Frequently Asked Questions — PROVISION FOR HIRING FIVE (5) 9TON EMPTY CONTAINER HANDLERS (ECH) FOR CAPE TOWN CONTAINER TERMINAL (CTCT) FOR A PERIOD OF TWELVE (12) MONTHS IDP 309254

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: All returnable documents listed in the RFX Documents must be submitted with Respondent’s Bid. Failure to submit mandatory returnable schedules / documents will result in disqualification. Failure to submit other schedules / documents may result in disqualification. of 11 Transnet General Bid Conditions 12 DEFAULTS BY RESPONDENTS If the Respondent, after it has been notified of the acceptance of its Bid fails to: 12.1 enter into a formal contract when called upon to do so within such period as Transnet may specify; or 12.2 accept an order in terms of the Bid; 12.3 furnish satisfactory security when called upon to do so for the fulfilment of the contract; or 12.4 comply with any condition imposed by Transnet, Transnet may, in any such case, without prejudice to any other legal remedy which it may have, proceed to accept any other Bid or, if it is necessary to do so, call for Bids afresh, and may recover from the defaulting Respondent any additional expense incurred by Transnet in calling for new offers or in accepting a less favourable offer. 13 CURRENCY All monetary amounts referred to in a Bid response must be in Rand, the currency of the Republic of South Africa [ZAR], save to the extent specifically permitted in the RFP. 14 PRICES SUBJECT TO CONFIRMATION 14.1 Prices which are quoted subject to confirmation will not be considered. 15 ALTERATIONS MADE BY THE RESPONDENT TO BID PRICES All alterations made by the Respondent to its Bid price(s) prior to the submission of its Bid Documents must be done by deleting the incorrect figures and words where required and by inserting the correct figures and words against the items concerned. All such alterations must be initialled by the person who signs the Bid Documents. Failure to observe this requirement may result in the particular item(s) concerned being excluded in the matter of the award of the business. 16 EXCHANGE AND REMITTANCE 16.1 The Respondent should note that where the whole or a portion of the contract or order value is to be remitted overseas, Transnet shall, if requested to do so by the Supplier/Service Provider, effect payment overseas directly to the foreign principal or manufacturer of such percentage of the contract or order value as may be stipulated by the Respondent in its Bid Documents. 16.2 It is Transnet’s preference to enter into Rand-based agreements. Transnet would request, therefore, that the Respondent give favourable consideration to obtaining forward exchange cover on the foreign currency portion of the Agreement at a cost that is acceptable to Transnet to protect itself against any currency rate fluctuation risks for the duration of any resulting contract or order. 16.3 The Respondent who desires to avail itself of the aforementioned facility must at the time of bidding furnish the information called for in the Exchange and Remittance section of the Bid Documents and also furnish full details of the principals or manufacturer to whom payment is to be made. 16.4 The South African Reserve Bank’s approval is required before any foreign currency payments can be made to or on behalf of Respondents. 16.5 Transnet will not recognise any claim for adjustment of the order and/or contract price if the increase in price arises after the date on which the Goods/Services were to be delivered, as set out in the order and/or contract, or any subsequent agreement between the parties. 16.6 Transnet reserves the right to request a pro-forma invoice/tax invoice in order to ensure compliance with the contract and Value-Added Tax Act no. [VAT Act]. of 11 Transnet General Bid Conditions 17 ACCEPTANCE OF BID 17.1 Upon the acceptance of a Bid by Transnet, the parties shall be bound by these General Bid Conditions and any contractual terms and/or any schedule of “Special Conditions” or otherwise which form part of the Bid Documents. 17.2 Where the Respondent has been informed by Transnet of the acceptance of its Bid, an email communication that has been successfully sent to the Respondent shall be regarded as proof of delivery to the Respondent 1 day after the date of submission. 18 NOTICE TO UNSUCCESSFUL RESPONDENTS 18.1 Unsuccessful Respondents shall be advised in writing that their Bids have not been accepted as soon as possible after the closing date of the Bid. On award of business to the successful Respondent all unsuccessful Respondents must be informed of the name of the successful Respondent and of the reason as to why their Bids had been unsuccessful. 19 TERMS AND CONDITIONS OF CONTRACT 19.1 The Supplier/Service Provider shall adhere to the Terms and Conditions of Contract issued with the Bid Documents, together with any schedule of “Special Conditions” or otherwise which form part of the Bid Documents. 19.2 Should the Respondent find any conditions unacceptable, it should indicate which conditions are unacceptable and offer amendments/ alternatives by written submission on a company letterhead. Any such submission shall be s…

Question 2

How will bids be evaluated?

Accepted Answer

Transnet will utilise the following methodology and criteria in selecting a preferred Supplier/Service provider: STAGE 1: TEST FOR STAGE 2 STAGE 3

Question 3

What are the technical specifications?

