Supply and delivery of pneumatic actuators for stock replenishment for a period of five years at lethabo power station on an as and when required basis

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{"name":null,"email":"[email protected]","phone":"016 457 5819","department":null,"address":"akoele"}

1.1.9 *SBD 6.1 Preference Points Claim Form in terms of Annexure I Y

PPPFA 2022 regulations

1.1.11 Tax Evaluation questionnaire to determine whether a Attached Y

3.13 Functionality requirements

Qualitative technical evaluation criteria

Table 1: Mandatory Technical Evaluation Criteria

The evaluation of the tenders will be based on the tenderer’s ability to meet the requirements defined under the

will not be used for evaluation purposes.

questionnaire seeking YES or NO response from the tenderers with no point scores or weighted

consideration or short listing for detailed technical evaluation. Gatekeepers will be minimum criterion

will score 0 points for Specific goals (out of 20)

documents/proof of specific goals for purpose of evaluation and

other aspects). The tenderer will, however, be scored zero for

specific goals for purposes of PPPFA scoring and ranking.

the [90/10 or 80/20] system. Eskom will add the score from Pricing

and Specific Goals together and rank the suppliers from the highest to

8. 80/20 for tender with rand value equal to or below R50 million

Eskom will then add the score from Pricing and Specific goals

Actuators 70%

QMS (Quality latest ISO 9001 certification or proof of QMS. deliverables meet the required quality

established Quality Management

to quality assurance and continuous either ISO 9001 certification or

quality assurance and process control

Table 2: qualitative technical evaluation criteria - returnable

The minimum weighted final score (threshold) required for a tender to be considered from a technical perspective

provisions above, please complete the table hereunder with all required

Annexure a – integrity declaration form)

information.

Full Name & Capacity/ Identity Confirm and provide Full Names & To your

Position within tenderer (e.g. Number details (including Capacity/Position of knowledge

employee/Director/member/ employee number) if Eskom employee/ is thi

supply identified in the

specification and/or works

1. The Supplier Payment Term Policy, 240-165040111, (“the Policy”) is in line with the optimised

payment terms initiative of Eskom, and its aim is to explore the extent to which Eskom can

benefit financially from either extending the supplier payment terms or offering an early

settlement discount.

2. This note is specifically targeted at changes relating to the implementation of the extended

payment terms, and further guidance will come on early settlement discounts. The document

provides an update on the thresholds on which the 60-day payment term is applicable and

provides guidance on compliance reporting and the applicability of the Policy.

Threshold

3. The threshold on which the Policy is applied is R50 000 000.00 (Fifty Million Rand), inclusive

of VAT. This means that all contracts exceeding this threshold must be established on the

60-day payment term.

Applicability of policy

4. The Policy is not applicable to contracts concluded between Eskom and its subsidiaries.

However, the Policy is applicable to contracts concluded between subsidiaries and their own

suppliers.

5. In instances of modifications to contracts, or renegotiations of existing contracts, the principles

of an extended payment term must be applied as a lever.

Monitoring of compliance

6. The Office of the CPO (“oCPO”) shall compile a compliance report to the Cost Savings Steering

Committee (“Cost Steerco”) on a monthly basis. Divisional Procurement Senior Managers shall

provide reasons for non-compliance to the oCPO on request and shall present these to the

Cost Steerco. This arrangement shall continue until the end of the 2022/23 financial year.

Compiled by: ms reshma maghoo

Contract advisor

Date: 28/9/2022

Guidance note: implementation of supplier payment term policy

Recommended: mr godfrey quickfall

Senior manager: contract management (acting)

Date: 2022-09-28

Supported: ms jainthree sankar

Chief procurement officer

DATE: 5 October 2022

Approved: mr calib cassim

Chief financial officer

DATE: 05 October 2022

Eskom Holdings SOC Ltd Reg No 2002/015527/30

Supply chain management system should

This declaration prove to be false.

.................................... .....................................................

Signature Date

.................................... ......................................................

Position Name of bidder

income-generating contracts)

of services, works or goods Stipulated minimum threshold

_______________________________ _______%

_______________________________ _______%

_______________________________ _______%

3. Does any portion of the goods or services offered

have any imported content?

(Tick applicable box)

Yes NO

3..1 If yes, the rate(s) of exchange to be used in this bid to calculate the local content as

prescribed in paragraph 1.5 of the general conditions must be the rate(s) published

by SARB for the specific currency at 12:00 on the date of advertisement of the bid.

The relevant rates of exchange information is accessible on www.reservebank.co.za

Indicate the rate(s) of exchange against the appropriate currency in the table below

(refer to Annex A of SATS 1286:2011):

Currency Rates of exchange

US Dollar

Pound Sterling

Euro

Yen

Other

NB: Bidders must submit proof of the SARB rate (s) of exchange used.

4. Where, after the award of a bid, challenges are experienced in meeting the stipulated

minimum threshold for local content the dtic must be informed accordingly in order for the

DTIC to verify and in consultation with the AO/AA provide directives in this regard.

Local content declara

supplying entity AND their company registration

number] ......................................................................., certify under oath that, to the best of my

knowledge, the information furnished herein is true and correct. I accept that Eskom reserves its right to act

against the supplier named above or me personally in terms hereof, should this declaration prove to be false.

Eskom employees and directors that engage in private work

Copyright © Eskom Holdings SOC Ltd Registration Number 2002/015527/00

Reverse e-Auction, means an electronic evaluation of Price and Preference point as outlined in the PPPFA (The Regulation) and aims to achieve the most competitive and market related prices for clearly specified items.

Acknowledgement form – reverse e-auctioning training

Business name/JV: _______________________________________________________

eTendering system is a web-based system that allows suppliers bidding for various tenders advertised on Tender Bulletin system to “upload” their tender documents. Currently the tenderers or suppliers submit tender documents at various Eskom tender offices. eTendering system replaces the manual or physical submission of tender documents at various Eskom tender offices. eTendering system in a nutshell is an electronic box where tender documents can be “dropped” or “uploaded”. Suppliers will be required to register their details before they can be granted access to the eTendering system. An OTP (one time pin) will be sent to both their cell phone and email address.

Supply Chain

Management Procedure 32-1034. Any addenda to an issued Invitation to Tender will be

published or issued in the same way as the Invitation to Tender was and will form part of the

Invitation to Tender documents.

Communication 1.5 Every communication between Eskom and a tenderer shall be made to or from the Eskom

Representative only, in w

Annexure Attached (Y /

N / n/a)

1.1.1 *Authorisation Form Annexure A Y

1.1.2 *Acknowledgement form Annexure B Y

1.1.3 *Tenderer’s particulars Annexure C Y

1.1.4 *Integrity Declaration Form (Suppliers are required to Annexure D Y

download and read the Supplier Integrity Pact. It is

accessible on the Eskom Tender Bulletin via Eskom

Supplier Integrity Pact (eskom.co.za) link)

1.1.5 *CPA Requirements for Local Goods/Services Annexure E Y

1.1.6 *CPA(IG) for Foreign Goods/Services (if applicable) Annexure F Y

1.1.7 SBD 6.2 Declaration Certificate for Local Production Annexure G1 Y

and Local Content (only applicable if designated

materials are included and then Tenderers will be

required to complete and submit Annexures G1 to

G4 as evidence of compliance with this

requirement).

Annexure C Local Content Declaration- Summary

Schedule Annexure G2 Y

Annexure D Imported Content Declaration – Supporting

Schedule to Annexure C Annexure G3 Y

Annexure E Local Content Declaration- Supporting

Schedule to Annexure C Annexure G4 Y

1.1.8 *SBD 1 Invitation to Bid must be filled out by all Annexure H Y

tenderers and submitted with the tender at tender

submission deadline

1.1.9 *

Title: Supplier Quality Management: Document Identifier: 240-105658000

Alternative Reference QM 58

Number:

Area of Applicability: Eskom Holdings SOC Ltd

Functional Area: Quality Management

Revision: 3

Total Pages: 28

Next Review Date: October 2024

Disclosure Controlled Disclosure

Classification:

Compiled by Supported by Functional Authorized by

Responsibility

SA Sambo P Dondashe L Meyer K Pather

Chief Advisor Middle Manager Acting Senior General Manager

Quality Quality Manager Quality Risk and

Management Management Management Sustainability

Date: 15/10/2021 Date: 15/10/2021 Date: 15/10/2021 Date: 17 October 2021

EDC TN Formatted 15.10.2021

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

Content

. Introduction ............................................................................................................................... 3

2. Supporting Clauses .................................................................................................................. 3

2.1 Scope ............................................................................................................................... 3

2.1.1 Purpose ................................................................................................................. 3

2.1.2 Applicability ........................................................................................................... 3

2.1.3 Effective date ......................................................................................................... 3

2.2 Normative/Informative References ................................................................................... 3

2.2.1 Normative .............................................................................................................. 3

2.2.2 Informative............................................................................................................. 3

2.3 Definitions ........................................................................................................................ 4

2.4 Abbreviations ................................................................................................................... 5

2.5 Roles and Responsibilities ............................................................................................... 6

2.6 Process for Monitoring ...................................................................................................... 6

2.7 Related/Supporting Documents ........................................................................................ 6

3. Pre-Contract Award: Quality Requirements .............................................................................. 7

3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 7

3.2 Quality Plan ...................................................................................................................... 8

3.3 Contract Quality Plan........................................................................................................ 8

3.4 Quality Control Plan ....................................................................................................... 10

3.5 Pre-Contract Award: Quality Requirement ...................................................................... 13

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment ........................... 16

3.7 Post-Contract Award ...................................................................................................... 17

3.7.1 Contract Execution .............................................................................................. 17

3.7.2 Supplier Quality Performance Monitoring Phase ................................................. 18

3.7.3 Supplier Quality Audit .......................................................................................... 18

3.8 Standard Conditions ....................................................................................................... 19

3.8.1 Rights of Access .................................................................................................. 19

3.8.2 Eskom Rights to Information ................................................................................ 20

3.8.3 Preservation ........................................................................................................ 21

3.8.4 Quality Audits Related Conditions ....................................................................... 25

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by

Eskom ................................................................................................................. 25

3.8.6 Special Processes ............................................................................................... 26

4. Acceptance ............................................................................................................................. 27

5. Revisions ................................................................................................................................ 27

6. Development Team ................................................................................................................ 27

7. Acknowledgements ................................................................................................................ 28

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

The intention of this specification is to specify and describe the minimum quality requirements for all

existing and potential Eskom suppliers and define the quality criteria for the selection, evaluation,

vendor registration, management, monitoring, assessment and auditing of suppliers. Eskom’s

position is to partner with suppliers who fully demonstrate commitment to the development,

implementation, and maintenance of a quality management system (QMS) that conforms to the

requirements of ISO 9001 standard. The priority is to encourage suppliers to continually improve

their QMS and enhance service delivery by implementing and conforming to the standard.

2. Supporting Clauses

2.1 Scope

2.1.1 Purpose

The purpose of this specification is to outline the requirements according to which suppliers shall

 develop,

 implement,

 maintain, and

 continually improve

a quality management system (QMS) based on ISO 9001, which should form the basis for conformity

to Eskom quality requirements and continually adhere to them throughout the duration of a contract

2.1.2 Applicability

This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,

suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/ requests

for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement of products

and services.

2.1.3 Effective date

Date of authorisation of the specification

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

[1] ISO 9001 Quality Management Systems – Requirements

[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans.

2.2.2 Informative

[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary

[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy

[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

[6] ISO 9004 Quality Management – Quality of an Organisation – Guidance to Achieve Sustained

Success

[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy

[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure

[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. )

[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions

[11] 240-12248652 Supplier Quality Management: List of Tender Returnables

[12] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and

Activities

[13] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures

2.3 Definitions

The vocabulary of ISO 9000 and the following definitions apply in the application of this specification.

2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product

may comprise multiple individual components

2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of quality

required by the contract. It is a framework for the contractor’s process for delivering quality.

Purpose of a CQP is to outline how the results defined in the specifications will be achieved.

2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/

manufacturing shall not proceed without the attendance of, and written authorisation of, an

Eskom representative or Eskom inspection agency, whichever is applicable.

2.3.4 Intervention Points: those control points indicated by the various controlling bodies

concerned with the implementation of a specific QCP/ ITP. These can be in the form of

inspection, hold points, surveillances, witnesses, reviews and verifications.

2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of

performing quality assurance/ quality control, monitoring, inspection and/ or expediting

services.

2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or

health, causes an environmental incident, cause a huge production loss or major equipment

damage. Equipment that are safety/ redundancy/ protective device or covered by statutory

regulations requirements.

2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,

causes significant costs or secondary damage.

2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,

environmental, cost, availability and/ or reliability of plant.

2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that

renders the quality of an item, component, or product unacceptable or indeterminate. The

term also covers a deficiency in, or deviation from/non-adherence to, the quality management

system requirements, prescribed production processes, and/or related documentation such

as procedures and instructions.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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2.3.10 Quality Plan: specification of the actions, responsibilities and associated resources to be

applied to a specific object.

2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the

execution of the project, inclusive of test methods, procedures, and acceptance criteria (This

term is equivalent to QIP and ITP).

2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.

Requirements are generally specified in the purchase order and/or contract documentation,

but may not be limited to these.

2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside

the control room (breakers, bus-bars, CT’s, VT’s and transformers).

2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control

and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and

tele-control).

2.3.15 Special Process: is any production or service process which generates products or services

which cannot be measured, monitored, or verified prior to delivery and use.

2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service provider.

A supplier may be a natural or legal person and includes any employee acting within the

course and scope of his/her employment or any agent or manager acting for, or on behalf of,

or in the interests of, the person registered as supplier on the Eskom supplier database.

2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that

enters into a subcontract and assumes some of the obligations of the supplier or prime

contractor.

2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection

activity will take place. Work may proceed, provided Eskom or its inspection agency has been

formally notified and confirmed that inspection is waived.

