% of every invoice (excluding VAT) as performance security for SDL&I obligations. - Retained amounts released only upon fulfilment of SDL&I obligations.

Penalties: - 2.5% of contract value penalty for failure to meet SDL&I obligations.

Mandatory compliance: - Valid B-BBEE certificate (SANAS-accredited) or sworn affidavit: - EMEs (Annual Revenue ≤ R10M): Sworn affidavit acceptable. - QSEs (Annual Revenue ≤ R50M): Sworn affidavit if ≥51% Black-owned; otherwise, full B-BBEE compliance. - Annual Revenue > R50M: Valid B-BBEE certificate required. - Proof of ownership/shareholding (CIPC documentation). - Certified ID copies of shareholders. - Proof of Disability (if applicable). - Consolidated B-BBEE certificate for trusts/consortia/JVs.

B-BBEE Improvement/Retention Plan: - Must be submitted within 30 days of contract signing. - Non-negotiable milestones: - Level 4 at award: Must achieve Level 3 by end of Year 1, then improve annually. - Levels 5-8/Non-compliant at award: Must achieve Level 4 by end of Year 1, then improve by one level annually.

Sworn Affidavit Validity Requirements: - Deponent’s name and ID as per identity document. - Designation (director/owner/member) and enterprise name (CIPC-registered). - Black ownership, black female ownership, and designated group percentages (no blank spaces). - Total revenue for the year (audited or management accounts) and financial year-end. - B-BBEE status level (one only) and empowering supplier status. - Signed and stamped by Commissioner of Oath (same date as deponent; cannot be an employee/ex-officio of the enterprise).

NIPP Compliance: - Mandatory if import content ≥ USD 5 million. Requires obligation agreement with dtic before contract signing.

B-BBEE Points Table: - Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0.

Documentation for preference points: - Valid B-BBEE certificate or sworn affidavit. - Proof of ownership/shareholding (CIPC). - Certified ID copies of shareholders. - Proof of Disability (if applicable). - Consolidated B-BBEE certificate for trusts/consortia/JVs.

Failure to provide documentation: Scores 0/20 for specific goals; limited to 80/80 for price.

Sworn Affidavit Validity Requirements: - Deponent’s name/ID as per identity document. - Designation (director/owner/member) and enterprise name (CIPC-registered). - Black ownership, black female ownership, and designated group percentages (no blanks). - Total revenue (audited/management accounts) and financial year-end. - B-BBEE status level (one only) and empowering supplier status. - Signed/stamped by Commissioner of Oath (same date; not an employee/ex-officio).

SDL&I Penalty and Performance Security: - 2.5% of contract value penalty for failing SDL&I obligations. - 2.5% of every invoice (excluding VAT) retained as security until SDL&I obligations are fulfilled.

Reporting and Monitoring: - Quarterly SDL&I reports to Eskom using the Data Collection Template. - SDL&I Implementation Schedule must be submitted within 28 days of contract award. - Corrective measures required if obligations are unmet; retention clauses may be invoked.

B-BBEE Certificate/Affidavit Requirements: - EMEs (Revenue ≤ R10M): Sworn affidavit acceptable. - QSEs (Revenue ≤ R50M): Sworn affidavit if ≥51% Black-owned; otherwise, full compliance. - Revenue > R50M: Valid B-BBEE certificate required.

Sworn Affidavit Validity: - Deponent’s name/ID, designation, enterprise name/address. - Black ownership/black female ownership/designated group percentages. - Total revenue (audited/management accounts) and financial year-end. - B-BBEE status level and empowering supplier status. - Signed/stamped by Commissioner of Oath (same date; not an employee/ex-officio).

Specific Goals (B-BBEE): 20 points maximum (80/20 system). - Points added to price score; total rounded to two decimal places. - Highest total points scorer wins per PPPFA Act.

B-BBEE Points Table: - Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0.