Accepted Answer

PROVISION FOR THE HIRE OF FIVE (5) EMPTY CONTAINER HANDLERS (ECH) FOR A PERIOD OF TWELVE (12) MONTHS AT THE CAPE TOWN CONTAINER TERMINAL TENDER NUMBER: TPT Pricing Schedule QUANTITY UNIT PRICE No. DESIGNATED TOTAL COST (A) (B) (A X B X 12) EMPTY CONTAINER HANDLER 1 Details as per Scope of Work --- maintenance records for five (5) Empty Stackers (used) Proof of ownership/lease agreement plus maintenance --- 25 PRICE AND DELIVERY BASIS FOR GOODS .................................................................................................. 7 --- supply a certificate signed by a director as to its full compliance with the requirements of clause 3.3.2 above. 4. ANNOUNCEMENTS 4.1 Neither party will make or permit to be made any announcement or disclosure of its prospective interest in the Bid without the prior written consent of the other party. 4.2 Neither party shall make use of the other pa --- This Agreement is entered into by and between: Transnet SOC Ltd [Registration Number 1990/000900/30] whose registered address is Cape Town Container Terminal, Republic of South Africa [Transnet] and ......................... [Registration Number ...................] whose registered address is ............................ NOW THEREFORE, IT IS AGREED: 1.1 Transnet hereby appoints Service Provider to provide, and Transnet undertakes to accept the provision of Servicesprovided for herein, as formally agreed between the Parties and in accordance with the Schedule of Requirements / Work Orders issued as a schedule to this Agreement; and 1.2 Service Provider hereby undertakes to provide the Services provided for herein, as formally agreed between the Parties and in accordance with the Schedule of Requirements issued as a schedule to this Agreement. 2 DEFINITIONS Where the following words or phrases are used in this Agreement, such words or phrases shall have the meaning assigned thereto in this clause, except where the context clearly requires otherwise: 2.1 AFSA means the Arbitration Foundation of South Africa; 2.2 Agreement means this Agreement and its associated schedules and/or annexures and/or appendices, and/or schedules, including the Schedule of Requirements/Work Orders, the technical specifications for the Services and such special conditions as shall apply to this Agreement, together with the General Tender Conditions and any additional provisions in the associated bid documents tendered by Service Provider [as agreed, in writing, between the Parties], which collectively and exclusively govern the provision of Services and provision of ancillary Services by Service Provider to Transnet; 2.3 Assignment refers to the transfer of rights and obligations in a contract from an assigner to an assignee. 2.4 Background Intellectual Property means all Intellectual Property introduced and required by either Party to give effect to their obligations under this Agreement owned in whole or in part by or licensed to either Party or their affiliates prior to the Commencement Date or developed after the Commencement Date otherwise pursuant to this Agreement; 2.5 Business Day(s) means Mondays to Fridays between 07:30 and 16:00, excluding public holidays as proclaimed in South Africa; 2.6 Cession refers to the transfer of only the rights a service provider has in terms of a contract from it to a third party. 2.7 Commencement Date means ..............., notwithstanding the signature date of this Agreement; of 33 Agreement between Transnet and ........................... Contract Name : Agreement No: TPT/ 2.8 Confidential Information means any information or other data, whether in written, oral, graphic or in any other form such as in documents, papers, memoranda, correspondence, notebooks, reports, drawings, diagrams, discs, articles, samples, test results, prototypes, designs, plans, formulae, patents, or inventor’s certificates, which a Party discloses or provides to the other Party [intentionally or unintentionally, or as a result of one Party permitting the representative of the other Party to visit any of its premises], or which otherwise becomes known to a Party, and which is not in the public domain and includes, without limiting the generality of the term: a) information relating to methods of operation, data and plans of the disclosing Party; b) the contents of this Agreement; c) private and personal details of employees or clients of the disclosing Party or any other person where an onus rests on the disclosing Party to maintain the confidentiality of such information; d) any information disclosed by either Party and which is clearly marked as being confidential or secret; e) information relating to the strategic objectives and planning of the disclosing Party relating to its existing and planned future business activities; f) information relating to the past, present and future research and development of the disclosing Party; g) information relating to the business activities, business relationships, products, services,…

Question 4

What financial requirements apply to bidders?

Accepted Answer

Payment Terms: payment terms Monthly as per agreed payment terms providers and timeous Invoicing TPTsupportingelectronic payment as per agreed payment delivered by email Technical payments to service schedule providers. MeetingandmanagementactiveAttendance:participationmeetingsEnsurein SLAconsistentand contract-relatedattendance x x As and when required Quarterly 100% Com

Question 5

What compliance and legal requirements must bidders meet?

