Laboratory equipment calibration services – vaal central water, vaal gamagara (northern cape)

Closing date and time: 21 October 2026 at 12:00 midday

Date issued: 13 October 2026

Price validity: 60 days from closing date

Clarification response deadline: 5 days from request (if sought during evaluation)

No compulsory briefing or site visit stated

SCM enquiries

• Email: [email protected]
• Telephone: (051) 403 0800
• Facsimile: (051) 422 5333

Technical enquiries

• Email: [email protected]

Submission address

• 02 Mzuzu Street
• Pellissier
• Bloemfontein, 9301
• Security Entrance

Service/delivery address (Vaal Gamagara, Northern Cape)

• Private Bag X1
• Delportshoop, 8377
• Telephone: 053 492 3914

Submission method: email or physical drop-off

• Email: [email protected] (subject line must include reference number)
• Physical address: 02 Mzuzu Street, Pellissier, Bloemfontein, 9301 (Security Entrance)
• Format: single-folder bid
• Closing: 21 October 2026 at 12:00 midday

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): cover page with bidder details and offer validity
• SBD 3.1 (Pricing Schedule — Firm Prices): itemised pricing inclusive of 15% VAT, valid for 60 days
• SBD 4 (Bidder's Disclosure): declares state employment, conflicts of interest, and collusion
• SBD 6.1 (Preference Points Claim): claims specific goals points under 80/20 system

Disqualification risks:

• Late submission after 12:00
• Missing or unsigned returnable forms
• Non-firm prices or prices subject to exchange-rate variation
• Failure to submit as a single-folder bid
• State employees or listed tender defaulters
• Non-response to clarification requests within 5 days
• Arithmetic errors in pricing
• Quotation not on company letterhead or not stamped

Evaluation system: 80/20 preference points (price 80, specific goals 20)

• Applicable threshold: up to R50 million
• Minimum to proceed past Stage 1: full administrative responsiveness only (no stated minimum score for functionality)
• Successful bidder: highest total points, though institution may award on other objective criteria

Stage 1 — Responsiveness (pre-qualification):

• Single-folder bid submission
• Fully completed and signed SBD 1, SBD 3.1, SBD 4, SBD 6.1
• Valid SARS Tax Compliance Status PIN (or CSD number if no TCS PIN)
• Written quotation on company letterhead, stamped
• Arithmetic error check
• Clarification response time: 5 days

Specific goals points (20 points total):

• Historically disadvantaged individuals (black/women/youth >50% ownership): 2 points — requires certified ID copy and CIPC registration or CSD report
• Free State or Northern Cape based companies: 10 points — requires municipal rates statement, valid lease agreement, or permission to occupy from local chief (all in bidder's name)
• B-BBEE level: 5 points — Level 1: 5 points, Level 2: 4 points, Level 3: 3 points, Level 4: 2 points, Level 5-8 or non-compliant: 0 points — requires sworn affidavit, CIPC certificate, or B-BBEE certificate

No points for specific goals unless valid supporting documents submitted.

Scope: calibration of laboratory equipment for Vaal Gamagara (Northern Cape Region)

Equipment and quantities:

• Digital thermometer (T2): 1 unit — 13 points (-70, -20, 0.0, 5, 10, 15, 20, 27, 36, 45, 55, 105, 180 °C)
• Infrared thermometer (T4): 1 unit — 6 points (0.0, 5, 10, 15, 20, 45 °C)
• Incubators: 8 units — 1 point each at 27 °C (1 unit), 55 °C (1 unit), 36 °C (6 units)
• Oven: 1 unit — 2 points (105 °C, 180 °C)
• Water bath: 1 unit — 1 point (45 °C)
• Incubator (shaker): 1 unit — 110-120 RPM for 4 hours
• Autoclaves (HV 85 and HV 110): 2 units — 2 points each, loaded runs (100 °C, 121 °C)
• Fridges: 4 units — temperature range 2 °C to 8 °C
• Ultra-low freezer: 1 unit — 1 point (-70 °C)
• Pipettes (2 volume points): 6 units — A3: 0.5 ml and 1 ml; A5: 1 ml and 5 ml; 3a: 0.1 ml and 0.2 ml; 3b: 0.1 ml and 0.2 ml; 2c: 9 ml and 10 ml; 2b: 9 ml and 10 ml
• Pipettes (1 volume point): 5 units — 1d: 1 ml; 1c: 1 ml; 1b: 1 ml; A2: 10 ml; A6: 10 ml
• Mass pieces: 7 sets — MP1: 0.1 g; MP2: 1 g; MP3: 10 g; MP7: 20 g; MP4: 50 g; MP5: 100 g; MP6: 2000 g

Delivery: firm delivery period required; all delivery costs included in bid price; destination Vaal Gamagara, Northern Cape

SBD 3.1 Pricing Schedule — Firm Prices. Itemised 12-line schedule with quantities. Sub-total, 15% VAT, grand total. Brand, model, country of origin, compliance confirmation, delivery period and delivery basis to be stated. All delivery costs included in bid price.

Pricing: firm prices only; non-firm prices or exchange-rate-linked prices rejected

• VAT: 15% (to be added to sub-total)
• Price validity: 60 days from closing date
• All delivery costs included in bid price
• All applicable taxes included (VAT, PAYE, income tax, UIF, SDL)

Payment: Vaal Central Water reserves right not to process partial payments on procurement below R1 000 000

No bid security, bond, guarantee, retention or stated turnover requirement mentioned

Tax and registration

• SARS Tax Compliance Status PIN (TCS) or printed TCS certificate; apply via eFiling at www.sars.gov.za
• If no TCS PIN available: CSD registration number mandatory
• CSD registration required
• CIPC registration required
• FICA-approved documents with address matching municipal statement or lease agreement (Free State / Northern Cape based companies)

B-bbee

• B-BBEE certificate or sworn affidavit required to claim specific goals points
• Level thresholds: Level 1 = 5 points, Level 2 = 4 points, Level 3 = 3 points, Level 4 = 2 points, Level 5-8 or non-compliant = 0 points

Other mandatory documents

• Certified copy of ID
• Medical certificate from registered medical practitioner or Department of Labour letter (for disability claims only)

Disqualification grounds

• State employees, directors or members
• Listed on Tender Defaulters Register or Restricted Suppliers List
• Fraudulent B-BBEE claims
• Failure to submit any mandatory document

B-BBEE level points: Level 1 (5), Level 2 (4), Level 3 (3), Level 4 (2), Level 5-8/non-compliant (0). Evidence: B-BBEE certificate or sworn affidavit/CIPC affidavit. No points for specific goals without valid documents.

General Conditions of Contract (National Treasury GCC) apply. Successful bidder to sign SBD 7 written contract form. Contract may be cancelled and damages claimed for fraudulent preference claims. Restriction from public sector business up to 10 years possible for fraudulent bidders.

Local content/location: 10 points for Free State or Northern Cape based companies — requires municipal rates statement, lease agreement or permission to occupy in bidder's name. Foreign suppliers: if no RSA residence, branch, permanent establishment, income source or tax liability, TCS PIN not required but CSD registration applies.

Pre-qualification: single-folder bid, completed and signed SBD 1, SBD 3.1, SBD 4, SBD 6.1, SARS TCS PIN, company letterhead quotation, arithmetic accuracy. Quote strictly to specification or bid will not be evaluated further.

80/20 preference point system. Stage 1 responsiveness checks: single-folder bid, completed SBD 1/3.1/4/6.1, SARS TCS PIN or CSD number, letterhead quotation, arithmetic accuracy. Specific goals: 2 points HDI ownership, 10 points Free State/Northern Cape location, 5 points B-BBEE level. No points without valid supporting documents.