Documentation for preference points: - Valid B-BBEE certificate or sworn affidavit. - Proof of ownership/shareholding (CIPC). - Certified ID copies of shareholders. - Proof of Disability (if applicable). - Consolidated B-BBEE certificate for trusts/consortia/JVs.

Failure to provide documentation: Scores 0/20 for specific goals; limited to 80/80 for price.

Required returnable: Integrity Declaration Form must be fully completed, signed, and submitted by the stipulated deadline. Disqualification risks: Tender will be disqualified if the tenderer or any of its directors have abused Eskom’s procurement process (e.g., bid rigging, collusion) or committed fraud or other improper conduct. Conflict of interest: Declare any relationships where tenderer’s employees, directors, shareholders, or owners are linked to Eskom employees, contractors, consultants, or directors. This includes: shared employment or directorships, common controlling partners, or indirect relationships via third parties. Proof must be attached if applicable. Shareholding information: Full disclosure of all shareholders (individuals and entities) is mandatory. For joint ventures (JVs), incorporated or unincorporated, each member must complete the shareholding table. Consent: Tenderer must explicitly consent to Eskom using and sharing the provided information for conflict-of-interest verification and other ancillary purposes.

Eligibility: Open to natural or legal persons, including those related to Eskom employees/directors, provided all conflicts of interest are declared. Restrictions: State employees (as defined in the Public Service Act of 1994) are prohibited from conducting business with organs of state. Conflict of interest evaluation: Must declare if any employee, director, shareholder, or owner is employed by, contracted to, or related to Eskom. Must declare if the tenderer shares a controlling partner or has relationships with other tenderers (directly or via third parties). Proof of authorisation is required for any Eskom-affiliated individuals involved in the tender. Integrity evaluation: Must certify that all information provided is true and correct. Must consent to Eskom verifying and sharing information for conflict-of-interest checks. Disqualification: Automatic if tenderer or directors have abused procurement processes (e.g., bid rigging, collusion) or committed fraud.

Conflict of interest: Must declare any direct or indirect relationships with Eskom employees, directors, contractors, consultants, or other tenderers. Proof of authorisation is required if tenderer’s employees, directors, or shareholders are Eskom employees. Supplier Integrity Pact: Must be read, understood, and adhered to. Disqualification: Automatic if tenderer or its directors have abused procurement processes (e.g., bid rigging, collusion) or committed fraud or other improper conduct. Shareholding transparency: Full disclosure of all shareholders (individuals and entities) for the tenderer and all JV members (if applicable). Consent: Must consent to Eskom processing and sharing information for verification purposes.

The tender requires:

• Provision of aerial security surveillance and armed response services.
• Coverage of Tutuka Power Station (National Key Point) and surrounding areas.
• Service duration: 36 months.
• Mandatory compliance with Eskom Supplier Quality Requirements (240-105658000 Specification) and ISO 9001 Standard.

General requirements:

• Must be a legally registered entity capable of providing security services in South Africa.
• Must meet Eskom’s supplier quality requirements and ISO 9001 standards.
• Must have the capacity to deploy aerial surveillance and armed response teams for 36 months.
• Must comply with South African regulations for private security services (e.g., PSIRA registration for armed response).

Specific considerations:

• Experience in providing security services for critical infrastructure or National Key Points is likely advantageous.
• Category 4 classification under Eskom’s specification may require specific certifications or capabilities (e.g., aviation licenses for aerial surveillance).
• Ability to pass Eskom’s pre-contract quality assessments and site evaluations (if applicable).

Bidders must:

• Complete and sign the form to acknowledge and accept Eskom Supplier Quality Requirements as per 240-105658000 Specification and ISO 9001 Standard.
• Comply with the following key clauses from Eskom’s specification:
• Pre-Contract Award Quality Requirements (Category 4 applies).
• Contract Execution.
• Supplier Quality Performance Monitoring Phase.
• Eskom Rights of Access.
• Eskom Rights to Information.
• Preservation.
• Quality Audits Related Conditions.
• Management of Nonconformities and Nonconforming Outputs Identified by Eskom.
• Align with ISO 9001 principles: Customer focus, Leadership, Engagement of people, Process approach, Improvement, Evidence-based decision making, and Relationship Management.