2.4 Abbreviations

Abbreviation Explanation

AIA Approved Inspection Authority

CA Corrective Action

CQP Contract Quality Plan

FIDIC Federation Internationale Des Ingenieurs- Conseils

FMECA Failure Mode, Effects and Criticality Analysis

HAZOP Hazard and Operability Study

ISO International Organisation for Standardisation

ITP Inspection and Test Plan

NC Nonconformity

NDT Non Destructive Testing

PMI Positive Material Identification

QCP Quality Control Plan

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

Abbreviation Explanation

QMS Quality Management System

PQP Project Quality Plan

RFI Request for Information

RFQ Request for Quotation

RFP Request for Proposal

SHEQ Safety, Health, Environment, and Quality

SETA Skills Education Training Authorities

WPS Welding procedure specifications

WQR Welder’s Qualification Record

2.5 Roles and Responsibilities

Eskom Quality representative/ professional will select applicable requirements for existing and

potential Eskom suppliers using Form A (Tender and Contract Quality Requirements for Supplier

Quality Management: Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001

Standard).

The existing and/ or potential suppliers must complete, sign and return Form A with the other

returnable as listed in the List of Tender Returnable document (240-12248652). Other roles and

responsibilities for this standard are defined within the text of this specification.

2.6 Process for Monitoring

The application of this specification throughout Eskom shall be audited as per the management

system audit schedule.

2.7 Related/Supporting Documents

The documents superseded by this specification: all divisional and business unit supplier quality

requirements standards and/or specifications.

Forms and templates:

[1] 240-68099512 Tender and Contract Quality Requirements for Supplier Quality Management

Specification 240-105658000/ QM 58 and Quality Requirements for ISO 9001 Standard (Form

A)

[2] 240-109253698 Template for a Typical Contract Quality Plan

[3] 240-109253302 Quality Control Plan/Inspection and Test Plan

[4] 240-126469599 Method Statement Template.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3. Pre-Contract Award: Quality Requirements

The quality assessment criteria and Form A of this specification will be selected and completed by

an Eskom Quality representative/ professional who will identify the applicable supplier quality

requirements to be met.

Form A of this specification must also be completed and signed by the supplier responding to an

Eskom invitation to tender, in order to acknowledge and accept Eskom Supplier Quality requirements

as per this specification and ISO 9001 Standard or any additional quality requirements specific to

the scope of work.

3.1 Supplier and Sub-Supplier Quality Management System Requirements

3.1.1 The supplier and sub-supplier shall develop, implement, maintain and improve a formal QMS

that conforms to the latest ISO 9001 standard or any applicable standard of QMS (latest

applicable revision) and in accordance with the requirements of this specification.

3.1.2 Such a formal system shall consist of the appropriate documented information required by

ISO 9001 and may include a quality manual, quality plans, work procedures, work

instructions, method statements, work flow documentation, etc., as the case may be. This

requirement constitutes the most basic QMS requirements.

3.1.3 Unless specifically excluded from the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), such a QMS shall carry a valid ISO 9001

certificate from an accredited certification body, as indicated in the applicable Eskom

invitation (this requirement applies equally to both the supplier and any/ all manufacturing

third-party organisations mentioned above).

3.1.4 Unless specifically excluded in the quality list of tender returnable, as per the categories of

quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully developed,

documented, implemented, reviewed and maintained QMS that complies with the

requirements of ISO 9001 standard or any applicable standard of QMS. In the event that the

main supplier invariably requires the assistance of a sub-supplier in order to realise its own

supply obligations. The aforementioned requirement applies equally in all cases where any

such sub-supplier’s scope of responsibility includes the provision of any of the following

activities, namely, design and development, manufacturing, maintenance, testing, storage,

delivery, installation, commissioning, and project management, or in the cases the supplier

name changes, mergers, acquisitions and/ or cessions. Eskom Quality department must

ensure that the changed entity can still fulfil the requirements as set out in the contract

documentation.

3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier

facilities.

3.1.6 The main supplier shall be responsible for defining and managing the specific quality

assurance and control elements applicable to the respective sub-supplier’s scope of

work/supply and ensure that its sub-supplier(s) quality programmes support Eskom

requirements.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.1.7 The supplier shall inform Eskom of any proposed changes to the QMS or staff that will affect

the quality system prior to implementation of these changes.

3.1.8 The main supplier shall develop and implement a performance management programme for

their sub-supplier. The programme shall include, but not limited to:

 Verification of the QMS

 Audits and surveillances

 Regular assessment of the CQPs and reviews of QCPs.

 NC and Defect Management

 Inspection and test plans

 Risk management

3.2 Quality Plan

The information in this section constitutes the minimum requirements for a quality plan.

3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per the

categories of quality requirements (Category 1, 2, 3, or 4); all individual products, services

and processes shall have a documented, implemented, reviewed and maintained contract

quality plan and/or quality control plan (inspection and test plan).

3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All

production and/ or service provision shall be carried out in accordance with a documented

and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and test

plan (ITP).

3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the

supplier’s quality system in order to demonstrate its ability towards both controlling and

meeting specified Eskom requirements.

Note 1: Contract Quality Plan should address the quality assurance elements related to the scope

of work and/ or technical specification.

Note 2: Quality Control Plan (QCP)/ Inspection and Test Plan (ITP) should address the quality

control elements related to the scope of work and/ or technical specification.

3.3 Contract Quality Plan

The main supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality

plans (CQPs) and associated documentation in accordance with the requirements of project QMS

processes applicable to the sub-supplier’s scope of work.

The supplier shall, where applicable, based on scope of work criticality, ensure that procurement

documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for

supplier and Eskom review.

The main supplier shall ensure that sub-supplier CQPs are developed and implemented in

accordance with the ISO 10005 Quality Management System Guidelines for Quality Plans. In

addition to the elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall

include the following (as applicable):

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.3.1 The management of records, including material tests, positive material identification (PMI)

testing, material certification, etc.

3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of

inspection.

3.3.3 The proposals for submission of final documentation, the final manufacturing data book, prior

to shipment.

3.3.4 The special processes related to welding: management of the welder’s qualification record

(WQR), welding procedure specifications (WPS), and procedures qualification records (PQR)

that will be used in the performance of work for supplier review and acceptance prior to

commencing manufacture. Welders shall be qualified to the specified Codes of Construction

for the applicable procedures. The requirements for qualification shall be specified by the

supplier, and welder records shall be maintained by sub-suppliers performing the work.

3.3.5 The special installation procedures and other required fabrication or manufacturing

procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)

that will be used in the performance of work shall require supplier review and acceptance

prior to commencing manufacture. The personnel carrying out special processes (for

example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully

verified by subsequent inspection and test shall be suitably qualified and, where applicable,

registered with statutory bodies as legally required, that is, as radiographic workers to conduct

radiography. The requirements for the qualification shall be specified, and personnel records

shall be maintained in accordance with the Project Quality Personnel Qualification

Specification and, where applicable, legal requirements.

3.3.6 The personnel required to perform special processes shall be certified competent through a

certificate of competency in accordance with the company’s internal training management

and competency control procedures or an external certification body (for example, NDT)

through an accredited service provider as per Skills Education Training Authorities (SETA)

requirements.

3.3.7 All personnel who perform activities that affect quality shall have their training needs identified

and documented. The required training shall be implemented in accordance with the

company’s training management and competency control procedures. All the training

certificates shall meet the SETA requirements in terms of having the unit standard completed

and the accreditation number of the service providers.

3.3.8 Instructions and requirements for equipment and materials storage, preservation, and

maintenance, including identification of materials required for preservation and maintenance,

are to be provided sufficiently prior to receipt (prior to shipment or earlier) to ensure that

appropriate resources are available at the time of delivery.

3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s

sub-suppliers by Eskom or it agent.

3.3.10 The CQP information need to include, but not limited to:

 Spells out the aspects of the QMS to be applied within a specific Eskom project, and the

methods to be utilised to ensure quality.

 Outline the resources, the communication channels, applicable documents and records to be

generated.

 Management Authority and Responsibility from both supplier and client need to outline in the

Cqp.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

 List of documents and records that will be used and submitted during the execution of the

project.

 Communications channels should include contact person and contact details

 Monitoring & measurement procedures for activities need to be indicated.

3.3.11 The main supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements

Specifications and shall be submitted prior to the initial scope of work kick-off or initial pre-

fabrication meeting and prior to commencement of manufacturing, whichever is earlier.

3.3.12 The Eskom template for CQP provided shall be used as guideline, where the supplier does

not have a CQP template.

3.4 Quality Control Plan

The supplier shall develop and implement processes and procedures that efficiently and effectively

monitor, verify and document the quality of the scope of work for deliverables.

The main supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail

sufficient to address all quality-control-related activities in a chronological order, from contract review

through materials verification, manufacturing, fabrication, assembly, final testing, commissioning,

hand-over documentation, and certification. In addition, the supplier shall ensure compliance with

the following requirements:

3.4.1 All stages of manufacturing, fabrication, assembly and installation shall be controlled by a

supplier’s QCP/ ITP that clearly and unambiguously identifies the quality verifications to be

performed and special attention to controls related to critical products and services.

3.4.2 QCP/ ITP shall be reviewed and accepted by Eskom, its inspection authority or agency, and

they shall allow for the insertion of Eskom specific requirements, including hold and witness

points prior to the commencement of work.

3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection

authority or agency’s agreement prior to the commencement of work involving an activity

affected by such changes.

3.4.4 The ITPs should cover materials certification, fabrication works, in-process inspections, final

acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation

inspections where contracted, preservation, site acceptance tests, construction and erection

works, and pre-commissioning and commissioning tests.

3.4.5 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier

Qcp/ itp.

3.4.6 All applicable codes, standards, and relevant acceptance criteria documents are available at

the work location, and Eskom representatives on site shall have on-going access to this

information. Workplace documentation shall be available in English and in any workforce-

appropriate language.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

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3.4.7 Where activities subject to inspection and test procedures are to be undertaken by a sub-

supplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details

of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each sub-

supplier scope of work.

3.4.8 The supplier shall be ultimately accountable and responsible for the development and proper

implementation of all sub-supplier QCPs/ ITPs, including those reviewed or developed by

sub-suppliers.

3.4.9 Eskom reserves the right to select intervention points on QCPs/ ITPs for Eskom oversight of

selected functions and to perform surveillance or audits of the work.

3.4.10 Once signed, the ITPs and QCPs become addendums to the main contract. These ITPs can

be reviewed at Eskom’s discretion based on its assessment of the supplier’s performance or

other risks.

3.4.11 A QCP/ ITP shall contain the following information:

 Eskom contract number and title

 The supplier’s order number

 Identification of the area of works/contract

 Description of the work, with components, item number, and activity date

 QCP/ITP unique number

 A list of the sequence of operations, including inspection and tests

 The identification of the specification, drawing number, or procedure for each operation,

with reference to the relevant criticality risk rating

 The acceptance criteria, with reference to the technical specification, in-house, national, or

international standard, with the relevant clause number for each operation

 The inspection and test activities that the supplier has nominated for its intervention points

 Provision for the inclusion of intervention points nominated by Eskom and/or its authority/

agency

 Provision for intervention point acceptance by date and signature for all parties having

intervention in the plan

 Inspection and test records to be generated by the supplier for each operation and an

indication of records to be provided to Eskom (as applicable)

3.4.12 The main supplier shall require sub-suppliers to submit QCPs/ ITPs and associated

documentation applicable to the sub-supplier scope of work. Any changes made to the QCP

after submission must be resubmitted to Eskom for further review. The supplier shall ensure

that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality Requirements

Specifications, including, but not limited to, the following requirements:

 Clear and unambiguous description of the equipment and location(s) at which each activity

will take place, including facility location(s)

 Identification of quality verification activity and stage

 The details of reference documents, procedures, or method statements to be utilised in

performance of the activity, including specific reference to actual sections and pages of

procedures, standards, instructions, specifications, etc.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

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 Definition of acceptance criteria

 Listing of certifying or verifying documents generated to provide evidence of compliance

with specified requirements; documents are to be provided using the proper Eskom

document numbering requirements

 Identification of main supplier and sub-supplier (where applicable) third-party/approved

inspection authority (AIA) and Eskom inspection activities defined in terms of witness, hold,

document review, and verification monitoring points and provision for sign-off of each of the

above-mentioned parties for each intervention point

 Qualification requirements for quality control inspectors, including any third-party/AIA

inspectors

 Listing of all proposed test procedures

 Acceptance criteria for each inspection or test in alignment with specified tolerances

 A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where

applicable), and Eskom prior to commencement of work

 Inspection or testing intervention points, including, but not limited to, factory acceptance test

and package acceptance test, witness, and hold points

3.4.13 A quality kick-off meeting will be held at the start of the contract and, if required, at the start

of each subsequent phase.

 The supplier shall arrange coordination meetings with Eskom prior to placement of orders

for items or equipment to ensure that all technical and commercial requirements are clear

and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.

 Supplier inspection personnel, including inspection agency personnel, shall be competent

and qualified to perform inspection and testing assignments. Mobilisation of all such

personnel shall be in compliance with the Project Quality Personnel Qualification

Specification.

3.4.14 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided with

comprehensive, clearly written, and unambiguous inspection and testing protocols, including

processes, procedures, and methods that shall include, but not be limited to, the following:

 Requirements for inspection checklists and inspection assignments, with lists of items to be

inspected

 An inspection and testing report format, report content, schedule for report processing and

distribution, and report retention requirements

 Inspection and test report results response tracking (log) and resolution of nonconformity in

inspection and test processes, procedures, or methods and nonconformity identified in

inspection and test results

 Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the

equipment and sub-systems (if applicable)

 Hazard and Operability Study (HAZOP) report, as applicable

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

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3.4.15 The supplier shall establish processes and procedures for formal assessment of sub-supplier

inspection and testing programmes. These shall include review of sub-supplier inspection

reports and other quality control documentation. Additional formal assessment of

manufacturing, fabrication, and assembly facility operations shall be conducted by the

supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s

inspection and testing programmes. Assessment frequency shall be established in

consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and

performance information. The assessment scope and schedule shall be developed in

consultation with Eskom.

