Supply and implementation of an internal employee communication platform for hsrc

The tender is open to any natural or juristic person. Bidders must adhere to principles of transparency, accountability, impartiality, and ethics as per the Constitution of South Africa and relevant legislation. A mandatory Bidder’s Disclosure Form must be completed and submitted as part of the bid.

Submit a completed Bidder’s Disclosure Form as a returnable document. The form requires declarations on: state employment of the bidder or controlling parties, relationships with procuring institution employees, and interests in related enterprises. Inaccurate or incomplete disclosures will result in disqualification.

Disqualification criteria: bidder listed in the Register for Tender Defaulters or List of Restricted Suppliers; bidder or controlling parties are state employees (unless disclosed); evidence of collusion with competitors or officials; bidder involvement in drafting tender specifications. Bids must be submitted independently without prior agreements on pricing, market allocation, or delivery particulars.

Mandatory compliance: complete the Bidder’s Disclosure Form with accurate declarations. Disclose if the bidder, directors, trustees, shareholders, members, partners, or controlling persons are state employees, have relationships with procuring institution employees, or hold interests in related enterprises. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified. Collusive bidding is prohibited, and bids must be independent.

Evaluation uses the Preferential Procurement Regulations, 2022, with the following scoring system:

• Price: 80 or 90 points (depending on tender value).
• Specific Goals: 20 or 10 points (depending on tender value).
• Total: 100 points.

Points for price are calculated using the formula:

• For 80/20 system: Ps = 80 (1 - (Pt - Pmin) / Pmin).
• For 90/10 system: Ps = 90 (1 - (Pt - Pmin) / Pmin).

Specific goals for preference points (max 20 for 80/20, max 10 for 90/10) include:

• SMME status (EME & QSE): 2 points (80/20) or 4 points (90/10).
• Black ownership (50%+): 2 points (80/20) or 4 points (90/10).
• Black youth ownership (30%+): 2 points (80/20) or 4 points (90/10).
• Black women ownership (30%+): 2 points (80/20) or 4 points (90/10).
• Black ownership with disabilities (30%+): 2 points (80/20) or 4 points (90/10).

Bidders must:

• Claim points for specific goals in the SBD 6.1 form.
• Provide proof/documentation for claimed points.
• Note: Failure to submit proof means no points are awarded for specific goals.

Pricing must:

• Include all applicable taxes.
• Exclude unconditional discounts.
• Reflect the total estimated contract value (rand value) at the time of bid invitation.

For income-generating contracts, the highest acceptable tender determines the applicable preference point system (80/20 or 90/10).

Mandatory compliance with:

• Preferential Procurement Policy Framework Act, 2000.
• Preferential Procurement Regulations, 2022.

Requirements:

• Complete the SBD 6.1 Preference Points Claim Form.
• Provide proof for specific goals (e.g., CIPC registration, B-BBEE certificates, shareholder agreements).
• Certify all information is true and correct.
• Acknowledge that fraudulent claims may lead to:
• Disqualification from the tender process.
• Cost recovery, damages, or contract cancellation.
• Business restrictions (up to 10 years) from any organ of state.
• Criminal prosecution.

Specific goals for preference points:

• SMME status (EME & QSE).
• Black ownership (50%+).
• Black youth ownership (30%+).
• Black women ownership (30%+).
• Black ownership with disabilities (30%+).

Contractual obligations for bidders:

• Certify all submitted information is true and correct.
• Ensure preference points claimed align with the tender’s general conditions.
• Provide documentary proof if awarded the contract, as required by the organ of state.

Consequences of non-compliance or fraudulent claims:

• Disqualification from the tendering process.
• Recovery of costs, losses, or damages incurred by the organ of state.
• Contract cancellation and damages claimed for less favorable arrangements.
• Restriction from obtaining business from any organ of state for up to 10 years (after due process).
• Potential criminal prosecution.