Mandatory compliance with:

• Eskom Supplier Quality Requirements (240-105658000 Specification).
• ISO 9001 Standard.
• Bidders must confirm adherence by signing the provided form.

Provide aerial security surveillance (using drones, helicopters, or cameras) and armed response team services for Tutuka Power Station (a National Key Point) and its surrounding areas. Contract duration: 36 months. The scope is detailed in Part C3: Scope of Work.

For enquiries, contact Engineering Contract Strategies: Phone: 011 803 3008, Fax: 086 539 1902, Website: www.ecs.co.za. Service Manager details to be provided in Contract Data Part 1.

Submit the following returnable documents: C1.1 Form of Offer and Acceptance (3 pages). The Employer accepts the Offer by signing the Acceptance part of this form. Ensure all required fields are completed in full. Alternative tenders require a separate copy of this form. Submit a Schedule of Deviations if applicable. Within two weeks of receiving a completed copy of the agreement, arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation to the Employer’s agent (details in Contract Data). Failure to do so may constitute a repudiation of the agreement.

Scope: Provision of aerial security surveillance (using drones, helicopters, or cameras) and armed response team services for Tutuka Power Station (National Key Point) and surrounding areas. Service period: 36 months. Key risks to be included in the Risk Register: Failure or malfunction of aerial surveillance equipment, adverse weather preventing aerial surveillance. Deliverables, standards, and detailed scope are in Part C3: Scope of Work. Contractor must submit a first plan for acceptance within 2 weeks of the Contract Date.

Contractor must provide details of key personnel, including: Name, job title, responsibilities, qualifications, and experience. CVs and further data for key personnel must be submitted. For joint ventures/consortia: Notify Eskom of the key person authorized to bind the Contractor within 2 weeks of the Contract Date. Do not alter the composition of the joint venture without Eskom’s written consent.

Pricing follows NEC3 Term Service Contract (TSC3) Option A: Priced contract with price list. Price List includes items priced as lump sums or as quantities multiplied by rates. Contractor must: Link operations in their plan to items in the Price List. Include all necessary costs in the Price List (incidentals, defect corrections not caused by Employer’s risk). Understand that lump sum items are not adjusted for quantity changes unless a compensation event occurs. Prepare the Price List in the specified format (Item No., Description, Unit, Quantity, Rate, Amount). Example items include armed/unarmed guards for day/night shifts at various gates and locations (e.g., West Gate, East Gate, Plant, Alpha 5 Ash Disposal Gate).

Pricing: Option A (Priced contract with price list). Price List must include items priced as lump sums or as quantities multiplied by rates. Link operations in the plan to items in the Price List. Include all necessary costs (incidentals, defect corrections not caused by Employer’s risk). Lump sum items are not adjusted for quantity changes unless a compensation event occurs. Prepare the Price List in the specified format (Item No., Description, Unit, Quantity, Rate, Amount). Example items: armed/unarmed guards for day/night shifts at various gates and locations. Payment terms: Assessment interval is between the 25th day of each successive month. Currency: South African Rand. Payment period: 4 weeks. Interest rate: Publicly quoted prime rate (Standard Bank of South Africa) for Rand amounts; LIBOR for other currencies. Contractor must submit a tax invoice within one week of receiving a payment certificate. Include Eskom’s VAT number (4740101508) on all invoices. Bonds/guarantees: Parent Company Guarantee (Option X4) or Performance Bond (Option X13) may be required, in the form set out in the Service Information.

