Tender for the purchase and removal of scrap ferrous metal at kusile power station (24-Month contract)

• Issue date: 10 June 2026.
• Closing date & time: 25 June 2026 at 10:00 hrs.
• Clarification (non‑compulsory) meeting: 19 June 2026 at 10:00 hrs – Microsoft Teams (link provided in the tender).

• Attendees must be confirmed with the Eskom Representative, providing name, position and contact details.

• Clarification queries must be submitted no later than 3 working days before the closing date.
• Tender validity period: 90 days (12 weeks) from the closing date.
• Site visit / briefing: not mandatory unless later instructed; any mandatory briefing will be communicated separately.

Non‑compulsory clarification meeting:

Date: 19 June 2026

Time: 10:00 hrs

Venue: Microsoft Teams (link provided in the tender).

Tenderers must confirm attendance with the Eskom Representative, providing the name, position and contact details of each attendee. If a briefing is later declared mandatory, attendance will be required for evaluation.

• Eskom Representative: Phallang Mokoena

• Telephone: 017 749 5105 / 084 748 4476
• Email: [email protected]

• All queries and clarifications must be addressed in writing to the above Eskom Representative only.
• Fraud / corruption reporting line: 0800 11 2722 or [email protected].

• Submit the tender electronically via the Eskom E‑tendering portal; no hard‑copy submissions are accepted.
• Upload all documents in PDF or Excel format only (no zip or compressed files).
• File size limit: 50 MB per file, total upload not to exceed 900 MB.
• Organise uploads into the required folders: Technical, Commercial, Financial and Other.
• Mark the submission status as “Complete” before the deadline.
• Closing date and time: 25 June 2026 at 10:00 hrs. Late submissions will be rejected.
• If you need to resubmit, only the latest version will be considered; earlier versions become null and void.
• Mandatory returnable forms (must be fully completed, signed where required and uploaded by the closing time, otherwise disqualification):

• Annexure A – Price Schedule/BOQ
• Annexure B – Authorisation Form
• Annexure C – Acknowledgement Form
• Annexure D – Tenderer’s Particulars
• Annexure E – Integrity Declaration Form
• Annexure F – SBD 1 (Invitation to Bid) – for all tenderers, including foreign suppliers
• Annexure G – SBD 6.1 Preference Points Claim Form (PPPFA 2022)
• Annexure H – SBD 4 – Bidders Disclosure

• Joint‑venture / consortium submissions must also include:

• Letter of intent or a valid JV agreement confirming rights, obligations and profit‑sharing ratios.
• Confirmation that the JV will operate as a single legal entity.
• Details of a single designated bank account in the JV’s name.

All mandatory returnables (Annexures A‑H) must be fully completed, signed where required and uploaded by the closing deadline. Disqualifiable returnables (e.g., Price Schedule, Authorisation Form, Acknowledgement Form, Tenderer’s Particulars, Integrity Declaration, SBD 1, Preference Points Claim, Bidders Disclosure) must be submitted on time; otherwise the tender will be deemed non‑responsive. Non‑disqualifiable returnables may be requested within 5 working days after submission; failure to provide them within that period results in disqualification.

• Price evaluation carries a maximum of 80 points and will be performed:

1. Exclusive of VAT.
2. Corrected for any arithmetic errors.
3. Excluding contingencies in any bill of quantities.
4. Adjusted for acceptable variations, deviations or alternative tenders.
5. Using Net Present Value (NPV) comparison based on the tendered programme, price adjustments, exchange‑rate effects and other risk factors.
6. Unconditional discounts are taken into account; conditional discounts are applied only at payment.

• Specific Goals (B‑BBEE / preference points) are scored out of 20 points in line with the PPPFA. Failure to provide evidence for a specific goal results in 0 points for that goal but does not lead to disqualification.
• Overall ranking follows an 80/20 weighting: total score = price score (max 80) + specific‑goal score (max 20). The highest combined score wins.
• Technical evaluation criteria are set out in Annexure I (refer to the tender documents).
• Contractual compliance items (e.g., CSD registration) are not part of the scoring; they are verified after the ranking stage.

Scope of work:

• Purchase and removal of scrap ferrous metal (steel, sub‑grade, CT’s, VT’s, steel cages, porcelain, rubber, recloser/breakers, insulators, isolators and line‑hardware) at Kusile Power Station.
• Contract duration: 24 months on an “as‑and‑when” basis.

Weigh‑bridge procedure:

• Tenderer must weigh the empty vehicle and obtain a weigh‑bridge certificate before loading.
• After loading, the vehicle is weighed again in the presence of an Eskom representative; the certificate is forwarded to the Asset Disposal Officer for verification.

Payment:

• Based on the actual weight collected each month.

Site requirements:

• All truck drivers must hold a valid induction permit.
• Trucks must have a valid road‑worthy permit to enter the plant.
• Green colour‑coded skips may be requested for high‑volume areas.
• Cutting equipment must be declared at the security gate and authorised by the site manager.
• During outages, collection is required daily, including weekends.
• All loading must be supervised by an Eskom Site Agent.
• A Safety File must be approved before work commences; induction and work permits are required as needed.
• Eskom will identify the goods to be sold.

Environmental / safety notes are covered in the dedicated sections.

• Provide details of previous contracts or projects involving the removal and disposal of ferrous scrap metal, preferably at power‑generation sites.
• List key personnel (e.g., site manager, safety officer, weigh‑bridge supervisor) with relevant qualifications and experience.
• Include references from past clients confirming successful delivery within similar timeframes and compliance with safety and environmental requirements.

