Solplaatje Local Municipality Tenders & RFQ's

Bids must be delivered physically to the supply chain management unit, municipal stores complex opposite security, abattoir road, ashburnham, kimberley, by the closing time. Late, faxed, or electronic bids will not be accepted. Bids must be submitted on the official tender document; incomplete bids will be rejected. Bidders must obtain documents in time; the municipality is not responsible for postal/courier delays. Returnable documents include mbd 4 (declaration of interest) with disclosure of related parties (clause 3.13) And full business interests as per csd (clause 3.14), And mbd 6.2 (Declaration for local production and content). Proof of payment for the tender document must be submitted. Bidders must attend the compulsory briefing and sign the attendance register; failure renders the bid non-responsive. Unsuccessful bidders will not be notified; results will be posted on www.solplaatje.org.za.

Submission method: sealed bid deposited in the bid box at sol plaatje municipality, SCM unit – municipal stores complex, abattoir road, ashburnham, kimberley 8301. One original marked "envelope 1 original" and one duplicate marked "envelope 2 duplicate" required; if combined in one envelope this must be clearly stated. Duplicate must be a true reflection of the original with supporting documents certified. All pages of the original must be initialled. NO fax or e-mail submissions accepted. Late bids will not be accepted. Bids must be completed on the official document (hand-written only; NO re-typing, NO correction fluid/tape). Proof of payment for the bid document (r500) must be included if purchased from the municipality. Returnable forms: mbd 1 (invitation to bid), mbd 3.1 (Pricing schedule), mbd 3.2 (Method of pricing and price adjustments), mbd 4 (declaration of interest), mbd 6.1 (B-bbee preference points claim), mbd 6.2 (Local content declaration – switchgear 50%), mbd 8 (past SCM practices), mbd 9 (certificate of independent bid determination), listing criteria, csd registration report, valid b-bbee certificate or sworn affidavit, current municipal account (not older than 90 days) or valid lease agreement with municipal account, tax compliance status pin, and three written references from clients for switchgear supplied in the past five years. Joint ventures must submit jv agreement with lead partner, jv tax pin, VAT number, csd report, bank account, separate municipal accounts/lease agreements for each party, and mbd 4, 8, 9 from each party. Annual financial statements (audited, past three years or since establishment) required if contract value exceeds r10 million.

Submit one original and one duplicate in separate sealed envelopes marked "envelope 1 original" and "envelope 2 duplicate". If combined, clearly state. Deposited in the tender box at SCM unit, municipal stores complex, abattoir road, ashburnham, kimberley, 8301, addressed to the municipal manager. NO fax or email bids accepted. Late bids not accepted. Returnable forms (all pages signed and witnessed where required): - mbd 1 (invitation to bid): signed cover with bidder details. - Mbd 3.1 (Pricing schedule): fully completed, NO correction fluid. - Mbd 3.2 (Method of pricing and price adjustments): select firm or non-firm, complete accordingly. - Mbd 3.3 (Professional services) only if 2-stage bidding. - Mbd 4 (declaration of interest): disclose state employment connections. - Mbd 6.1 (B-bbee preference points): submit valid certificate or sworn affidavit. - Mbd 6.2 (Local content declaration): applicable for steel (100%) and valves (70%). - Mbd 8 (declaration of past SCM practices). - Mbd 9 (certificate of independent bid determination). - Listing criteria form fully completed. - Csd registration report (not summary). - Valid tax compliance status pin or certificate. - Current municipal account (≤90 days) or lease agreement. - Valid b-bbee certificate or sworn affidavit for emes/qses. - Joint venture: jv agreement, separate csd/tax/vat/bank accounts, each partner's mbd 4,8,9. - Annual financial statements (audited, past 3 years) if project > r10 million. - Proof of payment if document purchased at r500. - Initial every page of original submission.