CIDB registration number must be provided. B-BBEE: Contractor must notify Eskom within 7 days of any change in B-BBEE status and submit an updated verification certificate within 30 days. Failure to notify may result in contract termination or renegotiation. Joint ventures/consortia: All members are jointly and severally liable. Notify Eskom of the key person authorized to bind the Contractor within 2 weeks of contract date. Do not alter the composition of the joint venture without Eskom’s written consent. Insurance: Contractor must provide insurances as per Insurance Table A (e.g., loss/damage to Employer’s property, Plant and Materials, Equipment, liability for bodily injury/death). Employer provides insurances as per Insurance Table B (e.g., Assets All Risk, Environmental Liability, General and Public Liability). Confidentiality: Contractor must not disclose contract-related information without Eskom’s consent. Ethical conduct: Prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) may result in termination. Asbestos: Compliance with Asbestos Regulations, 2001, and Eskom’s Asbestos Standard 32-303 is mandatory. Nuclear Liability: Employer is solely responsible for nuclear damage liabilities unless caused by the Contractor’s unlawful intent or unauthorized presence.

Contractor must: Accept potential appointment as the Principal Contractor under the Construction Regulations 2014 (OHS Act). Ensure the total Prices include sufficient amounts for compliance with all health and safety laws, regulations, and contract-specific rules. Comply with the Construction Regulations and all applicable health and safety laws, and ensure subcontractors, employees, and others under their control do the same. Take all reasonable precautions to maintain health and safety during service execution. Asbestos-related clauses (Z14) apply if asbestos is encountered.

Contractor must comply with all applicable environmental laws, regulations, and contract-specific rules, guidelines, and procedures. Ensure subcontractors, employees, and others under their control also comply. Asbestos management: If asbestos is identified, a risk assessment must be conducted. Immediate control measures and air monitoring are required if exposure exceeds the Action Level (AL: 0.1 fibres/ml over 4 hours). Contractor’s personnel may stop work and leave contaminated areas until declared safe. Contract dates may be adjusted for asbestos-related delays. Removal and disposal of asbestos must be done by a registered contractor at Eskom’s expense. Employer ensures ambient air meets South African asbestos standards (OEL: 0.2 fibres/ml over 4 hours; short-term: 0.6 fibres/ml over 10 minutes).

Contract duration: 36 months. Starting date: To be confirmed (TBC). Contractor must submit a first plan for acceptance within 2 weeks of the Contract Date. Payment: Assessment occurs between the 25th of each month, with payments made within 4 weeks. Currency: South African Rand. Interest rate: Prime rate (Standard Bank) for Rand; LIBOR for other currencies. Contractor must prepare price forecasts every 4 weeks. Dispute resolution: Adjudicator selected from ICE-SA Panel or appointed by AFSA. Arbitration procedure follows the Association of Arbitrators (Southern Africa) rules. Additional conditions: Z1-Z14 apply, including restrictions on cession, joint venture liability, B-BBEE status changes, confidentiality, health/safety/environment, tax invoices, and ethics. Employer’s liability for indirect/consequential loss is limited to R0.00. Termination may occur if the Contractor enters business rescue or fails to notify changes in B-BBEE status.

Returnable Documents: Not specified in the provided text.

Eskom Holdings SOC Ltd. Physical address: Megawatt Park, Maxwell Drive, Sunninghill ext.3, Sandton. Postal address: P O Box 1091, Johannesburg, 2000, South Africa. Telephone: +27. Contact person: No lower than Procurement Senior Manager to sign.

Legal status: Must be a legally registered company (local or international). Authorization: Duly authorized representatives must sign all documents. Compliance: Must comply with all South African security regulations; must have capacity to handle National Key Point security requirements; must demonstrate ability to maintain strict confidentiality. Experience: Proven experience in aerial surveillance and armed response is likely required (implied by National Key Point status). Financial: Must have financial capacity to fulfill a 36-month contract (implied). Signing authority: NDA must be signed by parties with authority no lower than Procurement Senior Manager.

