Liesbeek House, River Park, Gloucester Road - Mowbray - Cape Town - 7925
Organization Type
GOVERNMENT
Published
09 Oct 2026
OCDS Reference
ocds-9t57fa-173406
Summary
Sarao, part of the national research foundation, requires a three-year diversity, equity and inclusion intervention programme delivered to its own employees and to those of skao. The re-advertised bid nrf/sarao SHRM/76/2025-26 is assessed in three stages: bidders must first satisfy the mandatory stage 1 and stage 2 criteria before price and preference are scored under the 80/20 system. Submissions are accepted only through the national treasury e-submission portal using central supplier database credentials, and must be uploaded by tuesday, 3 november 2026 at 12:00. Late submissions are not accepted.
Key Requirements
Closing: Tuesday, 3 November 2026 at 12:00 — late submissions are rejected.
Mandatory evaluation gate: bidders must pass both Stage 1 and Stage 2 criteria to reach Stage 3 (price and preference); failure at either stage means disqualification.
Preference points: awarded on the 80/20 price and preference system under Section 4 of the Preferential Procurement Regulations, 2022 (PPPFA).
CSD registration: an active Central Supplier Database account is required to locate, download and submit the bid.
Scope and term: a Diversity, Equity and Inclusion intervention programme for SARAO and SKAO employees over three years; this is a re-advertisement.
Liesbeek House, River Park, Gloucester Road - Mowbray - Cape Town - 7925
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Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
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Core procurement rules
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Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
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Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
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SARAO, a national facility of the National Research Foundation, requires a service provider to design and deliver a three-year, in-person Diversity, Equity and Inclusion intervention programme for approximately 503 SARAO and SKAO staff and managers. Delivery spans two organisations and three sites — Cape Town, Carnarvon and Hartebeesthoek/Johannesburg — across four phases: planning, diagnostic, implementation, and review and sustainability assessment.
SARAO requires a service provider to deliver a Diversity, Equity and Inclusion intervention programme for SARAO and SKAO employees over a three-year period. The bid is re-advertised and is evaluated on the 80/20 price and preference points system.
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Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Bid-ready summary
The National Research Foundation, through SARAO, requires a service provider to design and deliver a three-year Diversity, Equity and Inclusion intervention programme for SARAO and SKAO employees.
The programme targets leaders and teams, aiming to build in-depth understanding of DEI in the workplace, skills to address related challenges, intercultural understanding and tolerance, and strategies for inclusion and belonging.
It must assess the unique SARAO and SKAO environment and identify organisational interventions that sustain outcomes beyond the three-year term.
Delivery is in person across Cape Town (Western Cape), Carnarvon (Northern Cape) and HartRAO (Gauteng), across both SARAO and SKAO.
Important Dates
Source: Tender Document - Final.pdf (TENDER)
Closing
3 November 2026 at 12:00.
Briefing session
None (not applicable).
Enquiries
Last date for submission of enquiries: three working days from the closing date.
Bid validity
90 days from the closing date; SARAO may request an extension of up to a further 90 days.
Log in with CSD credentials, search the tender number, upload the submission before closing, and save the confirmation/reference number.
Bids submitted by any other method will not be accepted.
Late bids will not be considered.
Two-envelope system
Folder 1: administrative and technical proposal.
Folder 2: price offer only.
No pricing may appear in Folder 1; SARAO may disqualify a bid that breaches this.
Returnable documents (Stage 1)
SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
SBD 4 (Bidder's Disclosure): discloses state employment or connections of directors, members or shareholders.
SBD 6.1 (Preference Points Claim Form): claims preference points under the 80/20 system.
SBD 3.1 (Pricing Schedule): the bidder's price offer for the services.
Tender Submission Declaration: confirms the bid is validly submitted.
CSD registration report or CSD number.
Tax compliance status PIN or printed TCS certificate; each JV, consortium or subcontracting party submits its own PIN/TCS and CSD number.
Proof of authority to sign, such as a company resolution.
Joint venture or consortium members each submit separate SBD 1, SBD 4 and SBD 6.1 forms.
