8 station street, Station building - East london - East london - 5200
Organization Type
GOVERNMENT
Published
12 Jun 2026
OCDS Reference
ocds-9t57fa-159041
Summary
This tender invites suppliers to provide and deliver 300 black soft leather moonbags (with PRASA branding, card storage, and adjustable straps) and 50 transparent waterproof name tag holders for prasa’s customer service operations in the eastern cape. IT is a once-off procurement under a request for quotation (RFQ) process.
Key Requirements
Submit bids by 18 June 2026 at 12:00 PM to No. 8 Station Street, East London, 5200 using official forms only. Late or incomplete submissions are disqualified.
Mandatory compliance: Valid Tax Clearance Certificate, SARS PIN or CSD registration, company registration documents, directors’ IDs, and proof of bank account. Foreign suppliers must declare RSA status.
Technical specs: Moonbags must be black soft leather with 3-zip compartments, PRASA logo (blue), and card slots; name tags must be transparent, waterproof, with metal clip ropes. Quantities: 300 moonbags, 50 name tags.
Pricing: Quote in ZAR (VAT inclusive) using the provided schedule; deviations render bids non-responsive. Price accounts for 80 points, B-BBEE/Specific Goals for 20 points.
B-BBEE: Submit audited financials or affidavits to claim points for 51% Black Owned status (max 20 points).
Validity: Bids must remain valid for 60 working days from closing date. PRASA may negotiate market-related prices with top bidders.
Legal: Suppliers must warrant defect-free items for 1 year, indemnify PRASA, and comply with South African law. Subcontracting requires PRASA approval.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQAPPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdfReview complete
Important Dates
Important Dates
12 Jun
2026
PUBLICATION
Tender Published
Tender was published
18 Jun
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf
The Passenger Rail Agency of South Africa (PRASA) invites bids for the once-off supply and delivery of 300 custom moonbags (black, soft leather, with specific compartments, branding, and straps) and 50 transparent card holders in the Eastern Cape region. The tender closes on 18 June 2026 at 12:00 PM UTC, with submissions to be deposited at PRASA’s East London office.
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Bid-ready summary
Source: APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Closing date: 18 June 2026.
Closing time: 12:00 PM.
Validity period: Bids must remain valid for 60 working days from the closing date.
Contact Information
Source: APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Submission address: No. 8 Station Street, Station Building, East London, 5200.
Submission Guidelines
Source: APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Submit your bid by the closing date and time: 18 June 2026 at 12:00 PM.
Deliver bid documents to the bid box at: No. 8 Station Street, Station Building, East London, 5200.
Use the official forms provided; do not retype them.
Ensure all returnable documents are included. Missing mandatory documents will result in disqualification.
Fill and sign the submission register at the SCM office reception upon submission.
Late submissions or submissions to the wrong address will not be considered.
Do not canvass any PRASA or SCM officials after submission; this may lead to disqualification.
Bids must remain valid for 60 working days from the closing date. PRASA may request an extension on the same terms.
Changes to quotations after the closing date and time will not be considered.
PRASA reserves the right to modify the RFQ, reject non-conforming quotations, or cancel the contract if information provided is incorrect.
Complaints about the bid process should be emailed to [email protected] with detailed information.
Returnable Documents
Source: APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Returnable documents include all documents, sections, and annexures listed.
Mandatory returnable documents must be submitted by the closing date and time; failure results in disqualification.
Evaluation Criteria
Source: APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Stage 1A – Mandatory Requirements: Failure to submit results in automatic disqualification.
Complete the Price Schedule and Pricing and Delivery Form (Section 4) in full.
Submit pricing strictly using the provided schedule; deviations render the bid non-responsive.
Fill and sign the submission register at the SCM office reception upon submission.
Stage 1B – Other Mandatory Requirements: Must be available within 7 days if requested after award.
Company registration documents.
Copies of directors' ID documents.
Valid Tax Clearance Certificate (valid on closing date) and SARS PIN.
CSD supplier registration number.
Proof of bank account (cancelled cheque or bank letter).
Joint Venture/Consortium agreement if applicable.
All RFQ documentation completed and signed.
Stage 1C – Documents for Scoring: Non-submission results in zero points.
EME 51% Black Owned: 10 points (supported by Audited Annual Financial/B-BBEE Certificate/Affidavit).
