Supply and delivery of tetra and associated public safety radio equipment (schedules a–e, 36 months)

Tender advertised: 09 October 2026.

Clarification meeting: 10:00 on 29 October 2026, via Microsoft Teams. Not compulsory but strongly recommended.

Closing: 12 November 2026 at 10:00.

Clarification requests: submit to the CCT at least one week before the closing time, where possible.

Tender validity: 120 days after the closing date; bids remain valid for a further 12 months after expiry of the original validity period unless the CCT is notified in writing otherwise, extendable by mutual agreement for up to six months subject to City Manager approval (except where the extension arises from an appeal or court ruling).

Objections, complaints, queries or disputes: lodge in writing within 14 days of the decision or action.

Appeals: written notice and reasons to the City Manager within 21 days of notification of the decision.

Clarification meeting: 10:00 on 29 October 2026, conducted via Microsoft Teams. Not compulsory but strongly recommended.

Teams link: https://teams.microsoft.com/meet/339082441149990?p=04QmycojRbCZrxLYsm

Dial-in: +27 21 835 5043, Phone conference ID: 616 408 917#

Tenderers should be represented by a duly authorised person suitably qualified and experienced to understand the implications of the work.

Clarification requests must be submitted to the CCT at least one week before the closing time, where possible.

Tender enquiries

• Email: [email protected]
• Email: [email protected]

Objections, complaints, queries and disputes

• Addressee: The City Manager, c/o the Manager: Legal Compliance Unit, Legal Services Department, Office of the City Manager
• Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001
• Post: Private Bag X918, Cape Town 8000
• Email: [email protected]

Access to information requests

• Addressee: The City Manager, c/o the Manager: Access to Information Unit, Legal Services Department, Office of the City Manager
• Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001
• Post: Private Bag X918, Cape Town 8000
• Email: [email protected]

Data protection requests

• Addressee: The City Manager, c/o the Information Officer, Office of the City Manager
• Hand delivery: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001
• Post: Private Bag X9181, Cape Town 8000
• Email: [email protected]

Supplier database registration

• Supplier Management Unit, Supplier Management / Registration Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town
• Telephone: 021 400 9242/3/4/5

Submission address

Tender Box 220, Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.

Submission method: sealed envelope placed in the designated tender box before closing time.

Tender box: Box 220, Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.

Envelope marking: tenderer's name and address, the endorsement "TENDER NO.: 94G/2026/27 - SUPPLY AND DELIVERY OF TETRA AND ASSOCIATED PUBLIC SAFETY RADIO EQUIPMENT", the tender box number and the closing date.

Oversized or full box: enquire at the public counter (Tender Distribution Office) for alternative instructions; the tenderer remains responsible for ensuring the offer is placed correctly.

Closing time: 10:00 on 12 November 2026.

Copies: one tender offer only, on the original documents issued by the CCT; the entire document must be returned completed, either electronically (if issued electronically) or in legible non-erasable ink.

Signing: the offer must be signed by a duly authorised person; joint ventures must attach the founding document defining duration, representation, participation and the lead partner.

Two-envelope system (where required): "financial proposal" envelope for the listed returnable documents and "technical proposal" envelope for the remainder, each marked with the CCT's address and identification details and the tenderer's name and contact address.

Outer packaging: original and copies sealed together in one outer package showing only the CCT's address and identification details; if not possible, separate packages marked "ORIGINAL" and "COPY".

Facsimile or email submissions will be rejected unless the Conditions of Tender state otherwise.

Tender fee: R200.00 non-refundable for a hard copy; not payable on website downloads.

