Supply and rental of industrial gas cylinders for TRANSNET in empangeni, richards bay, and vryheid

Technical/clarification enquiries: Mari Maritz, email: [email protected], phone: 035 906 7348. Complaints: email [email protected]. Submission portal: transnetetenders.azurewebsites.net.

Submit via Transnet e-Tender Submission Portal (transnetetenders.azurewebsites.net) using Google Chrome. Steps: (1) Log in or register (fill all mandatory fields), (2) Click 'ADVERTISED TENDERS', (3) Toggle 'Log an Intent' to bid, (4) Upload bid documents (max 30MB per upload, multiple uploads allowed). Submit at least 1 day before closing to avoid technical issues. No late submissions accepted. Each company must use its own registered profile; joint ventures may use one party’s profile. Disqualification risks: submitting via another company’s profile, late submission, or missing mandatory returnable documents (SBD1 Form, Quotation Form, Proof of Accredited Gas Distributor).

Two-stage evaluation: (1) Test for Administrative and Substantive Responsiveness (pass/fail). Criteria: timely submission, all returnable documents completed and valid, bid signed by authorised respondent, compliance with general/legislative criteria, priced offer included, material compliance with scope/specification, and Proof of Accredited Gas Distributor. (2) Weighted scoring (100 points total): Price (80 points, formula: Ps = 80

• (Pmin / Pt)), Specific Goals (20 points, via claim form). Post-tender negotiations may occur if prices are not market-related. Award to highest-scoring bidder per Price Schedule.

Scope: Refilling of gas and rental of cylinders for 24 months to Empangeni, Richards Bay, and Vryheid. Gas types and quantities per location: (1) Empangeni: Oxy Tec Cyl 11.5kg (75 refills/year), Handigas Cyl 48kg (15 refills/year), Sulfur Hexafluoride (SF6) Cyl 50kg (2 refills/year). Rentals: Oxygen Cyl 11.5kg (75 cylinders), Handigas Cyl 48kg (15 cylinders), SF6 Cyl 50kg (2 cylinders). (2) Richards Bay: Oxygen Cyl 11.5kg (30 refills/year), Handigas Cyl 48kg (8 refills/year), Handigas Cyl 9kg (6 refills/year). Rentals: Oxygen Cyl 11.5kg (30 cylinders), Handigas Cyl 48kg (8 cylinders), Handigas Cyl 9kg (6 cylinders). (3) Vryheid: Handigas Cyl 9kg (4 refills/year), SF6 Cyl 9kg (4 refills/year), SF6 Cyl 50kg (1 refill/year). Rentals: Handigas Cyl 9kg (4 cylinders), SF6 Cyl 9kg (4 cylinders), SF6 Cyl 50kg (1 cylinder). Pricing must be in ZAR, inclusive of VAT, and firm for the contract duration. Quantities are estimates; orders will be 'as and when required'.

Pricing: Submit separate Price Schedules for Empangeni, Richards Bay, and Vryheid. Each schedule must price all items (failure to do so results in disqualification). Prices must be quoted in ZAR, inclusive of VAT, and kept firm for the contract duration. Payment terms and bonds/guarantees are not explicitly stated. Transnet may negotiate market-related prices post-tender if the highest scorer’s price is not competitive.

Mandatory: (1) Tax Compliance: Submit SARS TCS PIN or CSD number (foreign suppliers with no local entity exempt). Apply via SARS e-filing (www.sars.gov.za). (2) Central Supplier Database (CSD) registration: Self-register at https://secure.csd.gov.za (foreign suppliers with no local entity exempt). (3) B-BBEE: Submit valid B-BBEE Certificate, Sworn Affidavit, or CIPC Certificate (consolidated scorecard accepted for JVs). (4) Proof of Accredited Gas Distributor (technical pre-qualification). (5) Complete all returnable documents: SBD1 Form, Quotation Form, RFQ Declaration, Specific Goals Claim Form, Protection of Personal Information Form. (6) Employment Equity Act compliance (Section 53). (7) Disclose any relationship with DPIP/FPPO if applicable. Non-compliance may result in disqualification.