Security services for eiland holiday resort, rose park & reitzpark – dawid kruiper municipality (TN051/2026)

Closing date: Friday, 30 October 2026 at 14:00

Contract period: until 31 January 2027

Bid validity: prices must remain valid for at least 120 days from bid closing date

Bidding procedure enquiries:

• Contact: Mary Marabi
• Department: Supply Chain Management
• Telephone: 054-338-7436
• Email: [email protected]

Technical information:

• Contact: Reginald Alexander
• Telephone: 064 071 5103
• Email: [email protected]

Submission address:

Dawid Kruiper Municipality

Civic Centre

Mutual Street

Upington, 8800

Submission method: sealed bids placed in the Municipal tender box at Dawid Kruiper Municipality, Civic Centre, Mutual Street, Upington, 8800, before or at 14:00 on Friday, 30 October 2026. Bids will be opened immediately after in the Councillor Chambers at the Municipal Offices.

• Bids must be submitted on the official forms provided, not re-typed, and must be the original signed document. Fax or email bids will not be considered.
• The bid document must be completed in full without any alteration, modification, deletion, editing or formatting; incomplete or altered documents will not be considered.
• Returnable forms (all must be completed and signed):
• Summary of items and bid prices (Section D) – total price must be entered as the bid price in MBD 1 and Section C.
• MBD 1 (Invitation to Bid) – bidder and contact details, signed as the offer cover page.
• MBD 4 (Declaration of Interest) – discloses whether any director or shareholder is employed by the state or connected to anyone at the municipality.
• MBD 6.1 (Preference Points Claim) – claims preference points under the PPPFA; no points will be allocated for specific goals.
• MBD 7.1 (Contract Form) – the successful bidder will be required to sign a written contract.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices) – declares past SCM practices.
• MBD 9 (Certificate of Independent Bid Determination) – certifies no collusion or price disclosure.
• Disqualification risks: any required form omitted or unsigned; bids received after closing time; bids not containing compulsory documentation (PSIRA certificates, list of 20 registered officers, local office proof, references).

Evaluation method: bids evaluated in accordance with the applicable Preferential Point Scoring System as set out in the Council's Supply Chain Management Policy.

• The lowest or only bid will not necessarily be accepted.
• No points will be allocated for specific goals (MBD 6.1).
• Mandatory compliance requirements (non-responsive if not met):
• CSD registration with National Treasury.
• PSIRA registration for the security company and all security officers.
• Minimum of 20 PSIRA-registered security officers listed on company letterhead with PSIRA numbers.
• Local office within Dawid Kruiper Municipal jurisdiction with proof of address (municipal account not older than 3 months and not in arrears more than 90 days, or valid lease agreement signed by both parties).
• 3 signed contactable reference letters on clients' letterhead as proof of previous services.
• Tax compliance with SARS (TCS PIN or CSD number).
• Municipal account or lease agreement showing no arrears more than 90 days.

Scope: external security services at the Eiland Holiday Resort, Rose Park and Reitzpark, including:

• Guard and patrol to protect and safeguard property.
• Reactive or response service for safeguarding property.
• Ensuring order and safety on premises used for recreational or entertainment purposes, including access control.
• Managing, controlling and supervising the rendering of these services.

Staffing requirements:

• Eiland Resort: 4 guards per 12-hour shift – 3 to patrol and 1 at the gate.
• Rose Park & Reitz Park: 8 guards per day – 6 guards per night and 2 guards per day, divided between the two parks.

Liability and monitoring:

• The municipality takes no responsibility for injury or harm to security officers.
• The service provider is responsible for any damage or loss to the property.
• Municipal Protection Services will visit the property weekly to confirm adherence to specifications.
• Any damage or losses identified must be reimbursed within 14 days of being brought to the service provider's attention.

Bidders must quote prices according to the price schedules and specifications. Prices must be valid for at least 120 days from bid closing date, be firm, and include VAT. All prices must include delivery, accommodation and travel costs. The summary of items and bid prices (Section D) must be completed, with the total price entered as the bid price in MBD 1 and Section C.

Pricing format: prices must be quoted according to the price schedules and specifications (Section D – Summary of items and bid prices).

• Prices must be firm, inclusive of VAT, and valid for at least 120 days from bid closing date.
• All prices must include delivery, accommodation and travel costs.
• The total price must be entered as the bid price in MBD 1 and Section C.
• The municipality reserves the right to appoint a service provider per area or for more than one area.