Optional preference-point evidence
Valid B-BBEE certificate, or for EMEs and QSEs a sworn affidavit confirming annual turnover and black ownership.
Evidence of direct job creation in the last three years.
Documentation of the Rand value invested in ESD beneficiaries over the last three years, with a signed confirmation letter from the beneficiary or beneficiaries.
Other submission rules
The bid document must be submitted in its entirety; no alterations or additions to its content are permitted.
One tender offer only, as a single entity or as a member of a JV or consortium.
No counter proposals and no alternative tender offers will be accepted.
Returnable documents must be completed in full, preferably electronically or in legible non-erasable ink.
Bidders bear all bid preparation and submission costs.
Written enquiries to [email protected]; the last date for enquiries is three working days from the closing date.
Disqualification risks
Late submission, or submission outside the e-submission portal.
Pricing disclosed in Folder 1.
Omission or non-signing of a mandatory returnable form.
False or misleading information, or deliberate withholding of material information.
Alterations to the bid document content.
Evaluation Criteria
Source: Tender Document - Final.pdf (TENDER)
Evaluation stages
Stage 1: submission of returnable documents (mandatory compliance).
Stage 2: functionality, in three sub-stages — 2.1 mandatory criteria, 2.2 score-based criteria, 2.3 score-based presentation.
Stage 3: price and preference.
Stage 2.1 — mandatory functionality (pass/fail)
Project team organogram with a named lead facilitator and supporting facilitator(s) used throughout the project; changes to the organogram during the contract require SARAO approval.
List of clients for whom DEI training was delivered in the last 10 years, with project name, contact person, email and telephone, completed as Schedule A.
Three or more client reference letters on the Schedule B template.
Methodology and approach covering key stakeholders, project governance structure, diagnostic rollout, implementation rollout, review and sustainability assessment, reporting and feedback, high-level DEI champions framework, and project success criteria.
Project execution plan covering the project programme, project risk analysis, and sequence and durations to meet key deliverables.
Failure to satisfy any Stage 2.1 requirement results in disqualification.
Stage 2.2 — score-based functionality
Minimum qualifying score: 60 of 80 points (75%).
Lead facilitator qualifications (20 points): NQF 8 in industrial psychology, human resources management, social science or applied psychology, transformation management, or DEI studies (20); NQF 8 in change management, leadership and management, or labour/employment relations (15); NQF 7 bachelor's degree or advanced diploma in the first list (12); none of these (0).
Lead facilitator experience (20 points): 5 or more DEI programmes in the last 10 years (20); 4 programmes (15); 3 programmes (12); 1–2 programmes (10); none (0).
Supporting facilitator qualifications (20 points): NQF 7 in industrial psychology, human resources management, social science or applied psychology, transformation management, or DEI studies (20); NQF 7 in change management, leadership and management, or labour/employment relations (15); none (0).
Supporting facilitator experience (20 points): 5 or more DEI programmes in the last 10 years (20); 4 programmes (15); 3 programmes (12); 1–2 programmes (10); none (0).
Detailed CVs of facilitators must be submitted, covering work experience, DEI programme experience, qualifications, languages and fluency.
At least one lead and one or more supporting facilitators must be offered; only one lead and one supporting facilitator are assessed.
Stage 2.3 — presentation
Minimum qualifying score: 75 of 100 points (75%).
The presentation must be given by the lead facilitator and must exclude financial information.
Demonstrated understanding of the full scope and purpose (25 points): advanced 25, competent 20, superficial 15, inadequate 0.
Presentation quality (25 points): well designed and consistent 25; reasonably well designed with signs of recycled slides 20; addresses the topics but largely recycled or inconsistent 15; poorly prepared 0.
Presentation ability of the lead facilitator (25 points): excellent 25; good 20; competent with limited authority 15; competent but cannot respond to clarity questions 10; lacks competency 0.
Understanding of and sensitivity to DEI challenges in the SKAO and SARAO context, particularly the Karoo (25 points): strongly demonstrated 25; demonstrated 20; limited in scope 15; poor with very limited scope 10; none 0.
