Hire of 18 ton articulated dump truck with operator – ncora irrigation scheme canal rehabilitation, eastern cape

Closing date: 20 August 2026, 11:00. No other dates (briefings, site visits, clarifications) are stated.

Bidding procedure enquiries: F. Groenewald / R. de Wee, [email protected] / [email protected].

Technical enquiries: S Zulu, [email protected].

Submission address: Bid box at entrance of 4-6 Alkmaar Street, Dal Josaphat, Paarl.

Submission channel: sealed envelope endorsed "ORIGINAL BID FOR BID: WTE-0568 CS" with the bidder's name clearly shown, delivered to the Supply Chain Management Office or deposited in the bid box at the entrance of 4-6 Alkmaar Street, Dal Josaphat, Paarl, by 11:00 on the closing date. Late bids are not accepted.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed cover page with bidder details.
• SBD 3.1 (Pricing Schedule): fully completed and priced; failure invalidates the bid.
• SBD 4 (Declaration of Interest): discloses any state employment or connections; false declaration disqualifies.
• SBD 6.1 (Preference Points Claim): claims specific goal points.
• CSD report, SARS tax clearance letter and PIN, CIPC/CIPRO certificate, B-BBEE certificate, letter of appointment of authorised signatory, Compensation Commissioner good standing letter, and a certified copy (not older than 3 months) of the operator's competency certificate.

Disqualification risks:

• Any returnable form omitted, unsigned, or incomplete.
• Bids not on official forms, re-typed, or with pages detached.
• Failure to declare all CSD-registered companies linked to directors.
• Bids from persons in the service of the state or with directors/members in state service.

Compulsory documents to be completed: Declaration of Interest (SBD 4), Terms of the Preferential Procurement Regulation 2022 (SBD 6.1). Also required: SBD1, SBD3.1, CSD report, SARS tax clearance, CIPC certificate, B-BBEE certificate, letter of appointment, Compensation Commissioner good standing, operator competency certificate.

Evaluation in four phases:

• Phase 1 Mandatory Requirements: SBD 4 complete and signed; failure disqualifies.
• Phase 2 Administrative Compliance: CSD registration, SARS tax compliance, CIPC registration, B-BBEE certificate, authorised signatory letter, Compensation Commissioner good standing, SBD 1/3.1/6.1, and operator competency certificate.
• Phase 3 Technical Evaluation: compliance with Technical Information section 3.2.14; failure to comply renders the bid non-responsive.
• Phase 4 Preference Points: 80/20 system — 80 points for price, 20 for specific goals.

Specific goals (max 20 points): women ownership 5, disability ownership 5, youth ownership 5, Eastern Cape location 2, B-BBEE level 1-2 QSE/EME 3. Points for ownership are pro-rated by percentage shareholding. Claims require supporting affidavits and certificates; missing proof means points are not allocated.

Scope: hire of an 18-ton articulated dump truck (ADT) with an operator for the Ncora Irrigation Scheme canal rehabilitation project at Ncora in the Eastern Cape, for DWS Construction South.

Operator requirement: a valid competency certificate for the ADT operator, certified copy not older than 3 months, must be submitted.

Technical compliance is assessed against Technical Information section 3.2.14; bidders must indicate compliance and sign the declaration under Section 3.

SBD 3.1 Pricing Schedule must be fully completed and priced; failure invalidates the bid. Payments under the contract will be made by Electronic Fund Transfer. No other pricing format or payment schedule details are stated.

Pricing: SBD 3.1 Pricing Schedule must be fully completed and priced; failure invalidates the bid.

Payments: all payments under the contract will be made by Electronic Fund Transfer.

No other financial requirements (bonds, guarantees, payment terms, financial capacity thresholds) are stated.

CSD: registration with National Treasury's Central Supplier Database and submission of a CSD report.

SARS: tax compliance verified through CSD and SARS; submit a tax clearance letter and PIN (or TCS certificate).

CIPC: active registration with the Companies and Intellectual Property Commission; attach CIPC/CIPRO certificate.

B-BBEE: original or certified B-BBEE Status Level Verification Certificate; failure to submit with SBD 6.1 forfeits preference points.

Compensation: valid letter of Good Standing with the Compensation Commissioner (COIDA) and/or third-party insurance registered with the Financial Service Board.

Authorisation: letter of appointment of the person authorised to sign the bid; for companies, a board resolution certified by the Chairman.

Operator: certified copy (not older than 3 months) of the operator's competency certificate.

State employment: no bids from persons in the service of the state or companies with directors/members in state service.

Tender defaulters: bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are disqualified.

Specific goals: women ownership 5 points, disability ownership 5 points, youth ownership 5 points, Eastern Cape location 2 points, B-BBEE level 1-2 QSE/EME 3 points. Verification: Percentage Ownership Affidavit (Annexure 1), Location of Enterprise Affidavit (Annexure 2) with proof of premises, B-BBEE verification certificate or sworn affidavit for EME/QSE. Points for ownership are pro-rated by percentage shareholding.

A valid letter of Good Standing with the Compensation Commissioner (COIDA) and/or third-party insurance registered with the Financial Service Board is required. No other OHS requirements are stated.

Contract governed by the National Treasury General Conditions of Contract (NT GCC). Special Conditions of Contract supplement the GCC and prevail in case of conflict. No specific contract duration, termination, or penalty terms are stated.

Contract governed by NT GCC; Special Conditions of Contract supplement and prevail in case of conflict. No specific special conditions are stated.

Mandatory: SBD 4 complete and signed. Administrative: CSD report, SARS tax clearance (PIN/TCS), CIPC certificate, B-BBEE certificate, authorised signatory letter, Compensation Commissioner good standing, SBD 1, SBD 3.1, SBD 6.1, and operator competency certificate (not older than 3 months).

Four phases: mandatory requirements, administrative compliance, technical evaluation against section 3.2.14, and preference points (80/20 system). Specific goals: women 5, disability 5, youth 5, Eastern Cape location 2, B-BBEE level 1-2 QSE/EME 3.