3.4.16 Supplier processes and procedures for verification of supplier and sub-supplier purchased

product compliance with specifications shall obtain document return/review status prior to

implementation.

3.4.17 The objective is to finalise any outstanding procedural or other issues before proceeding to

deliver the works.

3.4.18 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom will

keep minutes of these meetings.

3.4.19 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or

AIA to be attended by the supplier’s and sub-supplier’s representatives, including their quality

representatives who will be involved in the works, and records are to be kept.

3.4.20 Eskom reserves the right to appoint resident quality inspectors who can be based at the

supplier’s or sub-supplier’s premises and on site where the work is being performed. The

supplier is expected to provide workspace at no cost to Eskom for the inspector, as required.

3.4.21 Eskom may appoint any organisation it prefers to perform quality assurance and quality

control activities, either in the capacity as an AIA or inspection agency, on the works

contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,

hinder, undermine, circumvent, question, discredit, or in any way make it impossible for such

organisation to carry out its work on behalf of Eskom.

3.4.22 The Eskom template for QCP/ ITP provided shall be used as guideline, where the supplier

does not have a QCP/ ITP template.

3.5 Pre-Contract Award: Quality Requirement

3.5.1 Main Supplier and Sub-supplier Categories

Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are

classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality

documentation as per the tender selected category (indicated in Form A) using the list of tender

returnables document.

NOTE: Only one (1) category must be applicable per procurement process e.g. [Eskom requests for

information (RFI)/ requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for

the procurement of products and services].

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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The following are the minimum returnable documentation for Categories 1 to 4:

3.5.2 Category 1: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a QMS (the

latest applicable revision). The QMS should drive the supplier’s business management

processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit the latest copy of the management system internal and external

audit reports. The audit reports must include, if applicable, nonconformity identified, and the

resulting remedial actions (correction and/ or corrective action reports).

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit a draft, or an example of an inspection and test

plan (ITP) or quality control plan (QCP) on similar and/ or previous work done.

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

 The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

documents (240-12248652).

3.5.3 Category 2: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit objective evidence of a developed, implemented and maintained QMS

that complies with ISO 9001 or any applicable standard of quality management system (the latest

applicable revision). The following documents (approved/ signed copies) shall be submitted:

 Quality Management System manual or a documented information that have defines and

describes the QMS and its scope

 Quality Policy, aligned with the supplier’s strategic direction (documented information)

 Quality Objectives (documented information)

 Control of documented information (both maintain and retain documented information )

 Internal audit procedure (documented information)

 Control of nonconforming outputs (documented information)

 Nonconformity and Corrective action procedure (documented information)

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit the latest copy of the management system internal audit reports. The

audit reports must include, if applicable, nonconformity identified, and the resulting remedial

actions (correction and/ or corrective action reports).

 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or

quality control plan (QCP) on similar or previous work done.

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

 The supplier shall submit documented information retained (records) of management review

meetings that include agenda, meeting minutes, attendance registers, reports, presentations,

etc.

Note: specific requirements per tender will be selected using the List of Tender Returnable

document (240-12248652).

3.5.4 Category 3: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001

(or the latest applicable revision). The following documented information (approved/ signed

copies) shall be submitted:

o Quality management system manual or a (documented information) that have

defines and describes the QMS and its scope

o Quality Policy, aligned with the supplier’s strategic direction (documented

information)

o Quality Objectives (documented information)

o Control of documented information (both maintain and retain documented

information )

o Internal audit procedure (documented information)

o Control of nonconforming outputs (documented information)

o Nonconformity and Corrective action procedure (documented information)

The QMS should drive all the supplier’s business management processes to ensure that all of

Eskom’s requirements are fully met on a consistent basis.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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 The supplier shall submit a draft contract quality plan that is specific to the scope of work as

described in the tender documents. The plan must address the minimum requirements as per

Iso 10005.

 Where applicable; the supplier shall submit an example inspection and test plan (ITP) or

quality control plan (QCP).

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of documented information for roles, responsibilities and

authorities in relation to the QMS. Examples of relevant documented information are;

organization charts, job descriptions, work instructions, duty statements, manuals, procedures.

NB: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.5.5 Category 4: Quality Requirements

 The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for

Supplier Quality Management Specification 240-105658000/ QM 58 and ISO 9001).

 The supplier shall submit a quality method statement based on ISO 9001 and specific to the

scope of work.

 The quality method statement should address all the supplier’s business management

processes to ensure that all of Eskom’s requirements are fully met on a consistent basis.

 The supplier shall submit a signed/ approved quality policy (aligned with the supplier’s strategic

direction). (documented information)

 The supplier shall submit a copy of quality objectives. (documented information)

 The supplier shall submit documented information for Control of Externally Provided Processes,

Products and Services.

 The supplier shall submit a copy of the documented information for roles, responsibilities and

authorities, specific to the project/ scope of work/ technical requirements. Examples of relevant

documented information are; organization charts, job descriptions, work instructions, duty

statements, manuals, procedures.

Note: specific requirements per tender will be selected using the List of Tender Returnables

document (240-12248652).

3.6 Main Supplier and Sub-supplier Capability and Capacity Assessment

Supplier capability and capacity assessments shall be performed prior to contract award on potential

suppliers participating in Eskom Holdings procurement process to:

 provide products and services with high risk to operational sustainability

 work on critical plant and equipment

 supply of critical plant items or components

 provide special processes

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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All sub-suppliers used by the main supplier/ contractor, performing work on Eskom critical plant

equipment, supplying commodities and providing specialised services shall be subjected to the

capability and capacity assessment.

Critical plant includes the following:

 Generation Level 1 & 2 plant

 Transmission and Distribution Power Plant & Control Plant

 Mega Projects

All potential quality risks identified will be included in the assessment report provided for the tender

evaluation.

Note: Form A (Enquiry/ Contract/ Quality Requirements for Supplier Quality Management:

Specification 240-105658000/ QM 58 and ISO 9001) will be used to select and indicate whether

capability and capacity assessment will be conducted.

3.7 Post-Contract Award

3.7.1 Contract Execution

The supplier shall submit the following documents within 30 days or as per stated timeline after the

contract date, prior to the commencement of work, for acceptance by Eskom:

 The supplier shall complete a QCP before contract award. This shall be reviewed and

signed off by Eskom within 30 days or as per stated timeline after contract award.

 The supplier shall complete a quality control plan and ITP(s) for review and acceptance by

Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30

days or as per stated timeline after contract award.

 The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier and

by Eskom within 30 days or as per stated timeline after the award of the tender. All supplier

and Eskom comments shall be resolved prior to commencing work.

 The equipment lists and an indication of pressurised components and systems.

Note: These plans are to be compiled in line with Eskom’s requirements and will have to be

discussed with, and approved by, Eskom prior to any work commencing.

 Correspondence shall be directed to the project manager, and periodic quality review

meetings shall be convened by Eskom with the supplier.

 The mandatory quality review meetings are to be convened by the nominated project quality

manager or his/her representative for the contract.

 Monthly quality performance and management reports are to be prepared by the supplier

during contract execution. The content of these reports shall be agreed by Eskom when

submitted to Eskom on a monthly basis.

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Revision: 3

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3.7.2 Supplier Quality Performance Monitoring Phase

During the contract execution phase, suppliers shall be monitored by Eskom for performance on

quality-related aspects.

The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to

the supplier.

The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the

execution of a contract using agreed key performance indicators. The monitored key performance

areas include the following:

 CQP and QCP /ITP

 Delivery

 Design

 Cost

 Management system

Subsequent key performance indicators associated with these areas will include the following:

 Nonconformity monitoring

 Audit and assessment evaluation scoring

 Management system compliance and accreditation

 Achievement of delivery targets as per contractual agreements

 Process improvements

 Correction and corrective action response and closure

3.7.3 Supplier Quality Audit

3.7.3.1 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.2 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers

3.7.3.3 Quality audits and related quality performance reviews are intended to provide an objective

evaluation of compliance with performance expectations defined in this specification, in the

supplier contract quality plan (CQP), and in any other project scope of work specification.

3.7.3.4 Quality audits and related quality performance reviews include, but are not limited to, any

quality or other project functional area audits, assessments, verification of compliance

reviews, surveillance, inspections, or other interim or final assessments of scope of work

deliverables provided by the supplier or sub-suppliers.

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user to ensure it is in line with the authorized version on the system.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

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3.7.3.5 Quality audits and related quality performance reviews shall be carried out by trained,

accredited, and experienced personnel in accordance with procedures documented in the

Cqp.

3.7.3.6 The supplier shall submit, for Eskom review, documented processes for conducting project

scope of work quality audits and related quality performance reviews. Supplier quality audits

and related quality performance review processes shall be designed to address evaluation

of progress towards completion of project functional area deliverables as well as final

deliverable quality.

3.7.3.7 The supplier shall provide a schedule of anticipated quality audits covering all functional

areas and related quality performance reviews at the time of first post-contract award CQP

submission.

3.8 Standard Conditions

3.8.1 Rights of Access

Eskom:

3.8.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts;

3.8.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well

as any documentation, materials, or equipment associated with the work, at any time or

project work location; and

3.8.1.3 reserves the right to carry out assessments and audits on all new suppliers and sub-

suppliers.

The supplier:

3.8.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with

the work at any time;

3.8.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and

witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification

shall be conducted at no extra cost to Eskom;

3.8.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,

and supporting documentation through provision of access to view and photocopy, as

required, to support verification of scope of work requirements. Access shall include the

ability to photograph Eskom equipment, systems, system components, materials, etc.;

3.8.1.7 shall provide access to all quality-related information pertaining to activities performed by

itself or sub-suppliers, where Eskom might not have participated in the witnessing of their

quality assurance or control (this refers to inspections, audits, etc. performed by the supplier

on its own sub-suppliers);

3.8.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by

Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and

3.8.1.9 shall ensure that the above requirements flow down to sub-suppliers.

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3.8.2 Eskom Rights to Information

3.8.2.1 To expect that the works will be conducted in accordance with the contract between the

parties.

3.8.2.2 To have access to the supplier’s information as determined by applicable legislation.

3.8.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in

selected audits as an observer and by assessing the supplier during key work stages.

Eskom will coordinate with the supplier to develop an oversight schedule aligned with the

supplier’s audit schedule.

3.8.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the

audit programme.

3.8.2.5 To conduct independent quality audits during all phases of the contract, and the supplier

shall provide all resources to support these activities.

3.8.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

3.8.2.7 To participate in, and/or lead, investigations related to incidents involving its products.

3.8.2.8 To require from suppliers to be responsible for the cost of re-inspections.

3.8.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective

of the agreed payment schedule and in accordance with the conditions of contract.

3.8.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,

documentation, and other quality records relating to the work, including, but not limited to,

data extracts.

3.8.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as

well as any documentation, materials, or equipment associated with the work, at any time or

project work location.

3.8.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.

3.8.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s

or sub-supplier’s premises and on site where the work is being performed.

3.8.2.14 Reserves the right to select intervention points within all developed supplier QCPs/ ITPs

for Eskom oversight of selected functions and to perform surveillance or audits of the work.

3.8.2.15 Shall be given access at all reasonable times before, during, and after manufacture and

before delivery, construction, erection, and commissioning to measure, test, and inspect the

products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

3.8.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery

order at any time and for any portion of the work that is not being performed in accordance

with the specified/agreed requirements.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.3 Preservation

The supplier shall develop and implement a comprehensive preservation programme consisting of

plans, processes, procedures and actions undertaken for the purpose of planning for and

maintenance of material deliverables quality. The supplier preservation programme scope includes,

but is not limited to, the following:

3.8.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct

implementation of, preservation programme requirements.

3.8.3.2 Development and implementation of preservation programme training appropriate to work

need.

3.8.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of

services encompassing an online monitoring system and asset tracking during, but not

limited to the following stages: inspections, testing, shipping, transportation, storage, and

commissioning. The supplier is to enable full access during all of these stages in order to

allow the installation of the devices on Eskom-identified products and equipment, which

include the sub-supplier’s testing facilities, processing plant, and any other processes

deemed important towards effective and efficient quality control.

3.8.3.4 Eskom seeks cooperation between the supplier’s designers and those of Eskom’s service

provider in ensuring seamless installation of the device and other associated installations.

Moreover, there is also a need to integrate data flows and systems between Eskom and the

supplier. Further details are included in the Eskom specifications and works information.

3.8.3.5 Review and tracking of compliance with Eskom and supplier engineering specification of

preservation requirements.

3.8.3.6 Review and tracking of compliance with sub-supplier provided preservation requirements

and recommendations.

3.8.3.7 Evaluation of prospective temporary and longer-term material storage sites for consistency

with preservation programme expectations.

3.8.3.8 Preservation work plan development and plan execution performance evaluation of all

parties engaged for provision of material transportation, handling, or storage services.

3.8.3.9 Oversight of material quality preservation plan preparation and plan execution performance

at all work locations.

3.8.3.10 Development of a preservation programme records management process, in compliance

with Eskom information management requirements, which comprehensively addresses

generation, maintenance, and ready access by Eskom to all preservation programme

records.

3.8.3.11 The supplier shall deploy a clearly defined documented programme providing for

identification of all physical asset pre-operation preservation of quality requirements. In this

reference, the term “physical assets” should be understood to include bulk materials,

including consumable items, equipment systems, system components, and any other

procured or supplied materials or equipment transferred to project control, but not deployed

for operational purposes.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.3.12 Where the project responsibility for equipment and materials management has been

formally delegated, the supplier’s preservation programme shall ensure clear and

unambiguous communication of pre-operation preservation of goods quality requirements

to sub-suppliers.

