ESKOM gardening & horticulture services tender – mpumalanga (60-Month contract) with OHS compliance requirements

• The tender is for the provision of non-technical gardening and horticulture services to Eskom Property Management in the Mpumalanga Operating Unit, covering Eskom Park, Highveld Zones, and Lowveld Zones.
• The contract duration is 60 months (5 years).

• Submit the required OHS returnable documents as part of your tender submission.
• The OHS returnable includes Annexure B (Acknowledgement Form for Eskom OHS legal and other requirements) which must be fully signed.
• The OHS returnable also includes Annexure C1 (SHE Tender Returnable) with a checklist that must be completed and submitted.
• Failure to submit the required OHS documents may result in your bid being deemed non-responsive.

• OHS compliance is evaluated using a checklist (Annexure C1).
• Scoring: 0 points if the document is not submitted or fails minimum requirements; 1 point if submitted and meets minimum SHE requirements.
• The evaluation involves two stages: a first evaluation and a second evaluation to be completed within 7 working days.
• The outcome determines if a bid is 'Responsive' or 'Non Responsive'.
• Must comply with Eskom's OHS standards (32-136) and South African legislation (OHS Act, COIDA).
• Must demonstrate contractor/supplier selection and management processes.
• Must provide proof of adequate resources and competencies.
• Must undergo Eskom induction.
• Must submit all required OHS documents at tender stage (Section A items are responsive/non-responsive criteria).
• Company leadership must sign acknowledgment forms.

• The scope involves the provision of non-technical gardening and horticulture services to Eskom Property Management in the Mpumalanga Operating Unit (Eskom Park, Highveld Zones, and Lowveld Zones).
• The contract duration is 60 months (5 years).
• The contractor must manage the appointment of subcontractors or suppliers, including notifying Eskom prior to their commencement of work.
• The contractor must ensure all appointed contractors/suppliers have adequate resources and competencies.

• You must comply with Eskom's OHS requirements, including: Eskom contractor Health and Safety requirements standards 32-136; provided OHS specifications; the Occupational Health and Safety Act; and the Compensation for Occupational Injuries and Diseases Act.
• After contract award, you must fully align your company's processes with Eskom's OHS policies, procedures, and standards.
• Penalties will be enforced for non-conformance with Eskom or statutory OHS requirements.
• All employees (including contractors/suppliers) must undergo relevant Eskom induction.
• As the main contractor, you are accountable for managing your subcontractors/suppliers to ensure they comply with all applicable legal and Eskom OHS requirements.
• You must monitor subcontractors/suppliers through OHS audits and assessments during work execution.
• You must provide Eskom with your process and selection criteria for appointing contractors/suppliers.
• Eskom reserves the right to verify your past work experience and may request client testimonials/references.
• Submit the signed Annexure B acknowledgement form confirming understanding of OHS requirements and consequences of non-compliance.
• Specific OHS returnables required at tender stage include: a valid Letter of Good Standing (COID); a signed SHE policy; an OHS plan; specific SHE competency training certificates; a baseline risk assessment; breakdown costing for SHE management; medical fitness certificates; a substance abuse policy; and a company incident management procedure.

• Service: Provision of Non-Technical Gardening and Horticulture Services to Eskom Property Management.
• Duration: 60 months (5 years).
• Operating Unit: Mpumalanga, covering Eskom Park, Highveld Zones, and Lowveld Zones.
• Basis: Services are provided on an 'as and when required' basis.

• The Service Manager's contact details are listed as TBA (To Be Announced) in the contract data.
• Employer's address: Registered office at Megawatt Park, Maxwell Drive, Sandton, Johannesburg.
• No specific submission contact, phone, or email provided in the extracted text.

• Submit the completed C1.1 Form of Offer and Acceptance as a returnable document.
• The tenderer's representative must sign the Form of Offer, confirming acceptance of the Conditions of Tender.
• The Employer may accept the offer by signing the Acceptance part and returning a copy to the tenderer.
• Ensure all required forms are included; missing documents may lead to disqualification.