Returnable schedules (all must be completed, signed and submitted):

• F.1 Contract Price Adjustment
• F.2 Certificate of Authority for Partnerships/Joint Ventures/Consortiums
• F.3 Declaration for Procurement above R10 million
• F.4 Preference Points Claim Form (Preferential Procurement Regulations 2022)
• F.5 Declaration of Interest – State Employees (MBD 4 amended)
• F.6 Conflict of Interest Declaration
• F.7 Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8)
• F.8 Authorisation for the Deduction of Outstanding Amounts Owed to the CCT
• F.9 Certificate of Independent Tender Determination
• F.10 Proposed Deviations and Qualifications by Tenderer
• F.11 List of Other Documents Attached by Tenderer
• F.12 Record of Addenda to Tender Documents
• F.13A ICASA Type Certification
• F.13B1 OEM/Distributor Accreditation
• F.13B2 OEM/Distributor Contact Details
• F.13B3 OEM/Distributor Price Lists
• F.13C1 Functionality – Company Experience
• F.13C2 Functionality – Number of Projects
• F.13C3 Functionality – Number of Radio Units Supplied
• F.13D Additional Documentation Requirements
• F.13E OEM Certification for Spares and Accessories
• F.14 Appeal Application

Annexures: A Pro Forma Insurance Broker's Warranty; B Monthly Project Labour Report; C Pro Forma Performance Security/Guarantee; D Pro Forma Advance Payment Guarantee; F Tender Returnable Documents.

Disqualification risks: late receipt; facsimile or email submission; unsigned or incomplete returnable schedules; material deviation or qualification; failure to meet schedule-specific eligibility requirements.

Submission: the completed and signed Tender Document (including the Form of Offer and Acceptance) plus all required supporting documents, in a sealed envelope marked with the tenderer's name and address, the endorsement "TENDER NO.: 94G/2026/27 - SUPPLY AND DELIVERY OF TETRA AND ASSOCIATED PUBLIC SAFETY RADIO EQUIPMENT", the tender box number and the closing date, placed in the official tender box before closing time at the Tender & Quotation Boxes Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.

Oversized or full box: enquire at the public counter (Tender Distribution Office) for alternative instructions; the tenderer remains responsible for correct placement.

One tender offer only, on the original documents issued by the CCT, returned completed either electronically (if issued electronically) or in legible non-erasable ink.

Signing: by a duly authorised person; joint ventures must attach the founding document defining duration, representation, participation and the lead partner.

Two-envelope system (where required): "financial proposal" envelope for the listed returnable documents and "technical proposal" envelope for the remainder, each marked with the CCT's address and identification details and the tenderer's name and contact address.

Outer packaging: original and copies sealed together in one outer package showing only the CCT's address and identification details; if not possible, separate packages marked "ORIGINAL" and "COPY". The CCT assumes no responsibility for misplacement or premature opening if the package is not sealed and marked as required.

Facsimile or email submissions will be rejected unless the Conditions of Tender state otherwise.

All information submitted in other documents (cover letters, brochures, catalogues) must be recorded and referenced in the List of Other Documents Attached by Tenderer.

Returnable schedules: F.1 Contract Price Adjustment; F.2 Certificate of Authority for Partnerships/Joint Ventures/Consortiums; F.3 Declaration for Procurement above R10 million; F.4 Preference Points Claim Form (Preferential Procurement Regulations 2022); F.5 Declaration of Interest – State Employees (MBD 4 amended); F.6 Conflict of Interest Declaration; F.7 Declaration of Tenderer's Past Supply Chain Management Practices (MBD 8); F.8 Authorisation for the Deduction of Outstanding Amounts Owed to the CCT; F.9 Certificate of Independent Tender Determination; F.10 Proposed Deviations and Qualifications by Tenderer; F.11 List of Other Documents Attached by Tenderer; F.12 Record of Addenda to Tender Documents; F.13A ICASA Type Certification; F.13B1 OEM/Distributor Accreditation; F.13B2 OEM/Distributor Contact Details; F.13B3 OEM/Distributor Price Lists; F.13C1 Functionality – Company Experience; F.13C2 Functionality – Number of Projects; F.13C3 Functionality – Number of Radio Units Supplied; F.13D Additional Documentation Requirements; F.13E OEM Certification for Spares and Accessories; F.14 Appeal Application.

Annexures: A Pro Forma Insurance Broker's Warranty; B Monthly Project Labour Report; C Pro Forma Performance Security/Guarantee; D Pro Forma Advance Payment Guarantee; F Tender Returnable Documents.

