24-Month electrification framework contract for ntabankulu local municipality (planning, design, construction & close-out)

SCM/Technical contacts: Mr PL Mpendulo (Phone: 066 480 4094, Email: [email protected]) and Mr N. Dinwayo (Phone: 082 788 9601, Email: [email protected]). Enquiries accepted during office hours (08h00–16h30). Submission address: Ntabankulu Local Municipality, ERF 85, Main Street, Ntabankulu, 5130.

Sealed bids must be deposited in the official bid box at the main entrance of Ntabankulu Local Municipality, ERF 85, Main Street, Ntabankulu, 5130. Bids must be: endorsed with the bid number (NLM/TS/FCECPDC/2026/27) and project name; submitted in original format; valid for 90 days after closing date. Late, telegraphic, or facsimile bids will be rejected. Mandatory returnables: Valid SARS Tax Compliance PIN; MBD forms 3.1, 4, 5 (for bids >R10M), 6.1, 8 & 9 (signed after advert date); past 3 years audited financial statements (for bids >R10M); proof of company registration; original certified ID copies of owner(s); CIDB registration (6EP or 8EP); consolidated CIDB grading for joint ventures (with separate gradings for each member); project team CVs; formal guarantee + guarantor letter of intent; Department of Labour COIDA letter of good standing; occupational health and safety plan; municipal rates clearance (or lease agreement confirmation) for company and all directors; CSD registration report. All certifications must be ≤3 months old and in original format. Non-submission of any mandatory document disqualifies the bid.

Two-stage evaluation: Stage 1 (Functionality): Minimum 70% required to proceed. Criteria: Experience on similar projects (max 40 points), personnel experience (max 40 points), methodology (max 20 points). Stage 2 (Price and Specific Goals): 80/20 preference point system applies. Points claimed by bidder for: ≥50% black ownership (4 points), <50% black ownership (1 point); ≥50% women ownership (4 points), <50% women ownership (1 point); ≥50% youth ownership (age ≤35) (5 points), <50% youth ownership (3 points); people with disability/military veteran ownership (2 points); SMME (QSE/EME) (2 points); locality (Ntabankulu: 4 points, Alfred Nzo District: 3 points, Eastern Cape: 2 points, South Africa: 1 point). Preferential Procurement Regulations 2022 and Municipal SCM Policy apply. Lowest bid not guaranteed acceptance.

Scope: Framework contract for planning, design, construction, and close-out of Ntabankulu Local Municipality electrification programme over 24 months. Bids must comply with conditions in the attached bid document. Detailed specifications provided in tender document (available post-briefing session). Note: Road DR08019 (Phuthi to Ntabankulu) is under construction—bidders must account for potential delays in project planning.

Pricing: Must align with bid document conditions. Financial guarantees: Formal guarantee and letter of intent from proposed guarantor required. Bid validity: 90 days post-closing date. Financial capacity: Past 3 years audited financial statements required for bids above R10M. Payment terms: Not specified in document.

Mandatory: Valid SARS Tax Compliance PIN; CSD registration (report attached); CIDB registration (6EP or 8EP or higher); consolidated CIDB grading for joint ventures (with separate gradings for each member); Department of Labour COIDA letter of good standing; occupational health and safety plan; municipal rates clearance (or lease agreement confirmation) for company and all directors; proof of company registration; original certified ID copies of owner(s); MBD forms 3.1, 4, 5 (for bids >R10M), 6.1, 8 & 9 (signed post-advert date). B-BBEE: Preference points apply per 80/20 system (see evaluation criteria). All certifications must be ≤3 months old and in original format.