Effective Date: 01 February 2015

Review Date: November 2026

Submit the completed Supplier Declaration of Interest form as a returnable with your tender, enquiry, or negotiation attendance. Key requirements:

• The form must be signed by an authorized representative (e.g., director, member, partner) of the bidding entity.
• Include the full legal name and company registration number of the supplying entity.
• Answer all conflict-of-interest questions (YES/NO) and provide full particulars where applicable.
• Disclose any relationships with Eskom employees/directors, close family members, or associates involved in the procurement process.
• Declare any business courtesies (e.g., gifts, meals, entertainment, hospitality) exchanged with Eskom employees/directors in the last 12 months.
• If acting as a consultant, disclose all other services currently rendered to Eskom, its business units, divisions, subsidiaries, or key suppliers (e.g., primary energy, strategic commodities, industrial customers).
• False declarations or failure to disclose may result in disqualification or legal action by Eskom.

The completed Supplier Declaration of Interest form must be submitted as a returnable with your tender, enquiry, or negotiation attendance.

General criteria:

• Must be a legally registered entity.
• No Eskom employees or directors may financially benefit from the contract.
• Must disclose all potential conflicts of interest.

Specific criteria (inferred from tender scope):

• Capability to provide aerial surveillance (requires valid aviation certifications/licenses).
• Capability to deploy armed response teams (requires PSIRA registration and firearm competencies in South Africa).
• Compliance with South African security industry regulations.
• Ability to meet National Key Point security standards.

Ethical criteria:

• No undisclosed relationships with Eskom procurement personnel.
• No recent business courtesies that could imply impropriety.
• Full transparency in all dealings with Eskom.

Conflict of Interest and Ethical Compliance:

• Certify under oath that all information provided in the Supplier Declaration of Interest is true and correct.
• Eskom reserves the right to act against the supplier or signatory if the declaration is false.

Mandatory Disclosure Requirements:

• Confirm if any person with interest in the supplier (e.g., shareholder, director, partner, employee) is employed by or serves as a director at Eskom. If YES, provide full particulars.
• Confirm if any person with interest in the supplier is a close family member or associate of an Eskom employee/director involved in the procurement process. If YES, provide full particulars.
• Confirm awareness of any close family or associate relationships between supplier representatives and Eskom employees/directors involved in procurement. If YES, provide full particulars.
• Confirm if any business courtesies (monetary or non-monetary) were given to or received from Eskom employees/directors in the last 12 months. If YES, provide full particulars.
• Consultants must disclose other services provided to Eskom, its divisions, subsidiaries, or key suppliers.

Conflict of Interest and Ethical Conditions:

• Eskom employees and directors may not financially benefit from procurement associated with this tender.
• Suppliers must declare positions of Eskom employees/directors engaging in private work with the supplier and take an oath declaring their interests.
• Private work includes any employment, commercial activity, or other interests outside Eskom employment, regardless of profitability.
• Close family members (by birth, marriage, domestic partnership, adoption, guardianship) or associates (friends, business partners, rivals, neighbours) of Eskom employees/directors must be disclosed if they may influence procurement objectivity.
• Participation in the procurement process includes involvement in conceptualization, sourcing, evaluation, negotiation, approval, or awarding of contracts.
• Business courtesies (e.g., gifts, meals, drinks, entertainment, hospitality, transportation, discounts, tickets) must be disclosed if exchanged with Eskom employees/directors.
• Consultants must disclose services provided to Eskom’s business units, divisions, subsidiaries, or key suppliers (e.g., primary energy, strategic commodities, industrial customers).

Mandatory Disclosure Requirements:

• Confirm whether any person with interest in the supplier (e.g., shareholder, director, partner, employee) is employed by or serves as a director at Eskom. If YES, provide full particulars.
• Confirm whether any person with interest in the supplier is a close family member or associate of an Eskom employee/director involved in the procurement process. If YES, provide full particulars.
• Confirm awareness of any close family or associate relationships between supplier representatives and Eskom employees/directors involved in procurement. If YES, provide full particulars.
• Confirm whether any business courtesies were given to or received from Eskom employees/directors in the last 12 months. If YES, provide full particulars.

