The independent development trust (idt) is seeking a suitable office space and parking bays for its mpumalanga regional office in nelspruit. The lease will be for an initial 36 months with an option to extend for a further 24 months. Bidders must provide a minimum of 428 square metres of lettable space, at least 15 covered staff parking bays, and meet strict compliance and functionality requirements.
Key Requirements
Provide a minimum of 428 sqm of lettable office space (SAPOA measurement) and at least 15 covered staff parking bays, 5 visitor bays, and 1 disabled bay.
The office must be within a 10km radius of the Mbombela Civic Centre and in a corporate zoned area with access to public transport.
Submit proof of property ownership (or Power of Attorney) and all mandatory documents including CSD registration, SBD 1, 4, and 6.1, compliance certificates (Electrical, Mechanical, Fire, OHSA), insurance, and zoning/occupancy certificates.
Achieve a minimum of 70% in the functionality evaluation (Phase 2) and pass the site inspection (Phase 2b) to proceed to price and preference evaluation.
Provide a 36-month pricing schedule with separate rental and utility fees, and a separate schedule for the optional 24-month extension. No rental deposit is payable.
The building must be ready for occupation by 01 October 2026 and comply with SANS 10400, universal access, and all relevant legislation.
Bid must be submitted in hard copy only, in the IDT tender box by 14 August 2026 at 12h00, and remain valid for 90 days.
Bid for the provision of suitable office space and parking bays for independent development trust (idt) mpumalanga regional office based in nelspruit for a period of 36 months with an option to extend for further 24 months.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Independent Development Trust (IDT) is seeking a 36-month lease (with a 24-month extension option) for office space and parking in Nelspruit, Mpumalanga. The office must be at least 428 sqm, within 10km of the Mbombela Civic Centre, and include 15 covered staff parking bays plus 5 visitor spaces. The estimated contract value is R 4,285,300 (VAT inclusive) for 36 months. Bids close on 14 August 2026 at 12:00.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Not enough data available to generate an estimate for this tender type.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Phase 2b: Site inspection – must score at least 70% on the 100-point checklist covering safety, functionality, compliance, accessibility, and building condition.
Phase 3: Price and preference – 80/20 system. Price 80 points, Specific Goals 20 points (Women 6, Youth 6, People with Disabilities 4, Black People 4).
Building Standard: Grade B or higher (SAPOA grading).
Accessibility: Must provide universal access complying with SANS 10400 and disability Acts.
Facilities: Must include lockable male/female toilets and a separate disabled ablution facility; fully functioning energy-efficient air conditioning; uninterrupted power supply for server room, network, and telephones; 24-hour external security; regulated vehicular/pedestrian access; serviced lift if not on ground floor.
Tenant Installation: Landlord must be open to negotiation for a Tenant Installation Allowance for partitioning, painting, power skirting, network points, blinds, etc.
Lease Term: 36-month lease agreement with an option to extend for a further 24 months.
Proof of Ownership: Bidder must be the property owner or have a valid Power of Attorney.
Legislative Compliance: Must comply with OHSA, PFMA, National Building Regulations (SANS 10400), and municipal by-laws.
The bidder's methodology is evaluated under Criteria 4 of the functionality score, requiring a detailed project implementation plan covering timelines, facility management, crisis management, and professional team resources.
The service provider must demonstrate proficient knowledge and experience in corporate office space, contemporary space planning methodologies, and an understanding of National Building Regulations.
Experience in the property letting industry is a key evaluation factor under the functionality criteria.
Site Inspection: Shortlisted bidders may be required to arrange a site inspection. IDT reserves the right to conduct inspections independently and compile a snag list.
Evaluation Link: The site inspection is part of the evaluation process (Phase 2b) for bidders scoring 70+ in functionality.
Proof of Property Ownership: Certified copy of deed registration, or Power of Attorney/Subletting agreement if an agent.
CSD Registration: All bidders must be registered on the Central Supplier Database (provide MAAA number).
SBD Forms: Fully completed and signed SBD 1, SBD 4, and SBD 6.1.
Property Prospectus: Must include GPS location, physical address, and confirm minimum space and parking requirements.
Certificates of Compliance: Valid certificates for Electrical, Mechanical, Fire, and Occupational Health and Safety (OHSA). Proof of universal access compliance.
Insurance: Valid Third-Party liability and SASRIA insurance for the building structure.
Occupancy and Zoning: Latest Occupancy Certificate (if building is new) and Zoning Certificate from the Municipality.
Municipal Clearance: Proof that all municipal services (water, electricity, sanitation, refuse) are paid up prior to occupation.
B-BBEE: Compliance with IDT’s requirements regarding B-BBEE, Youth-owned, Disabled-owned, and Black Women-owned Suppliers.
Pre-Occupation: Successful bidder must submit an OHS Compliance File and a valid Electrical Compliance Certificate before occupation.
Pre-Occupation Requirement: The successful bidder must submit a comprehensive OHS Compliance File prior to occupation, including emergency evacuation plans, proof of safety system maintenance, and fire compliance certification.
Mandatory Compliance: The property must have valid certificates proving compliance with Electrical, Mechanical, Fire, and Occupational Health and Safety (OHSA) regulations, including universal access for people with disabilities.
Site Inspection Criteria: The building will be inspected for safety features including proper lighting, fire-rated server room, maintained safety systems, and functional utilities.
Additional conditions: confidentiality, special conditions of contract, complete bids only, one service provider, itemized pricing, VAT inclusive, security assessment.
No alterations in correction fluid.
Certified documents not older than 3 months.
Bids signed in ink by authorized representative.
IDT not obliged to accept highest scoring bid.
Successful bidder signs original contract and non-disclosure agreement.
Lease agreement for 36 months.
One original copy of bid including SBD forms.
Submission address: Regional office, 20 Corner Paul Kruger and Samora Machel, ABSA SQUARE BUILDING, NELSPRUIT.
IDT reserves rights to conduct further assessments, not evaluate non-compliant tenders, cancel tender, etc.
Standard conditions of tender: communication in English, IDT may accept/reject any tender, tenderer obligations include eligibility, cost of tendering, checking documents, pricing, alterations, submission, validity, clarification, bonds, BEE compliance.
IDT undertakings: respond to clarification, issue addenda, return late tenders, open tenders in presence of representatives, non-disclosure, disqualification for inducements, test responsiveness, reject non-responsive tenders, correct arithmetical errors.
Block B, Glenwood Office Park, 294 Sprite Ave, Faerie Glen, Pretoria, 0043, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
03 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.