Submit one original and one duplicate in separate sealed envelopes marked 'envelope 1 original' and 'envelope 2 duplicate', or one envelope containing both clearly stated. Deposit in the bid box at SCM unit, municipal stores complex, abattoir road, ashburnham, kimberley. NO fax or email bids accepted. Late submissions will not be considered. Bids must be completed on the official tender document (hand-written only, NO correction fluid). Proof of payment required if documents were purchased. Returnable forms (all must be completed, signed, and witnessed where required): - mbd 1 (invitation to bid): bidder and contact details, signed as cover. - Mbd 3.1 (Pricing schedule): complete all items per section. - Mbd 3.2 (Method of pricing and price adjustments): select firm or non-firm and complete accordingly. - Mbd 3.3 (Functionality evaluation schedule): only if 2-stage bidding applies. - Mbd 4 (declaration of interest): disclose any state employment or connections. - Mbd 6.1 (B-bbee preference points claim): submit valid certificate or sworn affidavit. - Mbd 6.2 (Declaration for local production and content): if local content applies. - Mbd 8 (declaration of past SCM practices). - Mbd 9 (certificate of independent bid determination): NO collusion. - Listing criteria form. - Csd registration report (full, not summary). - Tax compliance status pin or certificate. - Valid b-bbee certificate or sworn affidavit (for emes/qses). - Current municipal account (≤90 days) or lease agreement if renting. - Proof of payment if purchased documents. - Annual financial statements (audited, past 3 years) if project value > r10 million. - Joint venture agreement, jv tax pin, jv VAT number, jv csd report, jv bank account, separate municipal accounts/leases for each partner, and mbd 4, 8, 9 for each partner if bidding as jv. - Letter from manufacturer confirming cable marking per specifications (not a website printout). - Three contactable reference letters or completion certificates for similar mv/lv cable supply. All pages of original submission must be initialled.

Submission method: sealed envelope marked 'envelope 1 original' and a duplicate in a separate sealed envelope marked 'envelope 2 duplicate'. If both are in one envelope, state this clearly. The duplicate must be a true reflection of the original and supporting documents must be certified. Drop bids in the tender box (opposite security) at the SCM unit, municipal stores complex, abattoir road, ashburnham, kimberley, addressed to the municipal manager. Bids must be submitted on the official tender document only — hand-written submissions only, NO re-typing, NO correction tape or fluid. Late submissions will not be accepted. NO bids by fax or e-mail. Bids will be opened publicly in the SCM offices immediately after closing. All pages must be signed and witnessed by two witnesses where required. The bidder checklist must be completed, signed and witnessed. Returnable forms (all must be completed, signed and submitted): - mbd 1 (invitation to bid): bidder details and signed offer cover page. - Mbd 3.1 (Pricing schedule and specifications): completed, NO correction fluid. - Mbd 3.2 (Method of pricing and price adjustments): select firm or non-firm option and complete fully. - Mbd 3.3 (Functionality evaluation schedule): applicable for 2-stage bidding process. - Mbd 4 (declaration of interest): discloses any connection to persons in the service of the state. - Mbd 6.1 (Preference points claim): claims b-bbee points. - Mbd 6.2 (Declaration for local production and content): if applicable. - Mbd 8 (declaration of bidder's past SCM practices). - Mbd 9 (certificate of independent bid determination). - Listing criteria: completed and signed. - Csd registration report (not summary). - Valid b-bbee certificate or sworn affidavit. - Current municipal account (not older than 90 days) or lease agreement. - Proof of payment if bid documents were purchased. - For bids above r10 million: audited annual financial statements (past 3 years or since establishment), particulars of contracts with organs of state (past 5 years), and a statement on foreign sourcing. - Guaranteed technical particulars, manufacturer's technical data sheets, iec type and routine test certificates, iso 9001 certificate, warranty confirmation. - At least three contactable reference letters of similar deliveries within the past five years. - Letter from an accredited manufacturer confirming compliance with the specification. Disqualification risks: - any returnable form omitted, unsigned, or not witnessed. - Use of correction fluid or re-typed documents. - Late submission, regardless of reason. - Failure to comply with special conditions (references and manufacturer's letter).