• Provide aerial security surveillance and armed response services for Tutuka Power Station (National Key Point) and surrounding areas for 36 months.
• Eskom will conduct the tender process fairly, equitably, transparently, competitively and cost‑effectively.
• The Invitation to Tender includes the enquiry documents, annexures and any additional requirements listed in the Tender Data.
• Standard Conditions of Tender and the Tender Data are not part of the eventual contract.

• Closing date and time for tender submission: as stated in the Tender Data, using South African Standard Time (SAST, GMT+2) and the Telkom time signal.
• Compulsory site visit/clarification meeting: date, time and location are listed in the Tender Data; attendance is mandatory – failure to attend results in disqualification.
• Addenda, extensions or clarifications: published on the Eskom Tender Bulletin and the National Treasury e‑Tender portal; bidders must monitor these sources regularly.
• Tender opening: will take place at the time and place specified in the Tender Data, with bidder representatives allowed to attend. Names of bidders will be announced and prices may be disclosed if the Tender Data permits.

• Attendance at the compulsory site visit and/or clarification meeting is mandatory to become familiar with the work, services, supply or location.
• Details (date, time, venue) are set out in the Tender Data.
• Failure to attend results in disqualification.
• Bidders may ask questions for clarification during the meeting.

All communications must be addressed in writing (hand‑written, typed, printed or electronic) in English to the Eskom Representative named in the enquiry documents. Eskom is not responsible for any non‑receipt of communications. Clarification requests must be sent only to the Eskom Representative; Eskom will publish all queries and responses on the platforms where the tender was advertised. Bidders must regularly check the Eskom Tender Bulletin and the NT e‑Tender portal for updates.

• Submit ONE original tender in paper form and ONE complete hard‑copy paper copy to the Eskom address and tender box specified in the Tender Data before the closing date and time (SAST, Telkom time signal).
• Proof of posting or courier does not constitute proof of delivery; Eskom must receive the physical packages.
• Tenders must be in English, completed in ink (no pencil), signed by an authorised representative and sealed in separate “ORIGINAL” and “COPY” envelopes, which are then placed in an outer envelope marked “Confidential” with the required address, tender reference, and contact details.
• If an electronic copy is required, submit it in a separate “ELECTRONIC COPY” package clearly labelled.
• No facsimile or email submissions unless expressly permitted in the Tender Data.
• All mandatory returnables (forms, certificates, registrations, etc.) must be completed, current and original; missing returnables will lead to disqualification.
• Late submissions, incomplete packages or failure to sign will result in the tender being returned unopened and the bidder being disqualified.
• Tender validity must be maintained for the period stated in the Tender Data; Eskom may request an extension, which must be accepted – refusal leads to exclusion.

• Tender closing: submit ONE original tender and ONE complete hard‑copy copy to the Eskom address/tender box specified in the Tender Data by the closing date and time. Proof of posting or courier does not constitute proof of delivery; facsimile or email submissions are only accepted if expressly allowed.
• Late submissions, unsealed packages or incorrect addressing will be deemed late and will be returned unopened.
• Eskom is not responsible for courier delays, postal delays or transmission faults.
• Employees of Eskom may not deposit a tender on behalf of a bidder.
• Mandatory returnables must be completed and submitted by the deadline; missing documents will lead to disqualification.
• All certificates, registrations and proofs must be valid, current and, where required, original for the full tender validity period.
• Acknowledgement Form must be completed and indicate whether the bid covers the whole or part of the works/services.
• Submit the original and copy in separate, clearly labelled envelopes (“ORIGINAL”, “COPY”) and, if required, an additional “ELECTRONIC COPY”. Each envelope must display the Eskom address, tender reference, bidder’s name, physical address, email and telephone of the authorised signatory. Seal all packages together in an outer envelope marked “Confidential”.
• Proof of authority to act as an agent must be provided if an agent submits the tender.
• Cataloguing information may be required after award; include a line item for cataloguing in the pricing schedule if so stipulated.