3.8.3.13 The supplier’s preservation programme shall clearly and unambiguously document

processes and procedures for efficient and effective monitoring of compliance with

programme requirements.

3.8.3.14 Compliance monitoring shall commence with ensuring comprehensive consideration of

preservation requirements in the engineering instruction and subsequent inclusion of said

instruction in procurement documentation and shall be applicable until such time as

equipment or materials have been incorporated in an operating or operational system or

structure.

3.8.3.15 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for

management of preservation responsibilities between project functional areas, for example,

procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to

construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level

responsibility between various subcontracted service providers.

3.8.3.16 Supplier engineering shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project procurement, logistics, construction management,

quality, security, and other project functional areas, as required, for efficient and effective

implementation of preservation requirements. This shall take the form of a preservation

programme applicable to all systems, system components, equipment, materials, customer-

supplied materials, and other goods procured or managed under the scope of work.

3.8.3.17 The supplier’s preservation management programme shall clearly and unambiguously

address temporary, long-term, and in-transit preservation requirements, including, but not

limited to:

 requirements for protection against, or insulation from, atmospheric conditions,

sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or

other physical environment conditions;

 detailed procedures for application, use, monitoring, and maintenance of coatings,

coverings, fasteners, lines, and other components for internal and external weather

proofing;

 requirements for electrical grounding or isolation;

 requirements for internal or external environment creation, for example, inert gas

charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;

 detailed procedures for initial set-up, charging, activation, and maintenance of

internal atmosphere generation, regeneration, monitoring, and relieving systems, for

example, inert gas management systems;

 requirements for protection against, or insulation from, vibration or long-period

cyclical motion in transit, for example, wave-generated movement during sea

transport;

 internal and external structural integrity protection, for example, internal and external

bracing, padding, framing, chocking, etc.;

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

 support structure requirements, for example, stools, pads, or other devices,

substrates, or support required to ensure in-storage and in-transit stability of

systems, system components, equipment, and material, or other discrete units or

items;

 provision for physical separation and/or barriers to prevent airborne or direct

transmittal of contaminants between work areas or between work areas and storage

areas, for example, prevention of carbon steel grinding or cutting debris impact on

stainless steel elements, airborne drift of blast aggregate into vessels or machinery,

etc.;

 provision for, and final disposition of, temporary and longer-term storage or transit

required supports and related binding devices, for example, stools, stands, sea

fasteners, platforms, chocks, spacers, cabling, etc.;

 provision of requirements for temporary work platforms or other support structures

required to ensure provision of preservation services, for example, provision of a

self-elevating work platform for periodic access to elevated fittings, gauges, man-

ways, etc.;

 requirements for protection against, or insulation from, contact with other objects, for

example, padding or other protection for external tubing, fittings, or other impact-

sensitive structures or components;

 clear physical delineation of temporary and longer-term storage areas supplemented

by hard and soft barriers, as required, to maintain a protective perimeter;

 documented agreements with storage facility and transportation provider

management regarding security management, including, but not limited to, facility

access and egress control and control of access to project goods and materials

within facility boundaries or aboard vehicles or vessels; and

 detailed procedures for inspection and testing to verify performance of preservation

procedures and to provide for timely notice and corrective action to maintain

preservation status.

3.8.3.18 The supplier’s preservation management programme scope shall encompass

management of preservation requirements, from initial transfer of ownership or management

responsibility to project scope of responsibility, through any period of temporary or longer-

term storage and through any period of transit, including transit for final delivery at point of

active use or installation.

3.8.3.19 The supplier’s preservation management programme shall clearly and unambiguously

address processes and procedures to ensure that storage and control of materials are

accomplished in accordance with manufacturer recommendations, specifications, and

project-specific requirements.

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Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.3.20 The supplier’s preservation management programme shall incorporate special precautions

to address preservation and control of valves, electrical motors and components,

mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,

gaskets, coatings, insulation, and other materials. Special precautions include, but are not

limited to, supplier-specified maintenance procedures related to engines, electric motors,

pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.

3.8.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the

system, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented in purchase orders, work authorisations, and other

communications between the supplier and sub-suppliers.

3.8.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,

supplier procurement processes shall ensure clear and unambiguous documentation of sub-

supplier input into preservation management programme requirements.

3.8.3.23 Supplier procurement shall ensure that preservation requirements for scope of work

systems, system components, equipment, materials, and other procured goods are clearly

and unambiguously documented and that preservation requirements are efficiently and

effectively communicated to project logistics, construction management, quality, security,

and other project functional areas, as required, for efficient and effective implementation of

preservation requirements.

3.8.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of sub-

supplier responsibility for execution of all preservation management programme elements,

including, but not limited to, all systems, processes, procedures, methods, ready access to

records, and provision of equipment, tools, or services essential to efficient and effective

execution of the preservation management programme.

3.8.3.25 The supplier shall ensure that preservation management programme responsibilities are

clearly and unambiguously defined within the project team and efficiently and effectively

implemented at all project scope of work locations. Inclusion of supplier and sub-supplier

scope of work in the development and implementation of a preservation management

programme shall be considered essential to efficient and effective preservation

management programme execution.

3.8.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility

for oversight and management of preservation management programme elements during

every stage of project development.

3.8.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation

records for inspection and audit.

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user to ensure it is in line with the authorized version on the system.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.4 Quality Audits Related Conditions

3.8.4.1 The supplier shall maintain an accurate quality audit and related quality performance review

schedule and shall incorporate the current schedule as an attachment to the supplier CQP.

3.8.4.2 The supplier’s quality audit and related quality performance review schedule development

process shall be designed to incorporate consideration of information generated by

previously conducted audits and reviews, by input from project risk management evaluations

(risk register), or from Eskom or sub-supplier subject matter expertise.

3.8.4.3 Eskom reserves the right to oversee supplier audit programmes by participating in selected

audits as an observer and by assessing the supplier during key work stages. Eskom will

coordinate with the supplier to develop an oversight schedule aligned with the supplier’s

audit schedule.

3.8.4.4 Eskom will have the right to obtain access to any audit reports of audits performed by the

supplier reflected in the audit programme.

3.8.4.5 Eskom reserves the right to conduct independent quality audits, scheduled and

unscheduled, during all phases of the contract. The supplier shall provide all resources to

support these activities.

3.8.4.6 Eskom shall be given access at all reasonable times before, during, and after manufacture

and before delivery, construction, erection, and commissioning to measure, test, and inspect

the products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.

3.8.4.7 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect

products that are being manufactured by any sub-supplier. This includes surveillances.

3.8.4.8 The assessments and audits shall be carried out on all new suppliers and their sub-

suppliers.

3.8.4.9 Eskom shall have the right to participate in, or request that, a technical investigation be

launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when

risk to Eskom products or service deliverables is identified.

3.8.4.10 Qualification requirements for supplier and sub-supplier personnel engaged in conducting

quality audits and related quality performance reviews shall be defined in the supplier CQP

and shall be in compliance with the Project Quality Personnel Qualification Specification.

3.8.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom

3.8.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be investigated

by the supplier as a matter of urgency in order to determine the root cause, corrective action

measures, as required, with implementation time frames.

3.8.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to

Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days

from the date of issue of the nonconformity and should be aligned with the site

requirements/procedure.

3.8.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the

supplier proceeding with any pending/further intervention or corrective action, as may be

required by Eskom.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.5.4 Should Eskom or its inspection authority/agency identify any nonconforming products during

the conduct of its audits/surveillances/inspections, the supplier shall be deemed to be in

breach of contract and shall be held liable for any repair, rework, and/or associated

replacement costs. The supplier may, in such instances, also be held liable for the full costs

associated with the conducting of follow-up audits/surveillances/inspections.

3.8.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection

reports raised by Eskom or its appointed inspection authority/agency shall form the basis of

any action to rescind/withdraw the supplier’s qualification status.

3.8.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and

issued to the suppliers via the contract communication protocol. The suppliers shall

investigate the matter and respond in writing to Eskom of disposition within the stated

contractual conditions.

Note: The dates for the disposition should align to contractual conditions.

3.8.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and

shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the

system failures. The supplier with raise a Corrective Action Report and undertake Root

Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken

immediately.

3.8.5.8 Should the Supplier fail to respond and rectify nonconforming products within stipulated

contractual conditions. The Project Manager should apply contractual remedies in

accordance with Fidic/ NEC contract.

3.8.5.9 Repeated Nonconformities; if there are any identified repeat nonconformities from the same

supplier within a period of 6 months or less. This must then be escalated to the management

review committees of the BU/ OU/ Cluster/ or Divisions for adjudication. If not resolved, then

the matter must be escalated to the supplier review committee for recommendation.

3.8.6 Special Processes

The following requirements shall be applicable as well as additional requirements as specified in the

scope of work for the provision of the following special process services:

3.8.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified

or work methods and operators tested and qualified are controlled and all steps followed

before the work can commence.

3.8.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication

techniques, coating, painting, etc.

3.8.6.3 All special processes (procedures and processes) shall be submitted for review and

acceptance by Eskom, accredited or certified agency. No work shall commence until these

are accepted.

3.8.6.4 Where applicable, a relevant Management System for the special process shall be certified

or approved by an accredited body and proof of certification shall be submitted to Eskom for

review. An example for this will be the Welding Management System based on ISO 3834.

3.8.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review

and acceptance.

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

3.8.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in

accordance with the procedures, processes and/ or applicable standards/ codes.

3.8.6.7 The records of qualification of procedures, processes and operators shall be maintained by

the supplier in accordance with the applicable procedure or code and these made available

to Eskom at all times.

4. Acceptance

This document has been seen and accepted by:

Name Designation

Kerseri Pather General Manager: Risk and Sustainability

Lenock Meyer Acting Senior Manager: Quality Management

Pamela Dondashe Middle Manager: Quality Assurance

Mandla Mkhwanazi Middle Manager: SHEQ Procurement and Supply Chain Management

Suzette Manthe Senior Advisor: Quality Performance and Planning

Lorna Ndlela Middle Manager: Eskom Document and Records Management

5. Revisions

Date Rev. Compiler Remarks

October 2021 3 SA Sambo Specification was due for revision and in addition, to

align the requirements with the latest Eskom business

processes and systems.

October 2018 2 SA Sambo Specification reviewed to be aligned with the

requirements of ISO 9001:2015

March 2016 1 SA Sambo Specification was due for revision and also to

repackage the requirements and tender returnable

documents into four categories.

December 2011 0 A Hunter New document

6. Development Team

The following people were involved in the development of this document:

 Andrew Else

 Bongi Tshabalala

 Feziwe Mogamisi

 Lesego Garegae

 Patrick Thwane

 Xolani Zuma

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Reg No 2002/015527/30.

Supplier Quality Management: Specification Unique Identifier: 240-105658000

Revision: 3

Page:

7. Acknowledgements

Eskom Operational Quality Forum Members

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2. Communication channels between supplier & ESKOM 3

Supply and delivery of Pneumatic Actuators for Stock Replenishment for a period of five

Project

years at Lethabo Power Station on an as and when required basis.SECTION (TENDERER)

Clauses of 240- clause description indicate with an

105658000 (x) as applicable

Specification or (-) if not

Applicable

Pre-contract award quality requirements x

(*Select Only Applicable Category). NB: Not more than one category must be selected. Also indicate

whether site assessment is applicable.

Category 1 (refer to clause 3.5.-105658000) -

Category 2 (refer to clause 3.5.-105658000) X

Category 3 (refer to clause 3.5.-105658000) -

Category 4 (refer to clause 3.5.-105658000) -

Main Supplier and Sub-supplier Capability and Capacity Assessment (refer to clause 3.-105658000) -

3 post-contract award(eskom)

appointment of contractors or suppliers for the commencement

of work

Cell A3: Occupational Health and Safety Baseline risk assessment template

Eskom’s responsibility and commitment is to ensure a safe working environment is in line with its

Safety, Health, Environmental, and Quality (SHEQ) Policy and applicable legislative obligations.

This OHS specification is Eskom Generation's minimum requirements which are required to be

met for the duration of the contract period by contractors/suppliers and, where required, the

delivery organisation. The contractor is expected to develop an OHS plan that meets these

requirements as well as all the relevant applicable legislation that they conform to. Eskom in no

way assumes the contractor’s legal responsibilities and liabilities. The contractor is and remains

accountable for the quality and execution of their health and safety programme for their employees

and appointed contractor employees. This OHS specification reflects minimum requirements and

should not be construed as all-encompassing.

Note 1: All the requirements listed hereunder are in relation to the contract and do not supersede or

replace any organizational OHS requirements.

Where requirements listed are already in place, then the organizational requirements must be

taken cognisance of and listed in the respective OHS plans. If there are any additional Eskom

and/or legislative requirements listed in the OHS specification, then these must be addressed.

2. Supporting clauses

2.1 Scope

This OHS specification lists the legislative and Eskom requirements and, where applicable, any

requirements pertaining to local authorities, municipal by-laws, or environmental legislation that

must be met by the contractor.

2.1.1 Purpose

This document will provide a standardised approach to the compilation of OHS specifications

throughout Eskom Generation business for contracts, standards, and NEC 3.

2.1.2 Applicability

This OHS specification is applicable to any contracting organisation that intends to respond to

Eskom Generation's tender/enquiry with the intention of entering into a contract.

2.2 Normative/informative references

Parties using this document shall apply the most recent edition of the documents listed in the

following paragraphs.

2.2.1 Normative

• Basic Conditions of Employment Act No .
• Occupational Health and Safety Act and Regulations No .
• OHS Act “Regulations on Hazardous Work by Children in South Africa”
• National Environmental Management Act .
• National Road Traffic Act .