Stage 3 — price and preference (80/20)
Price: 80 points. Formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pmin is the lowest acceptable offer.
Ownership (maximum 8): at least 51% black-owned = 3; at least 51% black female-owned = 3; at least 51% black youth-owned = 1; at least 51% owned by people with disabilities = 1.
Support for SMMEs (maximum 2): EME or QSE.
Community development (maximum 1): direct job creation.
Enterprise and supplier development (maximum 1): investment in ESD beneficiaries.
Technical Specifications
Source: Tender Document - Final.pdf (TENDER)
Scope
Design and implement an in-person Diversity, Equity and Inclusion (DEI) intervention programme for SARAO and SKAO employees over three years.
Delivery across two organisations (SARAO and SKAO) and three geographic sites: Cape Town (Western Cape), Carnarvon (Northern Cape), and HartRAO (Gauteng).
Programme must assess the unique SARAO and SKAO context and identify organisational interventions that sustain outcomes beyond the three-year term.
Phases
Planning: DEI communication change plan; DEI awareness materials (weekly/monthly email content, videos, infographics and other resources); detailed project timeline for approval within 14 calendar days of contract signature; review, amendment and approval of the project plan.
Diagnostic: assessment of all aspects of DEI, including racism, homophobia and bullying; engagement with executive management, all management levels and staff; interviews and focus groups with a robust sampling methodology; confidential disclosure mechanisms; review of prior interventions and organisational data; diagnostic report and evidence-based way forward; identification of short and long-term interventions; presentation of findings and approval before implementation.
Implementation: developmental awareness programme and workshops for all staff (understanding DEI, identity, bias, privilege, discrimination, communication and conflict management); developmental programme for all managers (building diverse and inclusive teams, recognising and challenging bias, prejudice, discrimination and exclusion, psychological safety, conflict management); internal DEI Champions framework; execution of approved short and long-term interventions.
Review and sustainability: monitoring and review of the DEI programme and intervention success against pre-identified success criteria; monthly monitoring and evaluation reports unless otherwise agreed; ad hoc short-term interventions; feedback sessions across all sites and staff.
Target audience
Diagnostic focus groups: approximately 25% of employees at each of SARAO/SKAO Cape Town, SARAO/SKAO Carnarvon, and SARAO Hartebeesthoek/Johannesburg.
Implementation phase staff complement: SARAO Cape Town 268 staff and 40 managers; SKAO Cape Town 50 staff and 8 managers; SARAO Carnarvon 99 staff and 6 managers; SKAO Carnarvon 6 staff and 4 managers; SARAO Hartebeesthoek/Johannesburg 80 staff and 8 managers; total approximately 503 people.
All engagements in person and led by nominated persons named in the bid response; groups mixed across SARAO and SKAO as far as possible.
A minimal number of virtual sessions must be accommodated for staff based at the global SKAO headquarters.
Bidders must demonstrate understanding of the geographical workforce and language diversity and provide cultural and language support where required.
Key deliverables
Project plan covering key stakeholders, schedule, project risk analysis, reporting and feedback processes, diagnostics approach and methodology, implementation approach and methodology, monitoring and evaluation framework, project success criteria, and DEI champions framework.
Planning: DEI communication plan, DEI awareness materials, detailed project timeline, project plan.
Diagnostic: review of prior reviews and interventions, review of organisational data, executive and focus group engagements, analysis of outcomes, diagnostic report with recommendations, report-back session with staff.
Implementation: staff and manager developmental programmes at all sites, approved short and long-term interventions, DEI Champions framework, ongoing monitoring and evaluation reports.
Review and sustainability: feedback and recommendation report, implemented monitoring and review mechanisms, monthly monitoring and evaluation reports, focused short-term interventions, feedback sessions at all sites.
Methodology
Source: Tender Document - Final.pdf
Planning phase
Develop and obtain approval of a DEI communication change plan covering key DEI concepts, activities, progress and outcomes for employees and management, and building stakeholder buy-in.
Develop DEI awareness materials, including weekly or monthly email content, videos, infographics and other resources.
Submit a detailed project timeline for review and approval within 14 calendar days of contract signature.