Award: to the tenderer scoring the highest total adjudication points.

Appointments: the CCT intends to appoint two tenderers per schedule — the highest ranked (winner) and an alternative. Fewer or no appointments may be made if insufficient responsive bids are received.

Schedules: tenderers may bid for any one or more of Schedules A, B, C, D and E, indicated in Pricing Schedule C.4.

Allocation of work: "winner-takes-all" — orders are offered to the highest ranked tenderer and, only on refusal, to the next ranked alternative.

Two-stage system: not followed.

Functionality (Schedules A, B and C only)

• Minimum qualifying score: 60 out of 100. A tender below this is non-responsive.
• Company experience (25 points): less than 1 year = 0; 1 to under 2 years = 5; 2 to under 4 years = 10; 4 to under 6 years = 15; 6 to under 8 years = 20; 8 or more years = 25. Cumulative years of active supply and delivery of Public Safety Radio Equipment (TETRA, Multi Mode/Bearer, Broadband); overlapping periods counted once. Complete Schedule F.13C1 with project descriptions and contactable references.
• Number of projects (50 points): 0 = 0; 1 = 10; 2 = 20; 3 = 30; 4 = 40; more than 4 = 50. Projects supplying and delivering Public Safety Radio Equipment in the last 8 years from tender closing; current projects count. Complete Schedule F.13C2 with contactable references.
• Number of radio units supplied and delivered (25 points): under 50 = 0; 50 to under 200 = 5; 200 to under 500 = 10; 500 to under 1000 = 15; 1000 to under 2000 = 20; 2000 or more = 25. Units supplied in the last 8 years from tender closing. Complete Schedule F.13C3 and state units delivered as at close of tender.
• The final functionality score applies to all schedules.

Price and preference

• System: 90/10 price/preference points, applied to responsive tenders above R50 000 000 (all applicable taxes included).
• Price formula: Ps = 90 x (1 – (Pt – Pmin)/Pmin), where Ps is points for price, Pt the tender price under consideration and Pmin the lowest acceptable tender price. Scoring is based on the sum of prices/rates in the Price Schedule; a confidential SCM basket table applies the tenderer's mark-up percentage to the relevant OEM/Distributor prices.
• Preference points (10 total): micro and small enterprises (turnover up to R20 million and up to R80 million respectively under the National Small Enterprise Act, 1996) = 4 points; Enterprise Supplier Development and Socio-Economic Development = 3 points (above 15% of total expenditure = 3; above 10% up to 15% = 2; 5% or more up to 10% = 1; below 5% = 0); Skills Development or Employee Share Scheme = 3 points (above 5% of total expenditure = 3; above 3% up to 5% = 2; 1% or more up to 3% = 1; below 1% = 0; or above 15% employee ownership = 3; above 10% up to 15% = 2; 5% or more up to 10% = 1; below 5% = 0).
• Preference points require sufficient, relevant and verifiable documentary proof; inadequate evidence may result in points not being awarded.
• Scores are calibrated where there are significant discrepancies; individual scores are added and averaged for the final score.
• Tenders must be cancelled if negotiations fail to achieve a market-related price with any of the three highest scoring tenderers.

Responsiveness test: the Bid Evaluation Committee determines whether each offer complies with the Conditions of Tender, is properly completed and signed, and conforms to all terms, conditions and specifications without material deviation or qualification.

Scope: supply and delivery of TETRA and associated public safety radio equipment for the City of Cape Town.

Contract period: 36 months from the commencement date of the contract.

Schedules: work is divided into Schedules A, B, C, D and E in Pricing Schedule C.4; tenderers select the schedules they bid for.

Equipment and systems: Public Safety Radio Equipment covering TETRA, Multi Mode/Bearer and Broadband.

Schedule D: TETRA spares and accessories must be genuine Motorola products or approved equivalents, fully compatible with the Motorola DIMETRA or equivalent Version 9.2 radio trunking system.