Controlled disclosure

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rest with the user to ensure it is in line with the authorised version on the system

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Eskom Holdings SOC Ltd Req No 2002/015527/30.

of 28

Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

• 32-37 Eskom Substance Abuse Procedure.
• 32-136 Contractor Health and Safety Requirements
• 240-62196227 Life- saving Rules
• 32-95 Environmental, Occupational Health and Safety Incident Management Procedure
• 32-727 SHEQ Policy
• 32- 418 Working at Heights Procedure
• 240-62946386 Vehicle and Driver Safety Management Procedure
• 32-520 Risk Assessment procedure
• Plant Safety Regulations
• Iso 45001
• Eskom Covid-19 policy
• National Disaster Management Act

2.2.2 Informative

• Tobacco Products Control Act (Updated 2011.05.19)
• SANS 1186 Symbolic Safety Signs
• Constitution of the Republic of South Africa No
• DMN 34-110 Operating A Vehicle Mounted Crane

2.3 Definitions

Definition Explanation

Appointed contractor Means a contractor appointed by the Main contractor

Baseline risk assessment (32-520) baseline operational risks refer to the health and safety risks

associated with all standard processes and routine activities in the

business

Business unit (BU) (32-296) means any defined unit within the Eskom environment,

operating as a business under a particular cost-centre number. In the

context of this document and in terms of health and safety, any

reference to a BU includes a defined unit within any Eskom division and

its subsidiaries

Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred

to as the contract administrator/custodian or agent or project manager

(as defined in the contract). He/she is the person responsible for

ensuring that the works or services are executed in terms of the

contract, as well as adherence to legislation pertaining to the contract.

Competent person (OHS Act) means any person having the knowledge, training,

experience, and qualifications, specific to the work or task being

performed, provided that, where appropriate, qualifications and training

are registered in terms of the South African Qualifications Authority Act,

1995 (Act No. )

Contractor (OHS Act) means an employer as defined in section 1 of the Act who

performs contracted work and includes Main contractors

Contract’s Manager/End Contract’s Manager/End User

User

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or

discretionary)

Controlled disclosure

When downloaded from the Document Management System, this document is uncontrolled and the responsibility

rest with the user to ensure it is in line with the authorised version on the system

No part of this document may be reproduced without the expressed consent of the copyright holder,

Eskom Holdings SOC Ltd Req No 2002/015527/30.

of 28

Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

Definition Explanation

Duty of care to the (32-136) anybody who causes or has caused or may cause significant

environment pollution or degradation of the environment must take reasonable

measures to prevent such pollution or degradation from occurring,

continuing, or recurring. If such harm to the environment is authorised

by law or cannot reasonably be avoided or stopped, such person must

minimise and rectify such pollution or degradation of the environment

Employee (OHS Act) means, subject to the provisions of subsection (2), any

person who is employed by or works for an employer and who receives

or is entitled to receive any remuneration or who works under the

direction or supervision of an employer or any other person

Employer (OHS Act) means, subject to the provisions of subsection (2), any

person who employs or provides work for any person and remunerates

that person or expressly or tacitly undertakes to remunerate him/her,

but excludes a TES (ex labour broker) as defined in section 1(1) of the

Labour Relations Act 1956 (Act No. )

Environment (32-94) means:

the land, water, and atmosphere of the earth;

micro-organisms and plant and animal life; and

any part or combination of (a) and (b) and the interrelationships among

and between them, and the physical, chemical, aesthetic, and cultural

properties and conditions of the foregoing that influence human health

and well-being

Eskom requirements Eskom requirements flowing from directives, policies, standards,

procedures, specifications, work instructions, guidelines, or manuals

Fall protection plan (OHS Act) means a documented plan of all risks relating to working from

an elevated position, considering the nature of work undertaken, and

setting out the procedures and methods to be applied in order to

eliminate the risk

Hazard (OHS Act) means a source of, or exposure to, danger

Hazard identification (OHS Act) means the identification and documenting of existing or

expected hazards to the health and safety of persons, which are

normally associated with the type of construction work being executed

or to be executed

Occupational Health and (OHS Act) means a file or other record in permanent form, containing

safety file the information required in relation to the contract.

Health and safety plan (OHS Act) means a document plan that addresses hazards identified

and includes safe work procedures to mitigate, reduce, or control

hazards identified

Occupational Health and (OHS Act) means a document specification of all health and safety

safety specification requirements pertaining to associated to a contract, so as to ensure the

health and safety of persons.

Occupational Health and means comprehensive health and safety requirements for a contract,

safety requirements project, site, and scope of work. This specification is intended to ensure

the health and safety of persons, both workers and the public, and the

duty of care to the environment. The health and safety requirements

must be specific to each contract, project, site, and scope of work

Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause

serious harm to people

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rest with the user to ensure it is in line with the authorised version on the system

No part of this document may be reproduced without the expressed consent of the copyright holder,

Eskom Holdings SOC Ltd Req No 2002/015527/30.

of 28

Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

Definition Explanation

Medical Certificate of fitness (OHS Act) means a certificate valid for one year, issued by an

occupational health practitioner, issued in terms of the regulations,

whom shall be registered with the Health Professions Council of South

Africa

Medical surveillance (OHS Act) means a planned programme or periodic examination (which

may include clinical examinations, biological monitoring, or medical

tests) of employees by an occupational health practitioner or, in

prescribed cases, by an occupational medicine practitioner

Method statement (OHS Act) means a written document detailing the key activities to be

performed in order to reduce, as reasonably as practicable, the hazards

identified in any risk assessment

National Enquiries/contracts sourcing of services providers/contractors at the divisional level and not

at BU level thorough tendering, request for price etc

Organisation may be defined as a group of individuals (large of small) that is

cooperating under the direction of executive leadership in

accomplishment of certain common objects

Pre-job meetings (34-227) means a meeting that is held prior to the commencement of

the day’s work and that is attended by all the relevant employees

associated with the work task

Main contractor (In the text of this document) Means an employer, as defined in section

1 of the OHS Act, who intends to tender for or has signed a contract

with Eskom for services rendered.

Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of

the General Administrative Regulations under the Act

Responsible Manager Is a Manager of a department, section or operating/business unit who

has been appointed as part of the Eskom delegation of authority

process with the aim to assist the applicable 16(2) assigned person in

executing his/her duties in terms of the Occupational Health and Safety

Act

Risk assessment (OHS Act) means a programme to determine any risk associated with

any hazard at a construction site in order to identify the steps needed

to be taken to remove, reduce, or control such hazard.

Site (34-228) means an Eskom department, unit, complex, building, specific

project, work site, or the site where agents, clients, Main contractors,

contractors, suppliers, vendors, and service providers provide a service

to Eskom, directly or indirectly

Service provider any private person or legal entity that provides any service(s) to Eskom

for compensation

Subsidiary (32-94) an enterprise controlled by another (called the parent) through

the ownership of greater than 50% of its voting stock

Supplier (32-1034)means a natural or legal person who renders a service and

may include the following current or potential supplier vendor,

contractor, consultant

Task (34-227) a segment of work that requires a set of specific and distinct

actions for its completion

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Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

Definition Explanation

Toolbox talks (34-227) where the team leader, after conducting pre-task planning,

shares all the tasks at hand and discusses task allocation, the identified

risks, and the control measures with all his/her team members on site

before commencing a specific task and documenting the agreed

strategy. (This shall be done to ensure common understanding of the

tasks, risks, and control measures required.)

The Act (OHS Act) means the Occupational Health and Safety Act No. , as amended, and the Regulations thereto

Visitor any person visiting a workplace with the knowledge of, or under the

supervision of, an employer.

2.4 Abbreviations

Abbreviation Description

BU Business Unit

CE Chief Executive

COID Act Compensation for Occupational Injuries and Diseases Act

DMR Driven Machinery Regulations

DEL Department of Employment and Labour ( Inspection and Enforcement services

– Provincial office)

EP Emergency Preparedness

EAP Employee Assistance Program

ERfW Environmental Regulations for Workplaces

GAR General Administrative Regulations

GSR General Safety Regulations

HCS Hazardous Chemical Substances

LDV Light Delivery Vehicle

MSDS Material Safety Data Sheets

OHS Act Occupational Health and Safety Act and Regulations,

O&M Operating and Maintenance

LoG (COID) Letter of Good Standing

SABS South African Bureau Standard

SANS South African National Standard

2.5 Related/supporting documents

Section 37(2) of the OHS Act requires Eskom to sign an agreement and include it in the OHS file

for evaluation prior to the start of work. OHS department will issue the 37(2) agreement to the

project manager/end user who will facilitate the signing of the document by Eskom and contractor

representatives.

3. OHS specification

3.1 Scope of work

Supply and delivery of Pneumatic Actuators for Stock Replenishment for a period of five years at

Lethabo Power Station on an as and when required basis.

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Template Identifier 240-43921804 Rev 6

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Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

Note: The contractor who will be awarded this contract will be known as the “Main contractor”

and any contractor appointed by the Main contractor will be known as the “Appointed contractor"

3.2 Legal compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the main contractor at the time of

submitting the safety file. The main contractor must ensure that a section 37(2) agreement is

compiled between the main contractor and all their appointed contractors for the contract. The

original copy of the section 37(2) agreement must be retained by the contractor, and a copy must

be retained by the responsible project manager/end user. A copy of all the agreements must form

part of the respective contractor’s OHS file.

3.2.2 Hazardous Work by Children (Child Labour)

The constitution of the Republic of South Africa, in the "Bill of Rights", is clear on the rights of

children, especially when it comes to:

1. being protected from exploitative labour practices.
2. not be required or permitted to perform work or provide services that
3. are inappropriate for a person of that child’s age; or
4. This places at risk the child’s well-being, education, physical or mental health, or spiritual,

moral, or social development and the Basic Conditions of Employment Act, Chapter six,

Section 43, "Prohibition of employment of children."

Before resorting to the use of child labour, due consideration must be given to the child's

constitutional rights. Where work is being performed which is not prohibited in terms of the

constitution, then such work must be conducted in terms of the OHS Act "Regulations on

Hazardous Work by Children in South Africa" with emphasis on paragraph 2: Purpose and

Interpretation. Eskom does not condone the use of child labour and, therefore, all effort must be

exercised, and child labour should not be used.

3.2.3 OHS Act

The main contractor and appointed contractors shall have an up-to-date copy of the OHS Act and

regulations which will be available to all employees.

3.2.4 Legislative Compliance

All contractors will comply with all the legislation pertaining to this contract being:

The Main contractor and all appointed contractors will comply with all the legislation pertaining to

this project being:

• The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of

Rights).

• Occupational Health and Safety Act 1993 (Act ) and its Regulations.
• National Environmental Management Act 1998 (Act ).
• Environment Conservation Act 1989 (Act ).
• National Water Act 1998 (Act ).
• Civil and Building Work Act.
• National Road Traffic Act .
• Compensation for Occupational Injures and Diseases Act.
• SANS Standards –Contractor shall use the relative standards applicable to the project.

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HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

3.3 ESKOM requirements

All contractors shall, before commencement of the project ensure that all their employees are

familiar with the relevant Eskom OHS documentation that is applicable to contract services.

3.4 Sheq policy & OHS plan

A SHEQ policy is a statement of intent and a commitment by the organization’s CE and senior management

in relation to the relevant OHS roles and responsibilities, the achievement of their strategic objectives, and

values of integrity, customer satisfaction, excellence, and innovation. The main contractor and all appointed

contractors, if not already in place, will be required to compile an organisational SHEQ policy in line with

their OHS responsibilities. The policy must be signed by the organisation’s CE or the appointed assistant

to the CE, OHS Act Section 16(2). The policy must be displayed in a prominent place within the workplace.

A copy of the policy must be filed in the contractor's OHS files and attached as an annexure to the OHS

Plan. The supplier shall develop occupational health and safety plan in line with the scope of work and this

OHS plan shall be submitted with the rest of the documents as returnables.

3.5 Hazardous biological agents

Due to the current pandemic the contractors are required to submit the Covid policy signed by the

most senior person. The policy must be displayed in a prominent place within the workplace. A

copy of the policy must be filed in the contractor's OHS files and attached as an annexure to the

OHS Plan.

3.5.1 Severe Acute Respiratory Syndrome (SARS-CoV- 2)

The Main Contractor and all appointed contractors shall ensure that a Baseline risk assessment is

conducted and communicated with all employees. All the requirements of RHBA 10,11,12 are met.

3.6 Coid

The Main contractor and all his/her appointed contractors shall be registered with an appropriate

employment compensation commissioner and have available a valid letter of good standing (LoG)

from such commissioner. The obligation lies with the contractors to ensure that the LoG remain

valid throughout the contract period. A copy of the LoG must be filed in the contractor OHS files.

3.7 Costing for OHS within the project

The costing for OHS must be itemised based on the overall scope of the project (i.e.) Training,

provision of PPE, safety equipment purchases etc.

3.8 Statutory appointments

The Main contractor and all appointed contractors must appoint competent workers who will

comply with the OHS Act for the duration of the contract. Before requiring appointees

to accept an appointment, the employer must ensure that they have received appropriate training

and/or information about their responsibilities. The relevant statutory appointments must be made

in compliance with the OHS Act's criteria, which include appointing a qualified individual to the

appropriate roles. The following should be included in the statutory appointments, but not limited

to:

• OHS Act section 16.2 Appointee
• OHS Act General Administrative Regulation 9(2) – Incident Investigator
• CR 9(1) Risk Assessor
• CR 8(5) Safety Officer
• CR 23(1)(d)(i)-(ii) Construction vehicle & mobile plants inspector
• GSR 8(1)(a)Stacking & Storage

3.9 ESKOM life-saving rules

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Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

1. Eskom places a high value on health and safety and urges every organization that undertakes

work for Eskom to do the same.

2. Eskom has developed five life-saving guidelines that will apply to all Eskom employees, agents,

consultants, and contractors. Any Eskom employee or employee of a Main Contractor or appointed

contractor who fails to follow these rules would be deemed a serious violation. These rules are in

place to protect any employee, labour broker, or contractor working from significant injury or death.

