Purchase, removal and collection of scrap conveyor belts at camden power station (36 months, as-and-when required)

The tender is for the purchase and collection of scrap conveyor belts located at Camden power station, on an 'as and when required' basis for 36 months. The items are sold 'voetstoots' (as is). Bidders must inspect the items on site if they wish; arrangements for site visits can be made. Disputes about the condition of items after tender closing will not be accepted.

{"closingDate":"16 SEPTEMBER 2026"}

There will be a non-compulsory viewing/clarification meeting for this contract. If you want to see items on site, arrangements will be made.

{"name":null,"email":"[email protected]","phone":"013 693 2873","department":null,"address":null}

Returnable Documents: 2 Valid SARS Tax Clearance ✓, 5 SBD 4 Form-Bidders Disclosure ✓, Treasury’s Central Supplier, Suppliers / Central Supplier, Database (CSD) or number MAAA

Tender returnables include: Offer to purchase form (with price schedule), valid SARS Tax Clearance Certificate, B-BBEE affidavit or verification certificate, second hand goods certificate from SAPS/Licensee, SBD 4 Form (Bidder's Disclosure), Integrity Pact Declaration Form, CIPRO registration documents, copies of ID documents of directors, proof of registration on National Treasury's Central Supplier Database, valid letter of good standing with COID, Authority to Submit a Tender, Environmental Requirements, and Safety Requirements.

Bidders must be registered on the National Treasury's Central Supplier Database (CSD) (except foreign suppliers). A valid SARS Tax Clearance Certificate is mandatory. Bidders must submit a B-BBEE affidavit (on DTI template) or a B-BBEE verification certificate from an accredited agency. A second-hand goods certificate from SAPS/licensee is required. Bidders must complete and submit SBD 4 (Bidder's Disclosure), the Integrity Pact Declaration, and the Authority to Submit a Tender form. Bidders must have a valid letter of good standing with COID. Bidders who have defaulted on an existing or expired Eskom contract, or who have an open non-conformance, will be disqualified. Bidders must not be listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Purchase, removal and collection of scrap conveyor belts located at CAMDEN Power Stations for a

period of 36 months on ‘as and when” required’ basis.

The purchaser must assure the site be left clean at completion of their collection and removal of the

goods.

The scope of work will include the purchase, removal and collection of scrap conveyor belts located

at CAMDEN Power Stations for a period of 36 months on ‘as and when” required’ basis. Buyers

must show their interest to participate by submitting all tender returnable specified on the tender

enquiry.

The purchaser will be responsible for the safe collection, handling, removal, and transportation of

the scrap.

It remains the responsibility of the buyer to be fully familiar with the condition of the purchase,

removal and collection of scrap conveyor belts located at CAMDEN Power Stations before

tendering. Disputes regarding the condition of the items after tender closing will not be accepted or

allowed.

The purchaser will be responsible for the safe collection, handling, removal, and transportation of the

scrap conveyor belts as well as to clean the site, qualified labour and suitable certified plant,

machinery, equipment and transport for this purpose.

Payment shall be made to Eskom no later than five days after the date of the sale. The release of the

equipment/scrap to the new buyer will take place after receipt of payment to Eskom and the buyer

acquiring a permit to remove and transport the equipment/scrap.

The goods on sale will be identified by Eskom.

Notes

a. Eskom will not be responsible for any damages or losses suffered during the removal of the

equipment incurred while working on this project arising from theft, damage or personal injury.

b. You will be required to adhere to the condition as laid out by the Eskom site agent with regards

to site access etc.

c. Littering is prohibited at all times. Facilities will have to be made available on site during

dismantling operations for the collection of disposal waste material. No rubble whatsoever is to be

left on site.

d. Additional precautions must be taken when using cutting equipment. Portable firefighting

equipment must be available on site during all stages of the work programme.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

the user to ensure it is in line with the authorised version on the system.

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Ltd, Reg No 2002/015527/30.

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File name: Offer to Purchase and Collection of Scrap Conveyor Belts for located at CAMDEN Power Stations -

Olt2128216

Template

Investment Recovery 240-75978567 Rev 2 Identifier

Offer to Purchase Template Effective Date 01 June 2021

OLT2128216 Review Date June 2027

e. You will be required to be put on an Eskom permit, prior to commencement of and work. After

completion of the work, it is imperative that you notify the Eskom site agent, so that the job can be

signed off.

f. All work must comply with the OHSA Act no . All Safety requirements and

documentation shall be available on the site.

g This is an open tender

h. No accommodation will be allowed on site.

I. Eskom will not be responsible for any damages or losses suffered during the removal of the

equipment/scrap incurred while working on this project arising from theft, damage or personal injury.

j. You will be required to adhere to the condition as laid out by the Eskom site agent with regards to

site access etc.

6. Finacial evaluation

a. The following criteria and their individual weight in % will be used for the evaluation of price.

Evaluation Criteria Weighting

Financial – Best price 80%

B-bbee 20%

Note:

Eskom’s commercial process will be followed and this process is dependent on the decisions made

by the different Eskom Adjudicating authorities.

(Consider scope of work, risks, OHS plan and applicability) CV,s and

qualifications / certificates (List competencies required)

Investment Recovery 240-75978567 Rev 2 Identifier

Offer to Purchase Template Effective Date 01 June 2021

OLT2128216 Review Date June 2027

ANNEXURE F: Environmental Requirements

1. ENVIRONMENTAL MANAGEMENT SYSTEM (e.g., ISO 14001)

1.1 Environmental Policy

1.2 Objectives and Targets

1.3 Aspects and Impacts Register

1.4 Emergency Preparedness

1.5 Non-Conformance, Corrective action, and preventive action

1.6 Roles and Responsibilities

For costing purposes, the following table and text messages have been compiled. Please bear in

mind that each material classification is for a type of scrap, and you must factor your costs into your

prices.

Tenderers must submit their documents with the proposed price.

Submission of this document confirms the tenderer is fully aware of the condition of the tender.

The tenderer proofs their full intention and will to purchase the scrap conveyor belts located at

CAMDEN Power Stations AS “VOETSTOOTS” “AS IS” for their price.

No. COMMODITY COMMODITY PRICE PRICE PER KG EX VAT

1. Scrap Steel Cord Conveyor Belts
2. Scrap Ply Conveyor Belts
3. Scrap Off-Cuts Pieces Conveyor

hereafter referred to as the total offer prices, excluding VAT, remittances in

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

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No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

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File name: Offer to Purchase and Collection of Scrap Conveyor Belts for located at CAMDEN Power Stations -

Olt2128216

Template

Investment Recovery 240-75978567 Rev 2 Identifier

Offer to Purchase Template Effective Date 01 June 2021

OLT2128216 Review Date June 2027

respect of the agreement is to be made payable to Eskom Holdings SOC Limited,

and are to be paid within five (5) working days after sale, All payments due and payable to

Eskom shall be by bank cheque or electronic bank transfer only.

8. Value added tax (VAT)

Value Added Tax Act no 89 0f 1991 and VAT invoices will be issued on request.

Declaration (by tenderers) of good standing regarding tax

IT is a condition of tenderers that:

8.1 It is an absolute requirement that the taxes of the successful tenderer must be in

order, or that suitable arrangement is made with the Receiver of Revenue to

satisfy them.

8.2 The tenderer must include with his tender documents a copy of a Tax Clearance

Certificate (in respect of Tenders)

8.3 If the certificate is not included or found to be incorrect, Eskom may, in addition to

any other remedy it may have:

8.4 Recover from the contractor all costs, losses or damage incurred or sustained by

Eskom as a result of the award of the disposal agreement: and/or

8.5 Cancel the disposal agreement and claim any damages, which Eskom may suffer

by having to make less favourable arrangements after such cancellation.

8.6 Each party to Consortium/Sub-contractor must complete a separate declaration.

The onus will be on the tenderer to obtain “Tax Clearance Certificate (in respect of tenders)”, from the

office of the South African Revenue Services (SARS) and submit the same with their tenders.

(Disqualified) (non-

disqualified)

1. Offer to purchase form (price ✓

schedule attached and comments

to price schedule)

2 Valid SARS Tax Clearance ✓

Certificate

3 Affidavit (on DTI Template) ✓

confirming that the B-BBEE

Financial – Best price 80%

B-bbee 20%

Note:

Eskom’s commercial process will be followed and this process is dependent on the decisions made

by the different Eskom Adjudicating authorities.

7. Price schedule

Date:

(A copy of the joint venture agreement which incorporates a statement that all partners are liable

jointly and severally for the execution of the contract and that the lead partner is authorised to incur

liabilities, receive instructions and payments and be responsible for the entire execution of the contract

for and on behalf of any and all the partners is attached to the invitation to tender/Request for

proposal).

Eskom_Standard_Co Microsoft Word 97 - Contractor Health nditions_of_Tender_-_ 2003 Document and Safety Requireme 4.LIST OF TENDER RETURNABLES: 4.1. Tender returnable documents No. Returnable From Suppliers Returnable Returnable Returnable required at required at required prior Tender Tender to Contract Award Closing closing (Disqualified) (non- disqualified)

Offer to purchase form (price ✓ schedule attached and comments to price schedule) 2 Valid SARS Tax Clearance ✓ 3 Affidavit (on DTI Template) ✓ confirming that the B-BBEE Contribution level of the entity. B- BBEE Verification Certificate from Accredited verification agency 4 Second hand goods certificate from ✓ SAPS/Licensee 5 SBD 4 Form-Bidders Disclosure ✓ 6 Integrity Pact Declaration Form ✓ 7 CIPRO Registration Documents ✓ Copies of ID Documents of ✓ Directors

Proof of the registration on National ✓ Treasury’s Central Supplier Database (except Foreign Suppliers / Central Supplier Database (CSD) or number MAAA (.....................)

Valid Letter of good standing with ✓ COID) 10 Authority to Submit a Tender ✓ 11 Environmental Requirements ✓ 12 Safety Requirements ✓ Public When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorised version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. of 23 File name: Offer to Purchase and Collection of Scrap Conveyor Belts for located at CAMDEN Power Stations - OLT2128216 Template Investment Recovery 240-75978567 Rev 2 Identifier Offer to Purchase Template Effective Date 01 June 2021 OLT2128216 Review Date June 2027

B-BBEE Details: lth and

OF TENDER Safety

Requirements

Eskom_Standard_Co Microsoft Word 97 - Contractor Health

nditions_of_Tender_-_ 2003 Document and Safety Requireme

4.LIST Of tender returnables:

4.1. Tender returnable documents

No. Returnable From Suppliers Returnable Returnable Returnable

required at required at required prior

Tender Tender to Contract Award

Closing closing

(Disqualified) (non-

disqualified)

1. Offer to purchase form (price ✓

schedule attached and comments

to price schedule)

2 Valid SARS Tax Clearance ✓

Certificate

3 Affidavit (on DTI Template) ✓

confirming that the B-BBEE

Contribution level of the entity. B-

BBEE Verification Certificate from

Accredited verification agency

4 Second hand goods certificate from ✓

SAPS/Licensee

5 SBD 4 Form-Bidders Disclosure ✓

6 Integrity Pact Declaration Form ✓

7 CIPRO Registration Documents ✓

Copies of ID Documents of ✓

Directors

8. Proof of the registration on National ✓

Treasury’s Central Supplier

Database (except Foreign

Suppliers / Central Supplier

Database (CSD) or number MAAA

(.....................)

9. Valid Letter of good standing with ✓

Coid)

10 Authority to Submit a Tender ✓

11 Environmental Requirements ✓

12 Safety Requirements ✓

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

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No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

of 23

File name: Offer to Purchase and Collection of Scrap Conveyor Belts for located at CAMDEN Power Stations -

Olt2128216

Template

Investment Recovery 240-75978567 Rev 2 Identifier

Offer to Purchase

Requirements

Eskom_Standard_Co Microsoft Word 97 - Contractor Health

nditions_of_Tender_-_ 2003 Document and Safety Requireme

Database (CSD) or number MAAA

(.....................)

9. Valid Letter of good standing with ✓

Coid)

10 Authority to Submit a Tender ✓

11 Environmental Requirements ✓

12 Safety Requirements ✓

Investment Recovery 240-75978567 Rev 2 Identifier

Offer to Purchase Template Effective Date 01 June 2021

OLT2128216 Review Date June 2027

e. You will be required to be put on an Eskom permit, prior to commencement of and work. After

completion of the work, it is imperative that you notify the Eskom site agent, so that the job can be

signed off.

f. All work must comply with the OHSA Act no . All Safety requirements and

documentation shall be available on the site.

g This is an open tender

h. No accommodation will be allowed on site.

I, the undersigned, (name)............................................................................... in

submitting the accompanying bid, do hereby make the following statements that I certify to be

true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be

true and complete in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation,

communication, agreement or arrangement with any competitor. However, communication

between partners in a joint venture or consortium2 will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements

with any competitor regarding the quality, quantity, specifications, prices, including methods,

factors or formulas used to calculate prices, market allocation, the intention or decision to

submit or not to submit the bid, bidding with the intention not to win the bid and conditions or

delivery particulars of the products or services to which this bid invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,

directly or indirectly, to any competitor, prior to the date and time of the official bid opening or

of the awarding of the contract.

3.5 There have been no consultations, communications, agreements or arrangements made by

the bidder with any official of the procuring institution in relation to this procurement process

prior to and during the bidding process except to provide clarification on the bid submitted

where so required by the institution; and the bidder was not involved in the drafting of the

specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any

restrictive practices related to bids and contracts, bids that are suspicious will be reported to

the Competition Commission for investigation and possible imposition of administrative

penalties in terms of section 59 of the Competition Act No and or may be reported

to the National Prosecuting Authority (NPA) for criminal investigation and or may be restricted

from conducting business with the public sector for a period not exceeding ten (10) years in

terms of the Prevention and Combating of Corrupt Activities Act No or any other

applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE

information furnished herein is correct, that it is understood that the tenderer's

tender/proposal may be rejected, and that Eskom will act against the tenderer should any

aspect of this this declaration prove to be false, and

information furnished herein is correct, that it is understood that the JV's tender/proposal may

be rejected, and that Eskom will act against the JV should any aspect of this declaration prove

to be false; and

(Name of contractor/supplier)

I, .........................................[(insert name of person representing contractor/supplier

company)representing ............................................. [insert name of contractor/supplier], do hereby

acknowledge that ............................................................... [insert name of contractor/supplier]

is an employer in his/her own right, with duties as prescribed in the Occupational Health and Safety

Act No. (“the Act”), as amended, and agree to ensure that all work will be performed and/or

machinery or plant used in accordance with the provisions of the Act.

I undertake that ......................................................... [insert name of contractor/supplier] shall

strictly adhere to, and ensure that his/her employees adhere to, the provisions of the Occupational

Health and Safety Act, 1993 (Act ).

I have been provided with SHE specifications for project/service ....................................[insert

brief details of project/service, for example, name, contract/project number] ...............................

and will comply with the requirements set out in these.

Investment Recovery 240-75978567 Rev 2 Identifier

Offer to Purchase Template Effective Date 01 June 2021

OLT2128216 Review Date June 2027

ANNEXURE E :Safety Requirements

signed and submitted by the tenderer?

2 Health and Safety Plan (must address the project /scope of work OHS risk(s)

and aligned with the health and safety specification or requirements)

Has the tenderer submitted detailed costing for OHS (the cost should be broken

down not provided as a lump sum).

• The costing must be based on the overall scope of work/service to be

performed;

• The scope of work and the risk assessment may serve as a guideline.

4 Baseline OHS Risk Assessment (BRA)

work. The methodology used for the risk assessment must be provided together

with the BRA

5 Valid Letter of Good Standing (COIDA or equivalent)

2.1 Handling of Hazardous Chemical Substances

2.2 Site Establishment

2.3 Water Management

2.4 Access Control

2.5 Environmental Human Resources

2.6 Environmental Training

2.7 Environmental Incident Reporting

2.8 Compliance to Other Legal Requirements

2.9 Method Statement related to scope of work

In terms of the National Environmental Management Act, section 28 “Every person who causes has

caused or may cause significant pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring, continuing or recurring.

10. Guarantee / warranty

Eskom Holdings SOC Limited gives no guarantee or warranty to the workability or condition of the

equipment for sale, other than allow each buyer to familiar themselves at the site prior to tendering in

terms of the Consumer Protection Act. All equipment will be sold “Voetstoots”.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

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No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC

Ltd, Reg No 2002/015527/30.

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File name: Offer to Purchase and Collection of Scrap Conveyor Belts for located at CAMDEN Power Stations -

Olt2128216

Template

Investment Recovery 240-75978567 Rev 2 Identifier

Offer to Purchase Template Effective Date 01 June 2021

OLT2128216 Review Date June 2027

11. Offers

Offers received for this tender will be deemed valid for a period of THREE (3) months (90 days)

from tender closing date.

Eskom reserves the right not to accept the lowest or any tender / offer or withdraw any item it

wishes to retain.

The successful purchaser will be notified.

The onus will be on the tenderer to obtain “Tax Clearance Certificate (in respect of tenders)”, from the

office of the South African Revenue Services (SARS) and submit the same with their tenders.

12. Variation

No variation or modification of the proposed agreement shall be in force, unless the same is confirmed

in writing.

Yours Faithfully

Ntsako Machebe

Investment Recovery

Procurement & Supply Chain Management

Enquiry NO: olt2128216

CLOSING DATE: 16 September 2026

CONTACT PERSON: Ntsako Machebe

Email: [email protected]

Public

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Template

Investment Recovery 240-75978567 Rev 2 Identifier

Offer to Purchase Template Effective Date 01 June 2021

OLT2128216 Review Date June 2027

NB! A bidder who has an existing or expired contract with Eskom and has defaulted in terms of

that contract will be disqualified and not be awarded a new contract.

A bidder who has an open non-conformance will be disqualified and not awarded a new contract.

This tender proof the tenderer is fully aware of the condition of the tender and the price

they have offered on the tender proofs their full intention and will to purchase the scrap

“VOETSTOOTS” as is for their price as offered.

Please provide full and proper details according to the requirements below. Incomplete or

unclear Tender Documentation can be rejected.

Offer submitted by - name : .......................................SIGNATURE:..................

Date: ......................................... CELL: ...................................... E-mail.................................

Who are legally authorized to provide this tender on behalf of:

Business name:......................................................CSD Number:........................

Business adress:...............................................................................................

Tel:.............................................

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with

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Template

Investment Recovery 240-75978567 Rev 2 Identifier

Offer to Purchase Template Effective Date 01 June 2021

OLT2128216 Review Date June 2027

Annexure a: sbd4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In

line with the principles of transparency, accountability, impartiality, and ethics as enshrined in

the Constitution of the Republic of South Africa and further expressed in CAMDEN pieces of

legislation, it is required for the bidder to make this declaration in respect of the details required

hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted

Suppliers, that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest1 in the enterprise,

employed by the state? YES/NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state

employee numbers of sole proprietor/ directors / trustees / shareholders / members/ partners

or any person having a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES/NO

2.2.1 If so, furnish particulars:

................................................................................................

................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any

person having a controlling interest in the enterprise have any interest in any other related

enterprise whether or not they are bidding for this contract? YES/NO

2.3.1 If so, furnish particulars:

........................................................................................