Contractor must be a legally registered entity in South Africa. Must have CIDB registration number (mentioned in Form of Offer). Must be able to provide required securities (Parent Company Guarantee and/or Performance Bond if specified). Must comply with B-BBEE requirements and provide verification certificate. Must have capacity to provide services across the specified Mpumalanga zones. Joint ventures are permitted but with joint and several liability.

• Service: Provision of Non-Technical Gardening and Horticulture Services.
• Location: Eskom Park, Highveld Zone, and Lowveld Zone within the Mpumalanga Operating Unit.
• Scope: Services are to be provided on an 'as and when required' basis.
• Detailed Service Information is contained in Part C3: Scope of Work.

• Payment is based on certificates issued by the Service Manager.
• Contractor must submit a tax invoice within one week of receiving a payment certificate.
• Invoices must include Eskom's VAT number: 4740101508.
• Payment period: 14–30 days after invoice submission.
• Currency: South African Rand.
• Interest rate for late payment: Standard Bank's publicly quoted prime rate.
• Prices are fixed for the first 16 months, then adjusted annually based on agreed indices.

• B-BBEE status changes must be notified to Eskom within seven days, with an updated verification certificate submitted within thirty days.
• A decrease in B-BBEE status may lead to contract re-negotiation or termination.
• Joint ventures/consortia are jointly and severally liable; composition changes require Eskom's written consent.
• The tenderer must complete the Contractor's details in the Contract Data Part Two.
• CIDB registration number must be provided on the Form of Offer and Acceptance.

Contract is for provision of non-technical gardening and horticulture services to Eskom Property Management across Mpumalanga Operating Unit (Eskom Park, Highveld Zones, Lowveld Zones) for 60 months (5 years).

• Purpose: Maintain facilities in a hygienic, presentable, and compliant manner for employee/visitor well-being.
• Scope includes all labour, supervision, equipment, tools, supplies, and materials.
• Services cover lawn/grass areas, planting, landscaping, pest control, tree maintenance, hard surfaces, refuse removal, sports facility marking, vegetation control, and indoor plant maintenance.
• Detailed site lists for multiple buildings and locations across three zones.
• References Eskom standards: ISO 9001, QM 58, and internal evaluation procedures.

Area of Applicability: Eskom Holdings SOC Ltd, LimLanga Cluster MOU. Functional Area: Property Management. No specific contact person, email, phone, or address provided in the extracted text.

Minimum 70% score in desktop technical evaluation to proceed. Must demonstrate relevant company experience (scored 30% of evaluation). Must meet qualification requirements for Horticulturist/Landscaper (NQF Level 4 min.), Safety Officer, and Supervisor (30% of evaluation). Must own or have verified hire agreements for specified tools/equipment (30% of evaluation) and vehicles (10% of evaluation). Site assessment and verification of assets is mandatory for shortlisted tenderers.

Scope: Provide non-technical gardening and horticulture services to Eskom Property Management for Mpumalanga Operating Unit (Eskom Park, Highveld Zones, Lowveld Zones) for 60 months.

Key services include:

• Lawn and grass area maintenance.
• Planting and maintaining bedding plants, landscaping, pest control on plants, tree maintenance.
• Hard surface (parking, road) cleaning, refuse removal, marking of sports facilities.
• Vegetation control on perimeter fence (inside and outside).
• Indoor plant maintenance and provision of new pot plants (Eskom property).