Schedule E: products must be genuine Hytera products or approved equivalents, fully compatible with the equipment and systems specified for that schedule.

OEM/Distributor accreditation must cover supply of goods and software, support services, and the management of warranty claims, processes and escalations.

Price lists must cover all available and applicable equipment, software, licences, spares, accessories, replacement parts and related items for each schedule, with OEM part numbers, descriptions and unit prices matching the Pricing Schedule item numbers.

Equivalent products: any reference to a trademark, name, patent, design, type, specific origin or producer is deemed to include "or equivalent".

The City reserves the right to verify OEM certification authenticity and to reject any equivalent part not demonstrated to be fully compatible with its existing Motorola and Hytera devices.

Samples: not applicable.

Compulsory clarification meeting: not applicable.

Functionality experience (Schedules A, B and C): cumulative years of active supply and delivery of Public Safety Radio Equipment (TETRA, Multi Mode/Bearer, Broadband), with overlapping project periods counted once; scored up to 25 points.

Project experience: number of projects supplying and delivering Public Safety Radio Equipment in the last 8 years from tender closing, including current projects; scored up to 50 points.

Unit experience: number of radio units supplied and delivered in the last 8 years from tender closing; scored up to 25 points.

Tenderers must complete Schedules F.13C1, F.13C2 and F.13C3 in full, describe projects and deliverables, and provide contactable references.

The CCT may require a tenderer to demonstrate professional and technical qualifications, competence, financial resources, equipment and facilities, managerial capability, reliability, experience, reputation, expertise and personnel to perform the contract, and may consider existing contracts with the CCT.

Tenderers must have the legal capacity to contract and must not be insolvent, in receivership, under business rescue, bankrupt or being wound up, subject to administration by a court or judicial officer, suspended from business, or subject to related legal proceedings.

Tenderers must be able to perform the contract free of conflicts of interest.

Due diligence: tenderers must undertake to cooperate fully with the CCT's external service provider appointed to perform a due diligence review and risk assessment on written instruction.

Risk analysis: the CCT may assess the reasonableness of the financial offer and of unit rates and prices, the tenderer's ability to fulfil its obligations (qualifications, competence, financial resources, equipment, facilities, managerial capability, reliability, capacity, experience, reputation and personnel), and any other matter relating to the bid, the tendering entity, compliance or verification of submitted information.

Samples, inspections, tests and analysis: samples are requested for testing purposes and may not be returned in the same state, or may not be returned at all; unsuccessful bidders are advised by the Project Manager or a dedicated CCT official to collect their samples, except where samples are not returned.

The CCT is not liable for costs of testing necessary to demonstrate compliance.

Pricing Schedule C.4 sets out Schedules A, B, C, D and E; tenderers indicate the schedules bid for.

Prices must be quoted in South African Rand excluding VAT and must comply with all pricing instructions in the Price Schedule.

OEM/Distributor price lists must be complete and comprehensive for each schedule, numbered according to the pricing schedule, and must correspond to the item numbers in the Pricing Schedule. Prices must come from the source of the tenderer's accreditation and match the tables provided.

Price scoring is based on the sum of prices/rates in the Price Schedule; a confidential SCM basket table applies the tenderer's mark-up percentage to the relevant OEM/Distributor prices.

Arithmetical corrections: amounts in words govern over figures; line item totals govern over unit rates; the total of prices governs and the tenderer may be asked to revise selected item prices to achieve the tendered total.

Unbalanced, excessively low or high, or unpriced rates may require justification and, if the CCT remains unsatisfied, amendment along indicated lines.

The CCT may accept the whole tender, part of a tender, or items from multiple manufacturers, and is not obliged to accept the lowest or any tender.

Pricing: prices must be quoted in South African Rand excluding VAT and must comply with all instructions in the Price Schedule (C.4).

OEM/Distributor price lists: complete and comprehensive lists per schedule, submitted at tender closing in Schedule F.13B3, with prices from the source of the tenderer's accreditation (OEM if accredited directly, Distributor if accredited through a Distributor) and matching the tables provided.