Accepted Answer

No specific requirements found Proof of Ownership or 40 40 = Ownership/lease plus Proof of ownership/lease Signed Lease Agreement maintenance records for five (new) ownership/lease only; and warranty documents for 0 = no ownership/lease Power of Attorney from their principals must be furnished to Transnet by the South Power of Attorney must comply with Rule 63 (Authentication of documents executed outside Power of Attorney must be signed by the principal under the same title as used in the Bid Power of Attorney held by the South African representative or agent includes matters of a Power of Attorney must authorise the South African representative or agent to choose the mandatory returnable schedules / documents will result in disqualification. Failure to submit other schedules / documents may result in disqualification. the dispute shall be resolved in accordance with the provisions of the Agreement; and if pursuant to that referral, it is determined that Service Provider owes any amount to Transnet pursuant to the Non-compliance Penalty Certificate, then Service Provider shall pay such amount to Transnet within 10 (ten) Business Days of the determination made pursuant to such determination and an accompanying valid Tax Invoice. Payment of Non-compliance Penalties Subject to Clause (e) above, Service Provider shall pay the Non-compliance Penalty indicated in the Non-compliance Penalty Certificate within 10 (ten) Business Days of Transnet issuing a valid Tax Invoice to Service Provider for the amount set out in that certificate. If Transnet does not issue a valid Tax Invoice to Service Provider for Non-compliance Penalties accrued during any relevant period, those Non-compliance Penalties shall be carried forward to the next period. Service Provider shall pay the amount due within 10 (ten) days after receipt of a valid Tax Invoice from Transnet, failing which Transnet shall, without prejudice to any other rights of Transnet under this Agreement, be entitled to call for payment which may be in any form Transnet deems reasonable and/or appropriate. Should Service Provider fail to pay any Non Compliance Penalties within the time indicated above (as applicable), Transnet shall be entitled to deduct (set off) the amount not paid by Service Provider from the account of Service Provider in the ensuing month. The Non Compliance Penalties set forth in this Clause are stated exclusive of VAT. Any VAT payable on Non Compliance Penalties will be for the account of Service Provider. 15 FEES AND EXPENSES RELATING TO SERVICES 15.1 In consideration of the provision of the Services, Transnet will pay to the Service Provider the Fees detailed in the relevant schedule or Work Order. 15.2 Transnet will not be invoiced for materials used in the provision of the Services save for those materials [if any] set out in the Work Order and accepted by Transnet or in any relevant Work Order [which will be invoiced to Transnet at cost]. 15.3 Unless otherwise agreed in a schedule or Work Order, Transnet will reimburse to the Service Provider all reasonable and proper expenses incurred directly and solely in connection with the provision of the Services, provided that all such expenses are agreed by Transnet in advance; are incurred in accordance with Transnet’s standard travel and expenses policies; are passed on to Transnet at cost with no administration fee; and will only be reimbursed if supported by relevant receipts. 15.4 All Tax Invoices relating to Fees, out of pocket expenses and, if applicable, travel and accommodation costs, will provide the detail for each of the Personnel carrying out the Services and of 33 Agreement between Transnet and ........................... Contract Name : Agreement No: TPT/ incurring the expenses, and the Tax Invoice will, where appropriate, include VAT as a separate item. 16 INVOICES AND PAYMENT 16.1 Transnet shall pay Service Provider the amounts stipulated in each Purchase Order/Work Order, subject to the terms and conditions of this Agreement. 16.2 Transnet shall pay such amounts to Service Provider upon receipt of a valid and undisputed Tax Invoice together with the supporting documentation, as specified in the Schedule of Requirements appended hereto, once the valid and undisputed Tax Invoices or such portions of the Tax Invoices which are valid and undisputed become due and payable to Service Provider for the delivery of the Services ordered, in terms of clause 16.5 below. 16.3 Transnet may, pending an investigation, withhold any payments to Service Provider, in the case where irregular expenditure has been identified in the particular contract and that there is reasonable suspicion that Service Provider is involved or was aware that the contract transgressed any legislation. 16.4 All Prices set out in this Agreement and the Schedule of Requirements hereto are to be indicated inclusive and exclusive of VAT, which will be payable at the applicable rate in ZAR. 16.5 Unless otherwise provided for …

Question 6

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"07 October 2026","closingTime":"16:00 pm","briefingSession":"{\"date\":\"05 October 2026\",\"time\":\"12:00 pm\",\"venue\":\"ion (Clarifications and Complaints)\",\"is_compulsory\":false}"}

Question 7

Who should be contacted for queries about this tender?

Accepted Answer

{"name":null,"email":"Thizeka.mpengezi@transnet.net","phone":"021 449 2573","department":null,"address":"the closing date and bidders should not"}

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