Supply and delivery of epwp personal protective equipment (PPE) — boots, conti suits, sun hats, gloves and dust masks — to renosterberg local municipality

Closing date and time: 20 October 2026 at 12:00.

Briefing session: none (indicated as NA).

No briefing session will be held for this quotation (briefing session indicated as NA).

Enquiries – SCM / bidding procedure:

• Contact: Mrs F Ngxabazi
• Role: Supply Chain Management
• Email: [email protected]
• Telephone: 053 050 5584
• Alternative email: [email protected]

Enquiries – Technical:

• Contact: Mologadi Seroka
• Role: Technical / Project
• Email: [email protected]
• Telephone: 053 050 5584

Submission address (bid box):

555 School Street

Petrusville

8770

Municipality address:

Renosterberg Local Municipality

555 School Street

Petrusville

8770

Submission method: physical deposit in the bid box at 555 School Street, Petrusville 8770. Closing: 20 October 2026 at 12:00. Late or incomplete quotes will not be considered. Returnable documents (all must be completed, signed and submitted with the quotation):

• Quotation on company letterhead together with the formal quotation document.
• Valid original Tax Clearance certificate or SARS TCS PIN.
• Certified ID copies of all company directors.
• Copy of company registration / founding statement / CIPC.
• Proof of address.
• Proof of valid CSD registration (CSD report printout).
• MBD 1 (Invitation to Bid): signed offer cover page with bidder details.
• MBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim): claims specific-goal points for locality; proof of residence (municipal bill, lease agreement or municipal letter) must be attached to claim points.
• MBD 8 (Declaration of Past SCM Practices): declares no abuse of SCM systems, no fraud/corruption convictions in the past five years, no contract terminations for non-performance, no municipal arrears > 3 months.
• MBD 9 (Certificate of Independent Bid Determination): certifies the bid was prepared independently, with no collusion or price disclosure.
• MBD 7.1 (Contract Form): to be completed and signed by the successful bidder after award.

Disqualification risks: any returnable form left unsigned or omitted; quotes received after closing time; bids from persons in the service of the state (national, provincial, local or SOCs); failure to hold goods for 90 days; municipality's address and VAT number 4380125668 not appearing on the quote.

Suppliers must submit their quotes together with: a quotation on the bidder's company letterhead plus the formal quotation document; a valid original Tax Clearance certificate or PIN; certified ID copies of company directors; a copy of the company registration / founding statement / CIPC; proof of address; and proof of valid CSD registration report printout (suppliers must be registered on the Central Supplier Database).

Evaluation follows the Renosterberg Procurement and Supply Chain Management Policy and the Preferential Procurement Policy Framework Act (2022 regulations). The 80/20 preference point system applies:

• Price: 80 points (lowest acceptable price scores maximum).
• Specific goals (locality): 20 points.

Locality points allocation (80/20):

• Within Pixley Ka Seme boundaries: 20 points.
• Within Northern Cape boundaries: 12 points.
• Within Republic of South Africa boundaries: 8 points.

To claim locality points, the bidder must attach proof of residence (municipal bill, lease agreement or letter from the municipality confirming the address). Failure to submit required proof means no points are awarded for specific goals. The municipality does not bind itself to accept the lowest or any bid and reserves the right to accept the whole or only part of a bid if (a) bid amounts are too high, (b) bids do not comply with specific bid goals, or (c) objective criteria justify non-acceptance.

Supply and delivery of EPWP personal protective equipment for Renosterberg Local Municipality:

• Boots: Jonssons Utility Shoes (Black), 45 pairs total — size 2: 1, size 3: 5, size 4: 6, size 5: 10, size 6: 9, size 7: 8, size 8: 5, size 9: 1.
• Conti suits: Orange two-piece reflective, 45 units total, with EPWP embroidery as per images in the document — size 26: 1, size 28: 1, size 30: 7, size 32: 3, size 34: 10, size 36: 10, size 38: 4, size 40: 3, size 42: 2, size 44: 2, size 48: 1, size 56: 1.
• Sun hats: Pioneer Safety Bush Hat, high visibility orange with reflective tape, 45 units.
• Gloves: Nylon Lycra Nitrafine, 100 pairs.
• Dust masks: 3M Disposable Respirator Mask 8810, 100 units.