Price scoring: based on the sum of prices/rates in the Price Schedule; a confidential SCM basket table applies the tenderer's mark-up percentage to the relevant OEM/Distributor prices.

Tender fee: R200.00 non-refundable for a hard copy of the tender document; not applicable to website downloads.

Arithmetical corrections: amounts in words govern over figures; line item totals govern over unit rates; the total of prices governs and the tenderer may be asked to revise selected item prices to achieve the tendered total.

Unbalanced or unacceptable rates: the tenderer may be required to justify rates or lump sums; if the CCT remains unsatisfied it may request amendment.

Appeal administration fee: R300.00, payable at any Municipal Office or the Civic Centre using the GL Data Capture Receipt (Annexure F.14) or by EFT to the CCT's NEDBANK account (City of Cape Town, reference 198158966), with proof of payment required.

Appeal surcharge for vexatious, frivolous or manifestly inappropriate appeals: 1/2 (administrative cost of the tender appeal) + 0.25% (appellant's tender price).

Unpaid appeal fees or surcharges are added as a Sundry Tariff to the bidder's municipal account, or recovered under the CCT's Credit Control and Debt Collection By-law, 2006 and Policy where no municipal account exists.

The CCT is not liable for any costs incurred in preparing or submitting a tender, including testing costs.

CSD registration: tenderers must register on the National Treasury Central Supplier Database (https://secure.csd.gov.za) as a service provider on written request and within the stated period; failure means no orders can be raised or payments processed. Joint venture parties must each register.

CCT Supplier Database: registration as a service provider is required on written request; forms available from the Supplier Management Unit, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town (Tel 021 400 9242/3/4/5) or the CCT website. Tenderers must keep database information updated.

Tax compliance: registration with SARS and tax affairs in order; a valid Tax Compliance Status PIN must be submitted to the Supplier Management Unit or with the tender and recorded on the Details of Tenderer pages. Each consortium or joint venture party must submit a separate Tax Compliance Status PIN. The CCT verifies status via CSD or e-Filing before award; a non-compliant recommended bidder is given 7 working days to provide written proof from SARS of arrangements to meet outstanding obligations, failing which the bid is rejected.

B-BBEE and preference: preference points are claimed on Schedule F.4 (Preference Points Claim Form, Preferential Procurement Regulations 2022) with sufficient, relevant and verifiable documentary proof; inadequate evidence may result in points not being awarded.

ICASA Type Approval (Schedules A, B and C only): a valid ICASA Type Approval certificate for each equipment type offered, attached in Schedule F.13A with table F13A1 completed. Failure may render the tender non-responsive for that schedule; the Bid Evaluation Committee may request an omitted certificate where the equipment was duly type approved, and a certificate obtained after closing may be submitted by the committee's deadline.

OEM/Distributor accreditation (Schedules A, B, C, D and E): a valid accreditation letter clearly reflecting the applicable contract details, appended to Schedule F.13B1. Direct OEM accreditation requires proof from the OEM addressed to the tendering entity; accreditation through a Distributor requires proof from the OEM to the Distributor and from the Distributor to the tendering entity. Accreditation may not be obtained after closing to remedy non-compliance.

OEM/Distributor price list (Schedules A, B, C, D and E): complete and comprehensive price list in Schedule F.13B3, submitted at closing; incomplete lists may render the tender non-responsive. A contactable, duly authorised OEM/Distributor person must be available to verify accreditation and prices, with details in Schedule F.13B2.

OEM certified products/parts confirmation letter (Schedules D and E only): issued by Motorola for Schedule D and Hytera for Schedule E, confirming genuine or approved equivalent products fully compatible with the specified systems.

Supplier integrity: the tenderer, its representatives, directors or members must not be restricted for abuse of the supply chain management system; must not be an advisor or consultant contracted with the CCT whose obligations create a conflict of interest or unfair advantage; must not be involved with the bid specification committee; and must not have been found guilty of contravening the Competition Act or of any other basis listed in the SCM Policy.

