Supply and delivery of catering services for board meeting – government tender in kwazulu-natal

Closing: 17 August 2026 at 12:00 PM. Delivery date: 19 August 2026. No compulsory briefing session (marked N/A).

Procurement office: telephone 031 368 9600. All enquiries and submissions: [email protected].

Submit via email to [email protected], with the RFQ number in the subject line, before the closing date and time. Late or incomplete submissions are invalid. Returnable documents: quotation on company letterhead; SBD 1 (Invitation to Bid, Parts A & B) signed; SBD 4 (Declaration of Interest) signed; SBD 6.1 (Preference Points Claim) signed; POPIA consent form signed; copy of CSD report or MAAA number; any other requested information. Quotations must be on official forms, not re-typed. Proof of authority (e.g. company resolution) must accompany the signature. The quotation remains open for acceptance for 90 days from closing date.

Return with the quotation: quotation on company letterhead; completed and signed SBD 4 (Declaration of Interest); completed and signed SBD 1 (Invitation to Bid, Parts A & B); completed and signed POPIA consent form; completed and signed SBD 6.1 (Preference Points Claim); copy of CSD report or MAAA number; any other information requested.

Three-phase evaluation: Phase 1 – SCM administrative compliance (CSD/SARS PIN, SBD 4, SBD 1, POPIA consent, SBD 6.1); failure to provide any may end consideration. Phase 2 – Compliance with RFQ specifications; quoting fewer items/quantities than requested invalidates the quotation. Phase 3 – Price and specific goals scoring under the 80/20 system (PPPFA 2022): price 80 points, specific goals 20 points. Specific goals: 51%+ disability-owned = 10 points (proof: medical certificate from registered professional or CSD report); 51%+ women-owned = 5 points (proof: ID copies of directors, CSD report, B-BBEE certificate or affidavit); 51%+ youth-owned = 5 points (same proof options). Less than 51% ownership in any category scores 0 for that category. Tax compliance of the recommended bidder is verified on CSD or SARS e-Filing before award.

Catering for 15 people at Trade & Investment KwaZulu-Natal offices, Kingsmead Office Park, Durban. Breakfast delivered by 07h00: croissant stuffed with cheese, lettuce, tomato; fruit salad (excluding banana); 500 ml bottled water x15. Lunch delivered at 12h00: chicken & mutton curry, savoury rice, steamed bread, fish hake fillets, roasted vegetables, green salad & potato salad; 300 ml soft drinks and fruit juice (must include sugar-free drinks); 500 ml bottled water x15. Caterer must provide own crockery and utensils (plates, glasses, cutlery, serving dishes, serving spoons). Meals must be health-conscious, high quality, with sufficient portions. Meeting likely to end around 16h30.

Caterer must provide own crockery and utensils, including plates, glasses, cutlery, serving dishes, and serving spoons.

Price quotations must be inclusive of all applicable taxes including VAT. Price weighs 80 points in the 80/20 evaluation. No bonds, guarantees, or payment terms are stated.

CSD registration or SARS PIN required; submit proof. Tax compliance verified via CSD or SARS e-Filing before award; non-compliance may lead to disqualification per National Treasury Instruction No. 4 of 2018. Bidders must not be persons in the service of the state, nor have directors/members in state service. SBD 4 (Declaration of Interest) must be signed. SBD 6.1 (Preference Points Claim) must be completed and submitted. POPIA consent form must be signed. SBD 1 (Invitation to Bid) must be completed and signed. Proof of authority (company resolution) required.

Specific goals under the 80/20 system: 51%+ disability-owned = 10 points (proof: medical certificate from registered professional or CSD report); 51%+ women-owned = 5 points (proof: ID copies of directors, CSD report, B-BBEE certificate or affidavit); 51%+ youth-owned = 5 points (same proof options). Less than 51% ownership scores 0 for that category.

No contract is formed until a formal contract/letter of award/order form is prepared and executed. The quotation remains open for acceptance for 90 days from the closing date. The successful bidder will be required to sign a written contract form (SBD 7). Bidders bear all costs of preparing and submitting their quotation.

Submit responses via email to [email protected] before the closing date and time. Late and incomplete submissions invalidate the quotation.

Evaluation uses the 80/20 system: price 80 points, specific goals 20 points. SBD 6.1 Preference Points Claim Form must be completed and submitted.