• Eligibility: bidder must not be under any restriction to do business with Eskom or its subsidiaries and must meet all eligibility criteria in the Tender Data.
• CIDB grading and B‑BBEE compliance are required where stipulated.
• Financial risk assessment: Eskom will evaluate the bidder’s financial stability; mitigating factors may be required.
• Performance security: provision of a performance bond or guarantee from at least two Eskom‑approved financial institutions may be required.
• Functionality (if applicable): must meet the minimum threshold in the Tender Data to proceed.
• Pricing: rates must include all duties, taxes (incl. VAT) and levies as of 14 days before the closing date, be fixed for the contract duration and be quoted in Rand unless otherwise instructed.
• Specific Goals (e.g., B‑BBEE, local content) are scored; zero points are awarded for non‑compliance but do not automatically disqualify.
• Arithmetical errors will be corrected by Eskom; the bidder must confirm or accept the corrected total, which becomes binding.
• Scoring: combine the price score with the Specific Goals score; rank highest total first.
• Objective criteria (if used) will be stated in the Enquiry and cannot include functionality or B‑BBEE elements.
• Reverse e‑auction may be used where indicated; tenders submitted with prices in such cases will be rejected.

• Scope: provision of aerial security surveillance and armed response services for Tutuka Power Station (a National Key Point) and its surrounding areas for 36 months.
• Mandatory site visit/clarification meeting: attend to become familiar with the work location and requirements; attendance is compulsory.
• Review all standardised specifications and any documents incorporated by reference in the enquiry.
• SHEQ: all costs and personnel for Safety, Health, Environment and Quality must be reflected in the tender; provide proof of compliant SHEQ systems, policies and capabilities as required in the Enquiry.
• Mandatory returnables: complete and submit all required forms, certificates and registrations; they must be valid, current and original for the entire tender validity period.

• All tender aspects must satisfy the evaluation criteria, including any required testing.
• Complete and submit the Acknowledgement Form, indicating whether the bid covers the whole or part of the works/services.
• All mandatory returnables must be fully completed and submitted by the deadline.
• All certificates, registrations and supporting documents must be valid, current and original for the entire tender validity period.

• Prices must include all duties, taxes (incl. VAT) and levies applicable 14 days before the closing date.
• Rates must be quoted in Rand unless otherwise instructed and must remain fixed for the contract duration.
• Alternative tenders are only permitted if a main tender is submitted and the Enquiry allows them.
• Eskom may request clarification or correction of prices during evaluation; only arithmetical corrections are permitted.
• Eskom will correct identified errors (e.g., decimal misplacement) and will request the bidder’s confirmation; the corrected total is binding.

• Prices must include all duties, taxes (incl. VAT) and any other levies applicable 14 days before the closing date.
• Rates are to be quoted in South African Rand unless otherwise instructed.
• Prices must be fixed for the full contract duration unless the Enquiry permits adjustments.
• Alternative tenders are only accepted if a main tender is also submitted and the Enquiry allows them.
• During evaluation Eskom may request clarification or correction of pricing errors; only arithmetical corrections are permitted – any substantive price change is prohibited.
• Eskom will correct identified errors (e.g., decimal misplacement) and the corrected total will be binding.
• Performance security (bond or guarantee) may be required; bidders must select at least two Eskom‑approved financial institutions.

• Legal compliance: National Treasury Instructions, CIDB Regulations, PPPFA Regulations, B‑BBEE Codes, COIDA, OHS Act and Eskom’s SHEQ requirements.
• CIDB registration: required if stipulated in the Tender Data, either at the time of submission or within 21 working days thereafter.
• B‑BBEE: valid certificate/affidavit must be provided; misrepresentation or ‘fronting’ will lead to disqualification and reporting to the B‑BBEE Commission.
• Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) must be achieved if the contract meets the CIDB thresholds.
• Designated material thresholds must be met; failure results in disqualification.
• All mandatory returnables (forms, certificates, proof of authority, etc.) must be submitted by the deadline.
• Basic compliance (original and copy tender submission) is checked before detailed evaluation; non‑compliance results in a non‑responsive tender.
• Fraud, collusion or bid‑rigging will lead to rejection and possible legal action.