Occupational Health and Safety Act: the tenderer must comply with the Act, its Regulations and the Health and Safety Specification.

Corrupt or fraudulent practices: established engagement in such practices disqualifies the tenderer and its offer.

Preference points for Specific Goals require sufficient, relevant and verifiable documentary proof; inadequate evidence may result in points not being awarded.

Total preference points: 10.

• Micro and small enterprises: 4 points. Micro enterprises with turnover up to R20 million and small enterprises with turnover up to R80 million under the National Small Enterprise Act, 1996 (Act No. 102 of 1996).
• Enterprise Supplier Development and Socio-Economic Development: 3 points. Above 15% of total expenditure = 3; above 10% up to 15% = 2; 5% or more up to 10% = 1; below 5% = 0.
• Skills Development or Employee Share Scheme: 3 points. Skills Development: above 5% of total expenditure = 3; above 3% up to 5% = 2; 1% or more up to 3% = 1; below 1% = 0. Employee Share Scheme: above 15% employee ownership = 3; above 10% up to 15% = 2; 5% or more up to 10% = 1; below 5% = 0.

Occupational Health and Safety Act: the tenderer must supply the goods or services in accordance with the Act, its Regulations and the Health and Safety Specification.

An Occupational Health and Safety Agreement forms part of the contract (Section C.3).

Contract period: 36 months from the commencement date.

Cancellation before award: the CCT may cancel if the goods or services are no longer needed, funds are unavailable, no acceptable tenders are received, there is a material irregularity, or market-related pricing cannot be negotiated. No liability arises from cancellation; written reasons are given on written request.

Standby Bidder: a bidder identified at award who may be considered if the contract is terminated during execution, in terms of the CCT's SCM Policy.

Objections, complaints, queries and disputes: written submission within 14 days of the decision or action.

Appeals: written notice and reasons to the City Manager within 21 days of notification; the appeal must state the reasons, how the appellant's rights were affected, the remedy sought, and include a copy of the notification. The appeal authority may confirm, vary or revoke the decision without detracting from accrued rights. Rights to approach the High Court and rights under PAJA and PAIA are unaffected.

Appeal fees: R300.00 administration fee plus a possible surcharge for vexatious, frivolous or manifestly inappropriate appeals calculated as 1/2 (administrative cost of the tender appeal) + 0.25% (appellant's tender price). Unpaid amounts are added to the bidder's municipal account or recovered under the Credit Control and Debt Collection By-law, 2006.

Award refusal or revocation: the CCT may refuse or revoke an award where implementation may cause reputational risk or harm, including poor governance or unethical behaviour reports, association with notorious individuals, known poor performance, negative media or social media reports, adverse due diligence outcomes, or employment or direction by persons previously in state service who were negatively implicated in an SCM irregularity.

The CCT may revise contract documents to reflect notices issued during the tender period, inclusion of returnable documents and other agreed revisions, and may complete the schedule of deviations.

Notification: the successful tenderer is notified in writing of the Bid Adjudication Committee's decision, with no rights accruing from the notice; unsuccessful tenderers are notified in writing. Written reasons are provided except where this would prejudice legitimate commercial interests or fair competition.

Eligibility: an acceptable tender must comply in all aspects with the tender, the Conditions of Tender, all Specifications, the pricing instructions and the Contract.

Only submissions establishing a clear, irrevocable and unambiguous offer, by whom it is made and what it constitutes, will be declared responsive.

SCM Policy compliance requires: completed Details of Tenderer; completed Certificate of Authority for Partnerships/Joint Ventures/Consortiums; a copy of the partnership, joint venture or consortium agreement where applicable; completed Declaration of Interest – State Employees; completed Conflict of Interest and Past Supply Chain Management Practices declarations; completed Certificate of Independent Bid Determination; no restriction for abuse of the SCM Policy; tax matters in order with SARS (or a foreign supplier not required to register); no conflict of interest or unfair advantage as an advisor or consultant contracted with the CCT; no involvement with the bid specification committee; completed Authorisation for the Deduction of Outstanding Amounts Owed to the CCT; no finding of guilt under the Competition Act; and no finding of guilt on any other basis listed in the SCM Policy.

