Supply, deliver and install generator controllers at upington depot (RFQ)

Compulsory Tender Clarification Meeting and Site Visit:

• Date: 22 October 2026
• Time: 10:00
• Venue: Groblershoop Transnet Depot (Groblerhoop: 3XXR+HP6 Groblershoop), then site visit at Loop 16 (Loop 16: 7X4J+3JV Groblershoop)
• Duration: approximately 2 hours
• Attendance is compulsory; failure to attend disqualifies the bid.
• Bring the RFQ document and T2.2-02 Certificate of Attendance to be signed by the Service Manager.
• PPE required: safety shoes, goggles, long sleeve shirts, high visibility vests, hard hats. No PPE, no site access.
• Breathalyser testing applies; firearms prohibited; ID/passport/driver's licence required for access.

Closing:

• Date: 29 October 2026
• Time: 11:00
• Submission via Transnet e-Tender Submission Portal only.

Tender validity: 12 weeks from closing date.

Employer's Agent:

• Name: Celeste Jacobs
• Role: Contract Assistant
• Telephone: 021 940 1887 / 083 501 6338
• Email: [email protected]
• Address: Transnet Park Building, 1st Floor, Robert Sobukwe Road, Bellville

Fraud and corruption reporting:

• Tip-offs Anonymous: 0800 003 056
• Email: [email protected]

Submission method: electronic only, via the Transnet e-Tender Submission Portal at https://transnetetenders.azurewebsites.net (use Google Chrome).

• Upload limit: 30 MB per upload; multiple uploads permitted.
• Submit at least one day before closing to avoid technical issues; Transnet not liable for late submissions due to internet or upload problems.
• Late tenders will not be accepted.
• Telephonic, telegraphic, facsimile or e-mailed tenders are not accepted.
• Tenders must be in English.
• No alternative offers will be considered.
• Mark submissions with: tender number, tender description, tenderer name, contact person and details, for the attention of Celeste Jacobs.
• Returnable documents (all must be completed, signed and submitted):
• T2.2-02 Certificate of Attendance (signed at the compulsory meeting).
• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the institution.
• SBD 9 (Certificate of Independent Bid Determination): certifies price set independently, no collusion.
• Compulsory Enterprise Questionnaire: completed, no conflicts of interest.
• T2.2-19 (Breach of Law): declare any serious breach of law in the past 5 years.
• Valid Tax Clearance Certificate and TCS PIN.
• Valid B-BBEE certificate or sworn affidavit.
• Valid CIDB / CRS number.
• Proof of CSD registration (supplier number and unique registration reference).
• Letter of Good Standing with the Workmen's Compensation Fund (or separate letters for each JV member).
• Certified copy of signed joint venture agreement (if applicable).
• Disqualification risks: failure to attend the compulsory briefing, late submission, incomplete or unsigned returnables, non-responsive tender, or any alteration to tender documents without initialling.

Evaluation stages:

• Stage 1: Eligibility – CIDB grading 3 EP or higher (or capable of being registered before evaluation). JVs: each member registered, lead partner not lower than one level below required, combined grading meets 3 EP or higher.
• Stage 2: Administrative and substantive responsiveness – all required documents and information provided.
• Stage 3: Preference points under the 80/20 system (applicable as tender value is R50 million or less).

Scoring split:

• Price: 80 points
• Specific goals (preference points): 20 points
• Total: 100 points

Specific goal points:

• B-BBEE Level 1: 15 points
• B-BBEE Level 2: 10 points
• 50% Black Youth Owned Entities: 5 points
• Non-compliant or B-BBEE Level 3–8: 0 points

Evidence required for specific goals:

• B-BBEE: valid certificate or sworn affidavit (for JV, consolidated scorecard accepted).
• 50% Black Youth Owned: certified ID copies of owners and B-BBEE certificate/affidavit.

No minimum qualifying score stated.

Transnet may conduct due diligence and independent audit of scorecard components.

Scope: Supply, deliver and install generator controllers at Upington Depot.

• The work is classified as electrical services.
• The contract is an NEC3 Term Service Contract.
• Site is at Upington Depot (Northern Cape).
• No further technical specifications, quantities, or standards are provided in the available text.

Pricing:

• Prices must be in Rand, fixed for the contract duration, and include all duties, taxes (except VAT) and levies applicable 14 days before closing.
• VAT must be shown separately.
• No bid security, guarantee, retention or payment terms are stated in the available text.
• Transnet may request audited financial statements for due diligence.
• Transnet may go to the open market if quoted rates are deemed unreasonable.
• No changes to tender rates accepted after closing.

Mandatory registrations and certificates:

• CSD registration (Central Supplier Database) – provide supplier number and unique registration reference.
• Valid Tax Clearance Certificate from SARS, plus TCS PIN for verification.
• Valid B-BBEE certificate from a SANAS-accredited agency, or a sworn affidavit confirming annual turnover and black ownership (for EME/QSE).
• CIDB registration with contractor grading designation 3 EP or higher (or capable of being registered before evaluation).
• Letter of Good Standing with the Workmen's Compensation Fund (or separate letters for each JV member).
• Not listed on Register of Tender Defaulters or Transnet's restricted list.
• No conflicts of interest; fully completed Compulsory Enterprise Questionnaire.
• Joint ventures: every member registered with CIDB, lead partner grading not lower than one level below required, combined grading meets 3 EP or higher, and certified copy of signed JV agreement required.