Job evaluation and grading services for SANRAL – 36-Month contract

Closing date and time: 1 July 2026 at 11:00. Enquiries close at 14:00 on 24 June 2026. No formal briefing session will be conducted.

Enquiries and submissions: Email [email protected]. For unresolved queries, email [email protected]. Submission address: SANRAL COC, 36 Assegaai Wood Road, The Reeds, Centurion 0157.

Submit bids by 11:00 on 1 July 2026. Bids must be sealed in a clearly marked envelope and placed in the tender box at: SANRAL COC, 36 Assegaai Wood Road, The Reeds, Centurion 0157. Submit one original hard copy and one electronic copy (e.g., USB or CD). The envelope must include the bidder’s details on the back. No telegraphic or faxed bids will be accepted. Bids are valid for 90 working days from the closing date. Withdrawal of bids is only allowed in writing before the closing date. All required returnable documents (Forms A2–A21, SBD1, etc.) must be included. Failure to submit all documents or providing misleading information will result in disqualification. Properly motivated alternatives may be submitted but will only be considered if a compliant offer is also provided.

Evaluation occurs in 5 steps: Step One (Responsiveness Test): Mandatory requirements include submission of SBD1 Form, priced offer, three key resources (Project Leader/Manager, Organisation Design Specialist, Psychometrist/Industrial Psychologist), with one HPCSA-registered. Proof of 10 years’ experience in job evaluations, and evidence of using the Paterson Job Evaluation System. Failure to meet all criteria leads to disqualification. Step Two (Functionality): Minimum 60/100 points required to proceed. Criteria: Work Experience (25 points: 3–5+ reference letters), Paterson System Experience (10 points), Proposal Understanding (5 points: objectives, deliverables, alignment, value proposition), Methodology (5 points: covers Job Evaluation, Grading, and Competency Profile), Quality Assurance (must include control measures). Key Team Qualifications (30 points): Project Leader (NQF Level 7 + 10 years’ experience + Project Management Certificate), Organisation Design Specialist (NQF Level 7 + 10 years’ experience), Psychometrist (NQF Level 7 + 10 years’ HR experience). Step Three (Price & Specific Goals): Price scored using 80/20 or 90/10 formula. B-BBEE preference points (10 or 20 points) awarded per level (Level 1: 10/20, Level 8: 1/2, Non-compliant: 0). Step Four (Post-Tender Negotiations): SANRAL may negotiate sequentially with top-ranked bidders for market-related pricing. Step Five (Award): Contract awarded to the highest-scoring compliant bidder. Tendered prices will be published on the National Treasury e-Tender Portal.

Scope: Conduct job evaluations and grading for SANRAL’s existing and new positions over 36 months. Deliverables: Detailed Job Evaluation and Grading Exercise to classify and align positions to organizational structure, functions, and grade levels. Ensure internal harmony in compensation (equal pay for equal value). Conduct alignment exercises to address inequities and disparities. Determine complexity differences between roles using a systematic approach. Establish logical bases for salary benchmarking (internal/external parity) and pay structuring. Provide a common language for negotiation and collective bargaining. Scope new roles, profile, and benchmark them in the market as required. Develop SANRAL’s Competency Framework based on minimum job inherent requirements. Reports: Detailed Job Evaluation and Grading Report using the Paterson Framework, with grade alignment recommendations. Report linking evaluation results to salary structure and market remuneration levels. Rational basis for defensible job grade decisions. Evaluation of minimum job requirements to support the competency framework.

Bidder must submit a detailed methodology covering: Job Evaluation and Grading Process (step-by-step approach), development of Competency Profile, and quality assurance measures. Methodology scoring: Covers both Job Evaluation/Grading and Competency Profile (5 points), only Job Evaluation/Grading (3 points), only Competency Profile (0 points). Proposal must also demonstrate understanding of project scope, including objectives, deliverables, alignment with requirements, and value proposition.

