Supply and delivery of portable air conditioners (12000 btu, non-vented) for BSL-3 laboratory – arc

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Submit the written quotation by email, following the instructions given in the email or advert. The quotation must be on official letterhead, duly signed, and include the CSD registration number and full CSD report. Completed and signed Standard Bidding Documents (SBD) forms must be returned with the quotation. The quotation must indicate the delivery date. Brochures and specification sheets must be included; failure to provide them will lead to disqualification. The quotation must include delivery.

The 80/20 preference point system applies for requirements with a Rand value up to R50 000 000 (all applicable taxes included); the 90/10 system applies for requirements above R50 000 000. Points will be awarded for price and specific goals as indicated in the tender document. Bidders must indicate how they claim points for each preference point system. Bidders must be registered on the CSD and include the CSD report. Completed and signed SBD forms must be returned with the quotation.

Portable aircons

ADDRESS OVI - Onderstepoort Veterinary Institute

100 old Soutpan Road Onderstepoort

Pretoria

ENQUIRY Name: Karabo Mofokeng

Supply Chain Management

Email: [email protected]

Compulsory site NO

Bidders must submit documentation pertaining to relevant experience.

• Air conditioner quoted must be able to fit through

standard doors and must be delivered and be carried, by

the supplier, to the respective area of use, including up a

stairway. No lifts or hoists available.

• This Air conditioner should be delivered to the ARC-OVRTADP BSL3 laboratory, Pretoria.
• This Air conditioner will be located in a BSL3 lab

therefore delivery persons should be willing to enter this

facility for delivery. Main restriction that needs to be

adhered to by individuals after entering this BSL3 facility

includes not coming into contact with any cloven-hoofed

animals after 5 days from the day the BSL3 facility is

visited. All BSL3 regulations must be adhered to.

• Brochures and specification sheet must be included with

the quotation failure to provide will lead to dosqalification

• Quote must include delivery

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Prices quoted should be in South African Rand and inclusive of VAT, including costs such as delivery. The quotation must include the price for the portable air conditioners as per the specified quantity and unit of measure.

Prices quoted should be in South African Rand and inclusive of VAT, including costs such as delivery, insurance, and taxes. No price adjustments are allowed. The quotation must include the price for the portable air conditioners as per the specified quantity and unit of measure. The validity of the quotations must be indicated. The ARC reserves the right to benchmark prices quoted.

CSD registration number and full CSD report with the bid proposal

Central Supplier Database (CSD) will be considered

B-BBEE Minimum Level: 52

Points Allocation: 20 points

B-BBEE Details: ing this BSL3 facility

includes not coming into contact with any cloven-hoofed

animals after 5 days from the day the BSL3 facility is

visited. All BSL3 regulations must be adhered to.

• Brochures and specification sheet must be included with

the quotation failure to provide will lead to dosqalification

• Quote must include delivery

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2. Essential Administrative Requirements:

2.1. Only bidders registered on the Central Supplier Database (CSD) will be considered. Bidders

shall include the CSD registration number and full CSD report with the bid proposal.

2.2. Only bidders that claim specific goals will be considered for scoring on the 20 points as per the

80/20 principle.

2.3. Completed and signed Standard Bidding Documents (SBD) forms included in the bid document.

2.4. Submission should be sent to [email protected]

3. The above specified goods/services should be delivered / rendered to the ARC- Institute at above- mentioned

delivery address.

4. The particulars of the guarantee that will apply to the goods quoted for, with the particular regards to the

period and extent of the warranty must be clearly stated. Where services are required, service providers must

submit documentation pertaining the relevant experience.

5. Your written quotation must be emailed depending on the instructions given in the email or advert .
6. All price quotations that have a rand value of R 2,000.00 to below R 50,000,000.00, including VAT, will

be evaluated by applying the 80/20 principle as prescribed by the Preferential Procurement Policy Framework Act

and its Regulations.

7. The lowest acceptable price will score 80 points, Specific goals for the tender and points claimed are indicate per

the table below:

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Percentage Ownership

Specific Goals Points (2

HDI Requirement: 51%

I, the undersigned, (name)............................................................................... in submitting the accompanying

bid, do hereby make the following statements that I certify to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure;

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found not to be true and complete

in every respect;

3.3 The bidder has arrived at the accompanying bid independently from, and without consultation , communication, agreement

or arrangement with any competitor. However, communication between partners in a joint venture or consortium

will not be construed as collusive bidding.