3. If any contractual work (including delivery of any product) is to be undertaken on Eskom premises,

the rules shall be obeyed by any contractor and their employees.

The rules are:

Rule description of rule

Open, isolate, test, earth, bond, and/or insulate before touch

Rule 1

( That is plant, any plant operating above 1000 V)

Hook up at heights

Rule 2 Working at height is defined as any work performed above a stable work surface or where a person puts

himself/herself in a position where he/she exposes himself/herself to a fall from or into.

Buckle up

Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:

Unless the driver and all passengers are wearing seat belts.

Be sober

Rule 4

No person is allowed to be under the influence of intoxicating liquor or drugs while on duty

Permit to work

Rule 5

Where an authorisation limitation exists, no person shall work without the required permit to work.

Ensure safe live working

To ensure safe live work, each live worker shall:

a) Ensure all live work basic principles are adhered to, as outlined (for the method being used) in

the High Voltage Live Working Standard for the respective division.

Rule 6 b) Observe and maintain the minimum approach distance (MAD).

c) Only perform live work (never mix live and dead work on the same site at the same time – Refer

to ORHVS Section 7 and 5 handouts respectively

Perform tasks they are authorised for and only undertake tasks that are documented in the respective Task

Manual (TM). Only work on one potential (voltage) at a time.

Rule 7

Use of cellphones on site

Site

Use of cell phones (either texting or talking) when walking or driving is strictly prohibited.

Specific

Eskom will take a zero-tolerance approach to these policies.

Noncompliance to Life-saving rules is regarded as a serious misconduct and will result in serious

disciplinary action, which may include dismissal.

This is to ensure that everyone who works on or visits an Eskom facility returns home to their

families safely.

3.10 Substance abuse

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HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

1. Alcohol and substance abuse are serious threats to any business, especially when it

comes to workplace accidents and car driving. As a result, Eskom has the right to take

reasonable procedures to identify and prohibit drunk people from entering the company.

2. General Safety Regulation 2A specifies the legal position on intoxication.
3. The allowable alcohol and drug level is 0%.
4. All contractors must follow Eskom's procedure 32-37 ("Substance Abuse Procedure"),

taking into account that this is an Eskom Life-saving Rule number 4: (BE SOBER"), and

anyone entering the Eskom site will be subjected to ad hoc alcohol testing if the BU has

self-alcohol testing equipment.

5. Contractors are invited to develop their own manual and test their own employees for

alcohol on a regular basis.

6. Test results must be marked "Confidential" and kept in the employee's personal file.
7. Eskom's life-saving rules must be included in the induction process.
8. All employees involved in the scope of work must sign the Life-saving rule pledge before

commencement of work.

3.11 Contractor organisational structure

3.11.1 Main Contractor Organogram

The Main contractor must provide an organisational organogram on the company’s letter head

related to this contract, depicting all the levels of responsibility from the CE down to the supervisors

responsible for the contract. List the relevant positions held, names of appointees, legal

appointments and the Organogram must be signed off by the company's 16(1) or 16 (2).

The Main contractor must ensure that all appointed contractors comply with this requirement. The

Main contractor is responsible for keeping copies of all the organograms’ as well as submitting

them with the OHS plan. All organograms shall be updated timeously when appointments are

changed.

This diagram must be kept up to date and filed in the project OHS files.

3.11.2 Appointed Contractor/s Organogram

1. Appointed contractors are required to compile their company organogram for the project

on the company’s letter head, listing the reporting structure from their CE down to their

project supervisors. The diagram must list the names, positions held, any appointments

made and must be signed off by the company's 16(1) or 16 (2).

2. This diagram must be kept up to date, a copy of which must be given to the Main contractor

and a copy filed in the relevant project OHS files.

3. This diagram must be kept up to date and filed in the project OHS files.

3.12 Roles and responsibilities

Commitment

Visible commitment is essential to providing a safe work environment. Managers, supervisors and

employees at all levels must demonstrate their commitment by being proactively involved in the

day to day operations, in particular the Occupational Health and Safety aspects of any project /

contract. Legislation requires that each employee must take reasonable care of themselves and

their fellow workers, from management level down to the lowest employee level.

3.12.1 Main contractors and appointed contractors

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HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

Note 1: Most of the roles and responsibilities listed apply to both Main contractors and any appointed

contractors. Where some of the listed do not apply to both, then the specific responsibilities will be

listed and titled. The contractors shall:

• Carry out all duties as listed in section 8, 9 and 10, the various other regulations that form

part of the OHS Act and Regulation 7 of the Construction Regulations.

• Carry accountability and responsibility for the safety and health of their employees and

their appointed contractors within their working area, as contemplated by section 37(2) of

the OHS Act ;

• Shall keep a record of all employees including the appointed contractor employees,

including date of induction, relevant skills and licenses and be able to produce this list at

the request of the Eskom Project Manager.

• Ensure that all their appointees are made aware of their accountabilities and

responsibilities in terms of their appointment and that they advise and assist these

appointees in the execution of their duties.

• Ensure that the minimum legislative, regulatory and Eskom OHS requirements are

complied with on all work sites.

• Give the Eskom project managers and line managers / responsible managers their full

participation and cooperation.

• Compile an OHS (Occupational health and safety) file where all relevant health and safety

records must be kept for each work site.

• The Main contractor must provide the project manager with the Compensation

Commissioner’s valid letter of good standing before the commencement of work and any

future renewal letters obtained during the contract for record-keeping purposes. The letter

of good standing shall reflect the name of the contractor’s company. Similarly, the Main

contractor must provide the Eskom project manager with all the valid letters of good

standing from their appointed contractors.

• Contractors must provide the Main contractor with a certified copy of the Compensation

Commissioner’s valid letter of good standing before the commencement of work and any

future renewal letters obtained during the contract for record-keeping purposes. The letter

of good standing shall reflect the name of the contractor’s company.

• Appoint competent staff to perform the project work and ensure that all employees are

trained in the health and safety aspects relating to such work and that the employees

understand the hazards associated with all other work being carried out on the project.

• Ensure that all employees are conversant with all relevant work procedures and that they

adhere to such procedures. Similarly (without removing the appointed contractors’

responsibilities), ensure that their appointed contractors and their employees are

conversant with all relevant work procedures and that they adhere to such procedures.

• Co-ordinate the activities of all the appointed contractors in the interests of safety and

health;

• Ensure that their contractors (whom they intend appointing) have made detailed provision

for the cost of safety and health measures throughout the project.

• Stop his /her employees and any appointed contractors if such work poses a threat to the

health and safety of persons or a risk of degradation to the environment.

• Take reasonable steps to ensure cooperation between all their appointed contractors.
• Ensure that Eskom OHS requirements are communicated to the appointed contractors,

evaluate, and assess the appointed contractors OHS files. Only appoint contractors who

are competent to do work, have satisfied the OHS compliance requirements and satisfied

that the contractor has the necessary competencies and resources to perform the work

safely.

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ACTIVITIES / SERVICES Review Date 2026/11/21

• Appoint full-time competent employees in writing to supervise the performance of all

specified work throughout the contract period.

• Ensure that the supervisor or manager do not supervise work on any site other than the

site for which such supervisor has been appointed for.

• Not victimise or dismiss employees, by virtue of the employee’s divulging health and

safety information or suspecting such information has been divulged, in the interests of

health and safety requirements.

• Follow a process of disciplinary action if any of their employees or their appointed

contractor employees have transgressed any of the requirements of the health and safety

specification, safety and health plans, site rules or any other requirements.

• Before the commencement of work, review the submitted baseline risk assessments to

include site or emerging risks. This should be done by a competent person appointed in

writing with a view to identify hazardous and potentially hazardous work operations.

• Ensure that pre-task risk assessments are conducted and documented daily and prior to

the starting of any new task, irrespective of whether it is a repetitive task or not.

• Must ensure that an organisation medical surveillance programme for the duration of the

contract is in place and maintained.

• Prior to having pre-employment and periodic medicals fitness examinations conducted,

person/man job specifications must be compiled and handed to the occupational health

practitioner.

• Issue risk-based personal protective equipment (PPE) as a measure of last resort to their

employees, inspect such equipment regularly and ensure recipients of PPE are trained in

the proper use, care and where necessary, the maintenance of PPE;

• Note: should the Main contractor or his/her appointed contractors entertain visitors on

site, they will be held responsible for the provision and wearing PPE.

• Must have a substance abuse program which must be in line with Eskom requirements.
• Ensure that all incidents are reported and investigated timeously by competent incident

investigators as and aligned with 32-95 requirements.

• Be involved in all of their appointed contractor’s incident investigations.
• When appointing contractors, advise the project manager in writing timeously and obtain

his/her approval prior to them commencing work.

3.12.2 Contractor site supervisor (This will not be applicable to this project)

The contractor site supervisor must be trained in the following:

• HIRA, Incident investigation training, Supervisor training, authorised person & PSR, Legal

liability

Must:

• Be competent to perform the required supervisory tasks;
• Ensure their employees and all appointed contractors comply with the required statutory

and Eskom project requirements;

• Inspect all work done by the contractors to ensure adherence to Eskom’s standards and

• Conduct follow-up inspections to ensure findings are closed out and preventative action

is in place.

• Monitor contractors for adhere to statutory requirements and safety standards.
• Monitor contractors overall OHS performance on site in order to achieve excellent results

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• Discuss all OHS related problems with the relevant contractor management timeously in

the first instance and thereafter the Eskom project manager in the second instance

relating to procedure requirements, non-conformances identified, corrective actions,

audits and inspection schedules.

• Continual liaison between the Main contractor, appointed contractors and employees.
• Ensures that employees and appointed contractors are aware of latest standards,

procedures, work instructions and safety regulations issued by Eskom:

• Conduct site Inspections for compliance to OHS requirements and compiles the relevant

inspection reports.

• Submit the observation reports to the relevant management.
• Submit the required OHS reports communicated by Eskom e.g., manpower numbers,

incident statistics report etc.

• Have meaningful participation in the project statutory health and safety committee

meetings.

• Participate in all appointed contractor incident investigations.
• Participate in the Main contractor’s emergency preparedness planning.
• Ensure that their own employees and those of any appointed contractor are competent to

perform the tasks assigned.

• Issue site instructions on behalf of the Main contractor where and when the appointed

contractors deviate from safety requirements.

3.12.3 Contractor Health and Safety Officer full/time

• The Safety Officer for this contract shall be part time, as and when required

The contractor health and Safety officer must be trained in the following:

SAMTRAC, HIRA, Incident investigation training, Legal liability, Training, knowledge and

understanding of ISO 4500, Minimum work experience 2yrs,

3.13 RISK ASSESSMENT (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry out

risk assessments, to establish which risks and hazards are attached to the health and safety of

persons due to any work which is performed, any article or substance which is, handled, stored,

transported. A risk assessment is defined as an identification of the hazards present in the activity,

work, site, and an estimate of the extent of the risks involved, considering whatever precautions

are already being taken.

It is essentially a three-stage process:

• identification of all hazards.
• evaluation of the risks;
• Measures to control the risks.

Risk assessments are required to be maintained. This means that significant changes to a process

or activity, or any new process or activity should be subjected to a risk assessment and that if new

hazards become known during the work process, then these should also be subjected to risk

assessments. Risk assessments for long-term processes should be periodically reviewed and

updated.

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Method statements or written safe work procedures are an effective method as information and

record of the way jobs / tasks must be performed. Daily or issue based or task specific or on the

job risk assessments must be conducted at the place where work is to be performed/ conducted

to allow managers and employees to assess any inherent risks that could have been overlooked

during the initial risk assessment or any changes that might have occurred in a period of absence.

For example if a job / task is extended over a day or halted due to inclement weather.

Guidelines for actual steps involved in a job/task specific risk assessment are:

• Each activity is listed.
• Specific hazards are identified and listed against each activity.
• The magnitude of each risk is rated as Low. Medium or High.
• All known documentary and supervisory controls are listed. For instance: What safe work

procedures exist for ladders.

• The relevance, effectiveness and sufficiency of these controls are assessed.
• In the event of insufficient or deficient controls for the particular activity, steps to be taken

to rectify this shall be recorded, and safe working procedures drawn up.

• Persons responsible for implementing and supervising the task shall be identified,

nominated and duly assigned.

• Persons responsible for monitoring the task and carrying out the planned job observation

must be nominated.

• Completed risk assessment shall be handed to the Eskom project manager representative

for comment and approval.

• The relevant section of the risk assessment shall be issued with a Transmittal Note to the

Supervisor nominated as the responsible person; and the names of workmen who have

received instruction on the work content and the sequence of the activities listed in the

risk assessment shall be recorded, and their competence established. This instruction

shall be done through an interpreter if required and recorded on the Pre-Job Brief (Daily

Safe Task Instructions), with reference to applicable Risk Assessments.

3.14 Safe work procedures / method statements

There must be written safe work procedures for all activities, the safe work procedures must align

with the risk assessments. Method statements / written safe work procedure are control measures

used to prevent an incident from occurring during the execution of the project. A written safe work

procedure/ method statements provide guidance how to execute the task safely. A safe working

procedure should be written when: -

a. Designing a new job or task.

b. Changing jobs or task;

c. Introducing new equipment or substances; and

The safe working procedure should identify:

a. The supervisor for the task or job and the employees who will undertake the task;

b. The tasks that are to be undertaken that pose risks;

c. The equipment and substances that are used in these tasks;

d. The control measures that have been built into these tasks;

e. Any training or qualification needed to undertake the task;

f. The personal protective equipment to be worn;

g. J. Actions to be undertaken to address safety issues that may arise while undertaking the

task.