........................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the

person/s having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

Public

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File name: Offer to Purchase and Collection of Scrap Conveyor Belts for located at CAMDEN Power Stations -

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Template

Investment Recovery 240-75978567 Rev 2 Identifier

Offer to Purchase Template Effective Date 01 June 2021

OLT2128216 Review Date June 2027

a. Eskom will not be responsible for any damages or losses suffered during the removal of the

equipment incurred while working on this project arising from theft, damage or personal injury.

b. You will be required to adhere to the condition as laid out by the Eskom site agent with regards

to site access etc.

c. Littering is prohibited at all times. Facilities will have to be made available on site during

dismantling operations for the collection of disposal waste material. No rubble whatsoever is to be

left on site.

d. Additional precautions must be taken when using cutting equipment. Portable firefighting

equipment must be available on site during all stages of the work programme.

8.1 It is an absolute requirement that the taxes of the successful tenderer must be in

order, or that suitable arrangement is made with the Receiver of Revenue to

satisfy them.

8.2 The tenderer must include with his tender documents a copy of a Tax Clearance

Certificate (in respect of Tenders)

8.3 If the certificate is not included or found to be incorrect, Eskom may, in addition to

any other remedy it may have:

8.4 Recover from the contractor all costs, losses or damage incurred or sustained by

Eskom as a result of the award of the disposal agreement: and/or

8.5 Cancel the disposal agreement and claim any damages, which Eskom may suffer

by having to make less favourable arrangements after such cancellation.

8.6 Each party to Consortium/Sub-contractor must complete a separate declaration.

The onus will be on the tenderer to obtain “Tax Clearance Certificate (in respect of tenders)”, from the

office of the South African Revenue Services (SARS) and submit the same with their tenders.

9.ENVIRONMENTAL Requirements

In terms of the National Environmental Management Act, section 28 “Every person who causes has

caused or may cause significant pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring, continuing or recurring.

3.1 Procedure/method statement submitted

3.2 Register of possible waste to be generated by the project

3.3 Waste segregation

3.4 Waste minimization

3.5 Records of waste quantities disposed (Template)

3.6 Legislation requirements

4.1 Environmental costs

5.1 Contractors commitment and indemnity letter

5.2 Environmental Contractors Assessment Form

Eskom gives no guarantee or warranty as to the workability or condition of the equipment for sale, other than allowing buyers to familiarise themselves at the site prior to tendering. All equipment is sold 'voetstoots'.

Offers are valid for 90 days from closing date. Eskom reserves the right not to accept the lowest or any tender, or to withdraw any item. No variation or modification of the proposed agreement shall be in force unless confirmed in writing. A bidder who has defaulted on an existing or expired contract with Eskom, or has an open non-conformance, will be disqualified.

The tender is evaluated on the offered price for the scrap. The signed Offer to Purchase serves as a legal agreement to the standard conditions of tender. The tenderer confirms full intention to purchase the scrap 'voetstoots' as is. Incomplete or unclear tender documentation may be rejected.

{"name":"__________________________________________________________","email":null,"phone":null,"department":null,"address":null}

Submission is via the Eskom E-Tendering Solution. Bidders must complete and submit the E-Tendering Training Acknowledgement Form (Template ID 240-9722574 Rev 1) within the prescribed period; failure to do so renders the bid non-responsive and disqualified. The form requires the bidder to acknowledge having undergone self-training via the e-Tendering Noddy Guide, video, or a clarification meeting, and to confirm ability to operate the E-Tendering Solution. The form must be fully completed and signed by an authorised signatory. No other submission details are stated.

Responsiveness is conditional on full completion and submission of the E-Tendering Training Acknowledgement Form within the prescribed period. No scoring split, preference point system, or minimum qualifying thresholds are stated in the document.

Bidders must complete and submit the E-Tendering Training Acknowledgement Form as a mandatory returnable. The form requires an authorised signature and designation. No other compliance requirements (CSD, tax, B-BBEE, CIDB, etc.) are stated in the document.

{"name":null,"email":null,"phone":null,"department":"....................................................................... 5","address":null}

Bidders must be contractors as defined by Eskom, including consultants, vendors, suppliers, agents, joint ventures, fixed-term contractors, principal contractors and subcontractors. There is no explicit eligibility criteria in the provided document beyond compliance with the Life-Saving Rules. Bidders must ensure all employees and contractor employees are aware of and comply with the Life-Saving Rules. Violations will result in disciplinary action and potential suspension of activities.

Eskom and its subsidiaries will conduct business with respect and care for people to ensure that no

operating condition or urgency of service endangers the life of anyone or causes injury or damage

to the environment. Eskom is committed to preventing all work-related injuries. In fulfilling this

commitment to protect people, the environment and property, management will provide and

maintain a safe and healthy work environment, in accordance with industry standards and in

compliance with legislative requirements.

At-risk behaviour leads to incidents. Life-saving Rules are safety rules that have been created to

enforce zero tolerance for serious at-risk behaviours. These rules have been determined in terms

of the consequences of the behaviours they describe, that is, if a particular set of behaviours or

actions has a very high probability of causing disabilities or fatalities when performed.

The Eskom Life-saving Rules complement our existing safety best practices and are safety rules to

be followed at all locations.

The Life-saving Rules apply to all Eskom employees, agents, consultants, and contractors. Visitors

to Eskom should also respect and adhere to these rules as applicable and could be instructed to

leave the Eskom premises with immediate effect should they refuse to do so.

2. Supporting Clauses

2.1 Scope

This standard shall apply at all Eskom sites with the intention to promote a safe working

environment for all Eskom employees, agents, consultants, and contractors. Visitors to Eskom

should also respect and adhere to these rules, as applicable.

2.1.1 Purpose

This standard clarifies the five most prominent causes of serious injuries and fatalities within

Eskom, and Eskom’s intention to enforce “ZERO TOLERANCE” with respect to non-adherence to

these rules, due to the potential consequences of serious injury or fatality at the workplace.

2.1.2 Applicability

This standard shall apply throughout Eskom Holdings SOC Limited, its divisions, subsidiaries, and

entities wherein Eskom has a controlling interest and/or Eskom contractors, unless specifically

exempted by Sustainability Systems, where the business transacted may be of a completely

different nature to the core business of Eskom.

2.1.3 Effective date

This document will be effective from the date of authorisation.

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Life Saving-Rules Unique Identifier: 240-62196227

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2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] 32-37: Substance Abuse Procedure

[3] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure

[4] 32-136 Contractor Health and Safety Requirements

[5] 32-345 Eskom Vehicle Safety Specification

[6] 32-407 Behavioural Safety Observations

[7] 32-418: Working at Heights Standard

[8] 32-477 Safety, Health and Environment Training and Development Procedure

[9] 32-520 Occupational Health and Safety Risk Assessment Procedure

[10] 32-524 Developing a SHE Specification

[11] 36-681: Plant Safety Regulations

[12] 32-726 SHE requirements for Eskom Commercial Process

[13] 32-727: Safety, Health, Environment and Quality Policy

[14] 32-848: Operating Regulations for High Voltage Systems

[15] 32-1112: Disciplinary Code

[16] 32-1113: Disciplinary Procedure

[17] 240-44175132 Eskom Personal Protective Equipment Specification

[18] 240-62946386: Vehicle and Driver Safety Management Procedure

[19] 240-43848327: Right to Refuse Employees’ Right of Refusal to Work in an Unsafe Situation

Procedure

[20] 240-84733329: Medical Surveillance Procedure

[21] 240-100979499 Personal Protective Equipment for Working at Heights Specification

2.2.2 Informative

[22] National Road Traffic Act

[23] Occupational Health and Safety Act

[24] 34-104 Earthing Standard

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2.3 Definitions

2.3.1 Contractor: Any person (juristic/individual) formally contracted (directly or indirectly) by

Eskom and who performs work; supplies a service, product, equipment or material for the

purposes of advancing Eskom’s business and other interests. This includes consultants,

and third party contractors i.e. vendors, suppliers, agents, joint ventures, fixed term

contractors, principal contractors and subcontractors.

2.3.2 Life-saving Rule: Rules that, if not adhered to, have the potential to cause serious harm to

people. The consequences of a person knowingly and wilfully violating this rule will result in

a disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

2.3.3 Visitors: Any person who visits an Eskom site/office during working hours to attend a

meeting or for any reason whatsoever. This could include a minor.

2.3.4 Work at height: Means any work performed above a stable work surface or where a

person puts himself/herself in a position where he/she exposes himself/herself to a fall from

or into. Work at height is, as a result, work in any place (except a staircase in a permanent

workplace ), including a place at, above or below ground level, where a person could be

injured if he/she fell from that place. Access and egress that present a risk of fall can also

be classified as work at height.

2.3.5 Zero Tolerance: The standard that provides for the imposition of severe consequences for

a proscribed offence or behaviour without making exceptions for the extenuating

circumstances.

2.4 Abbreviations

Abbreviation Explanation

OHS Occupational Health and Safety

ORHVS Operational Regulations for High Voltage Systems

PPE Personal Protective Equipment

PSR Plant Safety Regulations

PTW Permit to Work

SHEQ Safety, health, environment and quality

2.5 Roles and Responsibilities

2.5.1 Sustainability Systems Department

The sustainability Systems Department shall:

a) Compile and review the Life-saving Rules for Occupational Health and Safety;

b) Develop awareness material;

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c) Ensure that the rules are communicated throughout the business;

d) Ensure compliance is monitored; and

e) Ensure that violations and sanctions are consolidated and communicated by Sustainability

Systems to the organisation.

2.5.2 All Groups/Divisions/Operating Units/Business Units

The management at Group/Divisional/Operating Unit/Business Unit level shall be responsible for:

a) Implementing the Eskom Life-saving Rules in their Groups/Divisions/Operating

Units/Business Units.

b) Communicating to all their employees, contractors, contractor employees and visitors the

importance of compliance with the Eskom Life-saving Rules and the consequences of non-

compliance therewith. This includes communicating Life-saving Rules to all new

employees and new contractors.

c) Ensuring that the awareness material is made available, distributed and displayed at all

units.

d) Ensuring all employees sign confirmation that the rules have been discussed with them,

that they understand the rules and the consequences of violating these rules, and retain

copies thereof.

e) Investigating any violation of a Life-saving rule and initiate the disciplinary process within

five (5) working days.

f) Ensuring consistency in the application of appropriate sanctions on employees, contractors

and contractor employees.

2.5.3 All employees (Eskom and contractors)

a) Always observe and adhere to the Life-saving Rules.

b) Avoid taking shortcuts when executing tasks. Always do the right thing even when no-one

is watching.

c) Only perform work that you are authorised to do.

d) All employees to exercise the right to refuse to perform work in an unsafe situation, or when

required to ignore a Life-saving rule.

2.6 Process for Monitoring

Groups/Divisions/Operating Units/Business units are responsible for ensuring the understanding

of, and compliance with, Life-saving Rules. Line management shall monitor compliance and report

on analysis and trending through performance reporting. The amendments to the revised standard

shall be implemented with immediate effect and may be audited after a period of six (6) months

from date of implementation.

2.7 Related/Supporting Documents

[1] 240-62196227 - Life-saving Rules – revision 5 (superseded).

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[2] 240–63942960 - Life-saving Rule Acknowledgement Form Document Content.

3. Document Content

Life-saving Rules are safety rules that, if not adhered to, have the potential to cause serious harm

to people. The consequences of a person knowingly and wilfully violating these rules will result in a

disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.

The objective of this standard is to clarify Eskom’s intention to enforce “ZERO TOLERANCE” with

respect to behaviour resulting in serious risk to an individual at the workplace.

It must be noted that the content of this standard does not detract from the requirements for safe

behaviour for all other work-related activities or other safety requirements, but emphasises the

importance thereof.

3.1 Eskom Life-Saving Rules

3.1.1 Rule 1: open, isolate, test, earth, bond, and/or insulate before

Touch

With the aim to ensure a safe electrical work environment, no person may work/operate on, around

or near any electrical network, line or apparatus, electrically connected to the power system and/or

electrically charged and/or not electrically charged unless:

a) He/she is trained and authorised as competent for the task to be done;

b) There is a valid permit to work, where required;

c) A pre-task risk assessment to identify all risks and hazards has been conducted prior to any

work commencing;

d) He/she follows the requirements on OPEN, ISOLATE, TEST, EARTH, BOND and/or

INSULATE BEFORE TOUCH, correctly based on applicable/related standards, procedures

and outcome of risk assessment fit for the type of work or task to be performed;

e) The authorised person (team leader) has certified and physically shown all team members that

the apparatus is safe to work on;

f) He/she makes the specific electrical environment safe prior to performing the work; and

g) All the appropriate PPE (including face shield and insulated gloves for low voltage work) are

worn.

3.1.2 Rule 2: hook up at heights

Working at height is a significant part of work in Eskom Holdings and is regarded as a high-risk

activity, and as a result all precautions must be taken to prevent incidents while working at height.

Wherever reasonably practicable, preference must be given to the performance of work at ground

level as opposed to work in an elevated position. Where work in an elevated position is necessary,

the requirements in this document shall apply.

No person may work at height where there is a risk of falling unless:

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a) He/she is medically fit to work at height;

b) A pre-task risk assessment to identify all risks and hazards has been conducted prior to

commencing any work of this nature;

c) He/she is appropriately trained as determined by the risk assessment;

d) He/she is appropriately secured during ascending and descending; and

e) He/she is using an Eskom approved fall arrest system where applicable.

3.1.3 Rule 3: buckle up

Where required, the proper wearing of seat belts for any driver, operator and passenger is

mandatory in all vehicles/equipment when driving and/or travelling for Eskom business purposes.

The driver is obligated to ensure that he/she as well as all passengers are properly seated and

wearing their seatbelts at all times while being transported in the vehicle, as per Eskom

specifications.

Note: This rule is applicable on any road or parking lot, irrespective of the speed, and when the

vehicle moves in a forward or backward direction.

3.1.4 Rule 4: be sober

No person who is under the influence or who appears to be under the influence of intoxicating

liquor or drugs will be permitted to enter, or remain on an Eskom site or conduct Eskom business

or drive/operate a vehicle/equipment for Eskom business purposes.

This includes any level of alcohol or the presence of any drugs, controlled substances, and/or

illegal substances in the body that impairs or could impair mental and physical functioning,

irrespective of when the substance was used.

3.1.5 Rule 5: ensure that you have a permit to work

Where an authorisation limitation exists, no person shall work without the required Permit to Work

(PTW), which is governed by for example the:

a) Plant Safety Regulations; or

b) Operating Regulations for High Voltage Systems (ORHVS); or

c) Any other activity where a permit is required.

No plant is to be returned to service without the cancellation of all permits on that plant in

accordance with procedure, unless permission is granted for a particular plant to be returned to

service with permits still open, like in the case of redundant systems.

NOTE: In the case of live work, a “live work declaration form” is to be completed by the authorised

person, who is the person responsible for the safe execution of work according to relevant

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standards and procedures. Outline the key principles or rules to support the implementation of the

standard statement.

3.2 Consequences of violating a Life-Saving Rule

In terms of general health and safety in Eskom, if any of the Life-saving Rules are violated, it will

be treated as a serious misconduct, and result in a disciplinary process in accordance with the

Eskom Disciplinary Code and Procedure.

It must be highlighted that Eskom takes a ZERO TOLERANCE stance to violation of these rules.

Depending on the circumstances, Eskom reserves the right, where a contractor

manager/supervisor allows the violation of a Life-saving Rule, to suspend the contractor’s activities

while determining an appropriate sanction.

In the light of a contractor employee allegedly violating a Life-saving Rule, the contractor shall

immediately remove the employee from site and initiate the disciplinary process. The contractor

shall investigate any violation of a Life-saving Rule and initiate the disciplinary process within five

(5) working days of the violation. The contractor shall after the disciplinary process furnish Eskom

with a copy of the sanction.

4. Acceptance

This document has been seen and approved by:

Name Designation

Thava Govender Group Executive – Generation and (Acting) Risk and Sustainability

Divisions

Kerseri Pather General Manager – Sustainability Systems

Jace Naidoo Senior Manager – Sustainability Systems – OHS

Alex Stramrood Senior Manager – Sustainability Systems – OHS

Risk and Sustainability Members of the Risk and Sustainability Management Committee

Management Committee

HR Policies and Procedures Members of the HR Policies and Procedures Committee

Committee

5. Revisions

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Revision: 6

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Date Rev. Compiler Remarks

January 2017 6 A Stramrood Substituted the words “Disciplinary

hearing” with Disciplinary process.

Updated the Purpose and

Applicability to specify that this

Standard is applicable to

contractors. Updated Normative

and Informative References.

Updated Definition section by

removing Agent and Consultant as

these have been incorporated into

the definition of Contractor.

Updated the definition of Work at

Height and Zero Tolerance.

Reviewed and updated the Roles

and Responsibilities section and

Process for Monitoring. Added

permit requirement to Rule 1,

updated Rule 2 - Removed the

words “psychologically fit to work”

as this is no longer a requirement

in terms of the Construction

Regulations, 2014 and updated

Rule 3 – Removed the words “(for

example transporting people on

the back of trucks in a cabin)”

Updated Consequences of

violating a Life-saving Rule with

regard to contractors.

October 2015 5 A Stramrood Revision date needed to be

extended. Content still valid and

same.

May 2012 4 S Govender Amended Section 3.6

Consequences of Violating a Life-

saving Rule to align with EXCO

decision.

March 2013 3 S Govender Changed Cardinal Rules to Life-

saving Rules, and amended

content to ensure better

understanding of the intent and

requirements.

September 2010 2 K Terblanche Content of Rev 1 was incorporated

into the new Policy template.

Content was revised and updated.

December 2008 1 K Terblanche Annexure 1: Acknowledgement of

Eskom Life-saving Rules of this

document was removed. The

references made to Annexure 1 in

paragraphs 3.5.2 and 3.8 were

also removed.

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Date Rev. Compiler Remarks

August 2008 0 K Terblanche The document with reference

number 32-421 was developed

and approved.

6. Development Team

The following people were involved in the development of this document:

 Alex Stramrood

 Kerseri Pather

 Loraine Smit

 Marc Lebea

 Mike Townsend

 Nosipho Noveve

 Sheryl Isaacs

 Sivi Govender

7. Acknowledgements

SN Middel

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No specific requirements found

Eskom Life-Saving Rules: 1) Open, isolate, test, earth, bond, and/or insulate before touch - no work on electrical networks unless trained, authorized, with valid permit, risk assessment, and proper PPE. 2) Hook up at heights - no work at height unless medically fit, risk assessed, trained, and using approved fall arrest. 3) Buckle up - seatbelts mandatory for all drivers and passengers in vehicles/equipment for Eskom business. 4) Be sober - no person under influence of alcohol or drugs may enter Eskom sites or conduct business. 5) Ensure you have a permit to work - no work without required PTW where applicable. Violations result in disciplinary process, zero tolerance, and contractors must remove violating employees and initiate disciplinary process within 5 working days.

The scope includes the purchase, removal, and collection of scrap conveyor belts at Camden Power Station. The contractor must provide all labour, plant, equipment, and transport required for the safe removal and disposal of the scrap belts. The work must be carried out on an 'as and when required' basis over a 36-month period.

