Tender for the purchase, collection, and removal of scrapped cans, bottles, and used papers at camden power station (mpumalanga)

Evaluation focuses on the bidder's commitment to enforcing Eskom's Life-Saving Rules. Requirements include: - Safety management system alignment with normative documents (e.g., ISO 9001, Occupational Health and Safety Act). - Demonstrated procedures for: training, risk assessment, disciplinary action, and monitoring compliance with the five Life-Saving Rules.

Scope: Mandatory safety standard for all contractors, employees, and visitors on Eskom sites. Purpose: Enforce 'ZERO TOLERANCE' for non-adherence to five Life-Saving Rules to prevent serious injury or fatality. Applicability: All Eskom Holdings SOC Limited sites, divisions, subsidiaries, and contractors. Key Rules: 1. Electrical Safety: Work on/near electrical apparatus requires: training, authorisation, valid permit, pre-task risk assessment, adherence to OPEN/ISOLATE/TEST/EARTH/BOND/INSULATE procedures, and appropriate PPE. 2. Working at Heights: Work with fall risk requires: medical fitness, pre-task risk assessment, training, secure ascent/descent, and Eskom-approved fall arrest systems. 3. Vehicle Safety: Mandatory seat belt use for all occupants in vehicles/equipment used for Eskom business, on any road or parking lot. 4. Sobriety: No entry or work on Eskom sites under the influence of alcohol or drugs. 5. Permit to Work: No work without a required PTW where authorisation is limited (e.g., Plant Safety Regulations, High Voltage Systems). Consequences: Violations are treated as serious misconduct, leading to disciplinary action. Contractors must remove violating employees from site, investigate, and initiate discipline within 5 working days.

Mandatory safety compliance for all contractors on Eskom sites: - Adherence to Eskom's Life-Saving Rules by contractors and their employees. - Contractors must have processes to investigate violations and initiate disciplinary action within 5 working days. - Contractors must provide Eskom with a copy of any sanction imposed post-disciplinary process. Note: No standard tender compliance requirements (e.g., CSD, tax, B-BBEE, CIDB, CIPC) are specified in this document.

General:

• Must be a registered legal entity (supplier, vendor, or contractor) in South Africa.
• Proof of tax compliance (valid tax clearance certificate).
• No prior debarment from Eskom or government tenders.
• Financial and technical capability to execute the scope for 36 months.

Technical:

• Experience in waste management (scrap metals, paper) for industrial/power stations.
• Demonstrated compliance with SHE standards in past projects (references required).
• Certification in ISO 9001 (Quality Management) or equivalent (preferable).
• Access to appropriate equipment (e.g., collection vehicles, PPE, safety gear).

Health and Safety:

• Must have a valid SHE management system aligned with Eskom’s requirements.
• Evidence of H&S training programs for employees.
• Appointment of competent H&S officers (registered with relevant bodies).
• Compliance with Eskom’s Life-Saving Rules and Permit-to-Work systems.

Legal:

• Registration with relevant statutory bodies (e.g., Department of Labour, SACPCMP for construction roles).
• Compliance with BBBEE (Broad-Based Black Economic Empowerment) requirements (if applicable).
• Valid insurance cover (public liability, workers' compensation).

Scope:

• Collection and removal of empty scrapped cans/bottles and used papers from Camden Power Station, Mpumalanga.
• Services required on an 'as and when needed' basis for a duration of 36 months.

SHE Compliance:

• Contractors must comply with all Eskom Safety, Health, Environmental and Quality (SHE) policies and procedures.
• Contractors are responsible for executing work safely, preventing injury, and avoiding environmental damage.
• Contractors must ensure their employees comply with all applicable occupational health and safety legislation and Eskom’s requirements.
• The contractor’s SHE management system must demonstrate compliance with legal requirements and the service level.

Plans and Procedures:

• Contractors must develop their own safety, health, and environmental plans/procedures to address specialised activities or unique site conditions.
• A SHE file and SHE plan must be maintained for the project and approved by Eskom before work commences.