Specific requirements:

• Contractor provides all labour, supervision, administration, management, equipment, tools, supplies, and materials.
• Detailed site lists provided for Eskom Park, Highveld Zone, and Lowveld Zone covering offices, workshops, medical centres, entrances, etc.
• Indoor plant maintenance: Inspect, water, clean, prune, replace dead plants, apply insecticides/fertilizers as needed with Eskom approval.
• Outdoor activities: Scheduled mowing, edging, weeding, watering, fertilization, irrigation, waste removal, water-wise landscape planning.
• Equipment: Minimum quantities specified for tractors, mowers, brush cutters, sprayers, hand tools, etc. Can be owned or hired (some items must be owned).
• Chemicals: Herbicides and insecticides required as per seasonal plans.
• Manpower: Proposed structure required (e.g., safety officer, supervisor, gardeners, operators). Working times vary by season.
• Safety: Comply with OHS Act. Use specified PPE when spraying chemicals. Appoint a responsible person in writing before work starts.
• Quality references: ISO 9001, QM 58, Eskom evaluation procedure.

B-BBEE: Minimum Level 4 required.

Other compliance: Must meet all contractual obligations before award. No specific tax, CSD, CIDB, or CIPC requirements stated in the extracted text.

Technical evaluation follows a three-stage strategy:

• Stage 1: Desktop Evaluation of functional requirements (70% minimum threshold).
• Stage 2: Site Assessment & Verification of vehicles and tools/equipment (70% minimum threshold).
• Stage 3: Contractual Obligation (full compliance required).

Functional criteria weights:

• Qualifications: 30%.
• Relevant Company Experience: 30%.
• Tools & Equipment: 30%.
• Vehicles: 10%.

Detailed scoring for qualifications, experience, tools, and vehicles provided in tables. Evidence includes certified certificates, CVs, driver's licences, project proof, tools register (Annexure A), vehicle registration/hiring documents.

• Sharing of resources among contractors is prohibited.
• Subcontractors must be evaluated by Eskom.
• Evaluation performed by appointed Eskom Technical Evaluation Team (TET).

Provision of non-technical gardening and horticulture services to ESKOM property management for mpumalanga operating unit- ESKOM park, highveld zones and lowveld zones for a period of 60 months (05 years)

Clarification meeting: Date: 23 July 2026 @ 13:00 (South African Standard Time), Venue: Microsoft Teams

Clarification meeting Non-compulsory clarification meeting will be held as per below details: Date: 23 July 2026 @ 13:00 (South African Standard Time), Venue: Microsoft Teams

The Eskom Representative is: Name: Tumelo Ramushu, Tel: 013 690 0165, E-mail: [email protected]

Tenders should be submitted via Eskom E-tendering Portal on: https://etendering.eskom.co.za. All documents need to be submitted in a PDF format (The upload size per document is 500 megabytes and total submission is restricted to 4 gigabytes). The price list needs to be submitted in PDF and a copy in excel format. No Zip/condense files can be uploaded. No hard copy will be accepted.

1.1 Annexures to the Tender The following document listed hereunder are attached to this Invitation to Tender/Request for Proposal.

The 80/20 preference points system (Price evaluation and B-BBEE points scoring) will be applied per zone. Technical evaluations will be conducted per scope of work, for a tenderer to be technically approved on a particular scope they must submit and meet the minimum resources requirements of the scope of work.

This section stipulates requirements for Tools & Equipment for service providers as listed in Table 4 below with the corresponding scoring methodology in Table 6.

Functional Requirements This will be a desktop evaluation of the functional requirements ONLY. Objective or contractual requirements submitted will not influence the results of Stage 2 evaluation.

Quality Quality Requirements: Category 4 √ 1. Section A: Quality Management System Requirements ISO 9001 - Objective evidence of documented QMS that is not certified but complies with ISO 9001

Prices will be evaluated as follows: 1. Inclusive of VAT; 2. Corrected for arithmetical errors; 3. Excluding contingencies in any bill of quantities or activity schedule’ 4. Adjusted for any other acceptable variations, deviations, or alternative tenders submitted; and 5. Making a comparison of the Net Present Value of each adjusted tender based on the tendered programme (if provided) and prices, on the estimated effect of Price Adjustment Factors and rate of exchange fluctuations (if applicable) and on other evaluation parameters relating to uncertainty and risk, where applicable.