Submit the completed tender documents in a sealed envelope marked with the tender number and description. The closing time is 10:00 on 18 August 2023. Deliver to the Eskom Tender Office at Camden Power Station, Bethal, Mpumalanga. Late, faxed, or emailed submissions will not be accepted. All required forms and documents must be completed, signed, and included; incomplete submissions may be disqualified.

Tenders will be evaluated in two stages: first, a functionality evaluation (with a minimum threshold of 70 points out of 100), and second, price and preference points. Functionality will be assessed on the bidder's experience, resources, and health and safety compliance. Price will be evaluated on the total tender price, and preference points will be allocated for B-BBEE status.

Eskom is committed to safeguarding its contractors (principal contractors, appointed contractors,

suppliers, vendors, service providers and consultants) and the environment against undesired

exposure to its operations, which is in line with its Safety, Health, Environmental and Quality

Policy. Therefore, as an organisation, processes have to be in place to identify all possible

practical occupational health and safety risks to which contractors are exposed and to take the

appropriate measures that are necessary to prevent any incidents, injuries or environmental

damage resulting from accidental exposure.

The term “contractor requirements” means a comprehensive documented prerequisite of the

imperative safety, health and environmental requirements for a contract or project.

Contractors have the crucial responsibility for executing work safely on a site or project, including

taking measures to ensure contractor health, safety and environment during their activities/services

to prevent any injury to employees and/or other people and members of the public, or damage to

the environment. Each contractor is responsible for ensuring that its employees and the

employees of any appointed contractors comply with all the applicable occupational health and

safety legislative requirements and the policies and procedures of Eskom.

2. Supporting clauses

2.1 Scope

The aim of this standard is to standardise the health and safety requirements applicable to the

activities of contractors throughout Eskom Holdings SOC Limited and its subsidiaries, with a view

to achieving a common goal, namely Zero Harm.

This standard sets out the minimum legislative and organisational requirements for contractors.

Each project and situation may contain additional unique activities, challenges, needs and

requirements that must be considered and incorporated, over and above the minimum

requirements already contained in this standard.

This standard may not thoroughly address all the hazards and factors associated with any

specialised activity or operation. In such a situation, contractors shall be responsible for

developing their safety, health and environmental plans/procedures/manuals/work instructions to

adequately address these specialised activities and scope of operation.

2.1.1 Purpose

The purpose of this document is to stipulate essential information on significant safety and health

aspects for the purposes of contractor health and safety conformity and standardisation.

Eskom’s contractors have the fundamental accountability and responsibility for the on-site safety

and health of people, and environmental protection in their activities, services, products and work.

Each contractor is responsible for ensuring that its employees and the employees of all appointed

contractors comply with all the occupational safety, health, and environmental (SHE) statutory

requirements and the policies and procedures of Eskom Holdings SOC Limited.

The contractor’s SHE management system must demonstrate compliance with the level

appropriate to the service provided and with the applicable legal requirements. The contractor and

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Contractor Health and Safety Requirements Unique Identifier: 32-136

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its employees must be able to carry out their work safely, using the correct procedures for the

safety of plant, equipment and substances, by employing safe systems of work, and providing

adequate instruction, training and supervision for all employees.

In addition to the legislative requirements governing health, safety and the environment,

contractors shall comply with all the Eskom Holdings SOC Limited policies, procedures and

standards.

NOTE: this standard (or any project-specific version of it) does not replace legislative requirements.

2.1.2 Applicability

This standard applies to Eskom Holdings SOC Limited, its divisions, subsidiaries, and entities in

which Eskom has a controlling interest.

This standard shall apply to all Eskom and Eskom subsidiary employees carrying out any form of

contract work for or on behalf of Eskom, that is, agents, clients and contractors.

NOTE: the client or agent is responsible for ensuring that the contractors are informed of any

revisions to any of the documents listed, which they are required to adhere to while performing

work for Eskom Holdings SOC Limited.

2.1.3 Effective date

This document will be effective from the date of signature. The implementation of this standard

shall be monitored after a period of six months from the authorisation date.

2.2 Normative/Informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

NOTE: where the date for revision of a document on the Eskom Document Centre website has

passed, the document still remains current, irrespective of having passed its revision date.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems

[2] 32-296: Integrated SHE Organisation, Roles and Responsibilities, and Statutory Appointments

Procedure

[3] 32-727: Safety, Health, Environment, and Quality Policy

[4] 32-726: SHE Requirements for the Eskom Commercial Process

[5] 240-62196227: Life-Saving Rules Standard

[6] 32-245: Waste Management Procedure

[7] 32-477: Safety, Health, and Environment Training and Development

[8] 32-524 Developing Health & Safety Specifications

[9] 32-529: Occupational Health and Safety Risk Management Process

[10] 32-407: Behavioural Safety Observations

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[11] 32-123: Emergency Planning

[12] 32-124: Eskom Fire Risk Management

[13] 32-108: Firefighting Organisation

[14] 32-37: Substance Abuse Procedure

[15] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure

[16] 32-418: Working at Heights Standard

[17] 32-520: Occupational Health & Safety Risk Assessment Procedure

[18] 32-345: Eskom Vehicle Safety Specification

[19] 32-1112: Eskom Disciplinary Code (Standard)

[20] 32-1113: Eskom Disciplinary Procedure

[21] 32-1034: Eskom Procurement and Supply Chain Management Procedure

[22] 240-62946386: Vehicle and Driver Safety Management Procedure

[23] 240-44175038: Control of Non-Conforming Product or Service Procedure

[24] 240-46569633: Professional and Statutory Registration for Construction Project Managers and

Supervisors with SACPCMP

[25] Project and Construction Management Professions Act, 2000 (Act No. )

[26] National Environmental Management Act, 1998 (Act No. )

[27] National Environmental Management: Waste Act, 2008 (Act No. )

[28] All relevant South African legislation (at national, provincial and municipal level)

[29] Occupational Health and Safety Act, 1993 (Act No. ), and regulations.

2.2.2 Informative

NOTE: the following is a list of documents that can be used as a guide in order to meet legal and Eskom requirements.

[1] 240-84520108: Public Safety Standard

[2] 32-726: SHE Requirements for the Eskom Commercial Process

[3] 32-303: Requirements for the Safe Processing, Storage, Removing and Handling of Asbestoscontaining Materials, Equipment and Articles Procedure

[4] 240-46569633 Professional and Statutory Registration for Construction Project Managers and

Supervisors with SACPCMP

2.3 Definitions

NOTE: where there are no listed Eskom definitions, the definitions listed in the Occupational

Health and Safety Act, 1993 (Act No. ) (OHS Act), or its regulations should be referred

to.

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2.3.1 Agent: (OHS Act) means any person who acts as a representative for a client.

2.3.2 Baseline risk assessment: means the OHS hazards and risks that are identified and

assessed before the inception of a new project and the commencement of operations. The

baseline risk assessment shall include both routine and non-routine tasks.

2.3.3 Client: means the Eskom representative (Internal – Asset Owner), also referred to as the

contract administrator/custodian or agent or project manager (as defined in the contract).

He/she is the person responsible for ensuring that the works or services are executed in

terms of the contract, as well as for adherence to legislation pertaining to construction

works.

2.3.4 Competent person: means any person having the knowledge, training, experience and

qualifications specific to the work or task being performed, provided that, where appropriate,

qualifications and training are registered in terms of the South African Qualifications

Authority Act, 1995 (Act No. ).

2.3.5 Contractor: means a current or potential supplier, vendor, contractor, consultant or service

provider. A supplier may be a natural or legal person. Definition is per the 32-726 SHE

Requirements for the Eskom Commercial Process.

2.3.6 Contract custodian: means the person defined in a contract as the Eskom representative,

for example the project manager/end-user, that is, the person responsible for managing the

contract and ensuring that the works or services are executed in terms of the contract.

2.3.7 Construction work: means any work in connection with –

a) the construction, erection, alteration, renovation, repair, demolition or dismantling of or addition

to a building or any similar structure;

b) the construction, erection, maintenance, demolition or dismantling of any bridge, dam, canal,

road, railway, runway, sewer or water reticulation system, or any similar civil engineering structure;

or type of work.

2.3.8 Construction vehicle: means a vehicle used as a means of conveyance for transporting

persons or material or both such persons and material, as the case may be, both on and off

the construction site for the purpose of performing construction work.

2.3.9 Consultant: means a person providing professional advice.

2.3.10 Controlled disclosure: controlled disclosure to external parties (either enforced by law or

discretionary).

2.3.11 Design: in relation to any structure, includes drawings, calculations, design details and

specifications.

2.3.12 Designer: means –

a) a competent person who –

i. prepares a design;

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ii. checks and approves a design;

iii arranges for a person at work under his or her control to prepare a design, including an

employee of that person where she or he is the employer; or

iv designs temporary work, including its components;

b) an architect or engineer contributing to, or having overall responsibility for a design;

c) a building services engineer designing details for fixed plant;

d) a surveyor specifying articles or drawing up specifications;

e) a contractor carrying out design work as part of a design and building project; or

f) an interior designer, shop-fitter or landscape architect.

2.3.13 Duty of care to the environment: anyone who causes or has caused or may cause

significant pollution or degradation of the environment must take reasonable measures to

prevent such pollution or degradation from occurring, continuing or recurring. If such harm

to the environment is authorised by law or cannot reasonably be avoided or stopped, such

person must minimise and rectify such pollution or degradation of the environment.

2.3.14 Employee: means, subject to the provisions of subsection (2), any person who is employed

by or works for an employer and who receives or is entitled to receive any remuneration or

who works under the direction or supervision of an employer or any other person.

2.3.15 Employer: means, subject to the provisions of subsection (2), any person who employs or

provides work for any person and remunerates that person or expressly or tacitly

undertakes to remunerate him/her, but excludes a TES (ex labour broker) as defined in

section 1(1) of the Labour Relations Act 1956 (Act No. ).

2.3.16 Environment: means –

a) the land, water, and atmosphere of the earth;

b) micro-organisms and plant and animal life; and

c) any part or combination of (a) and (b) and the interrelationships among and between them,

and the physical, chemical, aesthetic and cultural properties and conditions of the foregoing

that influence human health and well-being.

2.3.17 Eskom requirements: mean the Eskom requirements flowing from directives, policies,

standards, procedures, specifications, work instructions, guidelines or manuals.

2.3.18 Fall protection plan: means a documented plan of all the risks relating to working from an

elevated position, considering the nature of the work undertaken, and setting out the

procedures and methods to be applied in order to eliminate the risk.

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2.3.19 Hazard: means a source of, or exposure to, danger.

2.3.20 Hazard identification: means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated with the type of

construction work being executed or to be executed.

2.3.21 Health and safety file: means a file or other record in permanent form, containing the

information required as contemplated in these regulations (the Construction Regulations).

2.3.22 Health and safety specification: means a document specification of all health and safety

requirements pertaining to associated works on a construction site, so as to ensure the

health and safety of persons.

2.3.23 Health and safety requirements: mean the comprehensive health and safety

requirements for a contract, project, site and scope of work. This specification is intended

to ensure the health and safety of persons, both workers and the public, and the duty of

care to the environment. The health and safety requirements must be specific to each

contract, project, site and scope of work.

2.3.24 Internal: means an Eskom department that performs work for another Eskom department.

2.3.25 Joint venture: means a strategic alliance between two or more parties to undertake

economic activity together. The parties agree to create a new entity (incorporated or

unincorporated) by each party’s contribution of equity, and they then share in the profits,

losses and control of the enterprise. The venture may be for one specific project only or a

continuing business relationship.

2.3.26 Life-Saving Rules: mean the set of Eskom safety rules that, if not adhered to, have the

potential to cause serious harm to people.

2.3.27 Maintenance: (maintenance management) means the schemes that can be based on a

number of techniques to focus on those parts which deteriorate and need to be maintained,

such as the following:

a) Preventive – planned maintenance which involves replacing parts and consumables or

making necessary adjustments at pre-set intervals, so that no hazards are created by

component deterioration or failure.

b) Condition-based –involves monitoring the condition of critical parts and carrying out

maintenance whenever necessary to prevent hazards which could otherwise occur.

c) Breakdown-based –the maintenance carried out when faults or failures have occurred. This

is acceptable if the failure does not present an immediate hazard and can be corrected

before the risk is increased.

2.3.28 Mandatary: includes an agent, a contractor, or an appointed contractor for work, but

without derogating from his/her status in his/her own right as an employer or user.

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2.3.29 Medical Certificate of Fitness: (OHS Act) means a certificate valid for one year, issued in

terms of the regulations by an occupational health practitioner who shall be registered with

the Health Professions Council of South Africa.

2.3.30 Medical surveillance: (OHS Act) means a planned programme of periodic examination

(which may include clinical examinations, biological monitoring or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by an

occupational medicine practitioner.

2.3.31 Method statement: (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards identified in any

risk assessment.

2.3.32 Mine

a) when used as a noun, means –

i. any borehole or excavation, in any tailings on or in the earth, including the portion of the

earth that is under the sea or other water, made for the purpose of searching for or winning

a mineral, whether it is being worked or not; or

ii. any other place where a mineral deposit is being exploited, including the mining area and

all buildings, structures, machinery, mine dumps, access roads or objects situated on or in

that area that are used or intended to be used in connection with searching, winning,

exploiting or processing of a mineral, or for health and safety purposes. But, if two or more

excavations, boreholes or places are being worked in conjunction with one another, they

are deemed to comprise one mine, unless the Chief Inspector of Mines notifies their

employer in writing that those excavations, boreholes or places comprise two or more

mines; or

iii. a works; and

(b) when used as a verb, the making of any excavation or borehole referred to in paragraph (a)(i),

or the exploitation of any mineral deposit in any other manner, for the purpose of winning a

mineral, including prospecting in connection with the winning of a mineral.

2.3.33 Organisation: may be defined as a group of individuals (large of small) which is co-

operating under the direction of executive leadership in the accomplishment of certain

common objects.

2.3.34 Project: means an activity or a group of activities which has a defined start and end date, a

defined scope and a defined sum of money allocated to complete the activities.

2.3.35 Project manager/leader: means the person who has the responsibility for the successful

planning and execution of a project. The project manager must satisfy the certification

requirements set by the South African Council for the Project and Construction

Management Professions. Note: the project manager is the duly authorised Eskom

representative who acts on Eskom’s behalf as the administrating officer for the purposes of

the contract. (The term “project manager” in the context of this procedure should be used in

its broader sense and should not be restricted to the designation of project manager in any

specific work environment.)

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2.3.36 Risk assessment: (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps that have to be taken to

remove, reduce or control such hazard.

2.3.37 Service provider: means any private person or legal entity that provides any service(s) to

Eskom for compensation.

2.3.38 Subsidiary: means an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock.

2.3.39 Task: means a segment of work that requires a set of specific and distinct actions for its

completion.

2.3.40 Toolbox talks: where the team leader, after conducting pre-task planning, shares all the

tasks at hand and discusses task allocation, the identified risks and the control measures

with all his/her team members on site before commencing a specific task and documenting

the agreed strategy. (This shall be done to ensure a common understanding of the tasks,

risks and control measures required.)

2.3.41 The Act: (OHS Act) means the Occupational Health and Safety Act, 1993 (Act No. ), as amended, and the regulations made under it.

2.3.42 Visitor: means any person visiting a workplace with the knowledge of, or under the

supervision of, an employer or who is not providing a specific service to Eskom.

2.4 Abbreviations

Abbreviation Explanation

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act, 1993 (Act No. )

HIRA Hazard Identification and Risk Assessment

MHS Act Mine Health and Safety Act, 1996 (Act No. )

NEMA National Environmental Management Act, 1998 (Act No. )

OHS Act Occupational Health and Safety Act, 1993 (Act No. )

OHS Occupational Health and Safety

H&S Health and Safety

ORHVS Operating Regulations for High Voltage Systems

SACPCMP South African Council for the Project and Construction Management Professions

SHE Safety, health, and environment

NRTA National Road Traffic Act, 1996 (Act No. )

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2.5 Roles and responsibilities

The Group Chief Executive (GCE) of Eskom, as the employer in terms of the OHS Act and in

general terms, has the overall responsibility and liability for the health and safety of all persons

involved at all Eskom sites. Within the framework of the OHS Act, the GCE may discharge these

duties as far as is reasonably practicable. These duties may be delegated to section 16(2)

appointees and to responsible managers in the various Eskom divisions.

Eskom and its subsidiaries must take all reasonably practicable steps to prevent constructionrelated incidents and harm to any person, including members of the public, and damage to

property and the environment.

The contractor, being an employer in his/her own right, is still required to abide by Eskom’s SHE

requirements, as well as the relevant safety, health and environmental legislation.

The appointed managers are responsible for health, safety and the environment on sites under

their control.

2.5.1 Project management

Project management is the discipline of planning, organising, motivating and controlling resources

to achieve specific goals. A project is a temporary endeavour with a defined beginning and end

(usually time-constrained, and often constrained by funding or deliverables), undertaken to achieve

unique goals and objectives, typically to bring about beneficial change or added value. The

temporary nature of projects contrasts with business as usual (or operations), which are repetitive,

permanent or semi-permanent functional activities to produce products or services. In practice, the

management of these two systems is often quite different, and as such requires the development

of distinct technical skills and management strategies.

The primary challenge of project management is to achieve all of the project goals and objectives

while honouring the preconceived constraints. The primary constraints are scope, time, quality and

budget. The secondary and more ambitious challenge is to optimise the allocation of the necessary

inputs and integrate them to meet pre-defined objectives.

2.5.2 Project managers

Project managers manage the activities and resources allocated to projects in a cohesive, efficient

manner and also administer and execute engineering and technology projects (including control

plant) within cost, quality and time.

Eskom: Project health and safety manager/practitioner

The responsibility of the health and safety manager/practitioner is to provide assurance, as well as

to advise, assist and support the project manager, supervisor and project engineer with managing

the health and safety issues on the project, which include ensuring proper co-ordination among the

various contractors. The health and safety manager/practitioner shall also be responsible for

assisting with the development of site- and project-specific health and safety specifications and for

ensuring that health and safety specifications are issued with the enquiry documents and that the

contractor’s health and safety plans are submitted, evaluated and approved. He/she shall be

responsible for auditing these plans and ensuring they comply with legal requirements.

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2.5.3 Contractor health and safety officer

Where appointed, a contractor’s health and safety officer shall be competent to perform the

required duties contemplated in the OHS Act and contained in the project requirements.

2.5.4 MHS Act

In terms of the MHS Act, the appointment of a health and safety officer is required for the duration

of the contracted work. The contractor’s health and safety officer shall assist and support the

contractor’s construction manager to ensure that the organisation’s health and safety

responsibilities are fulfilled and that there is compliance with the health and safety specifications

and the health and safety plan.

In determining the number of appointed competent health and safety officers, the nature and scope

of work being performed shall be taken into consideration.

All contractor health and safety officers must liaise closely with Eskom’s OHS departments for the

Divisions/BUs in the area where they are working.

2.5.5 OHS Act

In terms of Construction Regulation 8(5) a contractor must, after consultation with the client and

having considered the size of the project, the degree of danger likely to be encountered or the

accumulation of hazards or risks on the site, appoint in writing a full-time construction health and

safety officer to assist with controlling the health and safety-related matters on the site: provided

that, where the question arises as to whether a construction health and safety officer is necessary,

the inspector makes thedecision.

