Lifesaving services at de hoek mountain resort (15 dec 2026 – 15 jan 2027)

Closing date: 30 October 2026 at 11:00

Service period: 15 December 2026 to 15 January 2027 (in-season December/January period only)

Briefing session: None

Tender documents available from: 30 April 2026

Published date: 14 October 2026

Bidding procedures and documents:

• Contact: Bukelwa Ndzinde
• Telephone: (044) 803 1338
• Email: [email protected]

Bid scope and technical specifications:

• Contact: Medron Bussack
• Telephone: (044) 803 1526 or 073 124 2254
• Email: [email protected]

Enquiries (technical):

• Contact: Medron Bussack
• Telephone: 073 124 2254
• Email: [email protected]

Submission address:

Garden Route District Municipality

Supply Chain Management Unit

54 York Street

George, 6530

Postal address:

Garden Route District Municipality

Attention: Supply Chain Management Unit

PO Box 12

George, 6530

Submission method: sealed envelope deposited in the bid box at the Garden Route District Municipality, 54 York Street, George, 6530, by 11:00 on 30 October 2026. The envelope must be clearly marked with the bid number and title. Faxed, emailed and late bids will not be accepted. Bids may be delivered by hand, courier, or post at the bidder's risk.

Returnable forms (all must be completed, signed and attached):

• MBD 1 (Invitation to Bid): bidder details and declaration.
• MBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, valid for 90 days.
• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points.
• MBD 7.1 (Formal Contract for Services): to be signed by the successful bidder.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Form of Offer and Acceptance.
• Certificate of Municipal Services.
• Authority of Signatory (board resolution).
• Annexure A: Past Experience.
• Current Municipal Certificate or Lease Agreement.
• Terms of Reference and Bid Conditions checklists.

Disqualification risks:

• Any returnable form omitted or unsigned.
• Unauthorised alteration of the bid document.
• Bid not completed in black ink or pages not initialled.
• Bids received after the closing time, regardless of reason.

Evaluation split: 80 points for price, 10 points for B-BBEE status level, 10 points for locality (80/20 system). The 90/10 system may apply if the tender value exceeds R50 million; the applicable system is determined once tenders are received.

Preference points for B-BBEE (80/20): Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0.

Preference points for locality (80/20):

• Supplier located within Garden Route District: 10 points.
• Supplier located within Western Cape Province: 5 points.
• Supplier located in South Africa but outside Western Cape: 0 points.

For joint ventures or consortiums, all members must be based in the Garden Route to claim locality points; if any member is outside the Garden Route, no locality points are awarded. Same rule applies for Western Cape locality points.

Mandatory requirements that must be met for the bid to be considered:

• Membership of a lifesaving association or similar (proof attached).
• Accredited lifesaving certification for all staff.
• Registration with the Department of Labour (COIDA).
• Minimum of one reference letter.
• Valid SARS TCS Pin.
• CSD registration.
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).
• Municipal account or lease agreement for the bidder's primary business location.

Bids remain valid for 90 days after the bid closure date.

Scope: Rendering of lifesaving services at De Hoek Mountain Resort, situated 35 km from Oudtshoorn.

Service period: 15 December 2026 to 15 January 2027 (in-season December/January period only).

Facilities: Two swimming pools at the resort.

Staffing requirements:

• Two lifeguards on the resort.
• One supervisor to ensure compliance.

Operating hours: 08:00 to 18:00.

Accommodation: Provided at a fee (tent stands only).

Meals: Lifesavers and supervisor are responsible for their own food and preparation.

PPE: Supplier must provide PPE to lifesavers on a daily basis.

Compliance: All regulations and statutory requirements of the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) must be adhered to.

Bidders must provide a minimum of one reference letter from previous service providers.

Annexure A (Past Experience) must be completed and submitted.

All staff must hold accredited lifesaving certification or similar.

The bidder must be a member of a lifesaving association or similar, with proof attached.

Bids will be opened in public immediately after the bid closure date. If requested by any bidder present, the names of bidders and, if practical, the total amount of each bid will be read aloud. Bids received in time are recorded in a register open for public inspection.

Pricing must be submitted on MBD 3.1 (Pricing Schedule – Firm Prices). Only firm prices are accepted; non-firm prices are not considered.