Embroidery specification: front right-hand side, full front view, and back as per images in the document.

Samples must be confirmed by the municipality before the supplier purchases stock.

The municipality requires a single supplier that meets the full specification; no additional fees beyond the pricing table will be allowed.

Pricing schedule layout (to be completed by the bidder):

• Boots: sizes 2–9 with quantities as specified; rate and total per size; subtotal 1.
• Conti suits: sizes 26–56 with quantities as specified; rate and total per size; subtotal 2.
• Other items: sun hats (45), gloves (100), dust masks (100); rate and total per item; subtotal 3.
• Total of subtotals, VAT added, total price offered (inclusive of transport and delivery).

Conditions: prices valid 90 days, firm and VAT-inclusive, include transport, firm delivery period required, samples confirmed by municipality before purchase, no additional fees beyond the table.

Pricing schedule to be completed with rates and totals for each line item (boots, conti suits, sun hats, gloves, dust masks), showing subtotals, total, VAT added, and total price offered. The total price offered must be inclusive of all transport and delivery charges.

Price validity: at least 90 days from date of offer.

Prices must be firm and inclusive of VAT.

All rates must include transportation costs.

A firm delivery period must be indicated.

Payment terms (from MBD 7.1 Part 2): payment within 30 days after receipt of an invoice accompanied by a delivery note.

No bid security, bond, guarantee or retention amounts are specified in the document.

Mandatory compliance:

• Central Supplier Database (CSD) registration: valid CSD report printout must be submitted.
• Tax compliance: valid original Tax Clearance certificate or SARS TCS PIN (or CSD number if no TCS available). Each party in a consortium/joint venture must submit separate TCS/PIN/CSD.
• Company registration: copy of CIPC / founding statement.
• Certified ID copies of all directors.
• Proof of address.
• B-BBEE: a valid B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points. The MBD 1 form includes a tick-box for certificate or affidavit.
• Locality points: proof of residence (municipal bill, lease agreement or municipal letter) required to claim specific-goal points.
• No bids from persons in the service of the state (national, provincial, local or SOCs).
• Municipality's address and VAT number 4380125668 must appear on the quote.
• Goods must be held for 90 days.
• Single supplier required for the full specification.

Specific goals for locality under the 80/20 system: 20 points for suppliers located within the boundaries of Pixley Ka Seme; 12 points within the boundaries of the Northern Cape; 8 points within the boundaries of the Republic of South Africa. To claim locality points the bidder must attach proof of residence (municipal bill, lease agreement or a letter from the municipality confirming the address). A valid B-BBEE status level verification certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Contract form: MBD 7.1 (Purchase of Goods/Works) to be completed in duplicate and signed by both the successful bidder and the municipality after award. The contract incorporates the bidding documents (invitation to bid, tax clearance, pricing schedule, technical specifications, specific goals, declarations, certificate of independent bid determination, special conditions), the General Conditions of Contract, and any other specified conditions. The successful bidder undertakes to supply all goods in accordance with the specifications at the quoted prices, which remain binding during the validity period. The bidder accepts full responsibility for execution and confirms prices cover all obligations. Payment: within 30 days after receipt of invoice and delivery note. The contract will be automatically cancelled if an undisclosed conflict of interest exists. No special conditions beyond the standard GCC are detailed in the document.

Late or incomplete quotes will not be considered. Bids submitted by persons in the service of government (national, provincial, local or SOCs) will not be considered. Bidders must hold goods for 90 days. The municipality's address and VAT number 4380125668 must appear on the quote. The municipality requires a single supplier that meets the specification.

Quotes will be adjudicated and awarded in terms of the Renosterberg Procurement and Supply Chain Management Policy and the Preferential Procurement Policy Framework Act and its 2022 regulations. The 80/20 preference point system applies: 80 points for price and 20 points for specific goals. The municipality does not bind itself to accept the lowest or any bid and reserves the right to accept the whole or only part of a bid where (a) bid amounts received are too high, (b) bids do not comply with the specific bid goals, or (c) objective criteria justify or necessitate non-acceptance of any bids.