For contracts valued below R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying Suppliers within 30 days of receipt of undisputed invoices. For contracts valued above R50 000 000 (Fifty Million Rand) including VAT, Eskom is committed to paying suppliers within 60 days of receipt of undisputed invoices.

B-BBEE Status Level of Contributor (80/20 system) 1 20 2 18 3 14 4 12 5 8 6 6 7 4 8 2 Non-compliant contributor 0

Safety The OHS Legal requirements are not evaluation √ criteria; however, they are all required to be assessed and fully complied with after the technical assessment and evaluations (desktop and site verification) of tenders for establishment of this contract.

and Environmental Management: The cost should be broken down not provided as a lump sum, based on the overall scope of work/service to be performed.

Tenderers (whether a single company or an incorporated or unincorporated joint venture or consortium) must meet the eligibility criteria stated in the Tender Data.

• This is Eskom's Supplier Quality Management Specification (240-105658000).
• It defines the minimum quality requirements for all existing and potential Eskom suppliers.
• The specification outlines the criteria for selection, evaluation, vendor registration, management, monitoring, assessment, and auditing of suppliers.
• Eskom seeks to partner with suppliers committed to developing, implementing, and maintaining a Quality Management System (QMS) conforming to ISO 9001.
• The document is applicable across all Eskom divisions, subsidiaries, suppliers, and sub-suppliers, and forms part of all RFI, RFQ, RFP, and procurement contracts.

• Closing date: 6 August 2026 at 11:00.
• No other dates (briefings, site visits, clarification deadlines) are stated in the provided document.

• Department: Supply Chain Management.
• No specific contact names, emails, phone numbers, or submission addresses are provided in the document.

• Complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).
• Submit the required quality documentation as per Category 4 (selected in Form A).
• Category 4 returnables include: a quality method statement based on ISO 9001 and specific to the scope; a signed quality policy; quality objectives; documented information for Control of Externally Provided Processes, Products and Services; and documented information for roles, responsibilities and authorities specific to the project.
• Use the List of Tender Returnables document (240-12248652) to confirm specific requirements.
• Existing and potential suppliers must complete, sign and return Form A with the other returnables listed.

Suppliers must demonstrate a Quality Management System (QMS) based on ISO 9001 principles. For this Category 4 tender, a full ISO 9001 certificate is NOT mandatory, but objective evidence of a developed QMS is required. The supplier must accept Eskom's standard conditions including rights of access, audit, and information. Capability and capacity assessments may be performed by Eskom prior to award.

• Scope: Provision of non-technical gardening and horticulture services to Eskom Property Management in the Mpumalanga Operating Unit (Eskom Park, Highveld Zones, Lowveld Zones) for 60 months.
• The service must comply with Eskom's Supplier Quality Management Specification 240-105658000, which mandates a Quality Management System (QMS) based on ISO 9001.
• Suppliers must develop, implement, maintain, and continually improve a formal QMS.
• Depending on the category (Category 4 for this tender), specific quality documentation such as method statements, quality policies, and control plans are required.
• The supplier is responsible for the quality performance of any sub-suppliers.

• Must comply with Eskom's Supplier Quality Management Specification 240-105658000 and ISO 9001 requirements.
• References are made to the Preferential Procurement Policy Framework Act (PPPFA) and CIDB guidelines, but no specific B-BBEE level, tax, or registration requirements are detailed in the provided text.
• The tender document includes references to Eskom's Procurement and Supply Chain Management Policy and Procedure.

• The specification sets the quality criteria for supplier evaluation and selection.
• It references ISO 9001, ISO 10005, PPPFA, CIDB 1004, and Eskom's internal policies and procedures.
• Quality evaluation involves assessing the supplier's QMS, documentation (like Contract Quality Plans and Quality Control Plans), and compliance with the stated requirements.
• For this tender, Category 4 requirements apply, focusing on method statements and core QMS documentation rather than full certification.