Mandatory compliance requirements (non-responsive if not met):

• CSD registration with National Treasury – proof must be submitted.
• PSIRA registration for the security company – copy of PSIRA certificate required.
• PSIRA registration for all security officers – copies of PSIRA certificates required.
• Minimum of 20 PSIRA-registered security officers – list of 20 officers with PSIRA numbers on company letterhead required.
• Local office within Dawid Kruiper Municipal jurisdiction – proof of address: municipal account not older than 3 months and not in arrears more than 90 days, or a valid lease agreement signed by both parties.
• Municipal account of the office or owner/directors not older than 3 months and not in arrears more than 90 days at date of award.
• If not liable for municipal service levies, a valid lease agreement indicating such must be provided.
• Tax compliance: valid TCS PIN or CSD number; no contract will be concluded with a bidder whose tax matters are not in order.
• No contract will be concluded with a bidder whose municipal rates and taxes or municipal services charges are in arrears.
• Proof of previous services rendered: 3 signed contactable reference letters on clients' letterhead.

The municipality takes no responsibility for any injury or harm to security officers appointed by the service provider. The service provider is responsible for any damage or loss to the property. Municipal Protection Services will visit the property weekly to confirm adherence to specifications; any damage or losses identified must be reimbursed within 14 days of being brought to the service provider's attention.

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract. The successful bidder will be required to sign a written contract form (MBD 7).

Key GCC provisions:

• Performance security: within 30 days of contract award, the successful bidder must furnish performance security in the amount specified in the Special Conditions of Contract (SCC), in the form of a bank guarantee, irrevocable letter of credit, or cashier's/certified cheque. The security will be returned within 30 days after completion of obligations.
• Payment: payments will be made within 30 days after submission of a valid invoice, in Rand.
• Prices: prices charged must not vary from those quoted, except for authorised adjustments.
• Variation orders: changes up to 15% of the original contract value may be instructed; measurable quantities may be reduced without price escalation.
• Assignment and subcontracting: the supplier may not assign or subcontract without the purchaser's prior written consent.
• Delays and penalties: delays render the supplier liable to penalties calculated at the current prime interest rate per day of delay; the purchaser may also terminate for default.
• Termination for default: the purchaser may terminate if the supplier fails to deliver or perform, or engages in corrupt or fraudulent practices; the supplier may be restricted from doing business with the public sector for up to 10 years.
• Force majeure: the supplier is not liable for delays caused by force majeure, provided prompt written notice is given.
• Disputes: parties must first attempt amicable resolution; if unresolved after 30 days, mediation may be initiated; if mediation fails, the dispute may be settled in a South African court.
• Limitation of liability: the supplier is not liable for indirect or consequential losses, and aggregate liability is limited to the total contract price, except for criminal negligence, wilful misconduct, or infringement.
• Taxes and duties: the supplier is responsible for all taxes and duties; no contract will be concluded with a bidder whose tax matters are not in order or whose municipal rates and services charges are in arrears.
• Transfer and amendment: the contract may not be transferred or amended without written consent and written agreement signed by both parties.
• Prohibition of restrictive practices: collusive bidding is prohibited under the Competition Act; the purchaser may refer matters to the Competition Commission and may invalidate bids or terminate contracts.

Bidders must be registered on the Central Supplier Database (CSD) and submit proof. A copy of the municipal account of the office or owner/directors, not older than 3 months and not in arrears for more than 90 days, must be provided. If not liable for municipal service levies, a valid lease agreement indicating such must be provided. The security company must be registered with PSIRA and submit proof of registration. Security officers must be registered with PSIRA and submit proof. The company must have a minimum of 20 registered workers, with a list of 20 PSIRA registered security officers with PSIRA numbers on company letterhead. The company must have a local office in the Dawid Kruiper Municipal jurisdiction, with proof of address (municipal account not older than 3 months and not in arrears for more than 90 days, or a valid lease agreement signed by both parties). Proof of previous services rendered must be submitted, including 3 contactable references (signed reference letters on client's letterhead).

Bidding procedure enquiries: Mary Marabi, Supply Chain Management, telephone 054-338-7436, email [email protected]. Technical information: Reginald Alexander, telephone 064 071 5103, email [email protected].