The appointed safety officer must have the necessary competencies and resources to enable

him/her to carry out his/her tasks efficiently, and must be registered with a statutory body approved

by the Chief Inspector.

The contractor’s health and safety officer shall assist with the control of all safety-related matters at

the sites, and give inputs at the design stage.

In determining the number of appointed competent health and safety officers, the nature and scope

of the work being performed shall be taken into consideration.

All contractor health and safety officers must maintain constant liaison with Eskom’s divisional

health and safety departments and co-operate with the health and safety managers/practitioners

responsible for providing a health and safety service.

2.5.6 Contractors

Eskom, as the client, has duties to the contractor, and the contractor, in turn, has duties to all its

appointed contractors. It must be noted that the contractor remains accountable and responsible

for his/her appointed contractors.

The relationship between the contractor and its appointed contractors shall be governed by the

contractual arrangements entered into between them.

Contractors shall carry out the duties contemplated in sections 8 and 9, and the relevant

regulations and duties listed in regulation 7 of the Construction Regulations of the OHS Act.

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All Eskom contractors have to ensure their compliance with the legislative requirements and any

further requirements contained in the contractual agreements they enter into with Eskom.

Where subsidiaries of Eskom, such as Rotek Industries, serve in the capacity of an Eskom

contractor, they must comply with any further contractual requirements.

Construction supervisors shall be appointed in writing for the duration of the construction project,

with the primary responsibility of supervising the construction work. Where required, contractors

may appoint additional employees as assistant construction supervisors. Persons so appointed

must be competent and have extensive knowledge of the type of work they are required to

supervise.

Assistant construction supervisors have the same responsibilities as construction supervisors.

This appointment does not relieve the construction supervisors of any of their accountabilities

and/or responsibilities.

2.5.7 Employees

Section 14 of the OHS Act has reference; contractor employees are responsible for their own

health and safety, as well as the health and safety of their colleagues while at work. The

client/employer/contract manager cannot be expected to be totally responsible if any of their

employees do not comply with legislative and Eskom health and safety requirements. Employees

will be held jointly responsible where situations so require. In their own interests, contractor

employees must be aware of the responsibilities of their contractor management.

2.5.8 Construction professional registration

The legislation and the SACPCMP’s publications direct that all persons assuming responsibility for

construction project management, construction management and construction health and safety

should be registered as professionals in the appropriate category with the SACPCMP in order to

comply with the legal and statutory requirements in South Africa.

2.5.9 Joint ventures

Where the work is to be managed jointly with a joint venture partner, the requirements imposed on

the contractors shall also apply to the joint venture partner, therefore each contractor shall be

responsible and accountable for its own organisation’s health and safety. All organisations shall be

signatories to the required section 37(2) agreement of the OHS Act.

Where a joint venture operates as separate entities, each partner must fulfil the SHE requirements.

If the joint venture operates as a single entity which has been registered and through mutual

agreement, the single business entity must fulfil all the SHE requirements.

Each company shall be liable for its own contraventions and could, therefore, be prosecuted in its

own right without reference to any of the other companies involved.

2.6 Process for monitoring

This document will be reviewed five-yearly or if required.

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2.7 Related/Supporting documents

Not applicable.

2.8 Statutory/Non-Statutory appointment

All statutory appointments shall comply with legislative requirements and any Eskom non-statutory

appointments must be made using Eskom Standard 32-296: Integrated SHE Organisation, Roles

and Responsibilities, and Statutory Appointments.

Where BUs require contractors to make additional non-statutory appointments, these are permitted

(in terms of the BU’s Legal Appointments Manual, where compiled). All appointments/copies made

by the contractor shall be included in the health and safety file, and be available to the client/agent.

Where construction work is conducted on sites governed by mining legislation, the appropriate

equivalent appointments and assignments shall be made. Depending on the nature of the

contract, the assignations shall be expanded.

3. Document contents

3.1 Material and equipment

Material and equipment used or purchased must conform to the health and safety requirements of

the manufacturer and legislative requirements. Where reclaimed material is authorised to be used,

it shall meet the manufacturer’s safety requirements, as if it were new.

Cognisance of the health and safety factor during work: the health and safety of such

material/equipment shall be factored in, to ensure that it remains safe for use by others at a time

after the completion of the contract. Eskom and/or the designer/agent/client shall determine the

acceptability of workmanship.

3.2 Risk assessments

In terms of section 8(2)(d) of the OHS Act and section 9 of the CR for an employer, it is a legal

requirement to carry out risk assessments to establish what hazards to the health and safety of

persons are attached to any work which is performed, any article or substance which is produced,

processed, used, handled, stored or transported, and any plant or machinery which is used in

his/her business and he/she shall, as far as is reasonably practicable, further establish what

precautionary measures should be taken with respect to such work, article, substance, plant or

machinery in order to protect the health and safety of persons and shall provide the necessary

means to take such precautionary measures.

A risk assessment is defined as an identification of the hazards present in an organisation and an

estimate of the extent of the risks involved, taking into account whatever precautions are already

being taken.

Risk assessment is essentially a three-stage process to –

• identify all hazards;
• evaluate the risks; and
• take measures to control the risks.

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Risk assessments must be kept updated. This means that significant changes to a process or

activity, or any new process, activity or operation, should be subjected to a risk assessment and, if

new hazards come to light during the work process, these should also be subjected to risk

assessments.

Contractors/suppliers conducting high-risk and critical work/tasks/activities must have written safe

work procedures for the work/tasks/activities to be performed. This shall also apply to the

contractor’s contractor.

Risk assessments for long-term processes should be periodically reviewed and updated. Method

statements or written safe work procedures are an effective method for recording information and

keeping a record of the way that jobs or tasks must be performed.

Before work commences, risk assessments must be conducted for every job or task to allow

supervisors and employees to assess any inherent risks which might have been overlooked during

the initial risk assessment or any changes which might have occurred in a period of absence, in

particular if a job or task is extended over a day or halted owing to inclement weather.

3.3 Record keeping

Record keeping is a system where relevant documentation is kept for auditing or inspection

purposes and may be referenced to at any stage during or after a project.

All records pertaining to the project shall be kept in terms of legislative and Eskom requirements.

The SHE files shall be kept for the duration of the project. They shall be open to audit or inspection

by any party who is entitled to audit or inspect the project. SHE files should be handed over by the

contractor to the client or asset owners for archiving on completion of the project.

3.4 Disciplinary process

A disciplinary process is a structured organisational procedure to deal with employees who have

transgressed the organisation’s rules or requirements. This is a method of changing behaviour. It is

essential for an organisation to have such a process.

3.5 Life-Saving Rules

Life-Saving Rules are a set of Eskom safety rules which, if not adhered to, have the potential to

cause serious harm to people.

• These rules are generally formulated in terms of the consequences of the behaviours they

describe, i.e. if a particular set of behaviours or actions have a very high probability of

causing disabilities or fatalities when performed.

• Rule 1: Open, Isolate, Test, Earth, Bond and/or Insulate before Touch
• Rule 2: Hook up at Heights
• Rule 3: Buckle Up
• Rule 4: Be Sober
• Rule 5: Ensure that you have a Permit to Work

These rules are created to enforce “zero tolerance” of serious at-risk behaviours.

Violation of these rules will be viewed in a serious light and the consequences will be dealt with in

accordance with the respective disciplinary processes.

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The Life-Saving Rules apply to all Eskom employees, agents and contractors. Visitors to Eskom

should also respect and adhere to these rules as applicable and could be instructed to leave the

Eskom premises with immediate effect should they refuse to do so.

3.6 Health and safety behaviour observations

The objective of behaviour safety observations is to assess and address the actual safe and

unsafe behaviour of people in the workplace, as well as the workplace conditions that are caused

by the actions or omissions of employees and contractors.

3.7 Incident investigation

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8 and 9,

using Eskom Procedure 32-95 as a reference, and where injuries as contemplated in sections 24

and 25 have been sustained, be reported to the Department of Labour.

Contractors shall use the standard General Administrative Regulation Annexure 1 “Recording of an

Incident” form as a minimum for all incident investigation reports.

The objective of incident investigation, not only being a legal requirement, is to establish why and

how the incident occurred; and to find out the real causes of the incident and to decide on the

precautionary measures that are required to address the causes to prevent any recurrences of the

same or similar incidents.

3.8 Training

Appropriate training must be given to employees so that they are competent to perform the tasks

assigned to and expected of them. Training also gives an employee an opportunity to develop

additional skills which will benefit any organisation.

The contractor shall have a training matrix for its organisation.

3.8.1 Induction training

All contractors, their employees and visitors are required to attend formal induction training

courses. Such training shall be conducted by contractor management, construction safety officers

or construction supervisors.

Induction training is an opportunity to inform persons of the organisation’s health and safety

requirements, not only in the organisation’s offices but also at the workplaces.

3.8.2 Site-specific awareness training

Over and above induction training, contractors are required to ensure, before an employee

commences work on the project, that the supervisor in control with responsibility for the employee

has informed the employee of his/her scope of authority for that site/workplace.

3.9 Health and safety representative

The requirements of sections 17 and 18 of the OHS Act shall be complied with. Where contractors

perform operational work, they shall appoint health and safety representatives for each workplace.

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Contractor managers shall permit their appointed health and safety representatives to carry out

their functions as required by legislation and support them in performing these functions.

The client may require a contractor safety representative to be appointed and trained on the basis

of the nature and risk level of work in terms of sections 17 and 18 of the OHS Act.

3.10 Health and safety communication

Communication is a two-way tool to enhance awareness and knowledge with the main aim of

changing behaviour or influencing decision-making. Communication is a process which allows

information to be shared and exchanged, using different methods that sometimes require

feedback.

3.10.1 SHE Committees

Statutory SHE Committees shall be established in terms of sections 19 and 20 and General

Administrative Regulation 5 of the OHS Act and Eskom’s requirements.

SHE Committees are forums for discussing health and safety-related matters, with specifics such

as making recommendations to an employer on health and safety matters, incident investigations

and any other health and safety-related matters as such committees may prescribe.

Project managers shall include safety and health as a standing agenda item for all their project

meetings, and the minutes of these meetings must be available on site at all times.

NOTE: this project meeting does not replace or act as a substitute for the required SHE Committee

meeting.

3.10.2 Toolbox talks

Toolbox talks are short, targeted meetings and/or awareness sessions to inform and/or educate

employees about the hazards and risks they will be exposed to when they perform work. Use

toolbox talks to create awareness among the employees to recognise and avoid unsafe conditions.

Use toolbox talks to teach employees to correct or report health and safety hazards so that

management and other employees can take actions to correct them. Employees will learn to avoid

the potentially hazardous situations discussed during toolbox talks as well as become able to

identify hazards and correct those hazards prior to starting a task/job if there are hazards present.

Toolbox talks are an effective way of fulfilling one’s legal requirements.

3.10.3 General SHE communication

Constant communication with employees creates an interest and feeling of being part of the team.

Various methods could be in the form of, but not limited to –

• posters,
• videos,
• competitions, and
• newsletters.

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Such methods are learning aids and also send a message or act as a reminder of a SHE topic

without having to hold specific forums or training sessions.

3.11 Contractor’s site facilities

Where required, contractors, unless otherwise specified in the contract or negotiated with Eskom to

use their facilities, must ensure that adequate facilities are provided for their employees on the

site/project.

When such facilities are provided, they must comply with the Facilities Regulations, SANS 10400

standard A to XA and CR 30.

3.12 Public safety

Eskom upholds the rights of members of the public and has an awareness and educational

programme to protect the public against the risks that may arise out of, and in the course of,

Eskom’s activities. Similarly, contractors shall demonstrate the same respect for the public.

Contractors shall include in their SHE plan how they intend controlling or safeguarding any

members of the public against their activities during the project, without damaging Eskom’s name

and reputation.

3.13 Emergency preparedness

Emergency situations threaten, or may cause harm to, the lives of employees and members of the

public, may cause damage to property, infrastructure and equipment as well as degradation to the

environment, and may disrupt production and the rendering of services.

The contractor shall have an emergency preparedness plan that will address all the identified risks

of the organisation so as to achieve a quick response and recovery and return the situation to

normal in the shortest possible time and the most cost-effective way.

3.13.1 Fire safety

Fire safety is an integral part of the general safety and protection of an organisation, its employees

and members of the public from the effects of fire, heat and smoke. As a minimum, this is ensured

by complying with and fulfilling the legislative and policy requirements.

Fire safety requirements are covered in the Construction Regulations and the National Building

Regulations, SANS 10400 (T regulations).

3.13.2 First-aid planning and emergency care

Every person at a workplace should be given appropriate and prompt medical treatment or

assistance.

In the event of an incident and to receive post-incident rehabilitation, organisations are required to

meet the first-aid requirements of General Safety Regulation 3:

“An employer shall take all reasonable steps that are necessary under the circumstances, to

ensure that persons at work receive prompt first aid treatment in the case of injury or emergency.”

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Eskom has established a contract with Netcare 911 for all its employees, contractors and their

employees for emergency medical assistance while on duty anywhere in South Africa. The

telephone number is 086 1237 566 (0861 2ESKOM).

3.13.3 Emergency escape routes

The SANS 10400 T regulations provide that escape routes have to be incorporated in buildings.

Far too often, when there are fires inside a building, employees die or are injured because they

were unable to evacuate the burning building. This is attributed to there being no escape routes

and/or, if there were such routes in the building, egress was restricted because the routes were

being used as storage areas.

3.14 Occupational health and hygiene

3.14.1 Medicals

Medical surveillance is based on the occupational risk exposure of employees. It is a statutory

requirement in terms of the Occupational Health and Safety Act, 1993 (Act No. ) and is

an essential component of an Occupational Health and Safety programme.

The purpose of medical surveillance is to comply with statutory requirements to determine a

person’s fitness for duty by assessing whether or not the prospective candidate or employee is

physically/mentally/psychologically fit and able to fulfil the inherent requirements of the prospective

or current job without any ill effects or limitations, and to provide a baseline health status against

which future changes can be measured. Job specifications are required for each individual person

so that job-specific fitness can be measured.

The contractor shall have a medical surveillance programme.

3.14.2 Occupational hygiene

Occupational hygiene is the identification, evaluation and control of those environmental factors,

arising in or from the workplace, that may cause illness, injury or discomfort to the employees or

the surrounding communities.

Occupational hygiene stressors include chemical, physical, biological and ergonomic stressors.

Where there is a possibility of occupational hygiene stressors (for example noise, dust,

illumination, heat and cold stressors, ergonomics, vibration (hand, arm and whole body, etc.),

health risk assessments must be carried out to determine whether there is any possible worker

exposure. Records of all these assessments should be documented and kept up to date.

Contractors shall monitor the extent to which their employees are exposed to the occupational

hygiene stressors. These assessments should be performed by a SANAS-accredited and DOLapproved inspection authority.

3.14.3 Protection against thermal conditions

The requirements listed in the OHS Act Environmental Regulations for Workplaces, Regulation 2,

are precise. The human body will only survive if its core temperature does not exceed the

medically accepted limits of the WBGT Index of 30 for heat, and dry bulb (DB) temperature of not

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less than 6 oC for cold. Any exposure beyond these limits can lead to organ damage/failure and

death.

3.14.4 Asbestos control management

The exposure of employees to asbestos-containing materials is a serious health risk. The

management and disposal of asbestos-containing materials also pose significant environmental

impacts and consequent legal and financial risks. Where the handling of asbestos and/or asbestosrelated products is required, this shall only be carried out in terms of the Asbestos Regulations of

the OHS Act.

3.14.5 Noise

Noise and vibration are both fluctuations in the pressure of air (or other media) which affect the

human body. Vibrations that are detected by the human ear are classified as sound. Noise is an

unwanted sound.

Where the value of the 8-hour rating level is 85 dBA, above which hearing impairment is likely to

result, the contractor shall have an effective hearing conservation programme.

3.15 Auditing

To maintain an organisation’s efficiency and statutory observance, regular audits must be

conducted throughout the organisation.

Internal auditing is an independent, objective assurance and consulting activity designed to add

value and improve an organisation's operations. It helps an organisation accomplish its objectives

by bringing a systematic, disciplined approach to evaluating and improving the effectiveness of risk

management, control and governance processes.

3.16 Inspections

Regular inspections on health and safety matters highlight problem areas and enable action to be

taken before an incident occurs. Safety inspections can be either reactive or proactive.

Reactive inspections are those that occur after the fact, i.e. the incident has already occurred, or is

a response to reports which highlight that something is not according to plan.

The proactive approach endeavours to identify, evaluate and control hazards and risks before they

develop to the stage of causing an incident.

Safety inspections are the common method employed to identify potential hazards before they

manifest, where the work area is inspected for any hazards and these are recorded, and after the

inspection the hazards are assessed and a plan of action is formulated to rectify such hazards.

A surprise inspection tends to have different results from those of an announced inspection.

Leaders wanting to know how others in their organisation perform can drop in without warning, to

see directly what happens. If an inspection is announced in advance, it can give people a chance

to cover up or to fix mistakes. This could lead to distorted and inaccurate findings. This is why a

surprise inspection gives inspectors a better picture of the typical state of the inspected object or

process than an announced inspection.

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3.17 Transport/Mobile plant equipment

The use of vehicles accounts for a large number of injuries and fatalities due to motor vehicle

accidents in South Africa. Construction sites account for a number of construction-related

accidents involving construction vehicles and mobile equipment.

The National Road Traffic Act regulates vehicle usage, the roadworthiness of vehicles and the

competency of vehicle drivers.

There is a misconception about carrying passengers in the back of vehicles. The Act does not

permit passengers to be transported in the back of light delivery vehicles. Carrying passengers at

the back of trucks is only permitted if such a truck is fitted by the manufacturer or manufacturer’s

appointed fitment centre with a specifically designed crew cab and appropriate seating and seat

belts for each passenger.

Eskom does not approve the conveying of passengers in the back of vehicles designed to carry

equipment/loads (any truck/trailer), irrespective of whether or not crew cabs are fitted and seating

with four-point seat belts has been fitted.

Construction vehicles and mobile equipment, when driven or towed on a public road, fall under the

requirements of the Act.

All construction vehicles and equipment shall meet the legislative requirements pertaining to the

OHS Act Construction Regulation 23, NRTA, the Mine Health and Safety Act and the National

Environmental Act.

3.18 Management of hazardous materials/chemicals

The handling and use of hazardous materials have a major impact on the health and wellbeing of

all persons and the environment. Various requirements for the handling and storage of hazardous

materials and chemicals are listed in the OHS Act.

When purchasing hazardous materials and/or chemicals, buying departments can fulfil the

legislative requirements by ensuring that purchases are made only from suppliers and

manufacturers that comply with the requirements of section 10 (General duties of manufacturers

and others regarding articles and substances for use at work) and section 22 (Sale of certain

articles prohibited) of the OHS Act.

Any hazardous materials and chemicals, including gases, must be stored in compliance with the

legislative requirements, local municipal by-laws and SANS building standards.

