Supply and delivery of traffic officer uniforms – sol plaatje municipality (COM/TR01/2026)

Closing date: 12 November 2026 at 10:00

Briefing session: Not applicable (N/A)

Bid opening: Public opening at SCM Offices, Stores Complex, Abattoir Road, Kimberley, immediately after closing time.

Results: Bidders must check the municipal website (www.solplaatje.org.za) within 120 days after closure for success/failure information.

Bidding procedure enquiries:

• Contact: Betty Nkoe
• Department: Finance: Supply Chain Unit
• Telephone: 053 830 6172 / 6180
• Email: [email protected]

Technical enquiries:

• Contact: L. Louw
• Department: Community Services
• Telephone: 053 830 6377
• Email: [email protected]

Submission address:

SCM Unit – Municipal Stores Complex

Abattoir Road, Ashburnham

Kimberley, 8301

Municipality address:

Civic Offices, Sol Plaatje Drive

Private Bag X5030

Kimberley, 8300

Submission method: sealed envelope deposited in the tender box at the SCM Unit, Municipal Stores Complex, Abattoir Road, Ashburnham, Kimberley, 8301. Bids must be clearly marked with contract number COM/TR01/2026 and description 'Supply and Delivery of Traffic Officer Uniform'. Address to the Municipal Manager. No bids by fax or email. Late bids will not be accepted.

Original and duplicate: Submit one original in an envelope marked 'ENVELOPE 1 ORIGINAL' and one duplicate in a separate envelope marked 'ENVELOPE 2 DUPLICATE'. If both are in one envelope, state clearly. The duplicate must be a true reflection of the original, and supporting documents must be certified. The bidder must sign a declaration that the copy is a true reflection of the original.

Format: Bids must be completed on the official tender document, hand-written only (not re-typed), and no correction tape or fluid may be used. All pages must be signed and witnessed by two witnesses where required. Initial every page of the original submission.

Returnable forms (all must be completed, signed, and submitted):

• MBD 1 (Invitation to Bid): cover page with bidder details, signed.
• MBD 3.1 (Pricing Schedule): completed with prices, no corrections.
• MBD 3.2 (Method of Pricing and Price Adjustments): fully completed.
• MBD 3.3 (Functionality Evaluation Schedule): only if applicable for 2-stage bidding.
• MBD 4 (Declaration of Interest): discloses any connection to the state; no bid accepted from persons in the service of the state.
• MBD 6.1 (Preference Points Claim): B-BBEE certificate or sworn affidavit.
• MBD 6.2 (Declaration for Local Production and Content): if applicable.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Listing Criteria: completed and signed.
• CSD registration report (not summary).
• Tax compliance status PIN or printed TCS certificate.
• Current municipal account (not older than 3 months) or valid lease agreement.
• Proof of payment if bid documents were purchased from the municipality.
• Medical certificate if claiming disability specific goal.
• Annual financial statements if project value exceeds R10 million (see financial requirements).

Disqualification risks:

• Late submission, regardless of reason.
• Missing or unsigned returnable forms.
• Bids from persons in the service of the state.
• Bidders not registered on CSD.
• Use of correction fluid or re-typed documents.
• Failure to include proof of payment if documents were purchased.

Evaluation system: 80/20 for bids equal to or below R50 million (80 points price, 20 points specific goals) or 90/10 for bids above R50 million (90 points price, 10 points specific goals).

Specific goals: Women ownership as a specific goal. Points awarded based on percentage women ownership:

• For 80/20: <51% = 2 points, >51% to <100% = 4 points, 100% = 20 points.
• For 90/10: <51% = 1 point, >51% to <100% = 3 points, 100% = 10 points.

Objective criteria: The municipality reserves the right not to award to the highest scoring bidder if objective criteria justify, including proven poor performance on previous municipal contracts, failure to deliver on similar projects, unresolved disputes or litigation with the municipality, or performance concerns confirmed by project managers or end-user departments.

Market verification: The municipality may conduct market analysis or verification to establish reasonableness and competitiveness of prices, availability of goods, and capacity of the recommended bidder.

Tender validity: 120 days.

Note: The bidder must submit five (5) reference letters of the same scope of projects, successfully completed, from local, provincial or national government on letterheads. This is a special condition for consideration.

Supply and delivery of traffic officer uniform items, priced per unit (quantity 1 each). The municipality will determine required quantities after award. Items include:

• Caps: Officer's cap and Seniors cap (Traffic Blue, 55% Trevira wool / 45% New wool, sizes 50-60)
• Ladies hat / Seniors hat (Navy Blue, felt, sizes S-L)
• Baseball type cap (Navy blue, brush cotton, rubberised SOL PLAATJE TRAFFIC badge)
• Beanie (Navy blue, 50gsm acrylic, embroidered badge, branding area 40x130mm)
• Cricket hat (Navy blue, heavy brushed cotton, brim 58-60cm, embroidered badge)
• Cravat, Royal Blue (100% Polyester)
• Ladies bow tie (Royal Blue, 100% Polyester)
• Tie (Royal Blue, 146cm long, 100% Polyester)
• Socks, Pantera (Traffic blue, half and long hose, 80% Wool / 20% Nylon)
• Leather belts (Black, 55mm and 35mm widths, genuine leather)
• Canvas web belt (Black, 60mm, nylon webbing)
• High visibility traffic vest (Day-Glo orange/yellow, reflective checker band, sizes S-5XL)
• Armlettes (Day-Glo lime, reflective stripe)
• Gloves (White, 100% Nylon, sizes S-XL)
• Shirts: Cortina short/long sleeve, Pantera short/long sleeve (Blue, 65% Polyester / 35% Cotton, various sizes)
• Trousers, Pantera (Traffic Blue, 55% Trevira wool / 45% wool, sizes 34-51)
• Combat trousers (Navy Blue, 65/35 Poly/cotton twill, sizes 28-60)
• Skirt, Pantera (Traffic Blue, 55% Polyester / 45% New wool, sizes 28-60)
• Fabric, Pantera (Traffic Blue, per meter)
• Fabric, Combat (Navy Blue, per meter)
• Shoes (Men's and Ladies, Black, officer's, round or square toe, sizes 4-11)
• Leather combat/tactical boots (Black, sizes 3-12)
• 4 pocket tunic (Ladies and Men's, Traffic Blue, poly viscose, sizes 34-51)
• Jersey, V-neck plain and sleeveless pullover (Traffic Blue, 100% High bulk acrylic, sizes S-5XL)
• Jacket, Approach (Navy Blue, padded, 65% Polyester / 35% Cotton poplin, sizes S-5XL)
• Jacket, Cortina (Navy blue, padded, 65% polyester / 35% cotton twill, sizes S-5XL)
• Jacket, Warm Wear (Navy blue with day-glo yellow shoulder panels, sizes S-5XL)
• Rain jacket (Navy, breathable oxford waterproof, reflective tape, sizes S-5XL)
• Mirage rain jacket (Navy Blue, fully lined, reflective piping, sizes S-5XL)
• Mirage rain trouser (Navy Blue, waterproof, sizes S-5XL)
• Reflective rain jacket (Day-Glo lime, 100% Nylon, sizes S-5XL)
• Epaulettes (Royal Blue, rubberised or material, various rank insignia)

All items must bear SOL PLAATJE traffic badges or star badges as specified. Local content: 100% Textile, Clothing, Leather and Footwear sector.

Pricing schedule (MBD 3.1) lists 36 items with detailed specifications. Prices must be per each, inclusive of VAT and delivery. The schedule includes caps, hats, shirts, trousers, jackets, rainwear, shoes, boots, and epaulettes. Local content is applicable at 100% for textile, clothing, leather and footwear. Bidders must complete the schedule without corrections.

Pricing: Price per each item, inclusive of VAT and delivery. Bidders quote per quantity (1) and the municipality will determine required quantities.

Bid documents: Available free from www.etenders.gov.za or www.solplaatje.org.za, or purchased from SCU Contracts Section, Municipal Stores Complex, Abattoir Road, Ashburnham, Kimberley for R500.00 (non-refundable). Payment via 'NO 10 deposit slip' using mSCOA vote no 21 12 1 42 451 0 SG ZZZ ZZ WM.

If transaction value exceeds R10 million (VAT included), bidders must provide:

• Audited annual financial statements for the past three years (or since establishment if less than three years).
• Particulars of any contracts awarded by an organ of state during the past five years, including any material non-compliance or disputes.
• A statement on whether any portion of goods/services will be sourced from outside the Republic and whether any payment will be transferred out of the Republic.

No bid security, bonds, or guarantees are specified.

CSD registration: Mandatory. Bidders must be registered on the Central Supplier Database (www.csd.gov.za) and submit the current CSD registration report (not summary).

Tax compliance: Bidders must submit their SARS tax compliance status (TCS) PIN or a printed TCS certificate. Foreign suppliers must complete the pre-award questionnaire in Part B paragraph 5.

B-BBEE: Submit a valid certified B-BBEE certificate (MBD 6.1) or sworn affidavit (for EMEs & QSEs) to qualify for preference points. The certificate must be issued by a SANAS-accredited verification agency, an accounting officer (CC), or a registered auditor.

Municipal account: Submit a current municipal account (not older than 3 months) or a valid lease agreement if renting premises. The lease must clearly state who is responsible for municipal services, rates and taxes.

State service: No bids will be considered from persons in the service of the state, or those who have been in the previous twelve months, including directors, managers, principal shareholders, or spouses/children/parents.

Local content: 100% Textile, Clothing, Leather and Footwear sector. Must comply with DTI standards and submit MBD 6.2 and local content annexure.

CIDB: Not applicable (N/A).

Joint ventures: Must include Joint Venture Agreement (naming lead partner), tax compliance PIN for JV, VAT number, CSD report, bank account, separate municipal accounts or lease agreements for both companies, and MBD 4, 8 & 9 completed by both parties.

Listing criteria: Must be completed and signed, including company details, contact, VAT, bank account, municipal account number, ownership percentages, B-BBEE level, sector, staff numbers, turnover, and asset value.

Contract period: 36 months from date of signing, with option to extend. The successful bidder must sign a written contract form (MBD 7). The bid is subject to Preferential Procurement Regulations 2022, SPM Preferential Procurement Policy, SCM Policy, General Conditions of Contract (GCC), and any special conditions. The municipality may sub-divide the contract or make multiple awards. Bids must remain valid for 120 days.

Special conditions:

• Submit five (5) reference letters of same scope projects, successfully completed, from local, provincial or national government on letterheads.
• Successful bidder must submit samples for all awarded items within 7 calendar days after receiving acceptance letter.
• Bidders must quote per quantity (1); municipality determines required quantities.
• Compliance with these special conditions is mandatory for consideration.

Evaluation uses the 80/20 or 90/10 preference point system. Specific goals include women ownership, with points as per the table. The municipality may apply objective criteria to not award to the highest scorer if justified. Bidders must submit five reference letters from government entities for the same scope of work.