Review, amend and obtain approval of the project plan; demonstrate understanding of the geographical workforce and language diversity and ensure delivery enables participation across all locations, employee levels and language needs, with cultural and language support where required.
Diagnostic phase
Assess all aspects of DEI, including racism, homophobia and bullying, within and across SARAO and SKAO.
Engage executive management, all management levels and staff; conduct interviews with representative individuals and focus groups using a robust sampling methodology.
Provide mechanisms for confidential staff disclosures and inputs.
Review findings and recommendations of previous related interventions.
Produce a diagnostic report and an evidence-based way forward.
Identify short and long-term interventions not already covered in the implementation phase; these are implemented by the service provider unless SARAO agrees otherwise.
Present the report and findings to management and obtain approval before implementation.
Implementation phase
Deliver a developmental awareness programme, including training and workshops, for all staff, informed by the diagnostic outcomes and covering understanding DEI, identity, bias, privilege, discrimination, communication and conflict management.
Deliver a developmental programme for all managers covering diverse and inclusive teams, recognising and challenging bias, prejudice, discrimination and exclusion, psychological safety, and conflict management.
Design and execute an internal DEI Champions framework or equivalent.
Execute approved short and long-term interventions based on an approved scope of work.
Training is in person at all identified sites, with mixed SARAO and SKAO groups; a minimal number of virtual sessions must be accommodated for global SKAO headquarters staff.
Training materials must align with the project scope and address key diagnostic outcomes.
Review and sustainability phase
Prepare and present a feedback and recommendation report covering intervention status, evaluation against success criteria, recommended ongoing interventions, and long-term monitoring approaches.
Implement monitoring and review mechanisms that allow executive management to monitor DEI matters over the long term.
Provide monthly monitoring and evaluation reports unless otherwise agreed in the project plan.
Execute focused short-term interventions recommended through ongoing monitoring and review.
Conduct feedback sessions across all sites and staff.
Project plan contents
Key stakeholders, schedule, project risk analysis, reporting and feedback processes, diagnostics approach and methodology, implementation approach and methodology, monitoring and evaluation framework, project success criteria, and DEI champions framework.
Experience & Qualifications
Source: Tender Document - Final.pdf
Bidder experience
List DEI training clients from the last 10 years, with project name, contact person, email and telephone, completed as Schedule A.
Provide three or more client reference letters on the Schedule B template demonstrating a track record in DEI training delivery.
Schedule A requires details of comparable DEI programme delivery completed in the last five years, including programme scope, client name, participant numbers, outcomes achieved and client reference details.
Facilitators
At least one lead facilitator and one or more supporting facilitators must be offered; only one lead and one supporting facilitator are assessed.
Detailed CVs must be submitted covering work experience, DEI programme experience, qualifications, languages and fluency.
Lead facilitator qualifications: NQF 8 in industrial psychology, human resources management, social science or applied psychology, transformation management, or DEI studies (20 points); NQF 8 in change management, leadership and management, or labour/employment relations (15); NQF 7 bachelor's degree or advanced diploma in the first list (12); none (0).
Lead facilitator experience: 5 or more DEI programmes in the last 10 years (20); 4 (15); 3 (12); 1–2 (10); none (0).
Supporting facilitator qualifications: NQF 7 in industrial psychology, human resources management, social science or applied psychology, transformation management, or DEI studies (20); NQF 7 in change management, leadership and management, or labour/employment relations (15); none (0).
Supporting facilitator experience: 5 or more DEI programmes in the last 10 years (20); 4 (15); 3 (12); 1–2 (10); none (0).
For each DEI programme presented, provide the client name, participant numbers, outcomes achieved and a contactable client reference.
The lead facilitator must deliver the Stage 2.3 presentation.
Pricing Schedule
Source: Tender Document - Final.pdf
Pricing submission
The price offer is submitted separately in Folder 2 under the two-envelope system; no pricing may appear in Folder 1.
SBD 3.1 (Pricing Schedule) is a mandatory returnable form and must state the price offer for the services.
Price is scored out of 80 points using Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pmin is the lowest acceptable offer.