3.19 Machinery, tools and equipment

Machinery is considered as any article or a combination of articles assembled, arranged or

connected and which is used or intended to be used for converting any form of energy to perform

work, or which is used, or intended to be used, whether incidental thereto or not, for developing,

receiving, storing, containing, conforming, transmitting, transferring or controlling any form of

energy.

The requirements for the use of machinery are covered in the various regulations of the

Occupational Health and Safety Act.

There are strict requirements regarding the supervision and use of machinery. Since incorrectly

used machinery or using unsafe machinery can cause serious harm and/or damage, it is important

to ensure that all mechanical equipment is safeguarded in order to protect the health and safety of

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persons who may be exposed to such mechanical equipment, and also to ensure that competent

persons operate the machinery.

3.20 Explosive-powered tools

An explosive-powered tool means a tool that is activated by an explosive cartridge and/or air or

gas charge, and that is used for driving bolts, nails and similar objects for the purpose of providing

fixing.

Because such a tool fastening system operates on an explosive force, it is considered a lethal

operating tool, especially when the manufacturer’s and legal requirements are not adhered to, in

particular when being operated. These types of tools operate like a loaded gun, so they must be

treated with extreme caution and be operated by specially trained employees.

The legal operating requirements for explosive-powered tools are set out in the Construction

Regulations.

3.21 Lifting equipment

Owing to its versatility, lifting equipment is often abused and/or misused. This nearly always results

in damage to and/or the failure of equipment, leading to incidents and serious injuries.

All types of lifting equipment are governed by regulation 18 of the OHS Act: Driven Machinery

Regulations, as follows:

• Construction Regulations –material hoists and tower cranes.
• Driven Machinery Regulations – goods hoists, lifting machines and lifting tackle (which

includes all the lifting machine codes as listed in the regulations and the national code of

practice for the training providers of lifting machine operators).

When working in close proximity (with tower cranes) to power lines, the contractor shall apply for a

permit. See the Eskom Plant Safety Regulations and/or Operating Regulations for High-Voltage

Systems and Electrical Machinery Regulations 19(4) and 19(5) of the OHS Act.

3.22 Boilers, pressurised systems and vessels under pressure

The Pressure Equipment Regulations cover various types of equipment, from boilers, fixed-plant

compressors, mobile compressors and pressure vessels, to fire extinguishers and all piping

associated with such equipment.

There are strict requirements in terms of the Pressure Equipment Regulations. A poorly maintained

and/or operated piece of equipment can have catastrophic consequences.

3.23 Working at heights

Where there is a risk that a fall may cause personal injury, measures should be taken to prevent a

fall and injury. Falls occur at any level. The duty is to prevent falls. It is worth noting that there are

almost as many low-fall injuries as high-fall injuries. Where it is reasonably practicable to take

precautions to prevent falls, such precautions should be taken.

In an effort to prevent falls, including falling objects and/or materials, fall protection plans and

rescue plans must be compiled and implemented. The Occupational Health and Safety Act places

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duties on employers, employees and anyone who controls the way that work at height is

undertaken.

Where possible, efforts should be made to provide a safe working platform for employees before

resorting to the use of a fall arrest system. Where this is not practicable, suitable fall arrest

equipment shall be provided.

All equipment used for working at height must conform to the OHS Act and the relevant SANS

standards.

A working platform can be virtually any surface from which work is carried out, such as a roof, floor,

a platform on a scaffold, a mobile elevated work platform, the treads of a stepladder, climbing

irons, suspended platforms or a boatswain’s chair.

3.23.1 Eskom’s life-saving rule “Hook up at Height”

When working at height, you must take suitable and sufficient measures to prevent, as far as is

reasonably practicable, any person from falling a distance liable to cause personal injury. Where a

fall from any height could result in harm, an effective means of fall prevention has to be put in

place. You are required to take practicable steps to ensure your safety and the safety of others, as

well as not knowingly exposing yourself or others to harm.

3.23.2 Floor and wall openings

Falls through openings in walls, floors, roadways, etc. account for a number of fatalities and

serious injuries where such openings are not protected. Floor and wall openings must be included

in the fall protection plan.

When including fall arrest equipment, note must be taken of the amount of pedestrian and

vehicular traffic and that the nature of equipment specified can prevent its dislodgement or

unauthorised removal, in other words, barricading must be adequate.

3.24 Excavations and tunnelling

3.24.1 Excavations

Almost all construction work involves some form of excavation, for foundations, drains, sewers, etc.

These can vary greatly in depth and may be only a few centimetres deep or very deep and very

dangerous.

A relatively small collapse might involve about a cubic metre of soil, but a cubic metre of soil

weighs over a tonne. A person at the bottom of a trench who is buried under this volume of

material would be unable to breathe, due to the pressure on the chest, and could quickly suffocate

and die.

An excavation may also be a “confined space” in the meaning of the Work in Confined Spaces

Regulations, and additional precautions will have to be taken.

The legislative requirements for making excavations are contained in Construction Regulation 13

of the OHS Act.

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3.24.2 Tunnelling

Owing to environmental and seismic factors, no ground material can be regarded as stable when

excavating or tunnelling is taking place or work is being done in them. Ground collapse is

extremely hazardous, especially where people are working inside a tunnel, and usually results in

serious injuries and fatalities.

Any contractor performing tunnelling activities shall comply with Construction Regulation 15, which

then refers to the Tunnelling Regulations published under the Mine Health and Safety Act, 1996

(Act No. ), as amended, and regulation 15 of the Construction Regulations.

3.25 Confined spaces

The belief that any confined space is a safe place as far as asphyxiation is concerned, because of

ignorance about the air quality inside such space and the risk factors, is dangerous. Most

asphyxiates are colourless and odourless. Sometimes the odour asphyxiate is considered a

nuisance and temporary. This makes entering into a confined space an extremely high risk. If

testing is not performed, irrespective of the size of the space or the duration of entry, then

employees’ health (in the short or long term) will be at risk.

The requirements listed in General Safety Regulation 5 shall be adhered to.

3.26 Danger of engulfment

No person shall be permitted to work in any situation where there is a danger of material, etc.

being discharged, unless that person is issued with an appropriate safety belt/harness fitted with a

rope, where at least one other person who has been trained in rescue is available and observing.

If there is a possibility of gas or other fumes being emitted from the material in question, adequate

precautions shall be taken regarding air quality.

3.27 Barricading

Falls through openings in walls, floors or excavations, or approaching dangerous equipment and

operations, continue to pose a threat to persons.

Stringent precautions have to be taken to protect persons against any form of injury through

entering unauthorised entrances and/or areas and/or to prevent such persons from approaching

dangerous and/or operating equipment. These precautions are taken by erecting substantial

barriers, fencing or covers to a degree that prevents unauthorised removal.

3.28 Explosives

The handling and use of explosives for any form of construction work are controlled by the

requirements of the Explosives Regulations of the OHS Act, the Mine, Health and Safety Act, 1996

(Act No. ) and the Explosives Act, 1956 (Act No. ).

Requirements for the transporting and storage of explosives must be in accordance with

Explosives Regulation 13(4) of the OHS Act and SANS 100228 Code of Practice for the

Identification and Classification of Dangerous Substances and Goods for Transport (published by

the South African Bureau of Standards).

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Explosives in the wrong hands and used for the wrong purpose can have devastating

consequences.

3.29 Demolition work

The demolition of structures is an extremely hazardous task and can only be performed by

competent persons.

All demolition work must be planned, and all role players must be involved in the planning; this

includes making thorough risk assessments.

If explosives have to be used, the requirements in terms of the Explosives Regulations shall be

adhered to.

Where structures (power lines, poles, lattice towers, etc.) have to be demolished, this shall be done

in terms of Eskom requirements (task manuals).

All demolition work shall be carried out in accordance with Construction Regulation 14 Demolition

Work.

3.30 Permit to work

A permit-to-work system is a formal written system used to control certain types of work which are

potentially hazardous.

A permit-to-work is a document which specifies the work to be done and the precautions to be

taken.

Permits-to-work are an essential part of safe systems of work for many maintenance activities.

They allow work to start only after safe procedures have been defined, and provide a clear record

that all foreseeable hazards have been considered.

A permit is needed when maintenance work can only be carried out if normal safeguards are

dropped or when the work introduces new hazards. Examples are entry into vessels, hot work and

pipeline breaking.

If the type of work requires working with Eskom power systems/networks (low voltage, medium

voltage or high voltage), then the appropriate permits will be required.

3.31 Radiography, ultrasonic or non-destructive testing (NDT)

During the construction phase and maintenance phase, certain equipment and/or materials require

some form of examination to ascertain that the material used is free of any kind of defect or that

welded joints in piping do not leak. Where testing is performed, all actions for that specific type of

testing must be taken in accordance with the relevant requirements.

3.32 Work in close proximity to/on public roads

Working next to or in close proximity to any public road has inherent dangers, not only to the

persons carrying out the work but also to the motorists, where the persons working do not take

care of their own safety and ignore any rules and regulations. It is imperative to comply with all the

requirements of the National Road Traffic Act when work is performed. For additional worker

safety, organisations should enhance the national requirements.

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3.33 Work stoppage

Section 8(2)(f) and Construction Regulation 5(q) of the OHS Act have clear requirements for not

permitting an employee to work unless adequate precautionary measures are taken and for

stopping any work which is not in accordance with health and safety plans.

Any person may stop any activity where there is an unsafe act or unsafe condition that poses or

may pose an imminent threat to the health and safety of an individual or of creating a risk of

degrading the environment. This includes any unauthorised work or service performed by, or

legally or contractually non-compliant acts or omissions by, any contractor contracted to work at

that site.

Work stoppages which are initiated because of SHE concerns will be handled in terms of the

Eskom standard SHE Requirements for the Eskom Commercial Process (32-726).

Where stoppages are carried out, the required non-conformance report shall be raised.

3.34 Substance abuse

Alcohol and substance abuse poses a significant threat to any business, more so in industrial

incidents and when driving vehicles. Eskom is therefore entitled to take reasonable steps to ensure

that intoxicated persons are identified and prevented from entering Eskom’s premises, or working

on any of Eskom’s equipment.

General Safety Regulation 2A is clear on the legal stance regarding intoxication.

Persons are not permitted to enter or remain on or at a workplace while under the influence of

either or both substances and are not permitted to be under the influence of or consume

intoxicating substances while at/in the workplace. There is a provision regarding the taking of

medication.

The permissible blood level of alcohol and/or drugs is 0%.

3.35 Statistical reporting

There is a legal requirement in terms of the Occupational Health and Safety Act, 1993 (Act No. ) (General Administrative Regulations) that certain serious incidents shall be reported to the

Department of Labour within a specified time.

Measuring performance also allows us to entrench a positive safety culture and benchmark against

world-class systems.

The primary purpose of measuring health and safety performance is to provide information about

the progress and current status of the strategies, processes and activities used by Eskom to

control risks to health and safety.

Suppliers are required to report to the Eskom contract custodians and Eskom SHE staff, the

monthly OHS statistics which shall include the following as a minimum:

• The name of the principal contractor company, the name of each contractor company
• Incidents: lost time, medical, first aid and near–misses must be reported
• Manpower numbers per supplier and contractor company
• Actual man-hours worked

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• Status of incidents investigated and recommendations closed out
• Status of audits conducted and findings closed out

Measurement information sustains the operation and development of the health and safety

management system, and the control of risk, by –

• providing information on how the system operates in practice;
• identifying areas where remedial action is required; and
• providing a basis for continual improvement.

This report will also enable the organisation to reflect on the impact of the implemented

improvement strategies, namely a decrease or an increase in the number of incidents.

3.35.1 From a contractor point of view

There are regulatory requirements in the Construction Regulations which place a strong emphasis

on the relationship between and accountability from the client’s and contractor’s point of view. The

contractor, which is an employer in its own right, does not release Eskom from fundamental

responsibilities; therefore Eskom will have an interest in the contractor’s activities.

“We can't manage what we can't measure.”

“What is measured can be monitored and improved.”

3.36 Housekeeping

Good housekeeping has important functions, which benefit not only the worker but also the

employer:

• It saves time which could be taken up by searching for equipment, tools and articles.
• Injuries are prevented because passages, walk areas and workplaces are free from

superfluous material.

• Space is saved if equipment and articles are neatly packed and correctly stored.
• The risk of fire is diminished when provision is made for the correct placing of the right type

of refuse bins, store areas comply with good storage practices and stacking is done in

accordance with accepted stacking practices.

Access to emergency and/or safety equipment will be unimpeded.

Housekeeping means “A Place for Everything and Everything in Its Place”.

A clean and tidy workplace produces a clean and safe worker.

Prompt disposal of waste materials, scrap and rubbish is essential to prevent unnecessary storage.

3.37 Workplace signage and colour coding

The purpose of symbolic safety signs is to convey a message without the use of a specific

language. In this way, instant recognition takes place or the employee can receive a message,

order or warning.

Caution and care have to be taken when positioning mandatory signage. Where these signs

“indicate” a requirement, this means that it shall be done, irrespective of whether the activity is

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present or the equipment is a requirement. For example, if the sign indicates that hearing

protection is required, which is now no longer needed although the sign is still in place, hearing

protection shall be worn.

All signs and notices shall conform to the requirements of SANS 1186 in terms of standard signs,

safety colours, geometric forms and dimensions.

In terms of identification regarding colour marking, ensure that the colours used match the

appropriate colours of SANS 10140 and 1091.

3.38 Personal protective equipment (PPE)

Personal protective equipment may be described as clothing and/or equipment used in the

workplace to protect the worker from risks and hazards, and includes but is not limited to

equipment and clothing worn on the body as well as equipment used to determine, measure or

indicate danger. The objective of protective clothing is to prevent exposure or injury to any body

parts exposed to operations.

In the interests of the effective protection of the worker, it is essential for the quality and

effectiveness of the items to be of a high standard.

It is imperative to realise that PPE, like any other form of protection, does not eliminate danger. It

simply serves as a screen between the person and the danger lurking in the machine or process.

In most instances, the PPE can only limit to a greater or lesser extent the negative effect of danger

to the human body. Employees must be trained on the limitations of PPE and on how to fit PEE

correctly.

General Safety Regulation 2 of the OHS Act provides for employers to make the workplace safe

and where required to provide appropriate PPE.

3.39 Safety, Health and Environment (SHE) Specification

NOTE: this paragraph is included for information sharing only. The guideline for the compilation of

SHE specifications is contained in the Eskom document 32-524 “Developing a Construction Safety,

Health, and Environmental Specification”.

As a norm, Eskom provides SHE project/service specifications for all types of contracts awarded.

Minimum requirements for SHE specifications must be specific to the task, project and site. The

various project tasks have to be defined, the associated hazards identified, and the associated

risks listed.

SHE specifications provide a basis of requirements for contractors to compile their project-specific

SHE plans.

By drawing up SHE specifications, the client has endeavoured to address the identified critical

factors relating to health and safety issues in order to assist the contractor to provide adequately

for the health and safety of employees on site. Should additional risks be identified later by Eskom

or its agents/clients, these will be included in the contract works information and/or relayed at the

clarification or negotiation meeting.

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3.40 Safety, Health and Environment (SHE) Plan

A health and safety plan is a documented plan that addresses the hazards identified, and includes

safe work procedures to mitigate, reduce or control the hazards identified. It is specific to each

project undertaken and site where work is done, is compiled by the contractor and appointed

contractor, and must be approved by the client/agent prior to the commencement of any activities

on a project. The contractor and the client/agent must both be signatories to the health and safety

plan once it has been negotiated, agreed upon and accepted. This plan has to be regularly

updated to take account of any changes in project scope and unanticipated conditions.

The health and safety plan must cover all aspects of the health and safety procedures to be

applied by all contractors for the duration of the contract

Where any H&S issues have been omitted in the specification, and the contractor is aware of

these, the omitted issues must be documented in the plan, and the client/agent must be advised of

the omission.

Eskom will evaluate each contractor for its health and safety plan. A health and safety plan will be

accepted and signed by an Eskom SHE functionary, and approved and signed by the contract

custodian. The main contractor is required to evaluate its appointed contractors and proof of

compliance shall be included in the main contractor’s safety file. The contractor shall not be

allowed to commence work on site until the health and safety file has been accepted and

approved.

3.41 Safety, Health and Environment (SHE) File

An SHE file means a file or other record in permanent form, containing the information about the

health and safety management system for the project and the site during the project, and all

information relating to the post-project phase after handover to the client.

All Eskom contractors and their appointed contractors are required to keep a SHE file on every

project worksite. If there is more than one worksite per specific project and scope of work, a file for

a particular site and scope of work shall be kept at that site. Contractors may keep additional files

at their head office as additional records. The SHE file shall be maintained by all the contractors

on their construction sites and shall be available on request for audit and inspection purposes.

The main contractor is responsible for ensuring that its contractor(s) maintain a SHE file and

adhere to the SHE plans at all times during the duration of their appointment. However, this does

not take away the authority from Eskom staff members to regularly inspect and audit their

contractor’s SHE file.

3.42 Hours of work

The Basic Conditions of Employment Act, 1997 (Act No. ), stipulates the permissible

working hours for individuals to perform their duties optimally.

Staff consistently working excessive hours of overtime risk their health and safety and that of their

colleagues due to fatigue.

Fatigue can have deadly consequences, especially in environments where a loss of alertness can

threaten the health and safety of the employee or others.

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Contractors must develop method statements or written safe work procedures for high-risk tasks, conduct risk assessments before work commences, and maintain SHE files for the duration of the project. They must also implement health and safety plans and specifications as required.

Material and equipment used must conform to manufacturer and legislative health and safety requirements. Record keeping must be maintained for auditing and inspection purposes, and SHE files must be handed over to the client on project completion.