• Contract Skills Development Goals (CSDG) apply to contracts ≥12 months, or contracts ≥R5 million for professional services, or CIDB grade 7+ for engineering/construction.
• Contract Participation Goals (CPG) apply to construction contracts in General Building or Civil Engineering with a minimum duration of 6 months and where ≥25 % of the main contract is subcontracted in CIDB classes (CE, EB, GB, ME).
• Misrepresentation, falsification or ‘fronting’ of B‑BBEE certificates will result in disqualification and reporting to the B‑BBEE Commission.

• Compliance with the OHS Act and Eskom’s SHEQ requirements is mandatory.
• Provide proof of SHEQ systems, policies and capabilities by the deadline specified in the Enquiry.
• All costs and personnel associated with SHEQ must be included in the tender.
• Failure to meet SHEQ requirements may result in disqualification.

• Eskom may accept or reject any tender, variation, deviation or alternative and may cancel the tender at any time before contract award, providing written reasons on request.
• Eskom is not liable for any loss, claim or damage arising from participation, amendment, termination or exclusion.
• Eskom may enter into mandated negotiations with selected bidders.
• Tender validity must be maintained for the period stated in the Tender Data; Eskom may request an extension, which must be accepted – refusal leads to exclusion.
• Confidentiality: all documents provided by Eskom are for tender preparation only and must not be reproduced.
• Contract documents will be updated to incorporate any addenda, returnables and negotiated changes.
• Both parties must sign the Form of Agreement.
• Performance security (bond or guarantee) may be required; bidders must select at least two Eskom‑approved financial institutions.

• Eskom may accept or reject any variation, deviation or alternative tender and may accept the whole or any part of a tender.
• Tenders may be cancelled at any time before contract award; written reasons will be provided on request.
• Eskom is not liable for any loss, claim or damage arising from participation, amendment, termination or exclusion.
• Mandated negotiations may be entered into with selected bidders.
• Tender validity must be maintained for the period stated; extensions may be granted and must be accepted.
• Confidentiality must be observed; documents are for tender preparation only.
• Addenda may be issued before the closing date; bidders must monitor the Eskom Tender Bulletin and NT e‑Tender portal.
• Late tenders will be returned unopened.
• Tender opening will be conducted in the presence of bidder representatives; names will be announced and prices may be disclosed if permitted.

• Meet all eligibility criteria in the Tender Data and not be under any restriction to do business with Eskom or its subsidiaries.
• Submit all mandatory returnables by the deadline; failure results in disqualification.
• Meet any designated material thresholds stipulated in the Enquiry.
• Basic compliance (original and copy tender submission) is verified before detailed evaluation; non‑compliance renders the tender non‑responsive.
• Fraud, collusion or bid‑rigging will lead to rejection and possible reporting to authorities.

• Functionality (if applicable): meet the minimum threshold in the Tender Data to proceed.
• Financial risk assessment: Eskom will evaluate bidder stability; mitigating factors may be required.
• Price evaluation: consider CPA, FOREX, commodity increases, discounts, NPV and invoicing rates; rates must include all duties, taxes and levies and be fixed for the contract duration.
• Specific Goals (e.g., B‑BBEE, local content) are scored; zero points for non‑compliance but not an automatic disqualification.
• Arithmetical errors will be corrected by Eskom; bidders must confirm or accept the corrected total.
• Ranking: combine Pricing score with Specific Goals score; highest total wins.
• Objective criteria (if any) will be stated in the Enquiry and cannot include functionality or B‑BBEE elements.
• Reverse e‑auction may be used where indicated; tenders containing prices in such cases will be rejected.