Supply and delivery of premium office furniture for border management authority head office

Closing date: 5 June 2026 at 11:00 AM. No compulsory briefing session is scheduled.

For enquiries, contact Supply Chain Management via email: [email protected]. Technical enquiries may be directed to Jimmy Sibiya at [email protected]. Do not submit quotes to these email addresses; use only for enquiries.

Submit the following returnable documents: VAT registration number, Tax Compliance Status (TCS) PIN (obtainable via SARS e-filing), or Central Supplier Database (CSD) number. If all tax compliance questions are answered 'NO', a TCS PIN is not required. All forms must be signed and submitted as originals or photocopies with original signatures.

Evaluation uses the 80/20 preference point system (for tenders up to R50 million). Points are allocated as follows: 80 points for price, 20 points for specific goals (e.g., B-BBEE). Bidders must complete the SBD 6.1 form to claim preference points. Failure to submit this form or substantiate claims may result in zero points for preferences. Quality standards must be met; disputes will be referred to arbitration.

Supply and deliver new, unused office furniture for the Border Management Authority Head Office. Items include: Mahogany Veneer 2 Door Glass Cabinets (1000mm x 440mm x 2000mm), Mahogany Veneer L-Shape Desks with Leather Inlay and Side Pedestal Cabinets (1800mm x 900mm x 760mm), Venus Mesh High Back Chairs (black fabric, 5-position lock, gas spindle), and Easy Chair Visitor (fabric upholstered, gliding base, black). Goods must conform to specified standards, be of recent models, and incorporate all design/material improvements. Suppliers must allow inspections, testing, and audits as required. Warranty: 12 months post-delivery or 18 months post-shipment (whichever is earlier). Defective goods must be repaired or replaced at the supplier’s cost.

Goods must conform to specified standards and bidding documents. Supplier must allow inspections, testing, and audits of premises/records. Pre-bidding testing costs are for the bidder’s account. If inspections reveal non-compliance, costs are borne by the supplier, and goods may be rejected. Supplier must replace or repair defective goods at their own cost. Purchaser may inspect, test, or analyze supplies post-delivery and reject non-compliant goods. Supplier must remove rejected goods at their own cost and risk. Contract may be canceled for breach of quality conditions.

Submit SBD 3 (Pricing Schedule) with firm prices only; non-firm prices will be rejected. Pricing must cover all goods, obligations, and delivery costs (inclusive of VAT). SBD 1 (Invitation to Quote and Terms & Conditions), SBD 4 (Bidder’s Disclosure), and SBD 6.1 (Preference Points Claim Form) are also required. Bidders must indicate how they claim preference points. Attach active B-BBEE certificate. Prices must remain fixed unless adjusted per contract terms.

Submit the following forms: SBD 1 (Invitation to Quote and Terms & Conditions), SBD 3 (Pricing Schedule - firm prices only; non-firm prices will be rejected), SBD 4 (Bidder’s Disclosure), and SBD 6.1 (Preference Points Claim Form). Pricing must cover all goods, obligations, and delivery costs (inclusive of VAT). Payment terms: within 30 days of approved invoice submission. Performance security may be required post-award (e.g., bank guarantee or cashier’s cheque). Prices must remain fixed unless adjusted per contract terms.

Mandatory compliance: Valid Tax Clearance Certificate (original from SARS) or TCS PIN (via e-filing). If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number. VAT registration number is required. B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points. Foreign suppliers must confirm residency, branch, or permanent establishment in South Africa or provide proof of exemption. Non-South African employees are prohibited unless vetted with valid work permits.

Contract terms include: 12-month warranty (or 18 months post-shipment) for goods, with defects repaired or replaced at supplier’s cost. Payment within 30 days of approved invoice. Prices must remain fixed unless adjusted per contract. Performance security (e.g., bank guarantee) may be required post-award. Contract may be terminated for default, insolvency, or corrupt practices. Penalties apply for delays (prime interest rate per day). Force majeure events may exempt suppliers from penalties. Disputes resolved via mediation or South African courts. Contract governed by South African law. Supplier must indemnify purchaser against third-party claims of patent/trademark infringement. Subcontracts require purchaser’s written consent. Supplier must notify purchaser of delays and may request extensions. Anti-dumping/countervailing duties are supplier’s responsibility. Supplier must insure goods against loss/damage. Professional Indemnity insurance of R160 million may be required.