Key Health and Safety Areas:

• Risk assessments must be conducted for all tasks and updated as needed.
• Compliance with Eskom’s Life-Saving Rules (e.g., Open/Isolate/Test/Earth, Hook up at Heights, Buckle Up, Be Sober, Permit to Work).
• Incident investigation and reporting procedures must be in place.
• Training programs for employees on SHE requirements.
• Emergency preparedness and response plans.
• Occupational hygiene assessments and medical surveillance where applicable.
• Controls for specific work activities (e.g., working at heights, excavations, confined spaces, hazardous materials).

Legislative Compliance:

• Contractors must comply with all applicable South African legislation, including the Occupational Health and Safety Act, 1993, and its regulations.
• Compliance with Eskom’s SHE requirements, policies, and standards.

Professional Registration:

• For construction-related roles, registration with the South African Council for the Project and Construction Management Professions (SACPCMP) may be required.

Health and Safety:

• Contractors must have a medical surveillance programme and conduct occupational hygiene assessments where applicable.
• OHS statistics must be reported to Eskom as required.
• A Section 37(2) Agreement under the OHS Act may be required for certain contractual arrangements.

Tender-Specific Compliance:

• Bidders must consult the actual tender documents for specific compliance requirements such as B-BBEE, tax clearance, CIDB registration, and other mandatory certifications.

Closing date: 01 June 2026 at 10:00 AM.

• No briefing session or site viewing will be held.
• Clarification requests must be submitted in writing before the deadline. Responses provided within 1-2 working days, depending on enquiry complexity.
• Offers are valid for 90 days from closing date.

Asset Disposal Officer: Ntsako Machebe. Email: [email protected]. Phone: +27 13 693 2872 (for clarifications only).

• Submission address: [email protected] (only for tender submissions).
• Inspection enquiries: Zwanga Budeli. Phone: +27 15 299 0185.

Submit your offer exclusively via email to [email protected]. Key rules:

• Email subject line must contain ONLY the enquiry number: OLT2128189 (no additional text, spaces, or prefixes).
• All attachments must be in PDF format. Maximum size per email: 10MB. Split submissions if necessary.
• Deadline: 01 June 2026 at 10:00 AM. Late submissions are disqualified automatically.
• Clarification requests must be sent in writing to [email protected] (not the submission address). Eskom will respond within 1-2 working days before closing, depending on complexity.
• Mandatory returnables (disqualification if missing):

• Offer to Purchase form (with price schedule and comments).

• Valid SARS Tax Clearance Certificate (for tenders).

• B-BBEE Affidavit (DTI template) OR Verification Certificate from an accredited agency.

• Secondhand Goods Certificate (SAPS/Licensee).

• SBD 4 Form (Bidders Disclosure).

• Integrity Pact Declaration Form.

• E-auction training acknowledgement form.

• CIPC Registration Documents + Copies of Directors’ ID Documents.

• Proof of CSD Registration (or MAAA number).

• Valid COID Letter of Good Standing.

• SHEQ Requirements: Health & Safety + Environmental documentation.

• Technical Requirements: Technical inventory list + Method statement based on scope of work.

• Failure to comply with submission rules (wrong email, incorrect subject line, non-PDF attachments, or missing returnables) will result in disqualification.

Evaluation is split into financial (80%) and B-BBEE (20%) criteria. Technical evaluation is a two-phase process (desktop + site visit) but is qualitative (pass/fail).

• Financial Evaluation (80%): Lowest price per kg (excl. VAT) for each line item (empty cans/bottles, used papers).
• B-BBEE Evaluation (20%): Based on submitted B-BBEE Affidavit or Verification Certificate.
• Technical Evaluation (Pass/Fail):

• Approach and Methodology (100% weight):

• Demonstrate technical/mechanical ability to manage project quantities.
• Prove industry experience and ethical track record (Second-Hand Goods Act compliance).
• Show capability to perform the contract effectively, efficiently, timeously, and economically.

• Scrap Dealer Assessment (1-5 scale, 1=Poor, 5=Excellent):

• Company Documentation (VAT/Tax Certificate, industry registration).
• Secondhand Act Registration for scrap/recycling.
• Safety Policy, Environmental Policy, Safety File, COIDA.
• Site/Yard Cleanliness, Oil Spill Kit, Fire Fighting Equipment.
• Hazardous/Non-Hazardous waste separation, PPE, Security, Storage Facilities.
• Dismantling/Demolition Machinery/Plant, Trucks (type/number).
• Proof of processing capability (not just an agent).
• Disqualification: Existing/expired Eskom contract defaults or open non-conformances.

