Closed: Dr kenneth kaunda district municipality travel agent tender north west
KKDM 12/25Travel Agency, Tour Operator, Reservation Service and Related ActivitiesOfficial Source: eTenders
Source-Backed Tender
Document-Backed
CRITICAL - -31 Days Left
The appointment of a travel agent for the provision of travel and accommodation management services for the dr kenneth kaunda district municipality for a period of two (2) years (as and when required)
Dr kenneth kaunda district municipality is seeking a travel agent to provide travel and accommodation management services for a two-year period on an as-and-when-required basis. This tender is aimed at qualified travel agencies capable of managing all official travel needs for the municipality. Bidders must be registered with iata or asata and demonstrate significant experience in the government sector.
Key Requirements
Bid submission deadline is 08 July 2026 at 11:00 AM, with a compulsory clarification meeting on 24 June 2026.
Mandatory registration as an IATA or ASATA travel agent or associate, with proof attached.
Must submit a valid Tax Clearance Certificate, CSD registration, and a municipal account statement showing no arrears over three months.
Evaluation uses an 80/20 system (price/specific goals) with a pre-qualifying functionality score of at least 70 out of 100 points.
Required corporate agreements for government rates on air travel, car rental/bus hire, and accommodation.
Must provide a 24-hour service hotline and demonstrate past government sector project experience with verifiable references.
The appointment of a Travel Agent for the provision of travel and accommodation management services for the Dr Kenneth Kaunda District Municipality for a period of two (2) years (as and when required)
Tender context
Return to this tender’s issuing organisation, province, or category.
The appointment of a travel agent for the provision of travel and accommodation management services for the dr kenneth kaunda district municipality for a period of two (2) years (as and when required)
Briefing SessionCompulsory
Date & Time
Wednesday, 08 July 2026 - 11:00
Venue
Dr Kenneth Kaunda Council Chamber, Patmore Road, Orkneyoad, Orkn
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Requirements & Eligibility
Eligibility Criteria
Tender documents are for free when downloaded from the e-tender portal, but tenderers that prefers to purchase the tender document can purchase IT at a non-refundable deposit fee of r500 from the SCM unit. The tender will be evaluated on functionality, where the minimum functionality to be deemed responsive = 70 points. The 80/20 preference points system will be used for this tender, where women=5, disability=5, youth=5 and military veterans=5. There will be a compulsory briefing session on the 24/06/2026 at 11:00 AM, council chamber, patmore road, orkney, 2619
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Document being finalised: 2. KKDM 12-25 Tender Document-THE APPOINTMENT OF THE TRAVEL AGENT FOR THE PROVISION OF TRAVEL AND ACCOMMODATION MANAGEMENT SERVICES FOR DR KKDM FOR 2 YEARS.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
Document2. KKDM 12-25 Tender Document-THE APPOINTMENT OF THE TRAVEL AGENT FOR THE PROVISION OF TRAVEL AND ACCOMMODATION MANAGEMENT SERVICES FOR DR KKDM FOR 2 YEARS.pdf
Important Dates
18 Jun
2026
PUBLICATION
Tender Published
Tender was published
08 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
2. KKDM 12-25 Tender Document-THE APPOINTMENT OF THE TRAVEL AGENT FOR THE PROVISION OF TRAVEL AND ACCOMMODATION MANAGEMENT SERVICES FOR DR KKDM FOR 2 YEARS.pdf
The Dr Kenneth Kaunda District Municipality invites bids for the appointment of a Travel Agent to provide travel and accommodation management services for a period of two years on an as-and-when-required basis. The tender (KKDM 12/25) closes on 08 July 2026 at 11:00 AM UTC. The evaluation follows an 80/20 system (80 points for price, 20 for specific goals like B-BBEE). Functionality (minimum 70 points) is a pre-qualification criterion.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Appointment of a qualified service provider for the data management and maintenance of the Rustenburg Air quality monitoring network for a period of 36 months
Based on 24 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Compliance review in progress
Important Dates
Source: 2. KKDM 12-25 Tender Document-THE APPOINTMENT OF THE TRAVEL AGENT FOR THE PROVISION OF TRAVEL AND ACCOMMODATION MANAGEMENT SERVICES FOR DR KKDM FOR 2 YEARS.pdf (TENDER)
Closing date and time: 08 July 2026 at 11:00 AM.
Compulsory clarification/site meeting: 24 June 2026 at 11:00 AM at the Council Chamber, Patmore Road, Orkney.
Tender documents available from SCM unit from 18 June 2026.
Tender opening: 08 July 2026 at 11:00 AM at the Municipal Building, Patmore Road, Orkney.
Tender validity period: 120 days after closing date.
Contact Information
Source: 2. KKDM 12-25 Tender Document-THE APPOINTMENT OF THE TRAVEL AGENT FOR THE PROVISION OF TRAVEL AND ACCOMMODATION MANAGEMENT SERVICES FOR DR KKDM FOR 2 YEARS.pdf (TENDER)
For bidding procedure enquiries: Contact Person L. Veldschoen, Tel: 018 473 8000, Fax: 018 473 2523.
For technical information enquiries: Contact Person Ms J Brown, Tel: 018 473 8000, Fax: 018 473 2523.
Physical submission address: Tender box in foyer of Dr. Kenneth Kaunda District Municipality, Old Municipal Building, Patmore Road, Orkney.