Key personnel requirements: Three mandatory roles (exclusive to one bidder): Project Leader/Manager (NQF Level 7 in Humanities/Social Sciences/HR + Project Management Certificate + 10 years’ experience), Organisation Design Specialist (NQF Level 7 + 10 years’ experience in Organisation Design + track record in Job Evaluation/Grading and Competency Profile development), Psychometrist/Industrial Psychologist (NQF Level 7 + 10 years’ HR experience + HPCSA registration). Bidder must have 10 years’ proven track record in job evaluations and grading, with three contactable references. Must provide evidence of prior work using the Paterson Job Evaluation System.

Methodology must include quality control measures and validation processes. Quality Assurance (QA) submission must address how accuracy and quality will be ensured throughout the project. Failure to include QA measures will result in a zero score for this criterion.

Pricing must adhere to the provided schedule. Items: 1) Job Evaluation and Grading (per job, estimated 1000 jobs, rate in ZAR), 2) Scoping of new roles, profiling, and benchmarking (per role, rate in ZAR), 3) Develop Competency Framework (once-off, rate in ZAR). All prices in ZAR, inclusive of VAT. Payment based on actual work done. Deviation from the schedule will disqualify the bid. Total Price (excl. VAT), VAT (15%), and Total Inclusive of VAT must be clearly stated.

Pricing must follow the provided schedule strictly. Items: 1) Job Evaluation and Grading (per job, estimated 1000 jobs, rate in ZAR), 2) Scoping of new roles, profiling, and benchmarking (per role, rate in ZAR), 3) Develop Competency Framework (once-off, rate in ZAR). All prices must be in South African Rand, inclusive of VAT. Payment is based on actual work done. Deviation from the pricing schedule will disqualify the bid. Total Price (excl. VAT), VAT (15%), and Total Inclusive of VAT must be provided.

Mandatory: Register on National Treasury’s Central Supplier Database (CSD) at https://secure.csd.gov.za/. Submit CSD number or Tax Compliance Status (TCS) PIN from SARS (apply via www.sars.gov.za). Foreign suppliers with no RSA presence are exempt from CSD but must comply with tax obligations if applicable. Submit B-BBEE Status Level Verification Certificate or sworn affidavit. Minimum B-BBEE Level 7 required. For joint ventures/consortia, each party must submit separate TCS/CSD documentation. Submit Form A9 (Tax Compliance Certificate) and Form A7 (CSD Registration). Disclose any Domestic/Foreign Prominent Influential Persons (DPIP/FPPO) or conflicts of interest. Submit Form A6 (Certificate of Fronting Practices) and Form A5 (DPIP/FPPO Declaration). Comply with POPIA (Form A13). Submit Form A14 (Permission for Due Diligence). Submit Form A15 (Past SCM Practices Declaration). Submit Form A16 (CIDB Registration) if applicable. Submit Form A17 (Single Tender Submission Certificate). Submit Form A18 (Specific Goals Points Claim).

Contract duration: 36 months. Validity period: Bids remain valid for 90 working days from closing date. Renewals: Successful respondent must maintain valid B-BBEE status and other compliance documents for the contract duration. Failure to renew may result in immediate termination without liability. SANRAL reserves the right to terminate contracts for non-compliance or incorrect information. Contracts may be split or awarded partially at SANRAL’s discretion. Post-award, tendered prices will be published on the National Treasury e-Tender Portal (www.etenders.gov.za).

Step One (Responsiveness Test): Pass all mandatory requirements to proceed. Step Two (Functionality): Score ≥60/100 to advance. Criteria: Work Experience (25 points: 3–5+ reference letters for past job evaluations), Paterson System Experience (10 points: evidence of prior use). Step Three (Price & Specific Goals): Price scored via 80/20 or 90/10 formula. B-BBEE preference points (10 or 20) per level (Level 1: 10/20, Level 8: 1/2). Step Four (Post-Tender Negotiations): Sequential negotiations for market-related pricing. Step Five (Award): Contract awarded to highest-scoring compliant bidder.