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3.15 Fire equipment and maintenance on transporting vehicles

1. All firefighting equipment’s that have been provided shall:

a. Be clearly labelled

b. Conspicuously numbered

c. Entered in a register

d. Inspected monthly by a competent person

2. Tested and serviced every 12 months.
3. Results entered in the register and signed by competent person.

3.16 FIRST AID and EQUIPMENT

1. The requirements of the OHS Act GSR 3 must be observed.
2. First aid appointments must be made to meet the legal requirements. Appointees must be

trained to level 2 and the training service provider must be registered in accordance with

section 26(1) of the Skills Development Amendment Act, Act No. . It is good

practice for all employees to be trained to at least level 1.

3. When appointing employees for work sites, cognisance must be taken into account the

type of work performed, the distance teams are working apart and the terrain to be

covered if an emergency should arise.

4. A list of emergency numbers must be displayed on the notice boards and made accessible

for all employees.

5. Main Contractor must ensure that his /her employees and appointed contractor

employees are familiar with the emergency numbers.

6. Contractors shall have one first aid box for the first 5 persons and thereafter one for every

50 or team of workers on site or part thereof, taking into account the type of work

performed and the distance between teams.

7. More first aid boxes shall be provided in accordance with the risk assessment. Boxes must

be available and accessible for the immediate treatment of injured persons at the

workplace.

8. For offices, signs indicating where the first aid box or boxes are kept as well as the name

and contact details of the First Aider of such first aid box or boxes shall be erected.

9. The Main Contractor and appointed contractor shall ensure that alternative arrangements

be made for incidents occurring after working hours.

3.16.1 Boxes and equipment

The following is a list of minimum contents of a first aid box:

• Item 1: Wound cleaner/antiseptic (100ml).
• Item 2: Swabs for cleaning wounds.
• Item 3: Cotton wool for padding (100 g).
• Item 4: Sterile gauze (minimum quantity 10).
• Item 5: 1 Pair of forceps (for splinters).
• Item 6: 1 Pair of scissors (minimum size 100 mm).
• Item 7: 1 Set of safety pins.
• Item 8: 4 Triangular bandages.
• Item 9: 4 Roller bandages (75 mm X 5 m).
• Item 10: 4 Roller bandages (100 mm X 5 m).

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Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

• Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).
• Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).
• Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).
• Item 14: 4 First aid dressings (75 mm X 100 mm).
• Item 15: 4 First aid dressings (150 mm x 200 mm).
• Item 16: 2 Straight splints.
• Item 17: 2 Pairs large and 2 pairs medium disposable latex gloves.
• Item 18: 2 CPR mouth pieces or similar devices.

A content check list must be available with all boxes and boxes shall be checked on a regular

basis, kept clean and dust free.

3.17 OHS communication systems

1. Main Contractor/s and their appointed contractors must develop a communication strategy

outlining how they intend to communicate OHS issues to their staff, the mediums they will

employ and how they will measure the effectiveness of their OHS communication. Below

is a brief on how communication should take place. Where project meetings are

conducted on site, OHS shall be included as a standing agenda point and minutes of

these meetings shall be available on site at all times. Minutes of meeting must be compiled

and filed in the relevant OHS files. All employees shall have access to these minutes.

Attendance register shall be kept for all the health and safety meetings.

3.17.1 Statutory Health and Safety Committees

1. The Main contractor shall establish statutory health and safety committee in terms of

Section 19 of the OHS Act. Similarly, appointed contractors shall establish their own

statutory health and safety committee.

2. All appointed contractors shall be members of the Main contractor’s safety committee.
3. The Committee shall meet to discuss OHS issues concerning the current work being

performed, training, upcoming work and OHS requirements, incidents and lessons

learned specific OHS problems, safety performance, action plans and other relevant OHS

issues. Listed below is a preferred agenda.

4. OHS representatives for a workplace shall be members of the relevant workplace safety

committees (Refer to Section 19 (2) (a) of the OHS Act ).

5. The number of persons nominated by employer must not be more than the Health and

Safety Representatives on that specific statutory health and safety committee. (Refer to

Section 19(2)(c) of the OHS Act)

6. A statutory health and safety committee meeting shall be held at least 3 monthly (where

medium to high risk work is involved, more frequent if required), and all appointed

members of the committee shall attend the meeting.

7. Statutory health and safety committees may make recommendations to the Main

contractor and the project manager and the Inspector at DoEL.

8. All health and safety committees shall discuss all projects related OHS Act Section 24

and 25 incidents and other notified serious incidents.

9. Health and safety committees shall follow up on incident investigation recommendations

and shall keep record of all recommendations made by the committee.

10. Statutory health and safety committees may make recommendations for the revision of

current standards, procedures and practices.

11. The Main contractor and appointed contractors shall ensure that statutory and non-

statutory health and safety committees carry out their duties.

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Template Identifier 240-43921804 Rev 6

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Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

12. The chairperson of the health and safety committees shall be selected and appointed by

the contractor. The appointed chairperson must be competent to chair meetings and be

able to make informed decisions.

3.17.2 Non-statutory health and safety committees

1. Where there are large worksites, then non-statutory sub-committee must be established

within that worksite to assist with the communication of health and safety related matters

between the statutory health and safety committee and the workplace.

2. The duties and responsibilities of the non- statutory health and safety committees will be

the same as the statutory safety committee

3.17.2.1 Agenda

1. The following serves as the guideline for the OHS Committee meeting agenda.

o List of agenda items:

o Matters arising from previous minutes

o Matters arising from Contractor’s OHS meetings.

o Covid-19 compliance

o Audit results and feedback

o Review Health and Safety Representative Inspection Reports

o Review

 Incident investigation reports

 Non-Conformances

 Announcements (near miss/injury/damage)

 Follow up on recommendations made by the employer in incident

investigation reports

o Accident Prevention – Safety Promotion

 Planned Job Observations

 OHS Training

 Protective clothing and equipment

 Incident Announcements / Recall

o Forthcoming High hazard activities.

o Non-conformances.

o Housekeeping.

o Work permits.

o Work procedures.

o Hazardous materials / substances.

o Fire Prevention

o Occupational Hygiene Assessments, Health Risks and Actions

o Security

o Rules, Instructions

o Public Safety

o Environmental Management

o Emergency Preparedness

o Statistics report

o Closure

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Template Identifier 240-43921804 Rev 6

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HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

3.17.2.2 Minutes and action items for all health and safety committee meetings

1. Minutes and record of action items shall be kept of all health and safety committee

meetings.

2. Action column with target dates and responsible person shall be clearly visible on the

minutes and shall be completed during the meeting.

3. Statutory health and safety committee meeting minutes and record of action items shall

be kept for the duration of the project or a minimum period of three years.

4. Non–statutory health and safety committee meeting minutes shall be kept for the duration

of the project or a minimum period of 12 months.

5. All other meeting minutes where OHS is on the agenda, shall be kept for a minimum

period of 12 months.

6. The original copy of the minutes and record of the action items must be signed by the

chairperson.

7. The relevant project manager and Main contractor shall endorse the relevant minutes with

his/her recommendations and return the minutes to the relevant contractors chairperson

within 14 calendar days of the meeting.

3.18 Tool box talks / daily team talks / prior to the delivery

1. A meeting must be held prior to the commencement of the day’s work with all relevant

personnel associated with the work task in attendance. The job, relevant procedures,

associated hazards, safety measures, i.e. the task risk assessments shall be discussed.

Each employee who attends the briefing shall sign an attendance list of that pre-job brief

form undertaking that they have an understanding of the tasks, risks and control measures

required.

2. Where possible, tool box talks can be included in the pre-job brief meetings. If this does

not occur, then weekly tool box talks must be conducted. The toolbox talk topics will be

based on OHS issues pertaining to the project site. The topic and the contents shall be in

writing. Attendance registers with the topic listed shall be kept.

3.19 OHS training as per annexure c1 OHS tender evaluation (high risk)

1. The Main contractor, when making a bid for this project shall provide a breakdown list of

the OHS training requirements and the costing of such requirements. Similarly, appointed

contractor must provide the same requirements when bidding with the Main contractor.

2. The scope of training includes but is not limited to the type of work being performed and

the relevant procedures. Additional to the requirements, will be that the Main contractor

and appointed contractors must have the appropriate qualifications, certificates and

employees should always be under competent supervision.

3. Where legislative and Eskom recommended appointments are made, the relevant training

shall be given to those appointees prior to the acceptance of those appointments.

4. When there is an amendment to the Acts and/or to the regulations, OHS specification and

OHS plan, all affected staff shall undergo the applicable refresher training.

5. Appropriate time must be set aside for training (induction and other) of all employees.
6. Records of all training and qualifications of all contractor employees must be kept on the

OHS file.

3.19.1 Main Contractor Induction training

The contractor is required to arrange with the Business Unit for its employees to attend induction

in order to be granted permission to access site.

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Template Identifier 240-43921804 Rev 6

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Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

1. The Main contractor shall ensure that all his / her employees, appointed contractors and

their employees have undergone the Eskom OHS induction training prior to commencing

work on site.

2. Attendance registers must be completed of any induction training given, which must

indicate that they have received and understood the induction training.

3. Prior to attending the induction training, all employees must undergo a pre-employment

medical examination and found fit for duty. A copy of the certificate of fitness must be kept

in the OHS file on site for the duration of the project.

4. All employees and visitors on site shall carry the proof of induction training.
5. It is the contractor’s responsibility to keep records of induction training.

3.19.2 Appointed Contractor induction training

The Main contractor shall ensure that all his / her employees and appointed contractor employees

undergo site-specific work induction with regard to the approved project OHS plan, hazards

prevalent on the work site, scope specific risk assessment, rules and regulations, and other related

aspects. The induction training should also include identification of sensitive features such as

wetlands/vlei areas, red data species, graves, etc.

3.19.3 Visitors to site induction

1. Visitors to the site shall be required to undergo and comply with the Eskom site-specific

safety induction prior to being allowed access to site.

2. All visitors must remain in the care and custody of a person (host) who has been properly

inducted. No visitors are permitted to undertake any work onsite, of any nature.

3. Visitors who have completed site induction must be provided with a record of proof of

Induction training.

3.20 General training

The Main contractor will be required to ensure that before an employee commences work on the

project/site, the respective supervisor informs the employee of his scope of authority, the hazards

associated with work as well as the control measures to be taken. This will include man-job

specifications, the discussion of any task procedures or hazardous operational procedures to be

performed by the employee. The Main Contractor is to ensure that the supervisor has satisfied

himself that the employee understands the hazards associated with the work to be performed by

conducting task/job observations.

3.21 Site roads

1. When planning, sufficient areas must be allocated for parking of vehicles and mobile

equipment’s as well as roadways for ease of manoeuvrability of these vehicles.

2. Sufficient width roads to be provided and adequate space is to be allowed for large

vehicles traversing the sites.

3.22 Vehicle management

1. It is the responsibility of the driver to ensure:

a. Their passengers wear seat belts whilst the vehicle is in motion.

b. Comply with all traffic road rules, safety, direction and speed signs.

c. Ensure that vehicle loads are properly secured prior to moving off.

d. Ensure that vehicles are not overloaded.

2. No persons may be transported at the back of the bakkie.

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Template Identifier 240-43921804 Rev 6

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Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

3. Drivers are required to conduct the route risk assessment prior to travelling/driving.
4. No drivers or operators may text, talk on cell phones or two-way radios whilst driving.
5. All drivers shall have a valid medical fitness certificate.
6. The First aid box with valid contents and fire extinguishers must be included in the vehicle,

be services annually and inspected monthly. Drivers must be trained on how to use the

First aid box and fire extinguishers.

7. Two triangles must be included in the vehicle and the emergency number be displayed at

the back of the vehicle.

8. Each Project site that is enclosed by demarcation will have system/ process to manage

vehicle access to site.

9. Contractor must maintain their vehicles in a roadworthy condition and a vehicle license

must be valid at all times and this is applicable to yellow plant.

10. Drivers of light vehicles must avoid stopping or parking in the vicinity of machines. At

least 30 (thirty) meters must be left clear between such a vehicle and such a machine.

11. Contractor vehicles can be subject to inspections by the Client/Agent’s representative.

Vehicles which are not roadworthy will not be permitted to be used on site.

12. Drivers/operators shall be responsible for the travel-worthiness of all loads conveyed by

them. Precautions shall be taken to secure all loads properly. Loads projecting from

vehicles shall be securely loaded and in daytime a red flag and during darkness a red light

or red reflective material shall be attached to the extreme end of such projecting materials.

13. The vehicle inspection checklist must include but not limited to:

o Reverse alarm / beeper

o Yellow reflective tape

o Mud flaps

o Fire Extinguisher

o 2 Triangles

o First Aid Box

o Safety belts for every seat

o No fold-up or jockey seat

o Tyres

o License disc

o Yellow reflective tape that must be fitted at a height of between 250mm and 1.5

metres

o Speed warning sigh (100km/h) at the back of the minibus

o Driver have a Public Driving Permit

3.23 Housekeeping and order

1. All contractors shall maintain a high standard of housekeeping within their sites and

vehicles for the duration of the project/contract.

2. Prompt disposal of waste materials, scrap and rubbish is essential and be stored

temporarily in a designated waste area, awaiting disposal.

3. Materials/objects shall not be left unsecured in elevated areas – falling objects may cause

serious injuries/fatalities.

4. Nails protruding through timber shall be bent over or removed so as not to cause injury.
5. All packaging material including boxes, pallets, crates, etc. to be removed from the work

area immediately.

6. On completion of his / her work, the contractor is responsible for clearing his / her work

area of all materials, scrap, temporary buildings and building bases to the satisfaction of

the client/agent.

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Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

7. In cases where an inadequate standard of housekeeping has developed, compromising

safety and cleanliness, anyone has the responsibility to bring it to the attention of the Main

contractor in the first instance and the Eskom project/contract manager in the second

instance.

8. The Eskom project/contract manager has the right to instruct the Main contractor and

appointed contractors to cease work until the area has been tidied up and made safe.

Neither additional costs nor extension of time to the contract shall be allowed because of

such a stoppage. Failure to comply with this requirement will result into site cleaning by

another cleaning contractor company at the cost of the Main contractor.

