Supply of construction road signs for klipfontein dam access road & house repairs project (kwazulu-natal)

Closing date: 25 June 2026.

Closing time: 11:00.

Bidding procedure enquiries:

• Contact persons: Ivy Msibi / Annah Molefe.
• Email: [email protected].
• Phone: 060 980 6204 / 081 017 2608.

Technical enquiries:

• Contact person: Mr L Mabude.
• Email: [email protected].
• Phone: 060 560 2937.

Submit bids by the stipulated closing date and time (25 June 2026, 11:00).

• Bids may be deposited in the bid box at the specified street address.
• Alternatively, submit via email to [email protected] (CC: [email protected]).
• Use the official forms provided (do not re-type) or submit as prescribed in the bid document.
• Late bids will not be accepted.
• The successful bidder must complete and sign the SBD7 contract form.

Required supplier information to be completed:

• Name of bidder.
• Postal and street addresses.
• Telephone, cellphone, and fax numbers (with codes).
• Email address.
• VAT registration number.
• Tax compliance status (TCS PIN or CSD number).
• Declaration if accredited representative or foreign-based supplier (with proof if applicable).

Additional returnables:

• Bid must be signed by the bidder.
• Capacity under which bid is signed (proof of authority, e.g., company resolution, must be submitted).
• Date of signature.

General compliance:

• Must not be a state employee or have state-employed directors/members.
• Must be tax-compliant (TCS PIN or CSD registration required).
• Foreign suppliers must disclose RSA tax liability or residency status.

Tax compliance:

• Valid VAT registration (if applicable).
• Proof of tax status via SARS e-filing or printed TCS certificate.

Supply of construction road signs for the Klipfontein Dam Access Road and House Repairs and Renovations Project in KwaZulu-Natal Province.

Tax compliance:

• Bidders must comply with tax obligations.
• Submit a Tax Compliance Status (TCS) PIN (obtainable via e-filing at www.sars.gov.za) or a printed TCS certificate with the bid.
• If no TCS PIN is available but registered on the Central Supplier Database (CSD), provide the CSD number.
• For consortia/joint ventures/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

Eligibility restrictions:

• Bids from persons in the service of the state, or companies with directors/members in the service of the state, will not be considered.
• Failure to comply may render the bid invalid.

Foreign suppliers:

• Must answer a questionnaire regarding residency, branch presence, permanent establishment, income source, and tax liability in RSA.
• If answer is 'no' to all, registration for a TCS PIN from SARS is not required.

Preferential procurement:

• This bid is subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations 2022, the General Conditions of Contract (GCC) and, if applicable, any other special conditions of contract.

The successful bidder will be required to fill in and sign a written contract form (SBD7).

Foreign supplier questionnaire:

• Is the entity a resident of RSA?
• Does the entity have a branch in RSA?
• Does the entity have a permanent establishment in RSA?
• Does the entity have any source of income in RSA?
• Is the entity liable in RSA for any form of taxation?
• If answer is 'no' to all, registration for a TCS PIN from SARS is not required.

Tax compliance requirements:

• Bidders must ensure compliance with tax obligations.
• Submit unique Personal Identification Number (PIN) issued by SARS.
• TCS PIN application via e-filing through SARS website www.sars.gov.za.
• Printed TCS certificate may be submitted with the bid.
• For consortia/joint ventures/sub-contractors, each party must submit separate TCS certificate/PIN/CSD number.
• If no TCS PIN but registered on CSD, provide CSD number.
• No bids from persons in the service of the state, companies with state-employed directors, or close corporations with state-employed members.

Submit the completed B-BBEE reporting template with all quotation documents. The template must include: quotation/bid number, description of goods/service, supplier name, bid amount, B-BBEE level, company ownership composition (with percentages for black ownership, black youth, black women, black people with disabilities, black people in rural/underdeveloped areas/townships, black-owned cooperatives, and black military veterans), and SMME status (EME, QSE, or Large/Generic). It must be signed by an authorised representative with their name, position, and date.

The B-BBEE reporting template must be signed by an authorised representative, including their name, position, and date.

Evaluation is open to all suppliers with no explicit restrictions. B-BBEE information is mandatory for reporting but will not be used as an evaluation tool. Suppliers must declare their SMME status (EME, QSE, or Large/Generic).

B-BBEE reporting is mandatory. Suppliers must disclose: percentage of black ownership, black youth, black women, black people with disabilities, black people in rural/underdeveloped areas/townships, black-owned cooperatives, and black military veterans. SMME status (EME, QSE, or Large/Generic) must also be declared. Note: This data is for reporting only and will not affect evaluation.

Suppliers must complete a B-BBEE reporting template with the following details: percentage of black ownership, black youth, black women, black people with disabilities, black people in rural/underdeveloped areas or townships, black-owned cooperatives, and black military veterans. SMME status (EME, QSE, or Large/Generic) must be declared. Note: This information is for reporting only and will not affect evaluation.

B-BBEE information is for reporting purposes only and will not be used as an evaluation tool.

