Panel appointment: supply, delivery & installation of water and wastewater pumps for kruger national park (5-Year contract)

• Closing Date: 23 June 2026.
• Closing Time: 11:00 AM.
• Mandatory Briefing Session: Not applicable.
• Bid Validity Period: Your bid must remain valid for 150 days after the closing date (all prices and terms must stay fixed for this period).

For bidding procedure enquiries:

• Contact Person: Mr. Fhatuwani Matshili (SCM Manager).
• Department: Supply Chain Management.
• Telephone: (013) 735 4311.
• Email: [email protected].

For technical enquiries:

• Contact Person: Linford Molaba.
• Telephone: 013 735 4134.
• Email: [email protected].

Submission and correspondence must only be directed to the above contacts. Do not approach any other SANParks staff for information related to this tender.

• Submit your bid by the closing date and time: 23 June 2026 at 11:00 AM. Late submissions will not be accepted under any circumstances, including courier delays.
• Deliver your bid only to the physical address: Supply Chain Management Unit, Procurement Office, Skukuza Admin Block, Kruger National Park. The bid box is open Monday to Friday, 08:00 to 16:00 (office hours only).
• No email, fax, or internet submissions are accepted for bidders with offices within South Africa.
• Use the official bid forms provided—do not retype or redraft them. Photocopies of the forms are acceptable.
• Complete all forms in black ink only.
• Submission must include: one original hard copy (signed and initialed on each page) and one digital copy on a USB flash drive (PDF format). The USB must be labeled with the tender reference number (KNP-001-26) and your company’s registered name.
• Required returnable documents: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Claim Certificate) with B-BBEE certificate/affidavit, and SBD 7.2 (Contract Form).
• Failure to comply with any submission requirement (e.g., missing forms, incorrect formatting, or late delivery) will result in disqualification.
• No public bid opening will be held. SANParks reserves the right to award to multiple bidders based on size or geographic considerations.

Evaluation occurs in two phases:

Phase 1: Mandatory Evaluation Criteria (Pass/Fail)

• Compliance with all mandatory requirements is non-negotiable. Failure to meet any of these will result in disqualification:

• Registered on the Central Supplier Database (CSD).
• Valid Tax Compliance Status (TCS) PIN or CSD number (if TCS unavailable).
• CIDB grading of 4ME or higher (or joint venture meeting combined grading of 4ME).
• COIDA registration with a valid Letter of Good Standing (for Mechanical, Electrical, Civil Engineering, or Construction).
• Proof of financial capability: R2,000,000+ credit facility from an accredited financial institution (letter must be <3 months old).
• Not a state employee or entity with state-employed directors/members.
• Not listed on the Register for Tender Defaulters or Restricted Suppliers.
• B-BBEE certification (or sworn affidavit for EMEs/QSEs).

Phase 2: Technical/Functional Evaluation (100 points, minimum 80 required to proceed)

• Company Experience (30 points): Minimum 5 years’ organisational experience in pump supply/delivery/installation. Submit 3+ completed projects (appointment letters/contracts + completion certificates from different clients, dated 2018–2026). Points awarded as follows:

• 30 points: 5+ projects.
• 20 points: 4 projects.
• 10 points: 3 projects.
• 0 points: <3 projects.

• Competency of Resources (40 points): Submit CVs and certified qualifications for key personnel. Must include:

• At least 2 trade-tested artisans (e.g., Mechanical Fitter, Electrician, or Millwright) with 5+ years’ post-trade experience in pump installation.
• CVs must include current employer, position, and detailed relevant experience.

• Installation of Pumps (30 points): Submit 3+ completion/commissioning certificates from different clients. Points awarded as follows:

• 30 points: 5+ certificates.
• 20 points: 4 certificates.
• 10 points: 3 certificates.
• 0 points: <3 certificates.

Phase 3: Price and Specific Goals (80/20 Preference Point System)

• Applies only when sourcing quotations (not required at bid submission stage).
• Price: 80 points (lowest acceptable bid scores highest).
• Specific Goals (B-BBEE): 20 points.
• Formula: Ps = 80(1 − (Pt − Pmin)/Pmin), where Ps = points for price, Pt = bid value, Pmin = lowest acceptable bid.

