Major service, inspection, testing and condition assessment of diesel standby generator at ithemba labs

Compulsory site visit: 15 October 2026 at 11:00 am at iThemba LABS, 92 Empire Road, Braamfontein, Johannesburg, Gauteng.

Closing date: 22 October 2026 at 11:00 am.

Technical enquiries:

• Contact: [email protected]
• Email: [email protected]
• Telephone: 011 351 7002/7000

Supply Chain Management enquiries:

• Email: [email protected]
• Telephone: 021 843 1379

General contact:

• Email: [email protected]
• Telephone: 021 843 1000

Submission address (email): [email protected]

Delivery address:

iThemba LABS

92 Empire Road

Braamfontein

Johannesburg

Gauteng

Submission method: email

Submission email: [email protected]

Closing date: 22 October 2026 at 11:00 am

Late proposals will not be accepted.

Changes made by the bidder to the RFQ template or its terms and conditions after the closing date and time will not be considered.

Returnable documents (all mandatory unless noted):

• SBD 4 (Bidder's Disclosure): signed and completed.
• SBD 6.1 (Preference Points Claim): signed and completed, with B-BBEE certificate or sworn affidavit if claiming points (South African companies only).
• CSD Summary Report (from www.csd.gov.za).
• Proof of tax compliance status PIN.
• Completed pricing schedule or official/formal quotation.
• Evidence of competent personnel and relevant qualifications or company profile.
• Evidence of a comparable project completed within the past three years, including client/company name, scope of work, date completed, and at least one contactable reference.

Failure to provide mandatory requirements may lead to disqualification.

Evaluation stages: administrative compliance, functionality, price, and B-BBEE.

Preference point system: 80/20 (80 points for price, 20 points for B-BBEE status).

Contract awarded to the bidder scoring the highest points, subject to PPPFA section 2(1)(f).

If all bids received exceed R1,000,000.00, the request is automatically cancelled.

Bidders must be tax compliant; CSD and tax compliance status PIN are the approved verification methods.

No minimum qualifying score is stated.

Scope: Once-off comprehensive major service, inspection, testing, and condition assessment of the existing diesel standby generator.

Required work includes:

• Engine oil: drain and replace with manufacturer-recommended oil.
• Oil filter: replace.
• Fuel filter: replace primary and secondary filters; bleed fuel system where necessary.
• Air filter: inspect, clean or replace as required.
• Fuel system: inspect lines, hoses, connections for leaks or deterioration; check for water or contamination.
• Cooling system: check coolant level and condition; inspect radiator, hoses, clamps, connections; top up or replace coolant where required.
• Drive belts: inspect fan and alternator belts for wear, cracking, tension; adjust or replace where required.
• Engine general inspection: check for oil, fuel, coolant leaks, loose components, abnormal noise, excessive vibration.
• Battery and charging system: inspect and clean terminals, check battery condition, verify charging system.
• Electrical & control system: inspect control-panel operation, wiring connections, indications, generator electrical connections.
• Safety and protection: test emergency stop and applicable alarm/shutdown functions.
• Automatic operation: check automatic start/stop and mains-failure/changeover operation where applicable.
• Operational and load test: run generator under load; confirm and record voltage, current, frequency, engine temperature, general operating condition.
• General cleaning: clean engine compartment, radiator area, filters, accessible components.
• Service report: provide report indicating work performed, parts replaced, test results, and any additional defects or repairs identified.
• Exhaust repair: once-off exhaust repairs.

The service provider must demonstrate that the work will be carried out by competent personnel with proven experience in industrial diesel generators, including engine servicing, electrical/control systems, automatic changeover systems, and load testing.

The bidder must submit relevant qualifications or a company profile showing this capability, together with details of the technician(s) who will perform the work.

The service provider must have successfully completed a comparable industrial diesel generator major service, repair, or maintenance project within the past three (3) years.

Supporting evidence must include client/company name, scope of work, date completed, and at least one contactable reference who can confirm satisfactory performance.

No specific quality management system or certification requirements are stated beyond the scope of work and the requirement for a service report.

Pricing must be completed in the provided schedule or an official/formal quotation may be submitted.

Prices must be firm and inclusive of VAT.

The schedule lists items with quantities as per Table 2, including engine oil, filters, fuel system, cooling system, drive belts, engine inspection, battery/charging, electrical/control, safety/protection, automatic operation, load test, cleaning, service report, and exhaust repair.

Total (VAT included) must be indicated.

Pricing must be firm and inclusive of VAT.

Prices must remain valid for at least 60 days from the closing date.

Payment terms: 30 days from date of invoice received.

If the bidder proposes shorter payment terms (e.g., 7 or 14 days from delivery), a payment guarantee may be required to mitigate risk.

For any advance payments, a payment guarantee approved by iThemba Labs Finance will be accepted.

A firm delivery period must be indicated.

Pricing schedule items (quantities as per Table 2):

• Engine oil: 1 full sump quantity
• Oil filter: 1
• Fuel filter: 2 (primary and secondary where fitted)
• Air filter: 1
• Fuel system: 1 set
• Cooling system: full inspection and coolant fill-up
• Drive belts: 1 set
• Engine general inspection: 1 complete inspection
• Battery and charging system: 1 system/battery bank
• Electrical & control system: 1 system
• Safety and protection: 1 system
• Automatic operation: 1 system
• Operational and load test: 1 test
• General cleaning: 1 complete service
• Service report with recommendations: 1 report
• Exhaust repair: 1 full repair

CSD registration: compulsory; bids from unregistered bidders are not considered. Provide CSD Summary Report.

Tax compliance: must be tax compliant; CSD and tax compliance status PIN are the approved verification methods.

B-BBEE: submit a valid B-BBEE certificate accredited with SANAS or a sworn affidavit if claiming specific goals.

SBD 4 (Bidder's Disclosure): mandatory; discloses any relationship with state employees or other interests.

SBD 6.1 (Preference Points Claim): mandatory for South African companies claiming preference points.

No CIDB grading or local content requirements are stated.

No specific health and safety requirements are stated in the document.

Contract subject to PPPFA, Preferential Procurement Regulations 2022, and General Conditions of Contract (GCC).

Payment terms: 30 days from invoice date; shorter terms may require a payment guarantee.

Advance payments require a payment guarantee approved by iThemba Labs Finance.

A firm delivery period must be indicated.

Late proposals will not be accepted.

Bidders failing to provide mandatory requirements may be disqualified.

Changes to the RFQ template or terms after closing will not be considered.

Evaluation considers administrative compliance, functionality, price, and B-BBEE.

80/20 preference point system applies.

Contract awarded to highest scoring bidder.

If all bids exceed R1,000,000, the request is cancelled.