Alternative Reference N/A Number: Area of Applicability: Eskom Holdings SOC Ltd Functional Area: Sustainability Systems Revision: 4 Total Pages: 33 Next Review Date: March 2023 Disclosure Controlled Disclosure Classification: SM/EDC/Formatted 08.09.2016 Document Template 32-4 Rev 9 Contractor Health and Safety Requirements Unique Identifier: 32-136 Revision: 4 Page: Contents . Introduction ............................................................................................................................... 4

Supporting Clauses .................................................................................................................. 4 2.1 Scope ............................................................................................................................... 4 2.1.1 Purpose ................................................................................................................. 4 2.1.2 Applicability ........................................................................................................... 5 2.1.3 Effective date ......................................................................................................... 5 2.2 Normative/Informative References ................................................................................... 5 2.2.1 Normative .............................................................................................................. 5 2.2.2 Informative............................................................................................................. 6 2.3 Definitions ........................................................................................................................ 6 2.4 Abbreviations ................................................................................................................. 11 2.5 Roles and Responsibilities ............................................................................................. 12 2.6 Process for Monitoring .................................................................................................... 14 2.7 Related/Supporting Documents ...................................................................................... 15 2.8 Statutory/Non-statutory Appointment .............................................................................. 15

Document Content .................................................................................................................. 15 3.1 Material and Equipment .................................................................................................. 15 3.2 Risk Assessments .......................................................................................................... 15 3.3 Record Keeping .............................................................................................................. 16 3.4 Disciplinary Process ....................................................................................................... 16 3.5 Life-Saving Rules ........................................................................................................... 16 3.6 Health and Safety Behaviour Observations .................................................................... 17 3.7 Incident Investigation ...................................................................................................... 17 3.8 Training .......................................................................................................................... 17 3.9 Health and Safety Representative .................................................................................. 17 3.10 Health and Safety Communication ................................................................................. 18 3.11 Contractor’s Site Facilities .............................................................................................. 19 3.12 Public Safety .................................................................................................................. 19 3.13 Emergency Preparedness .............................................................................................. 19 3.14 Occupational Health and Hygiene .................................................................................. 20 3.15 Auditing .......................................................................................................................... 21 3.16 Inspections ..................................................................................................................... 21 3.17 Transport/Mobile Plant Equipment.................................................................................. 22 3.18 Hazardous Materials/Chemicals Management................................................................ 22 3.19 Machinery, Tools and Equipment ................................................................................... 22 3.20 Explosive-Powered Tools ............................................................................................... 23 3.21 Lifting Equipment ............................................................................................................ 23 3.22 Boilers, Pressurised Systems and Vessels under Pressure ............................................ 23 3.23 Working at Heights ......................................................................................................... 23 CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Contractor Health and Safety Requirements Unique Identifier: 32-136 Revision: 4 Page: 3.24 Excavations and Tunnelling ............................................................................................ 24 3.25 Confined Spaces ............................................................................................................ 25 3.26 Danger of Engulfment..................................................................................................... 25 3.27 Barricading ..................................................................................................................... 25 3.28 Explosives ...................................................................................................................... 25 3.29 Demolition Work ............................................................................................................. 26 3.30 Permit to Work................................................................................................................ 26 3.31 Radiography, Ultrasonic or Non-destructive Testing (NDT) ............................................ 26 3.32 Work in Close Proximity to/on Public Roads ................................................................... 26 3.33 Work Stoppage............................................................................................................... 27 3.34 Substance Abuse ........................................................................................................... 27 3.35 Statistical Reporting ....................................................................................................... 27 3.36 Housekeeping ................................................................................................................ 28 3.37 Workplace Signage and Colour Coding .......................................................................... 28 3.38 Personal Protective Equipment (PPE) ............................................................................ 29 3.39 Safety, Health and Environment (SHE) Specification ..................................................... 29 3.40 Safety, Health and Environment (SHE) Plan .................................................................. 30 3.41 Safety, Health and Environment (SHE) File .................................................................... 30 3.42 Hours of Work ................................................................................................................ 30 3.43 SHE Recognition and Reward System ........................................................................... 31 3.44 Environmental Care ........................................................................................................ 31 3.45 Unlawful Orders .............................................................................................................. 31 3.46 Section 37(2) Agreement ................................................................................................ 31 3.47 Security .......................................................................................................................... 32

Acceptance ............................................................................................................................. 32

Revisions ................................................................................................................................ 32

Development Team ................................................................................................................ 33

Acknowledgements ................................................................................................................ 33 CONTROLLED DISCLOSURE When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user to ensure it is in line with the authorized version on the system. No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg No 2002/015527/30. Contractor Health and Safety Requirements Unique Identifier: 32-136 Revision: 4 Page

B-BBEE Details: ll reasonably practicable steps to prevent constructionrelated incidents and harm to any person, including members of the public, and damage to

property and the environment.

The contractor, being an employer in his/her own right, is still required to abide by Eskom’s SHE

requirements, as well as the relevant safety, health and environmental legislation.

The appointed managers are responsible for health, safety and the environment on sites under

their control.

2.5.1 Project management

Project management is the discipline of planning, organising, motivating and controlling resources

to achieve specific goals. A project is a temporary endeavour with a defined beginning and end

(usually time-constrained, and often constrained by funding or deliverables), undertaken to achieve

unique goals and objectives, typically to bring about beneficial change or added value. The

temporary nature of projects contrasts with business as usual (or operations), which are repetitive,

permanent or semi-permanent functional activities to produce products or services. In practice, the

management of these two systems is often quite different, and as such requires the development

of distinct technical skills and management strategies.

The primary challenge of project management is to achieve all of the project goals and objectives

while honouring the preconceived constraints. The primary constraints are scope, time, quality and

budget. The secondary and more ambitious challenge is to optimise the allocation of the necessary

inputs and integrate them to meet pre-defined objectives.

2.5.2 Project managers

Project managers manage the activities and resources allocated to projects in a cohesive, efficient

manner and also administer and execute engineering and technology projects (including control

p

Title: Contractor Health and Safety Document Identifier: 32-136

Requirements

SM/EDC/Formatted 08.09.2016 Document Template 32-4 Rev 9

Contractor Health and Safety Requirements Unique Identifier: 32-136

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. Introduction ............................................................................................................................... 4

2. Supporting Clauses .................................................................................................................. 4

2.1 Scope ............................................................................................................................... 4

2.1.1 Purpose ................................................................................................................. 4

2.1.2 Applicability ........................................................................................................... 5

2.1.3 Effective date ......................................................................................................... 5

2.2 Normative/Informative References ................................................................................... 5

2.2.1 Normative .............................................................................................................. 5

2.2.2 Informative............................................................................................................. 6

2.3 Definitions ........................................................................................................................ 6

2.4 Abbreviations ................................................................................................................. 11

2.5 Roles and Responsibilities ............................................................................................. 12

2.6 Process for Monitoring .................................................................................................... 14

2.7 Related/Supporting Documents ...................................................................................... 15

2.8 Statutory/Non-statutory Appointment .............................................................................. 15

3. Document Content .................................................................................................................. 15

3.1 Material and Equipment .................................................................................................. 15

3.2 Risk Assessments .......................................................................................................... 15

3.3 Record Keeping .............................................................................................................. 16

3.4 Disciplinary Process ....................................................................................................... 16

3.5 Life-Saving Rules ........................................................................................................... 16

3.6 Health and Safety Behaviour Observations .................................................................... 17

3.7 Incident Investigation ...................................................................................................... 17

3.8 Training .......................................................................................................................... 17

3.9 Health and Safety Representative .................................................................................. 17

3.10 Health and Safety Communication ................................................................................. 18

3.11 Contractor’s Site Facilities .............................................................................................. 19

3.12 Public Safety .................................................................................................................. 19

3.13 Emergency Preparedness .............................................................................................. 19

3.14 Occupational Health and Hygiene .................................................................................. 20

3.15 Auditing .......................................................................................................................... 21

3.16 Inspections ..................................................................................................................... 21

3.17 Transport/Mobile Plant Equipment.................................................................................. 22

3.18 Hazardous Materials/Chemicals Management................................................................ 22

3.19 Machinery, Tools and Equipment ................................................................................... 22

3.20 Explosive-Powered Tools ............................................................................................... 23

3.21 Lifting Equipment ............................................................................................................ 23

3.22 Boilers, Pressurised Systems and Vessels under Pressure ............................................ 23

3.23 Working at Heights ......................................................................................................... 23

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3.24 Excavations and Tunnelling ............................................................................................ 24

3.25 Confined Spaces ............................................................................................................ 25

3.26 Danger of Engulfment..................................................................................................... 25

3.27 Barricading ..................................................................................................................... 25

3.28 Explosives ...................................................................................................................... 25

3.29 Demolition Work ............................................................................................................. 26

3.30 Permit to Work................................................................................................................ 26

3.31 Radiography, Ultrasonic or Non-destructive Testing (NDT) ............................................ 26

3.32 Work in Close Proximity to/on Public Roads ................................................................... 26

3.33 Work Stoppage............................................................................................................... 27

3.34 Substance Abuse ........................................................................................................... 27

3.35 Statistical Reporting ....................................................................................................... 27

3.36 Housekeeping ................................................................................................................ 28

3.37 Workplace Signage and Colour Coding .......................................................................... 28

3.38 Personal Protective Equipment (PPE) ............................................................................ 29

3.39 Safety, Health and Environment (SHE) Specification ..................................................... 29

3.40 Safety, Health and Environment (SHE) Plan .................................................................. 30

3.41 Safety, Health and Environment (SHE) File .................................................................... 30

3.42 Hours of Work ................................................................................................................ 30

3.43 SHE Recognition and Reward System ........................................................................... 31

3.44 Environmental Care ........................................................................................................ 31

3.45 Unlawful Orders .............................................................................................................. 31

3.46 Section 37(2) Agreement ................................................................................................ 31

3.47 Security .......................................................................................................................... 32

4. Acceptance ............................................................................................................................. 32
5. Revisions ................................................................................................................................ 32
6. Development Team ................................................................................................................ 33
7. Acknowledgements ................................................................................................................ 33

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1. Introduction

Eskom is committed to safeguarding its contractors (principal contractors, appointed contractors,

suppliers, vendors, service providers and consultants) and the environment against undesired

exposure to its operations, which is in line with its Safety, Health, Environmental and Quality

practical occupational health and safety risks to which contractors are exposed and to take the

appropriate measures that are necessary to prevent any incidents, injuries or environmental

damage resulting from accidental exposure.

The term “contractor requirements” means a comprehensive documented prerequisite of the

imperative safety, health and environmental requirements for a contract or project.

taking measures to ensure contractor health, safety and environment during their activities/services

to prevent any injury to employees and/or other people and members of the public, or damage to

the environment. Each contractor is responsible for ensuring that its employees and the

employees of any appointed contractors comply with all the applicable occupational health and

safety legislative requirements and the policies and procedures of Eskom.

specialised activity or operation. In such a situation, contractors shall be responsible for

developing their safety, health and environmental plans/procedures/manuals/work instructions to

adequately address these specialised activities and scope of operation.

2.1.1 Purpose

aspects for the purposes of contractor health and safety conformity and standardisation.

Eskom’s contractors have the fundamental accountability and responsibility for the on-site safety

and health of people, and environmental protection in their activities, services, products and work.

contractors comply with all the occupational safety, health, and environmental (SHE) statutory

requirements and the policies and procedures of Eskom Holdings SOC Limited.

The contractor’s SHE management system must demonstrate compliance with the level

appropriate to the service provided and with the applicable legal requirements. The contractor and

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its employees must be able to carry out their work safely, using the correct procedures for the

safety of plant, equipment and substances, by employing safe systems of work, and providing

adequate instruction, training and supervision for all employees.

[3] 32-727: Safety, Health, Environment, and Quality Policy

[4] 32-726: SHE Requirements for the Eskom Commercial Process

[5] 240-62196227: Life-Saving Rules Standard

[6] 32-245: Waste Management Procedure

[7] 32-477: Safety, Health, and Environment Training and Development

[8] 32-524 Developing Health & Safety Specifications

[9] 32-529: Occupational Health and Safety Risk Management Process

[10] 32-407: Behavioural Safety Observations

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[11] 32-123: Emergency Planning

[12] 32-124: Eskom Fire Risk Management

[13] 32-108: Firefighting Organisation

[14] 32-37: Substance Abuse Procedure

[15] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure

[16] 32-418: Working at Heights Standard

[17] 32-520: Occupational Health & Safety Risk Assessment Procedure

[18] 32-345: Eskom Vehicle Safety Specification

[19] 32-1112: Eskom Disciplinary Code (Standard)

[20] 32-1113: Eskom Disciplinary Procedure

[21] 32-1034: Eskom Procurement and Supply Chain Management Procedure

[22] 240-62946386: Vehicle and Driver Safety Management Procedure

[23] 240-44175038: Control of Non-Conforming Product or Service Procedure

[24] 240-46569633: Professional and Statutory Registration for Construction Project Managers and

[25] Project and Construction Management Professions Act, 2000 (Act No. )

[26] National Environmental Management Act, 1998 (Act No. )

[27] National Environmental Management: Waste Act, 2008 (Act No. )

[28] All relevant South African legislation (at national, provincial and municipal level)

[29] Occupational Health and Safety Act, 1993 (Act No. ), and regulations.

2.2.2 Informative

NOTE: the following is a list of documents that can be used as a guide in order to meet legal and Eskom requirements.

[1] 240-84520108: Public Safety Standard

[2] 32-726: SHE Requirements for the Eskom Commercial Process

[3] 32-303: Requirements for the Safe Processing, Storage, Removing and Handling of Asbestoscontaining Materials, Equipment and Articles Procedure

[4] 240-46569633 Professional and Statutory Registration for Construction Project Managers and

2.3 Definitions

NOTE: where there are no listed Eskom definitions, the definitions listed in the Occupational

Health and Safety Act, 1993 (Act No. ) (OHS Act), or its regulations should be referred

to.

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2.3.1 Agent: (OHS Act) means any person who acts as a representative for a client.

2.3.2 Baseline risk assessment: means the OHS hazards and risks that are identified and

assessed before the inception of a new project and the commencement of operations. The

baseline risk assessment shall include both routine and non-routine tasks.

2.3.3 Client: means the Eskom representative (Internal – Asset Owner), also referred to as the

contract administrator/custodian or agent or project manager (as defined in the contract).

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ii. checks and approves a design;

iii arranges for a person at work under his or her control to prepare a design, including an

employee of that person where she or he is the employer; or

iv designs temporary work, including its components;

b) an architect or engineer contributing to, or having overall responsibility for a design;

c) a building services engineer designing details for fixed plant;

d) a surveyor specifying articles or drawing up specifications;

e) a contractor carrying out design work as part of a design and building project; or

f) an interior designer, shop-fitter or landscape architect.

2.3.13 Duty of care to the environment: anyone who causes or has caused or may cause

significant pollution or degradation of the environment must take reasonable measures to

prevent such pollution or degradation from occurring, continuing or recurring. If such harm

to the environment is authorised by law or cannot reasonably be avoided or stopped, such

person must minimise and rectify such pollution or degradation of the environment.

2.3.14 Employee: means, subject to the provisions of subsection (2), any person who is employed

by or works for an employer and who receives or is entitled to receive any remuneration or

who works under the direction or supervision of an employer or any other person.

2.3.15 Employer: means, subject to the provisions of subsection (2), any person who employs or

provides work for any person and remunerates that person or expressly or tacitly

undertakes to remunerate him/her, but excludes a TES (ex labour broker) as defined in

section 1(1) of the Labour Relations Act 1956 (Act No. ).

2.3.16 Environment: means –

a) the land, water, and atmosphere of the earth;

b) micro-organisms and plant and animal life; and

c) any part or combination of (a) and (b) and the interrelationships among and between them,

and the physical, chemical, aesthetic and cultural properties and conditions of the foregoing

that influence human health and well-being.

2.3.17 Eskom requirements: mean the Eskom requirements flowing from directives, policies,

standards, procedures, specifications, work instructions, guidelines or manuals.

2.3.18 Fall protection plan: means a documented plan of all the risks relating to working from an

elevated position, considering the nature of the work undertaken, and setting out the

procedures and methods to be applied in order to eliminate the risk.

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2.3.19 Hazard: means a source of, or exposure to, danger.

2.3.20 Hazard identification: means the identification and documenting of existing or expected

hazards to the health and safety of persons, which are normally associated with the type of

construction work being executed or to be executed.

2.3.21 Health and safety file: means a file or other record in permanent form, containing the

information required as contemplated in these regulations (the Construction Regulations).

2.3.22 Health and safety specification: means a document specification of all health and safety

requirements pertaining to associated works on a construction site, so as to ensure the

health and safety of persons.

2.3.23 Health and safety requirements: mean the comprehensive health and safety

requirements for a contract, project, site and scope of work. This specification is intended

to ensure the health and safety of persons, both workers and the public, and the duty of

care to the environment. The health and safety requirements must be specific to each

contract, project, site and scope of work.

2.3.24 Internal: means an Eskom department that performs work for another Eskom department.

2.3.25 Joint venture: means a strategic alliance between two or more parties to undertake

economic activity together. The parties agree to create a new entity (incorporated or

unincorporated) by each party’s contribution of equity, and they then share in the profits,

losses and control of the enterprise. The venture may be for one specific project only or a

continuing business relationship.

2.3.26 Life-Saving Rules: mean the set of Eskom safety rules that, if not adhered to, have the

potential to cause serious harm to people.

2.3.27 Maintenance: (maintenance management) means the schemes that can be based on a

number of techniques to focus on those parts which deteriorate and need to be maintained,

such as the following:

a) Preventive – planned maintenance which involves replacing parts and consumables or

making necessary adjustments at pre-set intervals, so that no hazards are created by

component deterioration or failure.

b) Condition-based –involves monitoring the condition of critical parts and carrying out

maintenance whenever necessary to prevent hazards which could otherwise occur.

c) Breakdown-based –the maintenance carried out when faults or failures have occurred. This

is acceptable if the failure does not present an immediate hazard and can be corrected

before the risk is increased.

2.3.28 Mandatary: includes an agent, a contractor, or an appointed contractor for work, but

without derogating from his/her status in his/her own right as an employer or user.

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2.3.29 Medical Certificate of Fitness: (OHS Act) means a certificate valid for one year, issued in

terms of the regulations by an occupational health practitioner who shall be registered with

the Health Professions Council of South Africa.

2.3.30 Medical surveillance: (OHS Act) means a planned programme of periodic examination

(which may include clinical examinations, biological monitoring or medical tests) of

employees by an occupational health practitioner or, in prescribed cases, by an

occupational medicine practitioner.

2.3.31 Method statement: (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards identified in any

risk assessment.

2.3.32 Mine

a) when used as a noun, means –

i. any borehole or excavation, in any tailings on or in the earth, including the portion of the

earth that is under the sea or other water, made for the purpose of searching for or winning

a mineral, whether it is being worked or not; or

ii. any other place where a mineral deposit is being exploited, including the mining area and

all buildings, structures, machinery, mine dumps, access roads or objects situated on or in

that area that are used or intended to be used in connection with searching, winning,

exploiting or processing of a mineral, or for health and safety purposes. But, if two or more

excavations, boreholes or places are being worked in conjunction with one another, they

are deemed to comprise one mine, unless the Chief Inspector of Mines notifies their

employer in writing that those excavations, boreholes or places comprise two or more

mines; or

iii. a works; and

(b) when used as a verb, the making of any excavation or borehole referred to in paragraph (a)(i),

or the exploitation of any mineral deposit in any other manner, for the purpose of winning a

mineral, including prospecting in connection with the winning of a mineral.

2.3.33 Organisation: may be defined as a group of individuals (large of small) which is co-

operating under the direction of executive leadership in the accomplishment of certain

common objects.

2.3.34 Project: means an activity or a group of activities which has a defined start and end date, a

defined scope and a defined sum of money allocated to complete the activities.

2.3.35 Project manager/leader: means the person who has the responsibility for the successful

planning and execution of a project. The project manager must satisfy the certification

requirements set by the South African Council for the Project and Construction

Management Professions. Note: the project manager is the duly authorised Eskom

representative who acts on Eskom’s behalf as the administrating officer for the purposes of

the contract. (The term “project manager” in the context of this procedure should be used in

its broader sense and should not be restricted to the designation of project manager in any

specific work environment.)

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2.3.36 Risk assessment: (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps that have to be taken to

remove, reduce or control such hazard.

2.3.37 Service provider: means any private person or legal entity that provides any service(s) to

2.3.38 Subsidiary: means an enterprise controlled by another (called the parent) through the

ownership of greater than 50% of its voting stock.

2.3.39 Task: means a segment of work that requires a set of specific and distinct actions for its

completion.