• Submit the price schedule (Annexure A) in both PDF and Excel formats.
• For each material class, indicate the percentage of the ITAC price you will charge:

• Heavy Metal – ITAC Code 201
• Sub‑grade – ITAC Code 215
• Contaminated / Mixed – ITAC Code 280

• The final Rand price is calculated as: quoted ITAC percentage × prevailing ITAC price.
• Ensure the schedule aligns with the historic collection rates for ITAC Codes 215 and 280, as these will be the basis for evaluation.

Pricing format:

• Submit the percentage of the International Trade Administration Commission (ITAC) price for each material class.

• Heavy Metal – ITAC Code 201
• Sub‑grade – ITAC Code 215
• Contaminated / Mixed – ITAC Code 280

• Rand price = quoted ITAC percentage × prevailing ITAC price.
• Evaluation will focus on the historic collection rates for ITAC Codes 215 (Sub‑grade) and 280 (Contaminated).
• Payment terms follow Eskom’s standard conditions; Eskom reserves the right to negotiate with preferred bidders if submitted prices are not market‑related.
• Any subcontracting with subsidiary companies must be declared; undisclosed front‑running may lead to disqualification.

• Central Supplier Database (CSD): valid and current registration must be provided before award.
• Tax compliance:

• Local tenderers: submit SARS e‑filing PIN or a tax clearance certificate.
• Foreign tenderers with a South African footprint: provide a tax clearance certificate if not registered on CSD.
• Foreign suppliers without a South African footprint: complete SBD 1 only; tax proof not required.

• B‑BBEE: submit a DTI‑template B‑BBEE affidavit and an accredited verification certificate.
• Company registration: submit CIPC registration documents (or equivalent) and disclose shareholding/directorship for conflict‑of‑interest assessment.
• COIDA: valid certificate of good standing (or proof of application) for South African entities.
• Second‑Hand Goods Act certificate (SAPS/License) for scrap dealers – must be current.
• Eligibility restrictions (also reiterated in the contractual terms):

• No sanctions‑listed nationality.
• No multiple submissions except where the e‑tendering size limit requires it.
• Joint‑venture agreements must state joint and several liability.
• No conflict of interest, no restriction by National Treasury, not on the Tender Defaulters list, and no 100 % subcontracting of the scope.

• Safety & environmental contractual requirements are assessed after the technical and price evaluation; failure to meet them may render the tender non‑responsive.

• Submit a B‑BBEE affidavit on the DTI template confirming the entity’s contribution level.
• Provide a B‑BBEE verification certificate issued by an accredited verification agency.

Safety compliance:

• Provide a current COIDA certificate of good standing (or proof of application) for South African tenderers.
• Submit an approved Safety File before commencing work.
• All activities must comply with the Occupational Health and Safety Act.
• Portable fire‑fighting equipment must be on‑site whenever cutting equipment is used.
• Induction and work permits are required prior to any on‑site activity.

Site conduct:

• Eskom is not liable for theft, damage, personal injury or loss of material during removal.
• Adhere to all site‑access conditions set by the Eskom Site Agent.
• Littering is prohibited; waste collection facilities must be provided.
• No accommodation is allowed on‑site.
• Any oil spillage is the responsibility of the successful tenderer and must be rehabilitated.

Disqualification:

• Bidders with defaulted Eskom contracts or open non‑conformances will be disqualified.

• Environmental impact documentation may be required as listed in the returnables.
• A completed Safety and Environmental File is mandatory before work starts.
• Littering is prohibited; waste must be collected and removed from the site.
• Any oil spills must be cleaned up and rehabilitated by the successful tenderer.

Eligibility & integrity:

• Tenderer must not be a national of a country subject to international sanctions.
• Multiple submissions are prohibited, except on the e‑tendering platform where the 900 MB size limit may require separate uploads under the same tender number.
• Joint‑venture/consortium agreements must expressly provide for joint and several liability for contract performance.
• Any real or perceived conflict of interest (common controlling shareholders, majority owners, or relationships that could influence the process) results in disqualification.
• 100 % subcontracting of the scope of work is not permitted.

Contractual compliance:

• Mandatory contractual items (e.g., valid CSD registration, SHEQ compliance) are verified after the technical and price evaluation. Failure to satisfy them may lead to a non‑responsive status and loss of award eligibility.

• Eskom is not liable for any theft, damage, personal injury or loss incurred during scrap removal.
• All work must follow the conditions set by the Eskom Site Agent; no on‑site accommodation is permitted.
• Completion of a Safety and Environmental File is compulsory before work commences.
• Bidders with an existing or expired Eskom contract that has defaulted, or with open non‑conformances, will be disqualified.

Eligibility:

• Tenderer must not be listed on any international sanctions list.
• Must not be restricted from doing business with Eskom or other state‑owned entities.
• Joint‑venture/consortium agreements must contain a joint‑and‑several liability clause.
• No conflict of interest, no restriction by National Treasury, not on the Tender Defaulters list, and no 100 % subcontracting of the scope.
• All mandatory returnables (Annexures A‑H) must be submitted by the closing deadline.

• Price evaluation (max 80 points) – exclusive of VAT, corrected for arithmetic errors, excludes contingencies, adjusted for acceptable variations, and assessed using NPV with price‑adjustment factors and exchange‑rate considerations. Unconditional discounts are counted; conditional discounts are applied at payment.
• Specific Goals (B‑BBEE / preference points) – max 20 points per PPPFA regulations. No evidence = 0 points, not disqualification.
• Combined score = price (80) + specific goals (20). Highest total wins.
• Contractual compliance items (e.g., CSD registration) are not part of the scoring; they are verified after ranking.
• Technical evaluation criteria are set out in Annexure I.