51% Black Owned: 10 points (supported by CIPC Documents/B-BBEE Certificate/Affidavit).
General Disqualifications:
Persons in the service of the state, or companies with directors/members who are.
Entities listed in the Register for Tender Defaulters or List of Restricted Suppliers.
Foreign suppliers without RSA presence are exempt from CSD registration but must declare status.
Technical Specifications
Source: APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Supply and delivery of customer service moonbags and name tags on a once-off basis.
Moonbag specifications:
Colour: Black.
Smart 3 Zip Organisation with three secure compartments.
Two front zips for quick essentials, one back zip for added security.
Built-in card storage with 4 dedicated card slots in one front compartment.
Adjustable carry straps to wear on the waist.
Branded with PRASA rail logo (blue) via laser engraving or embroidery.
Texture: Soft leather.
Name tag specifications:
Transparent card holder with metal clip rope.
Pass/work card case sleeve, waterproof.
Quantities: 300 moonbags and 50 name tags.
Financial Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
All prices must be quoted in South African Rand, inclusive of VAT (15%).
Use the Pricing Schedule in Section 8; deviations may render the bid non-responsive.
Provide a firm price offer with cost breakdown and price escalation basis if applicable.
Discounted prices will only be considered in the final evaluation on an unconditional basis.
PRASA may negotiate a market-related price with the highest-scoring bidder if the quoted price is not market-related.
Payment terms: PRASA will pay within 30 days of receiving a correct tax invoice.
Complete the Pricing Schedule with:
Item 1: Moonbags (300 units).
Item 2: Transparent card holder metal clip rope, pass/work card case sleeve waterproof (50 units).
Include unit price, total amount, VAT (15%), and grand total.
Compliance Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Tax Compliance: Submit a valid Tax Clearance Certificate (valid on closing date) and SARS PIN. If no PIN, provide CSD number.
Central Supplier Database (CSD): Registration on the CSD is mandatory for local suppliers. Foreign suppliers without a local entity are exempt.
B-BBEE: Submit B-BBEE certificate or affidavit for scoring under Specific Goals.
Company Registration: Provide company registration documents.
Directors' IDs: Submit copies of directors' identity documents.
Bank Account Proof: Provide a cancelled cheque or bank letter as proof.
Joint Ventures: If applicable, submit a signed agreement.
Disclosure: Complete SBD4 form disclosing any state employment or conflicts of interest.
Persons in the service of the state are disqualified from bidding.
Warranty: Supplier warrants items are fit for purpose and free from defects for one year from acceptance.
Indemnity: Supplier indemnifies PRASA against claims arising from negligence, infringement, defective design, materials, or workmanship.
Subcontracting: Requires prior written approval from PRASA; the main contractor remains liable.
Governing Law: South African law applies; parties submit to non-exclusive jurisdiction of South African courts.
B-BBEE Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Source: APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Bids must remain valid for 60 working days; PRASA may request an extension.
Award details will be published on the e-tender portal and other media.
PRASA reserves the right to modify the RFQ, reject non-conforming quotations, or cancel the contract if information is incorrect.
PRASA may negotiate market-related prices with the top three bidders if the highest score is not market-related.
Personal data will be processed only for evaluation and award purposes.
Requirements
Source: APPOINTMENT OF A SERVICE PROVIDER FOR SUPPLY AND DELIVERY OF CUSTOMER SERVICE MOONBAGS AND NAME TAGS ON A ONCE OFF BASIS IN THE EASTERN CAPE REGION.pdf (RFQ)
Foreign suppliers must declare if they are a resident of RSA, have a branch/permanent establishment in RSA, have income in RSA, or are liable for taxation in RSA. If 'No' to all, no tax compliance PIN is required.
Bids must be delivered on time to the correct address; late bids are not accepted.
Use official forms provided; do not retype.
This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and Regulations 2022, GCC, and special conditions.
Ensure compliance with tax obligations and submit SARS PIN or TCS certificate.
Persons in the service of the state are disqualified.
Do not include documents from other quotations; additional conditions must be in an accompanying letter.
Do not canvass PRASA or SCM officials after submission.
Complaints must be emailed to [email protected] with specified details.
Bidders must comply with all applicable laws.
Incomplete bids will be disqualified.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
8 station street, Station building - East london - East london - 5200
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Source Snapshot Available
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Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
12 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.