• Provision of non-technical gardening and horticulture services to Eskom Property Management in the Mpumalanga Operating Unit (Eskom Park, Highveld Zones, Lowveld Zones).
• Contract period: 60 months (5 years).
• Services include landscaping, grounds maintenance, plant care, and irrigation support.
• Skills development is a key component, targeting operational and scarce skills through accredited learning and workplace exposure.

• The evaluation uses an 80/20 preference point system: 80 points for price, 20 points for B-BBEE status.
• B-BBEE status levels score as follows: Level 1 = 20 points, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
• To claim preference points, submit: a valid B-BBEE certificate from a SANAS accredited agency, OR a sworn affidavit, OR a CIPS affidavit; proof of ownership/shareholding (preferably CIPC docs); certified ID copies of shareholders; proof of disability (if applicable); for trusts/consortia/JVs, a consolidated B-BBEE verification certificate.
• Eskom does not accept sworn affidavits with electronic signatures.
• If you fail to provide the required B-BBEE documentation, you will not be disqualified but will only be scored on price (80 points) and will score 0 for the specific goals (20 points).
• The contract is awarded to the tenderer scoring the highest total points (price + specific goals).
• SDL&I objectives (transformation, local procurement, jobs, skills development) do not form part of scoring but become contractual obligations.

• B-BBEE compliance is mandatory for preference points. Submit either a valid B-BBEE certificate, sworn affidavit, or CIPS affidavit.
• Required documents: proof of ownership/shareholding (CIPC preferred), certified ID copies of shareholders, proof of disability if applicable, and for trusts/consortia/JVs a consolidated B-BBEE verification certificate.
• Sworn affidavits with electronic signatures are not accepted.
• If annual total revenue is R10 million or less, qualify as an Exempted Micro Enterprise (EME) and can submit a sworn affidavit.
• If annual total revenue is R50 million or less, qualify as a Qualifying Small Enterprise (QSE) and must comply with the QSE scorecard unless at least 51% black owned, in which case a sworn affidavit is required.
• If annual total revenue is above R50 million, must submit a valid B-BBEE certificate.
• Sworn affidavits must be manually signed, valid for 12 months, and meet specific validity requirements (e.g., deponent details, ownership percentages, revenue, financial year end, B-BBEE level, empowering supplier status, same date for deponent and Commissioner of Oaths, Commissioner cannot be an employee or ex officio of the enterprise).
• Local content requirements apply for designated sectors (e.g., textiles/clothing/leather/footwear for safety gear) with a 100% threshold; SBD 6.2 and Annex C forms are mandatory returnables if applicable.
• B-BBEE improvement plan is an essential document to be submitted within 30 days of contract signing. Tenderers with Level 4 must migrate to Level 3 by end of first year; Level 5-8 or non-compliant must achieve Level 4 by end of first year and improve one level each subsequent year.

• The evaluation uses an 80/20 preference point system (80 points for price, 20 points for B-BBEE status).
• B-BBEE status levels are scored as follows: Level 1 = 20 points, Level 2 = 18 points, Level 3 = 14 points, Level 4 = 12 points, Level 5 = 8 points, Level 6 = 6 points, Level 7 = 4 points, Level 8 = 2 points, Non-compliant = 0 points.
• To claim preference points, you must submit: a valid B-BBEE certificate from a SANAS accredited agency, OR a sworn affidavit, OR a CIPS affidavit; proof of ownership/shareholding (preferably CIPC docs); certified ID copies of shareholders; proof of disability (if applicable); for trusts/consortia/JVs, a consolidated B-BBEE verification certificate.
• Note: Eskom does not accept sworn affidavits with electronic signatures.
• If you fail to provide the required B-BBEE documentation, you will not be disqualified but will only be scored on price (80 points) and will score 0 for the specific goals (20 points).