9. The Main contractor shall carry out regular safety/housekeeping inspections daily to

ensure maintenance of satisfactory standards. The Main contractor shall document the

results of each inspection and shall maintain records for viewing.

3.24 Stacking and storage

1. The competent personnel must be appointed in writing to manage and supervise all

stacking and storage on site and when transporting the goods to Lethabo Power Station.

2. Before stacking any material, the contractors or their employees must consult the contract

manager for authorisation to use such an area for stacking purposes. This is to prevent

haphazard arrangements.

3. Adequate care must be taken by the contractor to ensure that storage and stacking is

carried out correctly and safely.

4. Correct shelve stacking must be carried out, heavy and bulky on the bottom, light and

small on top.

3.25 Auditing

3.25.1 Approval and compliance of Main contractor OHS plan

The Contractor’s OHS Plan will be audited against compliance checklist so as to verify compliance

to the requirements of the Eskom OHS specifications. Once there is compliance only then will the

Main contractors OHS plan be approved by the project manager or an appointed Eskom contract

custodian. The implementation of the OHS Plan shall be assessed / audited by Eskom personnel

on a regular basis. This will include physical conditions evaluation.

3.25.2 Eskom OHS audits

Eskom shall evaluate all contractors’ OHS performance on an ongoing basis against the legal,

Eskom requirements, OHS specification and the contractors OHS plans.

Note: Eskom reserves the right to conduct unannounced audits on contractors

There will be no audits conducted by Eskom on the Main contractor/s and/or appointed contractors

as this is going to be on as and when required basis.

3.26 Smoking

The national smoking policy must be observed and smoking is permitted in designated areas only

(Eskom Smoking Procedure 32-36).

3.27 Cellular phones

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Template Identifier 240-43921804 Rev 6

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HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

The National Road Traffic Act requirements regarding the use of cellular phones must be observed,

when driving and or operating mobile equipment and or machinery. The personal use of cell

phones in the plant is prohibited unless it is an emergency or for work purpose. The use of cell

phone camera in the plant must be in line with the national key point Act and the Plant safety

regulation.

3.28 Occupational health, hygiene and rehabilitation

All contractors are required to develop an Occupational Health, Hygiene and Rehabilitation

program. The program is intended to ensure that the risks to health are identified and controlled.

3.28.1 Medical Assessments

Note: Eskom will only accept medical surveillances conducted by an Occupational Health Practitioner

who holds a qualification in occupational health.

1. Main contractors must ensure that their employees and their appointed contractor

employees have a medical surveillance program whereby their employees undergo entry,

periodic and exit medical fitness examinations.

2. The health risk assessment must be used to compile the man job specification and

address the hazards that the employees will be exposed to.

3. For the appropriate medical examinations to be conducted, each employee must have a

man job specification, which must indicate the description of work, list of hazards and

potential occupational exposure limits, physical hazards and required physical attributes.

4. Medical fitness certificates shall be renewed annually for employees who are working on

site. This shall be maintained until completion of the contract.

5. The Main Contractor must ensure that his / her employees and appointed contractor

employees have undergone pre-entry medical examination before starting work on the

contract.

6. The Main contractor shall provide a documented process for managing those employees

who are issued with a conditional certificate of fitness.

7. The contractor shall include in the OHS file the record of the employees exit medical

fitness certificates as and when their employees leave the company.

3.29 Roles and responsibilities

All contractors are required to list employee’s roles and responsibilities pertaining to the contract.

3.30 Personal protective equipment requirements

1. The Main contractor must provide a detailed programme that includes the issuing,

maintenance and replacement of PPE for all his employees and appointed contractors on

site.

2. All contractors shall comply with the requirements of GSR 2 of the OHS Act and PPE

Specification Standard 240-44175132.

3. The risk based PPE matrix must be compiled detailing the types of PPE that is required

to be issued to employees performing the respective tasks.

4. If there are exceptional circumstances in which certain activities necessitate the use of

additional PPE, a risk assessment must be done, in which such PPE requirements will be

determined and issued.

5. All contractors shall ensure that their visitors wear and use the correct PPE whilst on

worksites.

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Template Identifier 240-43921804 Rev 6

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Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

6. Where PPE is required and visitors are not in possession of, then it is the individual

contractor’s responsibility to provide the PPE.

7. All PPE purchased and used by all contractor employees including visitors must comply

with the relevant SANS standards.

8. Where deemed as a requirement (as per risk assessment), then high visibility vests shall

be worn.

9. Monthly inspection records of PPE must be kept in the Safety file
10. The contractor shall provide training to his/her employees on the correct use, care and

maintenance of PPE and keep the record.

3.31 Incident investigation

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8 and

9, using Eskom Procedure 32-95 OHS incident management as a reference, and where injuries

as contemplated in sections 24 and 25 have been sustained, be reported to the Department of

Employment and Labour.

Contractors shall use the Eskom Flash report to report incidents immediately or before end of shift.

The standard General Administrative Regulation Annexure 1 “Recording of an Incident form” for

all incident investigation reports. The objective of incident investigation, should not only be a legal

requirement, but should establish why and how the incident occurred and find out the real root

cause of the incident and to decide on precautionary measures that are required to address the

root cause to prevent any further recurrences of the same or similar incidents.

3.32 Emergency management

The art of emergency preparedness and response is to minimise the effects of any emergency and

to restore normal activities as soon as possible. The contractor must develop and align their own

Emergency response plan with Eskom’s to address any emergency which might arise at any given

point in time. The contractor to familiarise themselves with the Eskom emergency response plan

and procedure. Periodic emergency drills must be undertaken to test the effectiveness of their plan.

This must be recorded and provided on request.

3.33 Non-conformance and compliance

1. Any non-compliance to any health and safety requirement in this OHS specification is

subject to discipline in terms of the Eskom Procurement and Supply Chain Management

Procedure.

2. Main contractors are required to implement a non-conformance procedure (if not already

in place) for issuing to contractors for transgressions. The procedure can include “quality”

related non-conformance issues. Similarly, appointed contractors must implement a non-

conformance procedure.

3. The procedure for the issuing and closing off non-conformance reports shall be strictly

adhered to.

4. Contractor project management must monitor the close out of non-conformances issued,

in not doing so; any recommendations made may not be implemented.

5. Where non-conformances are issued by Eskom then one of the close-out steps of the

procedure will be for the offender to be called by the responsible project manager to

explain the non-conformance issued and what plan is in place to prevent a recurrence of

the non-conformance.

6. Should the contractor fail to provide adequate PPE (as per PPE standards) to their

employees for the tasks being performed and/or to visitors; failure to enforce the wearing

of such PPE will be viewed as a transgression of the legislative and Eskom requirements.

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Template Identifier 240-43921804 Rev 6

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HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

3.34 OHS files

1. OHS file means documents or records in permanent form, containing the information

about the safety and health management system from inception, execution to completion

of works.

2. All contractors are required to keep the OHS file on every project site. If there is more

than one site per project, a file per site shall be kept at that site. Contractors may keep

additional files at their head office as additional records. The OHS file shall be maintained

by all the contractors on their project sites and shall be available on request for audit and

inspection purposes.

3. The OHS file shall consist of the OHS documentation/information in line with the OHS

requirements/specification, legal and other requirements.

4. The sequence of filing the documentation must be kept in the same sequence as listed in

this OHS requirements /specification and the OHS plan.

5. Each record shall be separated by partitions to afford easy identification and access. Each

partition must be labelled.

6. On completion of the work/project, the main contractor must hand over a consolidated

health and safety file to the project manager.

7. In case where the project is extended, should the documentation in the OHS files become

cumbersome, the older documentation must be archived in boxes which shall be correctly

labelled and be available for auditing purposes. The archived documentation must be

handed over at the completion of the project.

3.35 WORK STOP. Any person may stop any activity where an unsafe act or unsafe condition that poses or

may pose an imminent threat to the safety and health of an individual or create a risk of

degradation of the environment. This includes any unauthorised work or service

performed by, or legally or contractually non-compliant acts or omissions by, any

contractor contracted to work at that site.

2. Work stoppages that are initiated due to OHS concerns, non-compliance, or poor

performance related to the contractor’s works or services shall not warrant any financial

compensation claim lodged against Eskom where the contractor has not met the

requirements defined legally or contractually.

3. Where stoppages are carried out, the required non-conformance report shall be raised.
4. All work stoppages ideally should be investigated and documented by contract

custodians.

3.36 Hours of work

The requirements of the Basic Conditions of Employment Act, Chapter Two “Regulation of Working

Time” must be adhered to. All contractors are required to maintain an accurate record of time

worked by each employee.

3.36.1 Normal work

All work conducted on site shall fall within the legal requirements in accordance with the Basic

Conditions of Employment Act. Contractors will notify their Eskom Supervisor or project manager

of any work that needs to be performed after hours according to the agreed arrangements. (The

application needs to be submitted timeously). Where applicable, the notification should include

proof of application, for overtime, to the Department of Employment and Labour and /or the letter

of approval from the Department of Employment and Labour.

3.36.2 Night work

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When night work is to be performed, the baseline risk assessment must be reviewed to include the

management of night work. Contractors shall provide sufficient lighting to enable the entire work

site to be illuminated to a degree that employees will not work in dark (un-illuminated) or dimly lit

areas. Care must be exercised as not to use few lights with high light intensives, as this will cause

night blindness.

If work is continuing from day light into night, at dusk, a tool box talk must be held where all

employees will be advised of the hazards of night work and the extra precautions which require to

be taken, i.e. poor housekeeping, stepping on uneven ground, stepping into holes etc.

3.36.3 Overtime

When overtime is required to be performed, the appointed contractors shall inform the Main

contractor of such action. The Main contractor shall inform the Eskom project manager of such

function and provide proof of exemption from the Department of Employment and labour.

Contractors shall be aware of the effects of human fatigue and regulate overtime accordingly. The

baseline risk assessment must be reviewed to include the management of overtime work.

3.37 Omissions from safety and health requirements specification

By drawing up this OHS specification Eskom has endeavoured to address the most critical aspects

relating to OHS issues in order to assist the contractor to adequately provide for the health and

safety of employees on site.

Should Eskom not have addressed all OHS aspects pertaining to the work that is tendered for, the

contractor needs to include it in the OHS plan and inform Eskom of such issues when signing the

contract.

3.38 Contractor performance monitoring

Contractor management is required to do the following as part of the continuous improvement

initiatives:

• Visible Felt leadership by top management
• Identify critical tasks and monitor by conducting Job Observations
• Contractor Chief Executive or Managing Director shall present the lost time incidents at

Business Unit Power Station General Managers meeting

3.39 Contract sign off

On completion of the project, all Eskom team must conduct the final audit, inspections, and

housekeeping to identify defects, outstanding actions, and open incident cases, and present their

findings to the contractor and Eskom contract manager, who must facilitate the closeout. Once

the contractor has closed all findings the Eskom’s team, will verify and sign off prior to issuing a

completion certificate and final payment.

3.40 ESKOM's RIGHT TO TERMINATE THE CONTRACT

The contractor/supplier shall at all times comply with Eskom’s occupational health and safety

(OHS), legal and other requirements as amended for the duration of the contract. In addition, the

contractor shall comply with the requirements contained in the SHE Specification. Eskom reserves

the right to terminate the contract in the event that the contractor has built up a history of poor

performance or non-conformance in relation to matters of Eskom OHS and legal compliance. No

work may commence until the health and safety file has been approved by Eskom OHS personnel.

4. Authorisation

The OHS Manager & Contracts Manager to authorise, include their names

Controlled disclosure

When downloaded from the Document Management System, this document is uncontrolled and the responsibility

rest with the user to ensure it is in line with the authorised version on the system

No part of this document may be reproduced without the expressed consent of the copyright holder,

Eskom Holdings SOC Ltd Req No 2002/015527/30.

of 28

Template Identifier 240-43921804 Rev 6

Lethabo Power Station

Document Identifier LFMS048 Rev 00 OHS SPECIFICATION FOR

HIGH RISK Effective Date 2023/11/21

ACTIVITIES / SERVICES Review Date 2026/11/21

5. Revisions

Date Rev. Compiler Remarks

February 2 T.Mofokeng The specifications were reviewed to align it with the scope of

2025 supply and delivery of Carbon Brushes.

May 2022 1 F Pooe This provides the initial OHS specification requirements that

must be met by the relevant contractors who have been

awarded a contract for the work to be performed for Eskom

Generation.

August 2015 0 F Pooe This provides the initial OHS specification requirements that

must be met by the relevant contractors who have been

awarded a contract for the work to be performed for Eskom.

6. Development team

• Beaular Falakahla
• Beauty Sibiya
• Bheki Ramushu
• Cate Mokwena
• Cebisile Zulu
• Erick Ramadie
• Fanyana Zwane
• Florah Somo
• Francina Rantsho
• Fundisa Dangazele
• Girly Mathebula
• Johan Botha
• Lameck Nyakane
• Mapule Mogashoa
• Mbazima Chabalala
• Melusi Ntanzi
• Njabulo Ndlovu
• Noluthando Dondodolo
• Sichaba Molefe
• Tebogo Matlakala
• Thabitha Mpoyi
• Thandeka Mathonsi
• Thobile Mkhonza

Controlled disclosure

When downloaded from the Document Management System, this document is uncontrolled and the responsibility

rest with the user to ensure it is in line with the authorised version on the system

No part of this document may be reproduced without the expressed consent of the copyright holder,

Eskom Holdings SOC Ltd Req No 2002/015527/30.

of 28

Supply Contract (SC3)

Between ESKOM HOLDINGS SOC Ltd

(Reg No. 2002/015527/30)

and TBA

(Reg No. ___________)

for Supply and delivery of Pneumatic Actuators to

Lethabo Power Station on an as and when required

basis for a period of five (5) years.

Contents: No of

pages

Part C1 Agreements & Contract Data 2

Part C2 Pricing Data 20

Part C3 Scope of Work