Scope: Purchase, collect, and remove empty scrapped cans/bottles and used papers from Camden Power Station (Mpumalanga) on an 'as-and-when-required' basis for 36 months.

• Responsibilities:

• Safe collection, handling, removal, loading, and transportation of materials.

• Clean the site post-removal.

• Provide own bins, qualified labour, certified equipment, and transport.

• Materials: Identified by Eskom. Includes empty cans/bottles and used papers.
• Pricing: Submit price per kg (excl. VAT) for each line item (cans/bottles, used papers).
• Site Rules:

• Adhere to Eskom site agent’s conditions for access.

• Littering is prohibited at all times.

• No rubble or waste may be left on site. Facilities must be provided on-site for waste collection during operations.

• Environmental Compliance:

• Comply with NEMA Section 28 (prevent pollution/degradation).

• Waste must be disposed of at licensed municipal landfills.

• Items sold 'voetstoots' (as-is). No refunds or swaps after payment.

• Additional Notes:

• Eskom is not liable for damages, losses, or injuries during removal.

• This is an open tender. Only the successful tenderer will be notified.

Pricing must be submitted in ZAR per kg (excl. VAT) for each line item:

• Empty scrapped cans and bottles (as-and-when-required).
• Used papers (as-and-when-required).
• Offers are valid for 90 days from the closing date (01 June 2026).
• VAT invoices will be issued on request (VAT Act No. 89 of 1991).
• Payment terms: Not explicitly specified. Eskom reserves the right to reject any offer or withdraw items.
• No bonds, guarantees, or advance payments are explicitly required.
• Tax Compliance: Successful tenderer’s taxes must be in order, or arrangements must be made with SARS. Failure to provide a valid Tax Clearance Certificate may result in contract cancellation and damages claimed by Eskom.

Mandatory Compliance Documents:

• Valid SARS Tax Clearance Certificate (for tenders).
• B-BBEE: Affidavit (DTI template) confirming contribution level OR Verification Certificate from an accredited agency.
• Secondhand Goods Certificate (SAPS/Licensee).
• CIPC Registration Documents + Copies of Directors’ ID Documents.
• Central Supplier Database (CSD) Registration (or MAAA number).
• Valid COID Letter of Good Standing.
• SHEQ Requirements:

• SHE Policy (signed by CEO/MD, compliant with OHS Act Section 7 or ISO 45001/OHSAS 18001).

• Baseline Risk Assessment (BRA) for scrap collection activities.

• Occupational Health and Safety Plan (OHS Plan) for scrap handling.

• Annexure B (acknowledgement of Eskom’s OHS legal requirements).

• Proof of SAPS registration as Secondhand Dealer and Recycler.

• Environmental Requirements:

• Environmental Policy (signed by top management, version-controlled, committing to compliance and pollution prevention).

• Emergency Preparedness Plan (EPP) with contact details.

• Waste Management Plan (storage, transport, recycling, disposal at licensed landfills).

• NEMA Section 28(3) Environmental Management Plan + Risk Assessment (Aspects/Impacts).

• NEMWA Act: List of all waste streams (including packing material).

• Hazardous Substances Register (if applicable) + Safety Data Sheets.

• Proof of employee training on environmental risks.

• Waste management programme and housekeeping (method statements for storage, disposal, litter prevention, site cleanliness).

• Disqualification Risks:

• Existing/expired Eskom contract defaults.

• Open non-conformances.

• Incomplete or non-compliant documentation.

• Closing date and time: As specified in the Tender Data. All times are South African Standard Time (SAST, GMT+2).
• Compulsory site visit and/or clarification meeting: Details (date, time, location) are stated in the Tender Data. Attendance is mandatory; failure to attend results in disqualification.
• Addenda or changes: Tenderers must regularly check the Eskom Tender Bulletin and National Treasury e-Tender Portal for updates, amendments, or extensions to the closing date.

• All communication must be in writing and addressed to the Eskom Representative identified in the Invitation to Tender document.
• No other Eskom official may be contacted for tender-related queries.
• Submission address: As specified in the Tender Data for physical tender box or e-tendering portal.