Disqualification Risks:

• Non-compliance with mandatory requirements.
• Submission of incomplete or fraudulent documentation.
• Fronting, collusion, or corruption.
• Intention to sell the company within 60 months (may disqualify highest scorer).
• 100% subcontracting of scope of work.

• Scope: Appointment of a panel of service providers for the supply, delivery, and installation of water and wastewater pumps in the Kruger National Park on an 'as and when required' basis for a period of five (5) years.
• Deliverables:

• Supply, deliver, and install pumps as specified in the Bill of Quantities (BOQ) when requested.
• Provide base plates for installed pumps.
• Prepare installation structures, supply consumables, and spare parts.
• Commission all installed pumps.

• Pump Types: The tender includes a detailed list of required pumps, such as:

• Borehole pumps (0.55 kW to 7.5 kW, 220V/380V).
• Solar pumps (e.g., Grundfos 2-3N or equivalent).
• Submersible pumps (1.1 kW to 7 kW, 230V/380V, 25–30M head).
• Sewer pumps (3 kW to 22 kW, 380V, 20–25M head).
• Dosing pumps (e.g., Milton Roy 17.3 Bar).
• Booster pumps (0.37 kW to 2.5 kW, 220V/380V).
• Pentax and KSB centrifugal pumps.

• Standards: Supplied pumps must conform to applicable statutory standards and regulations. Equivalent products are acceptable if specifications reference specific brands.
• Service Requirements:

• Act in good faith and provide full services for the contract duration.
• Maintain records of services rendered, including daily checklists and monthly reports.
• Submit invoices with checklists and completion certificates by the last day of each month.
• Develop a contingency strategy for emergencies, strikes, vehicle breakdowns, or festive seasons.

• Responsibilities of SANParks:

• Provide feedback on unsatisfactory performance.
• Review monthly reports.
• Effect payment within 30 days of receiving original tax invoices.

• No pricing is required at the bid submission stage. Pricing will be requested later via a Bill of Quantities (BOQ) on an 'as and when required' basis.
• Bid Validity: Your proposal (including future price offers) must remain valid for 150 days after the tender closing date.
• Transport Rates: SANParks will only accept rates aligned with AA rates.
• Labour Rates: Installation and maintenance labour rates will be determined per quotation when requested.
• Payment Terms: Payment will be made within 30 days of receipt of original tax invoices.
• Negotiation: SANParks reserves the right to negotiate with the recommended bidder before contract signing.
• Financial Capacity: Proof of access to a credit facility of at least R2,000,000 from an accredited financial institution is mandatory (see compliance requirements).

Mandatory registrations and documents:

• Central Supplier Database (CSD): Must be registered. Provide proof of registration (CSD number).
• Tax Compliance: Submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate. If part of a consortium/JV, each party must submit separately. Apply via SARS e-filing (www.sars.gov.za) if needed.
• B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs/QSEs) to qualify for preference points. Tick the applicable box on the bid form.
• CIDB: Valid CIDB grading of 4ME or higher. For joint ventures, the lead partner must have 4ME grading, and the combined grading must meet or exceed 4ME.
• COIDA: Provide a valid Letter of Good Standing from the Compensation Fund. Nature of business must be Mechanical, Electrical, Civil Engineering, Engineering Services, or Construction. Sub-contractors/JV partners must also comply.
• Company Registration: Provide proof of company registration (CIPC or equivalent).
• Foreign Bidders: If not a RSA resident or without a branch/permanent establishment in RSA, tax compliance (TCS PIN) is not required. Otherwise, RSA tax rules apply.
• Additional Documents: Proof of address, VAT registration number, and signed authority (e.g., company resolution) for the bid signer.
• Prohibitions:

• No bids accepted from persons in the service of the state or entities with state-employed directors/members.
• Fronting is strictly prohibited and will result in disqualification and potential 10-year restriction from public sector business.
• No 100% subcontracting of the scope of work.