2.3.40 Toolbox talks: where the team leader, after conducting pre-task planning, shares all the

tasks at hand and discusses task allocation, the identified risks and the control measures

with all his/her team members on site before commencing a specific task and documenting

the agreed strategy. (This shall be done to ensure a common understanding of the tasks,

risks and control measures required.)

2.3.41 The Act: (OHS Act) means the Occupational Health and Safety Act, 1993 (Act No. ), as amended, and the regulations made under it.

2.3.42 Visitor: means any person visiting a workplace with the knowledge of, or under the

supervision of, an employer or who is not providing a specific service to Eskom.

2.4 Abbreviations

MHS Act Mine Health and Safety Act, 1996 (Act No. )

NEMA National Environmental Management Act, 1998 (Act No. )

OHS Act Occupational Health and Safety Act, 1993 (Act No. )

property and the environment.

The contractor, being an employer in his/her own right, is still required to abide by Eskom’s SHE

requirements, as well as the relevant safety, health and environmental legislation.

manner and also administer and execute engineering and technology projects (including control

plant) within cost, quality and time.

Eskom: Project health and safety manager/practitioner

to advise, assist and support the project manager, supervisor and project engineer with managing

the health and safety issues on the project, which include ensuring proper co-ordination among the

various contractors. The health and safety manager/practitioner shall also be responsible for

assisting with the development of site- and project-specific health and safety specifications and for

ensuring that health and safety specifications are issued with the enquiry documents and that the

contractor’s health and safety plans are submitted, evaluated and approved. He/she shall be

responsible for auditing these plans and ensuring they comply with legal requirements.

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2.5.3 Contractor health and safety officer

Where appointed, a contractor’s health and safety officer shall be competent to perform the

required duties contemplated in the OHS Act and contained in the project requirements.

2.5.4 MHS Act

of the contracted work. The contractor’s health and safety officer shall assist and support the

contractor’s construction manager to ensure that the organisation’s health and safety

responsibilities are fulfilled and that there is compliance with the health and safety specifications

and the health and safety plan.

of work being performed shall be taken into consideration.

All contractor health and safety officers must liaise closely with Eskom’s OHS departments for the

2.5.5 OHS Act

In terms of Construction Regulation 8(5) a contractor must, after consultation with the client and

having considered the size of the project, the degree of danger likely to be encountered or the

accumulation of hazards or risks on the site, appoint in writing a full-time construction health and

safety officer to assist with controlling the health and safety-related matters on the site: provided

that, where the question arises as to whether a construction health and safety officer is necessary,

the inspector makes thedecision.

him/her to carry out his/her tasks efficiently, and must be registered with a statutory body approved

by the Chief Inspector.

The contractor’s health and safety officer shall assist with the control of all safety-related matters at

the sites, and give inputs at the design stage.

of the work being performed shall be taken into consideration.

All contractor health and safety officers must maintain constant liaison with Eskom’s divisional

health and safety departments and co-operate with the health and safety managers/practitioners

responsible for providing a health and safety service.

2.5.6 Contractors

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and/or responsibilities.

2.5.7 Employees

Section 14 of the OHS Act has reference; contractor employees are responsible for their own

health and safety, as well as the health and safety of their colleagues while at work. The

client/employer/contract manager cannot be expected to be totally responsible if any of their

employees do not comply with legislative and Eskom health and safety requirements. Employees

will be held jointly responsible where situations so require. In their own interests, contractor

employees must be aware of the responsibilities of their contractor management.

2.5.8 Construction professional registration

The legislation and the SACPCMP’s publications direct that all persons assuming responsibility for

construction project management, construction management and construction health and safety

should be registered as professionals in the appropriate category with the SACPCMP in order to

comply with the legal and statutory requirements in South Africa.

2.5.9 Joint ventures

the contractors shall also apply to the joint venture partner, therefore each contractor shall be

responsible and accountable for its own organisation’s health and safety. All organisations shall be

signatories to the required section 37(2) agreement of the OHS Act.

agreement, the single business entity must fulfil all the SHE requirements.

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2.7 Related/Supporting documents

appointments must be made using Eskom Standard 32-296: Integrated SHE Organisation, Roles

and Responsibilities, and Statutory Appointments.

(in terms of the BU’s Legal Appointments Manual, where compiled). All appointments/copies made

by the contractor shall be included in the health and safety file, and be available to the client/agent.

the manufacturer and legislative requirements. Where reclaimed material is authorised to be used,

it shall meet the manufacturer’s safety requirements, as if it were new.

Cognisance of the health and safety factor during work: the health and safety of such

material/equipment shall be factored in, to ensure that it remains safe for use by others at a time

after the completion of the contract. Eskom and/or the designer/agent/client shall determine the

acceptability of workmanship.

3.2 Risk assessments

In terms of section 8(2)(d) of the OHS Act and section 9 of the CR for an employer, it is a legal

requirement to carry out risk assessments to establish what hazards to the health and safety of

persons are attached to any work which is performed, any article or substance which is produced,

processed, used, handled, stored or transported, and any plant or machinery which is used in

his/her business and he/she shall, as far as is reasonably practicable, further establish what

precautionary measures should be taken with respect to such work, article, substance, plant or

machinery in order to protect the health and safety of persons and shall provide the necessary

means to take such precautionary measures.

estimate of the extent of the risks involved, taking into account whatever precautions are already

being taken.

Risk assessment is essentially a three-stage process to –

• identify all hazards;
• evaluate the risks; and
• take measures to control the risks.

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activity, or any new process, activity or operation, should be subjected to a risk assessment and, if

new hazards come to light during the work process, these should also be subjected to risk

assessments.

supervisors and employees to assess any inherent risks which might have been overlooked during

the initial risk assessment or any changes which might have occurred in a period of absence, in

particular if a job or task is extended over a day or halted owing to inclement weather.

3.3 Record keeping

by any party who is entitled to audit or inspect the project. SHE files should be handed over by the

contractor to the client or asset owners for archiving on completion of the project.

3.4 Disciplinary process

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3.6 Health and safety behaviour observations

courses. Such training shall be conducted by contractor management, construction safety officers

or construction supervisors.

Induction training is an opportunity to inform persons of the organisation’s health and safety

requirements, not only in the organisation’s offices but also at the workplaces.

3.8.2 Site-specific awareness training

commences work on the project, that the supervisor in control with responsibility for the employee

has informed the employee of his/her scope of authority for that site/workplace.

3.9 Health and safety representative

The requirements of sections 17 and 18 of the OHS Act shall be complied with. Where contractors

perform operational work, they shall appoint health and safety representatives for each workplace.

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of the nature and risk level of work in terms of sections 17 and 18 of the OHS Act.

3.10 Health and safety communication

changing behaviour or influencing decision-making. Communication is a process which allows

information to be shared and exchanged, using different methods that sometimes require

feedback.

3.10.1 SHE Committees

Statutory SHE Committees shall be established in terms of sections 19 and 20 and General

Administrative Regulation 5 of the OHS Act and Eskom’s requirements.

as making recommendations to an employer on health and safety matters, incident investigations

and any other health and safety-related matters as such committees may prescribe.

meetings, and the minutes of these meetings must be available on site at all times.

NOTE: this project meeting does not replace or act as a substitute for the required SHE Committee

meeting.

3.10.2 Toolbox talks

employees about the hazards and risks they will be exposed to when they perform work. Use

toolbox talks to create awareness among the employees to recognise and avoid unsafe conditions.

management and other employees can take actions to correct them. Employees will learn to avoid

the potentially hazardous situations discussed during toolbox talks as well as become able to

identify hazards and correct those hazards prior to starting a task/job if there are hazards present.

Toolbox talks are an effective way of fulfilling one’s legal requirements.

3.10.3 General SHE communication

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use their facilities, must ensure that adequate facilities are provided for their employees on the

site/project.

When such facilities are provided, they must comply with the Facilities Regulations, SANS 10400

standard A to XA and CR 30.

3.12 Public safety

members of the public against their activities during the project, without damaging Eskom’s name

and reputation.

3.13 Emergency preparedness

of the organisation so as to achieve a quick response and recovery and return the situation to

normal in the shortest possible time and the most cost-effective way.

3.13.1 Fire safety

Regulations, SANS 10400 (T regulations).

3.13.2 First-aid planning and emergency care

meet the first-aid requirements of General Safety Regulation 3:

“An employer shall take all reasonable steps that are necessary under the circumstances, to

ensure that persons at work receive prompt first aid treatment in the case of injury or emergency.”

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Eskom has established a contract with Netcare 911 for all its employees, contractors and their

employees for emergency medical assistance while on duty anywhere in South Africa. The

telephone number is 086 1237 566 (0861 2ESKOM).

3.13.3 Emergency escape routes

The SANS 10400 T regulations provide that escape routes have to be incorporated in buildings.

were unable to evacuate the burning building. This is attributed to there being no escape routes

and/or, if there were such routes in the building, egress was restricted because the routes were

being used as storage areas.

3.14 Occupational health and hygiene

3.14.1 Medicals

requirement in terms of the Occupational Health and Safety Act, 1993 (Act No. ) and is

an essential component of an Occupational Health and Safety programme.

Where there is a possibility of occupational hygiene stressors (for example noise, dust,

illumination, heat and cold stressors, ergonomics, vibration (hand, arm and whole body, etc.),

health risk assessments must be carried out to determine whether there is any possible worker

exposure. Records of all these assessments should be documented and kept up to date.

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less than 6 oC for cold. Any exposure beyond these limits can lead to organ damage/failure and

death.

3.14.4 Asbestos control management

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3.17 Transport/Mobile plant equipment

OHS Act Construction Regulation 23, NRTA, the Mine Health and Safety Act and the National

3.18 Management of hazardous materials/chemicals

all persons and the environment. Various requirements for the handling and storage of hazardous

materials and chemicals are listed in the OHS Act.

used machinery or using unsafe machinery can cause serious harm and/or damage, it is important

to ensure that all mechanical equipment is safeguarded in order to protect the health and safety of

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persons who may be exposed to such mechanical equipment, and also to ensure that competent

persons operate the machinery.

3.20 Explosive-powered tools

• Construction Regulations –material hoists and tower cranes.
• Driven Machinery Regulations – goods hoists, lifting machines and lifting tackle (which

includes all the lifting machine codes as listed in the regulations and the national code of

practice for the training providers of lifting machine operators).

When working in close proximity (with tower cranes) to power lines, the contractor shall apply for a

permit. See the Eskom Plant Safety Regulations and/or Operating Regulations for High-Voltage

Systems and Electrical Machinery Regulations 19(4) and 19(5) of the OHS Act.

3.22 Boilers, pressurised systems and vessels under pressure

compressors, mobile compressors and pressure vessels, to fire extinguishers and all piping

associated with such equipment.

rescue plans must be compiled and implemented. The Occupational Health and Safety Act places

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duties on employers, employees and anyone who controls the way that work at height is

undertaken.

reasonably practicable, any person from falling a distance liable to cause personal injury. Where a

fall from any height could result in harm, an effective means of fall prevention has to be put in

place. You are required to take practicable steps to ensure your safety and the safety of others, as

well as not knowingly exposing yourself or others to harm.

3.23.2 Floor and wall openings

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3.24.2 Tunnelling

excavating or tunnelling is taking place or work is being done in them. Ground collapse is

extremely hazardous, especially where people are working inside a tunnel, and usually results in

serious injuries and fatalities.

Any contractor performing tunnelling activities shall comply with Construction Regulation 15, which

then refers to the Tunnelling Regulations published under the Mine Health and Safety Act, 1996

(Act No. ), as amended, and regulation 15 of the Construction Regulations.

3.25 Confined spaces

being discharged, unless that person is issued with an appropriate safety belt/harness fitted with a

rope, where at least one other person who has been trained in rescue is available and observing.

requirements of the Explosives Regulations of the OHS Act, the Mine, Health and Safety Act, 1996

(Act No. ) and the Explosives Act, 1956 (Act No. ).

Explosives Regulation 13(4) of the OHS Act and SANS 100228 Code of Practice for the

Identification and Classification of Dangerous Substances and Goods for Transport (published by

the South African Bureau of Standards).

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competent persons.

All demolition work must be planned, and all role players must be involved in the planning; this

includes making thorough risk assessments.

adhered to.

Where structures (power lines, poles, lattice towers, etc.) have to be demolished, this shall be done

in terms of Eskom requirements (task manuals).

All demolition work shall be carried out in accordance with Construction Regulation 14 Demolition

potentially hazardous.

that all foreseeable hazards have been considered.

dropped or when the work introduces new hazards. Examples are entry into vessels, hot work and

pipeline breaking.

If the type of work requires working with Eskom power systems/networks (low voltage, medium

voltage or high voltage), then the appropriate permits will be required.

3.31 Radiography, ultrasonic or non-destructive testing (NDT)

persons carrying out the work but also to the motorists, where the persons working do not take

care of their own safety and ignore any rules and regulations. It is imperative to comply with all the

requirements of the National Road Traffic Act when work is performed. For additional worker

safety, organisations should enhance the national requirements.

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3.33 Work stoppage

Section 8(2)(f) and Construction Regulation 5(q) of the OHS Act have clear requirements for not

permitting an employee to work unless adequate precautionary measures are taken and for

stopping any work which is not in accordance with health and safety plans.

may pose an imminent threat to the health and safety of an individual or of creating a risk of

degrading the environment. This includes any unauthorised work or service performed by, or

legally or contractually non-compliant acts or omissions by, any contractor contracted to work at

that site.

Eskom standard SHE Requirements for the Eskom Commercial Process (32-726).

incidents and when driving vehicles. Eskom is therefore entitled to take reasonable steps to ensure

that intoxicated persons are identified and prevented from entering Eskom’s premises, or working

on any of Eskom’s equipment.

General Safety Regulation 2A is clear on the legal stance regarding intoxication.

either or both substances and are not permitted to be under the influence of or consume

intoxicating substances while at/in the workplace. There is a provision regarding the taking of

medication.

The permissible blood level of alcohol and/or drugs is 0%.

3.35 Statistical reporting

There is a legal requirement in terms of the Occupational Health and Safety Act, 1993 (Act No. ) (General Administrative Regulations) that certain serious incidents shall be reported to the

the progress and current status of the strategies, processes and activities used by Eskom to

control risks to health and safety.

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• Status of incidents investigated and recommendations closed out
• Status of audits conducted and findings closed out

employer:

• It saves time which could be taken up by searching for equipment, tools and articles.
• Injuries are prevented because passages, walk areas and workplaces are free from

superfluous material.

• Space is saved if equipment and articles are neatly packed and correctly stored.
• The risk of fire is diminished when provision is made for the correct placing of the right type

of refuse bins, store areas comply with good storage practices and stacking is done in

accordance with accepted stacking practices.

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present or the equipment is a requirement. For example, if the sign indicates that hearing

protection is required, which is now no longer needed although the sign is still in place, hearing

protection shall be worn.

All signs and notices shall conform to the requirements of SANS 1186 in terms of standard signs,

safety colours, geometric forms and dimensions.

appropriate colours of SANS 10140 and 1091.

3.38 Personal protective equipment (PPE)

workplace to protect the worker from risks and hazards, and includes but is not limited to

equipment and clothing worn on the body as well as equipment used to determine, measure or

indicate danger. The objective of protective clothing is to prevent exposure or injury to any body

parts exposed to operations.

to the human body. Employees must be trained on the limitations of PPE and on how to fit PEE

correctly.

General Safety Regulation 2 of the OHS Act provides for employers to make the workplace safe

and where required to provide appropriate PPE.

3.39 Safety, Health and Environment (SHE) Specification

NOTE: this paragraph is included for information sharing only. The guideline for the compilation of

SHE specifications is contained in the Eskom document 32-524 “Developing a Construction Safety,

Health, and Environmental Specification”.

various project tasks have to be defined, the associated hazards identified, and the associated

risks listed.

factors relating to health and safety issues in order to assist the contractor to provide adequately

for the health and safety of employees on site. Should additional risks be identified later by Eskom

or its agents/clients, these will be included in the contract works information and/or relayed at the

clarification or negotiation meeting.

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3.40 Safety, Health and Environment (SHE) Plan

safe work procedures to mitigate, reduce or control the hazards identified. It is specific to each

project undertaken and site where work is done, is compiled by the contractor and appointed

contractor, and must be approved by the client/agent prior to the commencement of any activities

on a project. The contractor and the client/agent must both be signatories to the health and safety

plan once it has been negotiated, agreed upon and accepted. This plan has to be regularly

updated to take account of any changes in project scope and unanticipated conditions.

accepted and signed by an Eskom SHE functionary, and approved and signed by the contract

custodian. The main contractor is required to evaluate its appointed contractors and proof of

compliance shall be included in the main contractor’s safety file. The contractor shall not be

allowed to commence work on site until the health and safety file has been accepted and

approved.

3.41 Safety, Health and Environment (SHE) File

health and safety management system for the project and the site during the project, and all

information relating to the post-project phase after handover to the client.

threaten the health and safety of the employee or others.

Contractors must demonstrate duty of care to the environment, preventing pollution or degradation, and comply with environmental legislation including NEMA and waste management procedures.

Contractors remain accountable for their appointed contractors and must ensure compliance with contractual agreements. Joint ventures must each fulfil SHE requirements and sign Section 37(2) agreements. Violation of Life-Saving Rules may lead to disciplinary action, and contractors may be instructed to leave the site for unsafe behaviour.

The contractor must comply with Eskom's Contractor Health and Safety Standard 32-136, including conducting risk assessments, providing method statements, and appointing a competent health and safety officer. The contractor must also comply with the OHS Act and its regulations, including the Construction Regulations. The contractor must ensure that all employees are trained and supervised, and that SHE files are maintained and handed over to Eskom on completion.

Functionality will be assessed on the bidder's experience in similar scrap removal projects, the availability of suitable equipment and personnel, and the bidder's health and safety compliance record. The minimum functionality threshold is 70%. Price and preference points will be allocated as per the 80/20 preference point system.

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Tenderers must attend a site visit and/or clarification meeting that is stipulated as compulsory. Details of the meetings are stated in the Tender Data. Tenderers are entitled to ask questions for clarity during such meetings.

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Tenderers must submit the Acknowledgement Form with the tender, clearly stating if the tender is for the whole or part of the works. Mandatory tender returnables must be submitted by the closing date and time, and all documents must be completed. Proof of authority to act as agent must be submitted as a tender returnable. Proof of SHEQ systems must be provided at closing or contract award. CIDB registration proof is mandatory at closing if applicable. The SDL&I Undertaking must be completed and submitted by contract award. Information on designated materials and thresholds must be submitted by contract award.

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

of a tenderer.

Cost of tendering 2.6 Accept that Eskom will not compensate the tenderer for any costs incurred in the preparation

and submission of a tender, including the costs of any testing necessary to demonstrate that

aspects of the tender satisfy the evaluation criteria, or the negotiation of any contract.

Submitting a tender 2.7 Check the Invitation to Tender documents on receipt and notify the Eskom representative of

any discrepancy or omitted documents. The Acknowledgement Form must be completed

and submitted with the tender and must clearly state if the tender is for the whole or part of

the works, services or supply identified in the specification and/or works information by

reasonable time for tenderers to make consequential adjustments to their tenders before

the closing date and time for submission.

In writing’ means hand-written, typed, type-written, printed or electronically made, and that

results in a permanent record.