• Submit a complete original tender plus one (1) complete hard copy to the address and tender box specified in the Tender Data by the closing date and time. Proof of posting or courier delivery is not proof of delivery.
• For e-tendering: Upload and finalize the tender via the Eskom Tender Bulletin site on the Eskom E-tendering page by the closing date and time. No email submissions unless explicitly stated in the Tender Data.
• Ensure all documents (PDF/Excel) are accessible, not corrupt, and finalized before the deadline. The tenderer is solely responsible for this.
• Tenders must be in English. Written tenders must be completed in ink (not pencil) and signed. Eskom will hold the signatory liable.
• Package the original and copy separately, marking them as 'ORIGINAL' and 'COPY'. Seal both in an outer package marked 'Confidential', including: Eskom submission address, tender number, tenderer’s name, physical address, email, and contact telephone number.
• For e-tendering: Upload documents into the Technical, Commercial, and Financial folders on the e-tendering page.
• Late tenders will not be accepted. The e-tendering system blocks submissions after the closing time.
• Submit all mandatory tender returnables by the closing date and time. Missing or incomplete mandatory documents will result in disqualification.
• Attend compulsory site visits or clarification meetings if stipulated in the Tender Data. Failure to attend results in disqualification.
• All communication must be in writing and directed to the Eskom Representative only. No other Eskom official may be contacted.

• Eligibility: Must comply with criteria stated in the Tender Data and not be restricted from doing business with Eskom or State-Owned Companies. Tenders based on 100% sub-contracting of the scope of work will be disqualified.
• Pre-Qualification: If stipulated, tenderers must meet Pre-Qualification criteria. Eskom will not evaluate the same criterion twice ('double dipping').
• Functionality: If applicable, tenderers must meet the minimum threshold stated in the Tender Data to proceed to further evaluation.
• B-BBEE: Proof of B-BBEE level (CSD report, certificate, or affidavit) is required. If B-BBEE is a pre-qualification criterion, proof must be submitted at tender closing, or the tender will be disqualified. For PPPFA point allocation, failure to submit valid proof results in zero points for B-BBEE.
• Specific Goals: Supporting documentation must be submitted by the closing date and time. Failure to meet Specific Goals or submit proof results in zero points for this criterion under the 90/10 or 80/20 point allocation.
• Financial Analysis: Eskom will assess financial risk. If risk is too high or mitigating factors are insufficient, the tenderer will not be considered for award.
• Price Evaluation: Prices are evaluated per Tender Data criteria, including CPA, FOREX, commodity exposure, unconditional discounts, technical adjustments, PV, and forecasted invoicing rates.
• Arithmetical Errors: Eskom will check for errors (e.g., decimal misplacement, incorrect totals). Tenderers must confirm or accept corrections; failure to do so may lead to rejection.
• Ranking: Tenders are ranked based on the sum of Price and Specific Goals scores (PPPFA). Objective criteria may apply if stipulated in the Invitation to Tender.

• Scope: Purchase, collect, and remove various empty scrapped cans/bottles and used papers at Camden Power Station, Mpumalanga, on an 'as and when required' basis for 36 months.
• Documents: Invitation to Tender includes annexures and additional requirements stated in the Tender Data. Standard Conditions of Tender and Tender Data do not form part of the final contract.
• SHEQ Requirements: Tenderers must provide proof of Safety, Health, Environment, and Quality (SHEQ) systems, policies, and capabilities at tender closing or contract award. All associated costs and personnel must be included in the tender.
• Site Visit: If stipulated as compulsory, tenderers must attend to familiarize themselves with the scope. Failure to attend results in disqualification.

• Pricing: Include all duties, taxes (including VAT), and levies applicable 14 days prior to the closing date in the rates and prices. Rates and prices must be fixed for the contract duration unless price adjustment is explicitly provided for in the Invitation to Tender.
• Currency: State rates and prices in South African Rand (ZAR) unless otherwise instructed. Part payment in other currencies may be allowed per the conditions of contract.
• Security for Performance: If required, tenderers must indicate at least two (2) financial institutions they may approach for security. Eskom reserves the right to reject unsuitable institutions.
• Arithmetical Errors: Eskom will check for errors (e.g., decimal misplacement, incorrect totals, exchange rate errors). Tenderers must confirm or accept corrections; failure to do so may lead to rejection.
• Costs: Eskom will not compensate tenderers for costs incurred in preparing or submitting tenders, including testing or negotiations.