Bidders may be required to provide a breakdown of rates or prices, or to correct arithmetical errors, during evaluation or adjudication; the competitive position and substance of the offer may not change.
No alternative tender offers will be accepted.
Financial Requirements
Source: Tender Document - Final.pdf (TENDER)
Pricing
Price offer submitted separately in Folder 2 under the two-envelope system; no pricing in Folder 1.
Pricing Schedule (SBD 3.1) is a mandatory returnable form.
Price is scored out of 80 points using Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pmin is the lowest acceptable offer.
Bidders may be asked to provide a breakdown of rates or prices, or to correct arithmetical errors, during evaluation or adjudication; no change to the competitive position or substance of the offer is permitted.
Bidders bear all costs of preparing and submitting their bids.
Financial information on request
Companies statutorily required to prepare annual financial statements must provide audited annual financial statements for the preceding three years, or another specified period.
Particulars of any contracts awarded by an organ of state in the preceding five years, including any material non-compliance or dispute.
Bidders must cooperate with any external service provider appointed by SARAO for a due diligence review and risk assessment.
Contract negotiation
SARAO may negotiate final contract terms with preferred bidders, provided negotiations do not give a second or unfair opportunity to amend the offer, do not prejudice other bidders, and do not result in a higher price than originally offered.
If negotiations fail to achieve an acceptable or market-related price, SARAO may terminate negotiations, negotiate with the next-ranked bidder, or cancel the tender.
Compliance Requirements
Source: Tender Document - Final.pdf (TENDER)
Registration and tax
CSD registration is mandatory; provide the CSD registration report or CSD number, or be able to register before award.
Provide a SARS tax compliance status PIN or a printed TCS certificate; each JV, consortium or subcontracting party submits its own PIN/TCS and CSD number.
Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
B-bbee
B-BBEE evidence is optional but required to claim preference points: a valid B-BBEE certificate, or for EMEs and QSEs a sworn affidavit confirming annual turnover and black ownership.
B-BBEE level of contributor scores up to 8 points: Level 1–3 = 8; Level 4–6 = 5; Level 7–8 = 3; non-compliant = 0.
Ownership scores up to 8 points: at least 51% black-owned = 3; at least 51% black female-owned = 3; at least 51% black youth-owned = 1; at least 51% owned by people with disabilities = 1.
Support for SMMEs scores up to 2 points for an EME or QSE.
Community development scores 1 point for evidence of direct job creation in the last three years.
Enterprise and supplier development scores 1 point for documented Rand value invested in ESD beneficiaries in the last three years, supported by a signed beneficiary confirmation letter.
Mandatory returnable forms
SBD 1 (Invitation to Bid): signed offer cover page with bidder and contact details.
SBD 4 (Bidder's Disclosure): discloses state employment or connections of directors, members or shareholders.
SBD 6.1 (Preference Points Claim Form): claims preference points under the 80/20 system.
SBD 3.1 (Pricing Schedule): the bidder's price offer.
Tender Submission Declaration: confirms valid submission of the bid.
Proof of authority to sign, such as a company resolution.
Joint venture or consortium members each submit separate SBD 1, SBD 4 and SBD 6.1 forms.
Disqualification
False or misleading information, or deliberate withholding of material information.
Failure to meet any mandatory Stage 2.1 functionality requirement.
Scoring below 60 of 80 in Stage 2.2 or below 75 of 100 in Stage 2.3.
Late submission or submission outside the National Treasury e-submission portal.
Pricing disclosed in Folder 1 of the two-envelope submission.
Alterations or additions to the bid document content.
Contractual Terms
Source: Tender Document - Final.pdf
Information on request
SARAO may require any further material bearing on the offer, the bidder's commercial position, reference letters, preferencing arrangements or samples; failure to provide it, or a satisfactory reason, by the stated time may render the bid non-responsive.
Companies statutorily required to prepare annual financial statements must provide audited statements for the preceding three years, or another specified period.
Bidders must provide particulars of contracts awarded by an organ of state in the preceding five years, including any material non-compliance or dispute.