Insurance 2.17 The extent (if any) of insurance provided by Eskom may not be for the full cover required in

the conditions of contract. The tenderer is advised to seek qualified advice regarding

insurance.

Pricing the tender 2.18 Include in the rates, prices, and the tendered total of the Prices all duties, taxes (including

VAT), and other levies payable by the tenderer if successful. Such duties, taxes and levies

are those applicable 14 (fourteen) days prior to the closing date and time for tender

submission.

2.19 Provide rates and Prices that are fixed for the duration of the contract and are not subject to

contract price adjustment except as provided for in the Invitation to Tender.

2.20 State the rates and Prices in South African Rand unless instructed otherwise in the Invitation

to Tender. The selected conditions of contract may provide for part payment in other

currencies. Therefore, submit Rates/Prices in Rands in accordance with the exchange rate

and base date as stipulated in the Invitation to tender.

Alterations to 2.21 May not make any alterations or additions to the tender documents, other than for purposes

documents of complying with instructions issued by the Eskom Representative or if necessary to correct

errors made by the tenderer. All such alterations shall be initialed by all signatories to the

tender. Corrections may not be made using correction fluid, correction tape or the like.

Alternative tenders 2.22 Submit alternative tenders only if a main tender is also submitted, and only if the submission

of alternative tenders is permitted by the Invitation to Tender. Accept that an alternative

tender may be based only on the criteria stated in the Tender Data.

Clarification and 2.23 Provide clarification and documents as may be required by the Eskom Representative

correction of Prices during the evaluation of tenders. However, documents identified as mandatory tender

after tender returnables that are required to be submitted at the closing date and time for tender

submission submission will not be requested and may not be submitted after the closing date and time.

phases, as this is regarded as ‘double dipping’.

Designated 3.12 Tenderers are also required to submit information on designated material and

materials and thresholds no later than contract award. If this information is not completed and

thresholds submitted as indicated in the Invitation to Tender, your tender will not be considered for

contract award

Functionality 3.13 If functionality is a criterion, tenderers will be scored against the functionality criteria and

requirements will be required meet the minimum threshold stated in the Tender Data to proceed to

further evaluation.

Financial analysis 3.14 Eskom has to determine the risk of doing business with a supplier who may pose a

(if applicable) financial risk to Eskom in the execution of the contract. During evaluation of a tenderer’s

financial statements, Eskom will attempt to identify mitigating factors or requirements for

the tenderer to meet, if such factors/requirements exist in the tender’s context. However,

should suitable mitigating factors not exist in the tender’s context or should mitigating

factors exist but be insufficient or if the risk is considered to be too high or should the

tenderer not agree with the mitigating factors, the tenderer will not be considered for

award.

Evaluation of Price 3.15 Evaluate the Price in accordance with the criteria/requirements in the Tender Data. Factors

such as CPA, FOREX, commodity exposure, unconditional discounts, technical

adjustment, PV and forecasted rates of invoicing are taken into account when determining

the evaluation Price.

Arithmetical errors 3.16 Check responsive tenders for arithmetical errors. If there is a discrepancy between an

amount in figures and the amount in words, the amount in words shall prevail.

Check the highest-ranked tenders for the following errors or omissions: -

(a) the misplacement of the decimal point in any unit rate; or

(b) omissions in completing the pricing schedule or bill of quantities, or

(c) arithmetical errors in line-item totals that are the result of the incorrect multiplication

of a unit rate and a quantity in a bill of quantities or schedule of prices; or

(d) arithmetical errors that are the result of the incorrect addition of the prices.

will request the tenderer to either confirm the prices as tendered or to accept the

corrected prices.

Where the tenderer elects to confirm the prices as tendered; Eskom will correct the error

as follows: -

(a) If a bill of quantities or pricing schedule applies and there is an error in the line-item

total that is the result of an error in multiplying the unit rate and the quantity, the line-

item total shall prevail, and the rate shall be corrected.

(b) Where there is a misplacement of the decimal point in the unit rate, the line-item total

as quoted shall prevail, and the unit rate shall be corrected.

(c) Where there is an error in the total of the prices that is the result either of other

corrections required by the checking process or in the tenderer’s addition of prices,

the total of the prices shall prevail, and the tenderer shall be asked to revise the

selected item prices (and their rates if a bill of quantities applies) to result in the

tendered total of the prices.

documentation by closing date and time of tender submission, the tenderer will not be

disqualified if otherwise evaluated as acceptable in all other criteria; however, the tenderer

will score zero points for Specific Goals within the 90/10 or 80/20 allocation of points.

Ranking of tenders 3.19 According to the PPPFA, Eskom will add the score for Pricing and the Specific Goals

together and rank the suppliers from the highest to the lowest.

Objective criteria 3.20 A contract may be awarded to a tenderer that did not score the highest points only in

accordance with Section 2(1) (f) of the Preferential Procurement Policy Framework Act,

2000. If Eskom intends to apply Objective Criteria envisaged in section 2(1)(f), Eskom

must stipulate the Objective Criteria in the Invitation to Tender. Functionality and any

element of the B-BBEE scorecard may not be used as Objective Criteria.

CSD report or as per certificate/affidavit provided

CSD number/CSD report) must be provided at the closing date and time for

CSD number or B-BBEE certificate/affidavit will need to be

B-BBEE Details: kom Representative and

Agreement to sign the contract documents.

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

Environment and closing date and time for tender submission stipulated in the Invitation to Tender and/or

Quality Contract Award. All costs and personnel associated with SHEQ must be reflected in the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated

Eskom will score the B-BBEE level as stated on the CSD report or certificate/affidavit. If B-BBEE level is a pre-qualification criterion, proof must be provided at closing or the tender will be disqualified. If sub-contracting to designated groups is used, PPPFA requirements apply and sub-contractors' B-BBEE status must be provided. Fraudulent or expired B-BBEE documents may lead to disqualification or zero points under PPPFA.

tenderers that Eskom has identified. A sole source and a single source are regarded as a

tenderer that meets the requirements stated in the Eskom Procurement and Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Proof of authority 2.25 Where an agent submits a tender on behalf of a principal, an authenticated copy of the

to act as agent authority to act as an agent of the tenderer must be submitted as a tender returnable.

Compliance with 2.26 Comply with relevant legislation and regulatory instruments such as Instruction Notes issued

relevant legislation by National Treasury, CIDB Regulations for construction works; materials designated for local

(NT instructions, content and/or production by the dtic, PPPFA Regulations; Amended B-BBEE Codes, COIDA;

CIDB, PPPFA etc) OHS Act; Eskom’s requirements for Safety, Health, Environment and Quality (SHEQ) and any other

applicable legislation or regulatory instruments indicated in the Invitation to Tender.

Proof of Safety, 2.27 Tenderers are required to provide proof to the satisfaction of Eskom that safety, health,

Health, environmental and quality (SHEQ) systems, policies and capabilities are in place at the

requirements tender.

CIDB 2.28 Where the Tender Data has stipulated CIDB grading/s as a qualification criterion, tenderers

are required to be registered with the Construction Industry Development Board at the

closing date and time for submission of tenders or to be capable of being so registered

within twenty-one (21) working days from the closing date and time for submission of

tenders.

Where CIDB is applicable; proof of registration on CIDB is mandatory at the closing date

and time for tender submission. Should this not be received as stipulated in the Invitation to

Tender; the tender will be disqualified. However, in the event that, at the closing date and

time for tender submission, only proof of application for registration on CIDB is available,

then this must be submitted by the closing date and time for tender submission, while the

actual proof of CIDB registration (printout from CIDB database) must be submitted by

contract award

Contract Skills 2.29 If the tenderer is awarded a contract, it, as Contractor, shall achieve in the performance of

Development Goal the contract the Contract Skills Development Goals (CSDG) established in the CIDB

(CSDG) Standard for Developing Skills through Infrastructure Contract (published in GN 1779,

Government Gazette No. April 2023)

that has a duration of 12 months or more, and to:

a contract of R5 million or more, in the case of a professional service or service contract

or an order issued in terms of such a contract; or

a CIDB grading designation of grade 7 or higher, in case of an engineering and

construction works, or design and build contract or an order issued in terms of such a

contract.

Contract 2.30 The Contractor shall achieve in the performance of the contract the Contract Participation

Participation Goals Goals (CPG) relating to the engagement of targeted enterprises as established in the CIDB

(CPG) standard for indirect targeting for enterprise development through Construction works

contracts (published in Government Gazette No. February 2013).

enterprises as established in the aforesaid standard applies to:

construction works contracts in the General Building (GB) and to Civil Engineering (CE)

classes of construction works;

construction works contracts of an estimated minimum project duration of 6 months; and

Respond 3.1 Respond to a request for clarification that Eskom receives before the closing date for

clarification clarification or queries. Eskom’s responses will be published to all tenderers in the same

manner the Invitation to Tender documents were issued. It is the tenderers’ responsibility

to check the Eskom Tender Bulletin and NT e-Tender Portal regularly for updated

responses to clarifications.

Issue Addenda 3.2 If necessary and prior to the closing date and time for tender submission, amend, amplify, or

add to the Invitation to Tender documents by way of Addenda published in the same

platform that the Invitation to Tender was issued. It is the tenderers’ responsibility to

check the Eskom Tender Bulletin and NT e-Tender Portal regularly for Addenda.

electronically. The Eskom Representative will publish the names of all tenderers received

on the Eskom Tender Bulletin and NT e-Tender Portal.

Tender Prices 3.5 Eskom will announce the names of the tenderers. Prices may be announced if so, stated

in the Tender Data.

Non-disclosure 3.6 Unless required by law, Eskom will not disclose information relating to the evaluation and

comparison of tenders and recommendations for the award of a contract to tenderers or to

any other person not officially concerned with the tender process until after the tender

award.

Grounds for 3.7 Reject a tender if Eskom establishes that there is proof that the tenderer influenced the

rejection processing of tenders or the awarding of the contract, the existence of collusion and/or bid

rigging, and/or that the tenderer has participated in any fraudulent/illegal activity in

connection with the Invitation to Tender.

Clarification of a 3.8 Obtain clarification from a tenderer in respect of any matter in the tender that may not be

tender clear or that could give rise to ambiguity in a contract arising from this tender if the matter

were not to be clarified. A document that the Invitation to Tender identifies as a mandatory

tender returnable that is required to be submitted at the closing date and time for tender

submission will not be requested, but Eskom may seek clarity on it.

may utilise reverse e-auction in certain Enquiries. Where reverse e-auction will be utilised,

this will be indicated in the respective Invitation to Tender and the reverse e-auction

supporting documents will be issued in the Invitation to Tender. Tenderers will be required

to submit a complete tender that does not contain Prices. If a tenderer has included prices

in its tender, the prices will not be considered.

Acceptance of 3.22 Notify Eskom's acceptance to the successful tender before the expiry of the validity period

tender or agreed additional validity period. Inform the successful and unsuccessful tenderers only

once approval has been granted by the Eskom Adjudication Authority. For open tenders,

this notification must be published on the Eskom Tender Bulletin and NT e-Tender Portal

Prepare contract 3.23 Revise the contract documents issued by Eskom in the Invitation to Tender documents to

documents take account of:

 Addenda issued during the tender period;

 inclusion of returnables stipulated in the Invitation to Tender;

 inclusion of changes agreed in contract negotiations; and

 Other revisions or documents agreed to between Eskom and the successful

tenderer during negotiations,

Sign Form of 3.24 Arrange for authorised signatories of both parties to complete and sign the original and one

including the Eskom Representative shall not be liable for any losses, claims or damages of

whatsoever nature or howsoever arising that may be sustained by a tenderer or any other

person as a result of its participation in the tender or from any amendment, termination or

suspension of the process set out in the Invitation to Tender or from its exclusion from

participating in the tender process at any point.

Eskom’s right to 1.7 Eskom reserves the right to enter into mandated negotiations with any, one or more selected

negotiate tenderer(s) in accordance with Eskom’s approved procurement policies and procedures.

240-62044728 Rev 12 Eskom Standard Identifier

Conditions of Tender Effective Date 01 February 2025

Review Date January 2030

Disclaimer 1.8 While Eskom takes all reasonable measures to ensure that all information contained in the

regarding accuracy tender documents is correct and complete, Eskom does not, however, make any

of tender representations or warranties, express or implied, as to the accuracy or completeness of

documents such information and Eskom expressly disclaims any, and all liability for such

representations, warranties or statements.

Tenderer’s 2. The tenderer shall comply with the following obligations when submitting a tender and shall:

Tender validity 2.12 Hold the tender(s) valid for acceptance by Eskom at any time within the validity period after

the closing date and time for tender submission. Extend the validity period for a specified

additional period if Eskom requests the tenderer to do so. A tenderer that agrees to extend

the validity of its tender will not be required or permitted to modify its tender. A tenderer that

does not agree to extend the validity of its tender will be excluded from further

consideration. Tenderers will be requested to extend the validity of their tenders until a

contract(s) have been concluded with one or more tenderers. A request that a tenderer

extend the validity of its tender is not a representation that the tender is an acceptable

tender or that Eskom will seek to negotiate or conclude a contract with the tenderer. If the

validity of tenders expires before contracts have been concluded, the procurement process

is deemed to have concluded without an award.

Confidentiality and 2. 13 Treat as confidential all matters that arise in connection with the procurement. Use and copy

copyright of the documents provided by Eskom only for the purpose of preparing and submitting a tender

documents in response to this Invitation to Tender.

Standardised 2.14 Obtain and familiarise themselves with, if required for the purposes of submitting a tender,

specifications and the latest revision of standardised specifications and/or other documents that have been

other publications incorporated by reference into the Invitation to Tender documents by reference.

Site visit and / or 2.15 Tenderers must attend a site visit and/or clarification meeting that is stipulated as being

clarification compulsory in order to familiarise themselves with the proposed work, services, supply,

meeting location or similar. Failure to attend a clarification meeting or site visit that is identified as

compulsory will result in disqualification from participation.

Details of the meeting(s) are stated in the Tender Data. Tenderers are entitled to ask

questions for clarity in the course of a site visit or clarification meeting.

correction of errors as required above.

Evaluation of 3.17 Score the B-BBEE level as stated on the CSD report or as per certificate/affidavit provided.

B-BBEE If the B-BBEE level is a pre-qualification criterion; then the proof of the B-BBEE level

(certificate/CSD number/CSD report) must be provided at the closing date and time for

tender submission; or the tender will be disqualified. If sub-contracting to designated groups

pre-qualification criteria are utilized (selected/mandatory) in terms of the PPPFA

Regulation, then Eskom will apply the PPPFA requirements for sub-contractors’ B-BBEE

status and the sub-contractors’ CSD number or B-BBEE certificate/affidavit will need to be

provided at the closing date and time for tender submission. Should the

information/documents provided indicate that the level is in dispute (fraudulent/ expired)

then the tender will be disqualified.

However, for the purposes of PPPFA point allocation: if no B-BBEE certificate/affidavit is

provided at Tender closing date and time for tender submission, or the

information/documents provided are fraudulent or have expired; then the tenderer will not

be disqualified (if otherwise deemed to be responsive and acceptable in all other aspects)

but will score zero under PPPFA point allocation.

Evaluation of 3.18 Score the Specific Goals with reference to the supporting documentation in the tender. If a

Tenderers must attend compulsory site visits or clarification meetings as stipulated; failure to attend will result in disqualification. Tenderers may seek clarification only from the Eskom Representative, and Eskom will publish all queries and responses. Tenderers must not make alterations to tender documents except as instructed, and corrections must be initialed. Alternative tenders are only allowed if a main tender is submitted and permitted. Tenderers must provide clarification and documents as required during evaluation, but mandatory returnables cannot be submitted after closing. The successful tenderer may be required to provide cataloguing information and label materials per Eskom specifications. If security for performance is required, the tenderer must indicate at least two financial institutions they may approach.

Tenderers must comply with eligibility criteria stated in the Tender Data, must not be under any restriction to do business with Eskom or State-Owned Companies, and are not permitted to sub-contract 100% of the scope of work. Tenderers must submit a complete original tender plus one copy in paper form (or via e-tendering as specified), sign the tender, and ensure all mandatory returnables are submitted by the closing date and time. Tenderers must hold their tenders valid for the specified validity period and extend if requested. They must comply with relevant legislation, provide proof of SHEQ systems, and where applicable, be registered with CIDB or capable of being registered within 21 working days. They must also complete and submit the SDL&I Undertaking by contract award, and provide proof of authority if an agent submits on their behalf.

Functionality and any element of the B-BBEE scorecard may not be used as objective criteria. Reverse e-auction may be used where indicated; prices in such tenders will not be considered. B-BBEE level will be used for PPPFA point allocation.

Closing date: 05 December 2018. No closing time, briefing date, or site visit is stated in the provided document.

Bidders must submit the completed Acknowledgement Form (Annexure A.1) as a returnable document. The form requires the bidder to confirm either attendance at the reverse e-auction training during the clarification meeting, or completion of self-training via the uploaded video on the e-auction website, and to confirm ability to operate the reverse e-auction system. The form must be signed, with designation and date. No other submission method or address is stated in the provided document.

Bidders must acknowledge receipt of reverse e-auction training (either by attending the clarification meeting or self-training via the provided video) and confirm ability to operate the e-auction system. No other eligibility criteria are stated in the provided document.

Returnable form: Annexure A.1 Acknowledgement Form - Reverse E-auctioning Training, which must be completed, signed, and submitted. No other compliance requirements are stated in the provided document.

The tender is for the offer to purchase, remove, and collect scrap conveyor belts located at Camden Power Station. The work is to be performed on an 'as and when' required basis over a period of 36 months.

Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements (Document 240-77471499 Rev 3) must be completed and signed. The form requires company/supplier name, authorised person (CEO/Director/Managing Director) name, signature, date, and witness signatures.

Bidders must complete and sign Annexure B: Acknowledgement Form for Eskom OHS legal and other requirements (Document 240-77471499 Rev 3). No other eligibility criteria are stated in the provided document.

appointment of contractors or suppliers for the commencement

of work

requirements Effective Date May 2021

Annexure B: Acknowledgement Form for Eskom OHS legal and other

requirements

NOTE: the supplier/contractor/tenderer has to ensure that he/she understands the OHS

requirements listed hereunder.

a service to Eskom but not limited to the following:

a. Eskom contractor Health and Safety requirements standards 32-136

b. OHS specification/requirements provided

c. Occupational Health and Safety Act

d. Compensation for Occupational Diseases and Illnesses Act

Note: Please note that after contract award, it is your responsibility to fully align the company’s processes

to Eskom’s OHS requirements (policies, procedures, standards etc).

2. Penalties shall be enforced on the main supplier for non-conformance/s (identified for the main supplier and/or

its contractor and/or supplier) pertaining to Eskom and/or Statutory OHS requirement/s.

4. Ensure that all employees (contractors/suppliers) undergo the relevant Eskom induction and the company’s

The contract is for the purchase, removal, and collection of scrap conveyor belts at Camden Power Station for a period of 36 months on an 'as and when' required basis. The main supplier is accountable for the management of its contractors/suppliers, including ensuring compliance with Eskom and statutory OHS requirements. Penalties may be enforced for non-conformance with OHS requirements. The main supplier must monitor contractors/suppliers through audits and assessments, and Eskom may verify compliance when deemed necessary.