Full financing lease and maintenance of municipal sedans for kareeberg municipality

Enquiries – Mr Jasper van der Westhuizen, telephone (053) 382 3012, 10 Hanau Street, Carnarvon, 8925.

• Submit the original tender documents in a sealed envelope clearly marked with the tender number, title and closing date.
• Deliver the envelope to the SCM Tender Box at Kareeberg Municipality, 10 Hanau Street, Carnarvon, 8925 no later than 12:00 on 09 April 2026.
• Accepted delivery methods: hand‑delivery, courier or post (at bidder’s risk). Faxed or emailed submissions are expressly rejected.
• All pages must be completed in black ink, initialed and signed by the authorised signatory; failure to do so may lead to disqualification.
• Include all required returnable forms (MBD1‑MBD9, preference points claim form, declaration of interest, authorisation resolution, etc.).
• Provide a valid Income Tax Clearance Certificate (or SARS PIN confirmation) and a certified copy of the latest municipal rates/charges statement; missing certificates will result in disqualification.
• Ensure the bid remains irrevocable and open for acceptance for 150 days after the closing date.
• Late bids will not be accepted; the tender box will be emptied immediately after the closing time.

• Bids are scored on two components: price (80 % of total points) and B‑BBEE status level (20 % of total points).
• Preference point system follows the 80/20 model (contract value below R50 million). Maximum points: 80 for price, 20 for B‑BBEE.
• B‑BBEE points are allocated according to status level (e.g., Level 1 = 10 points, Level 2 = 9 points, etc.). Proof of B‑BBEE status must be submitted; otherwise no B‑BBEE points are awarded.
• The municipality may require additional evidence of any claimed preference points at any stage.
• The contract will be awarded to the bidder with the highest total points; the lowest price is not automatically decisive.

• Provide full financing lease and maintenance services for municipal sedans for a period of three (3) years, including the municipal logo on the vehicles.
• Vehicles must be new, current models, and meet all specifications set out in the tender (see Section 2.1 – Specifications).
• Supplier must submit a signed contract form (MBD7) and be prepared to sign the contract and any service‑level agreement upon award.
• Maintenance must include routine servicing, repairs, spare‑parts supply, warranties (12 months or 18 months as specified), and a detailed operations‑and‑maintenance manual.
• Supplier must be able to deliver the required number of sedans within the agreed delivery period and provide insurance, packing, and transportation as per contract terms.

• Pricing must be inclusive of VAT and firm; any conditional discounts must be clearly stated.
• Submit the tender amount in Rand on the prescribed form (MBD1).
• Performance security (bank guarantee, irrevocable letter of credit or certified cheque) must be provided within 30 days of contract award as per the Special Conditions of Contract.
• Payment terms: invoices submitted with delivery note; payment made within 30 days of receipt of a valid invoice.
• Supplier is responsible for all taxes, duties and stamp duties applicable to the contract.

• Provide a valid Income Tax Clearance Certificate (or SARS PIN confirmation) and a certified copy of the latest municipal rates/charges statement; failure to do so results in disqualification.
• Register on the Central Supplier Database (CSD) if not already registered; the municipality may not award to non‑registered suppliers.
• B‑BBEE status level must be submitted (verification certificate or sworn affidavit). Minimum B‑BBEE contribution points are 20 % of total score.
• Submit copies of company registration (CIPC), VAT registration, and authorisation resolution.
• Comply with the Preferential Procurement Policy Framework Act and the municipality’s Supply Chain Management Policy.