3.4 In addition, there have been no consultations, communications, agreements or arrangements with any

competitor regarding the quality, quantity, specifications, prices, including methods, factors or formulas used

to calculate prices, market allocation, the intention or decision to submit or not to submit the bid , bidding with the

intention not to win the bid and conditions or delivery particulars of the products or services to which this bid

invitation relates.

3.4 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder, directly or indirectly,

to any competitor, prior to the date and time of the official bid opening or of the awarding of the contract.

3.5 There have been no consultations, communications, agreements or arrangements made by the bidder

with any official of the procuring institution in relation to this procurement process prior to and during

the bidding process except to provide clarification on the bid submitted where so required by the institution;

and the bidder was not involved in the drafting of the specifications or terms of reference for this bid.

3.6 I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices

related to bids and contracts, bids that are suspicious will be reported to the Competition Commission for

investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act

No and or may be reported to the National Prosecuting Authority (NPA) for criminal investigation

and or may be restricted from conducting business with the public sector for a period not exceeding ten (10)

years in terms of the Prevention and Combating of Corrupt Activities Act No or any other applicable

legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

a window or external outlet for maintaining containment

integrity and biosafety in a BSL-3 laboratory (If possible)

• Colour: Black/ Grey
• 12000 BTU cooling & heating
• LED colour screen
• Dehumidification
• 24-hour timer
• Remote control
• Auto swing function
• Energy efficiency rating A+

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• Rolling Casters for easy movement
• Cooling Capacity: 7000 BTU/H, Cooling Rated Input

Current: 3.5 A, Cooling Rated

• Input Power: 780W
• Dimensions - Gross Weight 23kg, Max Discharge

Pressure: 3.2Mpa, Max Suction Pressure: 0.7 Mpa,

Maximum Airflow Rate: 290m3/h, Net Weight: 20kg,

Noise Rating: 52dB(a), Rated Frequency: 50HZ, Rated

Voltage: AC220 - 240V,

• Refrigerant/Charge: R410a / 120g, Sound Level: 52DbA
• Manufacturer warranty 2 years & 2-year guarantee
• Quote must include surge protection plug
• Electrical power supply. Power supply should be

included

• Locally provided/supplier after care service /

maintenance option. Details of responsible supplier must

be included.

• Delivery period should not exceed 4-8 weeks. Suppliers

to indicate the delivery period.

• Maintenance and operational manuals to be included in

period and extent of the warranty must be clearly stated. Where services are required, service providers must

submit documentation pertaining the relevant experience.

8.1 The validity of the quotations must be indicated.

8.2 Prices quoted should be in South African Rand and inclusive of VAT costs such as delivery ,

insurance, taxes, etc.

8.3 No price adjustments or amendment of the delivery particulars contained in paragraph 8.2 will be

considered by the ARC.

8.4 The supplier accepts full responsibility for the proper execution and fulfilment of the

goods/services quoted for.

8.5 ARC reserves the right to accept or reject any special terms and conditions that may qualify the

goods/services to be provided.

8.6 Quotes should be submitted on an official letterhead and duly signed .

8.7 Goods and services should be supplied / rendered upon receipt of a purchase order from the

3.1. Name of company/firm...............................................................................

3.2. Company registration number: .....................................................................

3.3. Type of company/ firm

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 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

3.4. I, the undersigned, who is duly authorised to do so on behalf of the company /firm, certify that the points

claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the

preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs

1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of

the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions

of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may

have -

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a result of that person’s

conduct;

(c) cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and directors, or only

the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining

business from any organ of state for a period not exceeding 10 years, after the

audi alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

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Signature(s) of tenderer(s)

Special condition: Brochures must be provided; failure to provide brochures will lead to disqualification. The air conditioner will be located in a BSL3 lab and must not come into contact with any cloven-hoofed animals.

Bidders must include the CSD registration number and full CSD report with the bid proposal. Completed and signed Standard Bidding Documents (SBD) forms must be included. The quotation must indicate the delivery date. Brochures and specification sheets must be included; failure to provide them will lead to disqualification. The air conditioner must be able to fit through the laboratory access and be delivered to the ARC-OVRTADP BSL3 laboratory, Pretoria. The particulars of the guarantee that will apply to the goods quoted for, with particular regard to the period and extent of the warranty, must be clearly stated.

Email: [email protected]. Address: ARC - Onderstepoort Veterinary Institute, 100 old Soutpan Road, Onderstepoort, Pretoria.