Compulsory clarification meeting: not applicable.

Samples: not applicable.

Database registration: CCT Supplier Database and National Treasury CSD registration on written request, failing which no orders can be raised or payments processed; joint venture parties register individually; information must be kept updated.

Tax compliance: SARS registration, tax affairs in order, and a valid Tax Compliance Status PIN recorded on the Details of Tenderer pages; each consortium or joint venture party submits a separate PIN; the CCT verifies status before award and a non-compliant recommended bidder has 7 working days to provide written proof from SARS of arrangements to meet outstanding obligations, failing which the bid is rejected.

ICASA Type Approval (Schedules A, B and C): valid certificate for each equipment type offered, attached in F.13A with table F13A1 completed; failure may render the tender non-responsive for that schedule, subject to the Bid Evaluation Committee's right to request the certificate where the equipment was duly type approved.

OEM/Distributor accreditation (Schedules A, B, C, D and E): valid accreditation letter clearly reflecting the applicable contract details, appended to F.13B1; direct OEM accreditation requires proof from the OEM to the tendering entity; accreditation through a Distributor requires proof from the OEM to the Distributor and from the Distributor to the tendering entity; accreditation may not be obtained after closing to remedy non-compliance.

OEM/Distributor price list (Schedules A, B, C, D and E): complete and comprehensive list in F.13B3, submitted at closing, covering all equipment, software, licences, spares, accessories, replacement parts and related items, quoted in Rand excluding VAT, with OEM part numbers, descriptions and unit prices matching the Pricing Schedule; prices must come from the source of accreditation; a contactable authorised person must be available for verification, with details in F.13B2.

OEM certified products/parts confirmation letter (Schedules D and E): issued by Motorola for Schedule D (genuine or approved equivalent TETRA spares and accessories compatible with the Motorola DIMETRA or equivalent Version 9.2 system) and by Hytera for Schedule E (genuine or approved equivalent products compatible with the specified equipment and systems); the City may verify authenticity and reject incompatible equivalent parts.

Award to the tenderer with the highest total adjudication points.

The CCT intends to appoint a winner and an alternative per schedule for Schedules A, B, C, D and E; fewer or no appointments may be made if insufficient responsive bids are received.

Tenderers may bid for any one or more schedules, indicated in Pricing Schedule C.4.

Work allocation: winner-takes-all — orders go to the highest ranked tenderer and, only on refusal, to the next ranked alternative.

A two-stage system is not followed.

Functionality (Schedules A, B and C): minimum qualifying score 60 out of 100.

• Company experience (25 points): less than 1 year = 0; 1 to under 2 years = 5; 2 to under 4 years = 10; 4 to under 6 years = 15; 6 to under 8 years = 20; 8 or more years = 25. Cumulative years of active supply and delivery, overlapping periods counted once. Complete F.13C1 with project descriptions and contactable references.
• Number of projects (50 points): 0 = 0; 1 = 10; 2 = 20; 3 = 30; 4 = 40; more than 4 = 50. Projects in the last 8 years from tender closing; current projects count. Complete F.13C2 with contactable references.
• Number of radio units supplied and delivered (25 points): under 50 = 0; 50 to under 200 = 5; 200 to under 500 = 10; 500 to under 1000 = 15; 1000 to under 2000 = 20; 2000 or more = 25. Units in the last 8 years from tender closing. Complete F.13C3 and state units delivered as at close of tender.

The final functionality score applies to all schedules; failure to reach the minimum score makes the tender non-responsive.

Price scoring: Ps = 90 x (1 – (Pt – Pmin)/Pmin).

Scores are calibrated where there are significant discrepancies; individual scores are added and averaged for the final score.

Tenders must be cancelled if negotiations fail to achieve a market-related price with any of the three highest scoring tenderers.