Adobe software licenses supply & installation – RFQ in gauteng

Closing date: 21 October 2026

Closing time: 10:30

Compulsory briefing: none (N/A)

Contact person: Standford Masemola

Email: [email protected]

Department: Group Finance

Submission address: Sappi Building (Reception), 48 Ameshoff Street, Braamfontein, Johannesburg (opp. Food Lovers & Dischem)

Submission method: deposit into the quotation box at Sappi Building (Reception), 48 Ameshoff Street, Braamfontein, Johannesburg (opp. Food Lovers & Dischem).

Envelope: sealed, separate, bearing the RFQ number, closing time and due date, addressed to the Group Head: Strategic Supply Chain Management, 15th Floor Metro Centre, 158 Civic Boulevard Street, Braamfontein.

All pages must be initialled; all forms must be signed or the RFQ will be disqualified.

Returnable forms (all must be completed and signed):

• Form A: Conditions of Quotation – confirms acceptance of the quotation conditions.
• Form B: Specification – scope of work and deliverables.
• RFQ Checklist – verifies all compulsory documents are attached.
• Form C: Form of Quotation and Form of Acceptance – the priced offer.
• Form D: Statement of Authorisation – proof of authority to sign.
• Form E (MBD 4): Declaration of Interest – discloses any connection to state employees.
• Form F (MBD 8): Declaration of Past SCM Practices – discloses any past abuses or convictions.
• Annexure G (MBD 9): Certificate of Independent Bid Determination – certifies no collusion.
• Form H: Declaration on State of Municipal Account – declares no municipal arrears.
• Form I: Article of Agreement under the Occupational Health and Safety Act – commits to OHS compliance.
• Form J (MBD 6.1): Preference Points Claim Form – claims preference points.

Additional compulsory documents:

• Certified copy of company registration document.
• Rates & taxes invoice, certified lease agreement, or commissioner-certified affidavit from lessor for the company and for all directors.
• Certified copy of B-BBEE certificate or sworn affidavit.
• Original tax clearance certificate or SARS one-time PIN.

Disqualification risks:

• Any required form unsigned or omitted.
• Quotations received after closing time.
• False declaration on any MBD form.
• Price alterations not initialled or made with correction fluid.
• Quotation not in a sealed envelope with required details.

Evaluation system: 80/20 preference point system (RFQ value above R30,000 up to R750,000 VAT inclusive).

Points allocation:

• Price: 80 points.
• Preferential goals: 20 points.

Preferential goals (max 20 points):

• Business owned by 51% or more by Black people: 5 points.
• Business owned by 51% or more by Black youth: 5 points.
• Enterprise located within the City of Johannesburg Metropolitan Municipality: 10 points.

Verification for preferential goals: CSD report, valid B-BBEE certificate or sworn affidavit, ID copy of owner(s), shareholder's certificate, and proof of municipal account.

No minimum qualifying score stated.

The department requires the procurement, supply and installation (setup) of software licences for the Communications and Stakeholder Management Unit under the Group Finance Department.

Deliverables:

• Graphic design software licences and setup for Canva for Business, Adobe Illustrator, and Adobe InDesign – quantity: 2 of each listed item.
• User licensing annual licence – quantity: 2 annual licences.
• Software user setup configuration – quantity: 2 configurations.

Prices must be inclusive of delivery charges; the successful bidder must provide labour for off-loading/delivering.

Pricing schedule items:

• Graphic design software (Canva for Business user licences and setup, Adobe Illustrator, Adobe InDesign): quantity 2 of each.
• User licensing annual licence: quantity 2 annual licences.
• Software user setup configuration: quantity 2 configurations.

Prices must be quoted exclusive of VAT.

Prices must be firm and remain valid for 30 days.

Price alterations must be crossed out in ink and initialled; correction fluid is not permitted.

Pricing format: prices quoted exclusive of VAT; firm prices (no price increases considered).

Prices must be in South African rand.

Quotation validity: 30 days from closing date.

No bid security, bonds, guarantees, retention, or payment terms stated.

Forward exchange rate cover required if prices are based on exchange rate; proof of cover within 14 days after order placed, otherwise contract may be cancelled.

CSD registration: required; supplier must be registered on the Central Supplier Database.

City of Johannesburg Supplier Database: registration required; vendor number must be recorded on the cover page.

Tax compliance: valid tax clearance certificate or SARS PIN required; if not submitted, may be requested within 7 days of notification; no contract awarded without it. Each consortium/joint venture party must submit separately.

B-BBEE: certified copy of B-BBEE certificate or sworn affidavit required.

Municipal account: no rates, taxes, or service charges in arrears for more than 3 months for the bidder or any director.

OHS: compliance with the Occupational Health and Safety Act required; Form I must be signed.

SETA accreditation, health certificate, and CIDB registration only if applicable (training, catering, construction).

The successful bidder must comply with the Occupational Health and Safety Act, 1993 and its regulations.

Form I (Article of Agreement) must be signed, committing the contractor to comply with all relevant OHS provisions and accepting sole liability for such compliance.

The municipality may inspect the contractor's premises and records to verify compliance.

Quotations remain open for acceptance for 30 days from the date lodged.

Orders are executed strictly per the accepted specification and quoted delivery period.

No goods or services to be delivered before an official purchase order is issued and accepted.

The municipality may cancel and re-issue the quotation.

Copyright and patent rights in any work produced vest in the municipality.

The recommended bidder will be subjected to a vetting process.

False declarations on municipal bidding documents may lead to automatic disqualification.

Evaluation uses the 80/20 preference point system.

Price: 80 points.

Preferential goals: 20 points (as detailed in the main evaluation criteria).

No minimum qualifying score stated.