Bidders must cooperate with an external service provider appointed by SARAO for due diligence and risk assessment.
Negotiation
SARAO may negotiate final contract terms with preferred bidders, provided this does not give a second or unfair opportunity to amend the offer, does not prejudice other bidders, and does not raise the price above the original offer.
If negotiations fail with the highest-ranked bidder, SARAO may terminate negotiations and cancel the tender, or negotiate with the remaining preferred bidders in ranking order; the original preferred bidder must be informed of the reasons.
Minutes of all negotiations must be kept.
The tender must be cancelled if negotiations fail to achieve a reasonable, market-related price.
Document accuracy
SARAO provides the document in good faith and gives no warranty of its accuracy or completeness, and accepts no liability to bidders in that regard.
Contract form
SBD 7.2 (Contract Form — Rendering of Services) must be completed and signed by the successful bidder.
Section
Source: Tender Document - Final.pdf
Evaluation runs in three stages.
Stage 1: mandatory returnable documents; all mandatory criteria must be met to proceed.
Stage 2: functionality, split into 2.1 mandatory criteria, 2.2 score-based criteria (minimum 60 of 80, i.e. 75%) and 2.3 score-based presentation (minimum 75 of 100, i.e. 75%).
Stage 3: price (80 points) and preference (20 points), using the 80/20 system.
Price score formula: Ps = 80 × (1 − (Pt − Pmin) / Pmin), where Pmin is the lowest acceptable offer.
Preference points: B-BBEE level up to 8; ownership up to 8; support for SMMEs up to 2; community development up to 1; enterprise and supplier development up to 1.
Failure to meet a mandatory Stage 2.1 requirement or a minimum score results in disqualification.
DocumentTender Advert.pdfReview complete
Description
Source: Tender Advert.pdf
Provision of a Diversity, Equity and Inclusion intervention programme for employees of SARAO and SKAO, delivered over a three-year period. The tender is a re-advertisement issued by the South African Radio Astronomy Observatory (SARAO).
Closing date and time: Tuesday, 3 November 2026 at 12:00.
Late submissions will not be accepted.
Disqualification risks
Submission after the closing date and time.
Failure to satisfy the Stage 1 and Stage 2 evaluation criteria.
Evaluation Criteria
Source: Tender Advert.pdf (TENDER)
Evaluation stages
Stage 1 and Stage 2: mandatory evaluation criteria; bidders must satisfy both stages to progress.
Stage 3: price and preference points evaluation.
Failure to satisfy Stage 1 or Stage 2 results in disqualification.
Preference point system
80/20 price and preference points system.
Applied in terms of Section 4 of the Preferential Procurement Regulations, 2022, issued under the Preferential Procurement Policy Framework Act (PPPFA).
Technical Specifications
Source: Tender Advert.pdf (TENDER)
Scope
Provision of a Diversity, Equity and Inclusion (DEI) intervention programme for SARAO and SKAO employees.
Contract period: three years.
Re-advertised tender.
Procuring entity
South African Radio Astronomy Observatory (SARAO), National Research Foundation.
Compliance Requirements
Source: Tender Advert.pdf (TENDER)
Registration
Bidders must be registered on the Central Supplier Database (CSD); CSD login credentials are required to access and submit through the National Treasury e-submission portal.
Preference points
B-BBEE preference points are claimed under the 80/20 system prescribed by Section 4 of the Preferential Procurement Regulations, 2022.
Mandatory evaluation
Bidders must satisfy the Stage 1 and Stage 2 evaluation criteria; failure to do so results in disqualification.
Section
Source: Tender Advert.pdf
Evaluation is conducted in three stages. Bidders must first satisfy the Stage 1 and Stage 2 criteria; only those that do proceed to Stage 3, where price and preference points are scored. Bids that fail Stage 1 or Stage 2 are disqualified. Preference points are allocated under the 80/20 system set out in Section 4 of the Preferential Procurement Regulations, 2022, made under the PPPFA.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Liesbeek House, River Park, Gloucester Road - Mowbray - Cape Town - 7925
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eTenders.gov.za
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09 Oct 2026
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