Returnable Documents:

• Complete and submit the SBD 6.1 Preference Points Claim Form as part of the tender.
• Submit all required proof or documentation to claim points for specific goals. Omission will be interpreted as not claiming those points.
• The organ of state may request substantiation of preference claims before or after adjudication.

Required Documentation:

• Submit all proof or documentation required to claim points for specific goals. Failure to do so will be interpreted as not claiming those points.

Evaluation System:

• Uses the 80/20 preference point system (applicable for tenders up to R50,000,000).
• Maximum points: 80 for price, 20 for specific goals (total: 100).

Price Scoring:

• For goods/services: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender price.

Specific Goals (20 points total):

• B-BBEE Status Level 1–2 (QSE or EME): 3 points.
• Women Ownership: 5 points.
• Disability Ownership: 5 points.
• Youth Ownership: 5 points.
• Enterprise located in KwaZulu-Natal: 2 points.

Exclusions:

• Failure to submit proof for claimed points results in loss of those points.
• Fraudulent claims may lead to disqualification, blacklisting (up to 10 years), cost recovery, contract cancellation, or criminal prosecution.

Compliance Requirements:

• Must be a legally registered entity (e.g., sole proprietor, CC, PTY LTD, partnership, etc.).
• Must provide company/firm name and registration number.
• Must indicate company type (e.g., Partnership, Close Corporation, (Pty) Ltd).

B-BBEE and Preference Points:

• B-BBEE Status Level 1 or 2 (QSE or EME) required to claim 3 points.
• Points for Women, Disability, or Youth Ownership (5 points each) if applicable.
• Local enterprise in KwaZulu-Natal earns 2 points.

Declaration:

• A duly authorised person must sign a declaration certifying:
• Accuracy of submitted information.
• Compliance with General Conditions for preference points.
• Willingness to provide documentary proof if requested.
• Fraudulent claims or non-compliance may result in disqualification, blacklisting, cost recovery, contract cancellation, or legal action.

B-BBEE and Specific Goals:

• Points awarded per Preferential Procurement Regulations, 2022.
• If unclear whether 80/20 or 90/10 system applies:
• For income-generating contracts: system determined by highest acceptable tender.
• For other tenders: system determined by lowest acceptable tender.

Allocated Points for Specific Goals:

• Women Ownership: 5 points.
• Disability Ownership: 5 points.
• Youth Ownership: 5 points.
• Enterprise located in KwaZulu-Natal: 2 points.
• B-BBEE Status Level 1 or 2 (QSE or EME): 3 points.

Tenderer Requirements:

• Must indicate how points are claimed for each preference point system.

Contractual Obligations:

• Provide company/firm name and registration number.
• Indicate company type (e.g., Partnership, Close Corporation, (Pty) Ltd).
• A duly authorised person must sign a declaration confirming:
• Information is true and correct.
• Preference points comply with General Conditions.
• Documentary proof may be required for verification.

Consequences of Non-Compliance:

• Fraudulent claims or unfulfilled conditions may result in:
• Disqualification from the tendering process.
• Recovery of costs, losses, or damages.
• Contract cancellation and damages claimed.
• Restriction from doing business with any organ of state for up to 10 years.
• Criminal prosecution.

Price Scoring for Disposal/Leasing or Income-Generating Procurement:

• Formula: Ps = 80(1 + (Pt - Pmax)/Pmax), where Pt = tender price, Pmax = highest acceptable tender price.

Department: SUPPLY CHAIN MANAGEMENT

• Open to natural or juristic persons.
• Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• Bidders must disclose any state employment of directors, shareholders, or persons with controlling interest.
• Bidders must disclose any relationship with employees of the procuring institution.
• Bidders must disclose any interest in other related enterprises bidding for this contract.
• Bids must be prepared independently without collusion with competitors.
• No bid details may be disclosed to competitors before the official bid opening.
• No improper consultations with procuring institution officials are allowed, except for clarification.
• False or incomplete declarations may lead to disqualification, reporting to the Competition Commission or NPA, and restriction from public sector business for up to 10 years.

• Complete the SBD4 disclosure form.
• Declare if the bidder or any director/trustee/shareholder/member/partner (or person with controlling interest) is employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Declare if the bidder or any connected person has a relationship with anyone employed by the procuring institution. If yes, provide details.
• Declare if the bidder or any director/trustee/shareholder/member/partner (or person with controlling interest) has an interest in any other related enterprise bidding for this contract. If yes, provide details.
• Certify that the bid was prepared independently, without collusion.
• Certify that no bid details were disclosed to competitors before the official opening.
• Certify that no improper consultations were held with procuring institution officials, except for clarification.
• Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.
• False or incomplete disclosures may result in bid disqualification, reporting to the Competition Commission or NPA, and a public sector business restriction of up to 10 years.
• Action may be taken under Paragraph 6 of PFMA SCM Instruction /22 on Preventing and Combating Abuse in the Supply Chain Management System.

• False or incomplete disclosures may result in action against the bidder under Paragraph 6 of PFMA SCM Instruction /22 on Preventing and Combating Abuse in the Supply Chain Management System.