The price schedule requires:

1. Lifesaving cost for the period (two lifeguards) – 15 December 2026 to 15 January 2027.
2. Supervisor cost for the period – 15 December 2026 to 15 January 2027.
3. Total tender price including VAT.

All amounts must be inclusive of VAT. Transportation costs must be included in the pricing total.

Bids must remain valid for 90 days from the closing date.

Pricing format: Firm prices only (MBD 3.1). Non-firm prices, including those subject to exchange rate variations, will not be considered.

Price schedule (all amounts inclusive of VAT):

1. Lifesaving cost for the period (two lifeguards) – 15 December 2026 to 15 January 2027.
2. Supervisor cost for the period – 15 December 2026 to 15 January 2027.
3. Total tender price including VAT.

Transportation costs must be included in the pricing total.

VAT must be included in all prices; the bidder must be a registered VAT vendor.

Bids remain valid for 90 days after the bid closure date.

Municipal account requirement: The bidder must submit a municipal account for rates and taxes for both the bidding entity and its directors. Bidders in arrears with any municipality for more than three months without a settlement arrangement are disqualified. Failure to submit a valid municipal account or lease agreement results in 0 preference points for locality.

CSD registration: Mandatory. Bidders must be registered on the Central Supplier Database (www.csd.gov.za). The municipality reserves the right not to award to unregistered suppliers.

Tax compliance: A valid SARS Tax Compliance Status (TCS) Pin is compulsory. Bids without a valid TCS Pin are non-compliant. Consortia, joint ventures and sub-contractors must each submit a separate TCS Pin or CSD number. Tax compliance must be maintained for the bid validity period.

B-BBEE: A valid original or certified copy of a B-BBEE certificate, or a sworn affidavit for EMEs and QSEs, must be submitted to claim preference points. Bids without it are non-compliant. Joint ventures and consortiums must submit a consolidated B-BBEE certificate in the name of the joint venture or consortium.

Municipal account: A recent municipal account or valid lease agreement for the bidder's primary business location must be submitted. Bidders or directors in arrears with municipal rates and taxes for more than three months without a settlement arrangement are disqualified.

State service: No bid will be considered from persons in the service of the state.

Foreign suppliers: Must complete the questionnaire in Part B:3 of the bid document.

All regulations and statutory requirements of the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993) must be adhered to.

Bidders must not contact the municipality on any matter relating to their bid from the time of bid opening until contract award. Any attempt to influence the evaluation or award may result in rejection of the bid.

The successful bidder must sign the Contract Form (MBD 7.1) within 30 days of notification of acceptance.

The contract will be governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract.

The contract documents will be in English.

The successful bidder is liable for all duties and costs on legal documents, including surety and retentions.

The municipality may cancel the contract and recover damages if the bidder provides incorrect information that led to the award.

Bids remain valid for 90 days after the bid closure date.

The service period is strictly from 15 December 2026 to 15 January 2027, covering only the in-season December/January period.

Minimum requirements:

• Membership of a lifesaving association or similar (proof to be attached).
• Accredited lifesaving certification for all staff or similar.
• Registration with the Department of Labour (COIDA).
• Minimum of one reference letter.

Staffing: Two lifeguards and one supervisor.

Operating hours: 08:00 to 18:00.

Accommodation: Provided at a fee (tent stands only).

Meals: Lifesavers and supervisor are responsible for their own food.

PPE: Supplier must provide PPE to lifesavers on a daily basis.

Evaluation is based on the Preferential Procurement Regulations 2022 and the Garden Route District Municipality Supply Chain Management Policy. Points are allocated as follows: 80 points for price, 10 points for B-BBEE status level, and 10 points for locality. The 90/10 system may apply if the tender value exceeds R50 million; the applicable system is determined once tenders are received.

B-BBEE points (80/20): Level 1 = 10, Level 2 = 9, Level 3 = 7, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, non-compliant = 0.

Locality points (80/20): Garden Route District = 10, Western Cape Province = 5, outside Western Cape = 0.

Joint ventures/consortiums: All members must be based in the Garden Route to claim locality points; if any member is outside, no locality points are awarded. Same rule for Western Cape.