Submission Guidelines
Source: 2. KKDM 12-25 Tender Document-THE APPOINTMENT OF THE TRAVEL AGENT FOR THE PROVISION OF TRAVEL AND ACCOMMODATION MANAGEMENT SERVICES FOR DR KKDM FOR 2 YEARS.pdf (TENDER)
Submit bid in a sealed envelope clearly marked with tender number KKDM 12/25 and description.
Deposit into the tender box located in the foyer of Dr. Kenneth Kaunda District Municipality, Old Municipal Building, Patmore Road, Orkney.
Deadline: 08 July 2026 at 11:00 AM. Late, faxed, telex, telegraphed, or emailed bids will not be accepted.
Use official forms provided (not to be retyped). Retyped documents will result in disqualification.
Submit original documents only. A two-envelope procedure is not followed.
Required returnable documents include: Invitation to Bid Cover Page (MBD 1), Certificate of Authority, Declaration of Interest (MBD 4), Certificate of Attendance at Compulsory Clarification Meeting, Declaration of Bidder’s Past SCM Practices (MBD 8), Certificate of Independent Bid Determination (MBD 9), Preference Points Claim Form (MBD 6.1), Original Tax Clearance Certificate, Proof of Payment of Municipal Account, Company Registration Certificate, Certified ID copies of directors, Functionality Portfolio of Evidence, Proof of IATA/ASATA registration, Form of Offer, and Pricing Schedule (MBD 3.1).
Bids must remain valid for 120 days after closing.
A non-refundable tender document fee of R500 applies if purchasing hard copies from the municipality offices.
Evaluation Criteria
Source: 2. KKDM 12-25 Tender Document-THE APPOINTMENT OF THE TRAVEL AGENT FOR THE PROVISION OF TRAVEL AND ACCOMMODATION MANAGEMENT SERVICES FOR DR KKDM FOR 2 YEARS.pdf (TENDER)
Functionality is a pre-qualification criterion. Minimum score required: 70 out of 100 points.
Evaluation uses an 80/20 system: 80 points for price, 20 points for specific goals.
Specific goals (preference points) allocated: Woman (5), Disability (5), Youth (5), Military Veteran (5).
Functionality scoring areas:
Locality (20 points): Office within Dr Kenneth Kaunda District (20), within North West province (15), outside province (10).
Vendor capacity (20 points): 24-hour service hotline (10), response time of 4 hours or less (10), 8 hours (5), 24 hours (4).
Experience (20 points): Government sector projects with appointment letters and references. 6+ letters (20), 3-5 letters (15), 1-2 letters (10).
Corporate agreements (30 points): Best negotiated government rates for air travel (10), car rental/bus hire (10), accommodation (10).
Price scoring uses Formula 2 (Option 1) with W1 = 80.
Technical Specifications
Source: 2. KKDM 12-25 Tender Document-THE APPOINTMENT OF THE TRAVEL AGENT FOR THE PROVISION OF TRAVEL AND ACCOMMODATION MANAGEMENT SERVICES FOR DR KKDM FOR 2 YEARS.pdf (TENDER)
Scope: Provision of travel and accommodation management services for Dr Kenneth Kaunda District Municipality for two years on an as-and-when-required basis.
Mandatory registration: Must be an International Air Transport Association (IATA) or Association of Southern African Air Transport Association (ASATA) registered travel agent or an associate. Proof of registration must be attached.
Key staff requirement: Must include a Customer Liaison and a Senior Travel Management Consultant.
Service capacity: Must provide a 24-hour hotline with specified response times.
Experience: Must demonstrate past experience in government sector projects with verifiable appointment letters and reference letters from contactable clients.
Corporate agreements: Must have negotiated government rates with airlines, car rental/bus hire companies, and accommodation providers.
Financial Requirements
Source: 2. KKDM 12-25 Tender Document-THE APPOINTMENT OF THE TRAVEL AGENT FOR THE PROVISION OF TRAVEL AND ACCOMMODATION MANAGEMENT SERVICES FOR DR KKDM FOR 2 YEARS.pdf (TENDER)
Submit pricing using the official Pricing Schedule (MBD 3.1).
All rates (air travel, car rental/bus hire, accommodation) must be at the government rate.
Total bid price must be inclusive of all items offered.
No alternative tender offers will be accepted.
Prices quoted in the bid cannot be varied after submission, except as per contract amendments.
Payment terms: Payments will be made in Rand within 30 days after submission of a valid invoice, subject to contract conditions.
No price adjustments unless authorized in Special Conditions of Contract.
Compliance Requirements
Source: 2. KKDM 12-25 Tender Document-THE APPOINTMENT OF THE TRAVEL AGENT FOR THE PROVISION OF TRAVEL AND ACCOMMODATION MANAGEMENT SERVICES FOR DR KKDM FOR 2 YEARS.pdf (TENDER)
Mandatory Central Supplier Database (CSD) registration. Submit CSD registration report with supplier number and unique code.
Valid Tax Clearance Certificate (TCS) and Tax Compliance Status document with PIN from SARS must be submitted. Foreign suppliers may be exempt if they have no South African presence.
Certified copies of company registration documents and ID copies of company directors.
Completed MBD forms as listed in returnable documents.
Current municipal account statement showing the bidder and directors are not in arrears for more than three months.
B-BBEE preference points allocated under specific goals: Woman (5), Disability (5), Youth (5), Military Veteran (5).
Subject to Preferential Procurement Policy Framework Act 2000, Preferential Procurement Regulations 2022, General Conditions of Contract, and other applicable legislation.
Must not be listed on the Register of Tender Defaulters, must not have abused the SCM system, and must have no conflict of interest.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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