• Eligibility: Must comply with criteria in the Tender Data and not be restricted from doing business with Eskom or State-Owned Companies. 100% sub-contracting of the scope of work is prohibited and leads to disqualification.
• B-BBEE: Submit proof of B-BBEE level (CSD report, certificate, or affidavit). If B-BBEE is a pre-qualification criterion, proof must be submitted at tender closing, or the tender will be disqualified. Misrepresentation or falsification (e.g., fronting) will be reported to the B-BBEE Commission, leading to suspension from state business for up to 10 years and potential legal consequences.
• CIDB Registration: If stipulated, tenderers must be registered with the Construction Industry Development Board (CIDB) at tender closing or capable of registration within 21 working days. Proof of registration is mandatory at tender closing; proof of application may be submitted initially, with actual registration proof required by contract award.
• Legislation: Comply with National Treasury instructions, CIDB regulations, local content designations (dtic), PPPFA regulations, Amended B-BBEE Codes, COIDA, OHS Act, and Eskom’s SHEQ requirements.
• Authority to Act: If tendering as an agent, submit an authenticated copy of the authority to act on behalf of the principal.
• Specific Goals: If applicable, comply with Contract Skills Development Goals (CSDG) and Contract Participation Goals (CPG) per CIDB standards. CSDG applies to contracts of 12+ months or R5M+ for services; CPG applies to construction works contracts meeting specific duration and subcontracting thresholds.
• SDL&I Undertaking: Must be completed and submitted by contract award; failure to do so will disqualify the tender from consideration.

Mandatory returnable: E-Tendering Training Acknowledgement Form (Template ID: 240-9722574 Rev 1) must be fully completed and submitted to Eskom within the prescribed period. Failure to submit this form will disqualify the tenderer. Required fields: business name/JV, contact person, landline, cellphone, email, tenderer’s name, authorized signature, designation, and date. Self-training via the E-Tendering Noddy Guide, video, or clarification meeting is required prior to submission.

Mandatory E-Tendering training acknowledgement must be completed and submitted. Business must demonstrate capability to collect and remove scrapped cans/bottles and used papers from Camden Power Station in Mpumalanga on an 'as-and-when-required' basis for 36 months.

Submit the completed and signed Annexure B Acknowledgement Form. Required: signature of an authorised person (CEO/Director/Managing Director) and two witnesses.

General: Must be a registered company or supplier capable of providing the required services. Must have prior experience in similar work (collection and removal of scrap materials). Must comply with all statutory and Eskom-specific OHS requirements. Legal: Must comply with South African labor and OHS laws. Must have valid certifications or accreditations as required by Eskom or statutory bodies. Technical: Must demonstrate the ability to manage and execute the collection and removal of scrap materials safely and efficiently. Must have adequate resources (equipment, personnel) to fulfill the contract requirements.

Scope: Collection and removal of various empty scrapped cans/bottles and used papers from Camden Power Station on an 'as and when required' basis for 36 months. Management: The main contractor/supplier must manage all subcontractors and suppliers. Must demonstrate the process and selection criteria for appointing contractors/suppliers to Eskom. Must notify Eskom prior to appointing any contractors/suppliers. Must ensure subcontractors/suppliers have adequate resources and competencies. Must ensure subcontractors comply with all applicable legal and Eskom requirements. Must monitor subcontractors through audits and assessments for OHS compliance. Must provide grounds for terminating subcontractor work. Eskom may request copies of testimonials/references and contact details of previous clients for similar work.

Must understand and comply with Eskom's OHS requirements. Required documents: Eskom contractor Health and Safety requirements standards 32-136, provided OHS specifications, Occupational Health and Safety Act, Compensation for Occupational Diseases and Illnesses Act. After contract award, must fully align company processes to Eskom’s OHS requirements (policies, procedures, standards). Penalties will be enforced on the main supplier for non-conformance to Eskom and/or Statutory OHS requirements, including those of contractors/suppliers. Must ensure all employees (contractors/suppliers) undergo the relevant Eskom induction. All non-conformances by contractors/suppliers will be dealt with directly with the main contractor/supplier through performance and penalty processes. Must complete and sign the Annexure B Acknowledgement Form.