Design, supply and erection of umzinyathi district boundary signage (re-advertised)

Closing date: 28 October 2026 at 12:00.

Bid documents available from 14 October 2026 at www.etenders.gov.za and www.umzinyathi.gov.za.

Bidding procedure enquiries:

• Contact: SCM Unit
• Telephone: 034 219 1500 / 034 219 1549
• Fax: 034 218 1940
• Email: [email protected]

Technical enquiries:

• Contact: Ms. Lungile Khenisa
• Telephone: 034 219 1500
• Fax: 034 218 1940
• Email: [email protected]

Submission address:

Princess Magogo Building

39 Victoria Street

Dundee, 3000

Submission method: deposit the completed bid document in the tender box at the reception area of the uMzinyathi District Municipality Offices, Princess Magogo Building, 39 Victoria Street, Dundee, 3000.

Closing time: 28 October 2026 at 12:00.

Bids must be clearly marked with the bid number and description.

Telegraphic, faxed, or emailed bids will not be accepted.

Bids sent by courier must be deposited in the tender box, not handed to an employee.

Bids must be submitted on the official municipal bidding documents; re-typed documents are not accepted.

Bidders must initial every page of the bid document.

Bids must remain valid for 90 days from the closing date.

All prices must be in South African Rand.

Returnable forms (all must be completed, signed, and submitted):

• MBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• MBD 3.1 (Pricing Schedule – Firm Prices): must be stamped with company stamp and signed.
• MBD 4 (Declaration of Interest): discloses any connection to state employees; false declaration on paragraph 3.14 leads to automatic disqualification.
• MBD 6.1 (Preference Points Claim): claims specific goal points.
• MBD 8 (Declaration of Past Supply Chain Management Practices): declares past SCM conduct.
• MBD 9 (Certificate of Independent Bid): certifies no collusion or price disclosure.
• Non-collusion affidavit: executed and submitted with the bid.
• Quotation must be on company letterhead.

Disqualification risks:

• Any mandatory document missing or incomplete.
• Bid received after the closing time.
• Bid signed by a person without authority to sign.
• False declaration on MBD 4 or incorrect CSD information.
• Bids from persons in the service of the state will not be considered.

Compulsory documents:

• MBD 1 (Invitation to Bid)
• MBD 3.1 (Pricing Schedule – stamped and signed)
• MBD 4 (Declaration of Interest)
• MBD 6.1 (Preference Points Claim)
• MBD 8 (Declaration of Past SCM Practices)
• MBD 9 (Certificate of Independent Bid)
• Proof of company registration (CIPC) or ID for sole proprietor
• Certified copy of owner's ID (not older than 6 months)
• Municipal account/proof of residence for bidder and directors
• Full CSD report
• CIDB grading certificate (1 SK or higher)

Missing or incomplete documents render the bid non-responsive and exclude it from the functionality stage.

Evaluation follows the 80/20 preferential point system.

• Price: 80 points.
• Specific goals: 20 points.

Total: 100 points.

Specific goals (as per MBD 6.1):

• 100% black-owned enterprise: 10 points.
• Locality within district: 10 points; within province: 5 points; outside province: 2 points.

Bidders must submit proof for claimed specific goals; failure to submit proof means no points for specific goals.

The municipality is not bound to accept the lowest or any bid.

Bids must be responsive (all compulsory documents submitted) to proceed to the functionality stage.

Scope: Design, supply, and erect district boundary signage at 14 entrance and exit points of uMzinyathi District (see attached map).

Signage specification:

• Sign face: Iscor grade G275 Chromadek, 1.0 mm thickness, grey backing; board size 800/1200 cm.
• Frames: 25 mm or 32 mm square tube with bracing and clamps.
• All steel items, bolts, and washers: hot-dipped galvanized, painted with primer and outdoor charcoal mat enamel.
• Reflective sheeting: 7-year engineer class, complying with SABS 1519-1:1997 and KZN DoT requirements.
• Fonts and symbols: only those in the SADS Road Traffic Signs Manual.
• Erection: signs 2 m from road edge, at least 2.5 m above road edge, as approved by KZN DoT.
• Poles: steel round tube 76 mm x 3 mm x 5 m, fully galvanized, planted minimum 1.2 m in ground, backfilled with soil-crete mix.
• Welcome message side must face motorists entering the district, placed on left-hand side of the road at the boundary.
• Sign wording: 'WELCOME TO UMZINYATHI DISTRICT MUNICIPALITY' with full-colour uMzinyathi logo; local municipality name (e.g., Nquthu Local Municipality) with logo added below.
• GPS co-ordinates of all erected signs must be captured into an ESRI point shapefile and presented in a close-out report.
• The uMzinyathi GIS unit must approve and sign off a sample board before installation proceeds.
• The GIS team will confirm sign points (GPS locations) for each installation.

Delivery/installation: within 30 days from date of appointment.

Execution plan: design, supply, and install signage at 14 points within 30 days of appointment.

• Signage must be erected as per specification (materials, dimensions, placement).
• GPS co-ordinates of all signs must be captured into an ESRI point shapefile and included in a close-out report.
• Sample board must be approved and signed off by uMzinyathi GIS unit before installation.
• GIS team will confirm sign points for each installation.

Bidder must demonstrate:

• Ability to supply, deliver, and install signage at all specified points within 30 days of appointment.
• Company experience in project management and construction (CIDB grading).
• Proof of registration with Compensation Fund (letter of good standing).
• Related experience in project management and associated work; attach CV of project leader or foreman with relevant experience.

Goods must conform to standards in the bidding documents and specifications.

• Pre-bidding testing: at bidder's cost.
• Inspections/tests/analyses: bidder's premises open for inspection by purchaser's representative.
• If inspections show compliance, costs borne by purchaser; if non-compliance, costs borne by supplier.
• Non-compliant goods may be rejected; rejected goods must be removed and replaced at supplier's cost.
• If supplier fails to replace, purchaser may procure substitute goods at supplier's expense.

Pricing schedule (MBD 3.1 – Firm Prices):

• Item: Design, supply, and install district boundary signage in 14 entrance and exit points.
• Quantity: 14.
• Price must include all delivery costs.
• Sub-total, VAT (15%), and total to be provided.
• Prices must be firm and valid for 90 days.
• Original valid tax clearance certificate and full CSD report must be attached.
• Non-collusion affidavit required.

Pricing format: MBD 3.1 – Pricing Schedule (Firm Prices).

• Quantity: 14 (signage points).
• Prices must be firm, inclusive of VAT and all disbursements.
• All delivery costs must be included in the bid price.
• Prices must be valid for at least 90 days from date of offer.
• Payment terms: per GCC clause 16.3, payment within 30 days after submission of invoice.
• No bid security or performance security amount is specified in the document.

Mandatory eligibility:

• CIDB contractor grading designation 1 SK or higher.
• Proof of registration with the Compensation Fund (letter of good standing in terms of the Occupational Injuries and Diseases Act).
• Company registration with CIPC, or copy of ID if sole proprietor.
• Original certified copy of owner's ID (not older than six months).
• Recent municipal account (rates and taxes or municipal services) in the name of the bidder and of each director, showing no arrears exceeding 90 days; or proof of residence with affidavit; or lease agreement stating no responsibility for rates/services.
• Full CSD report.
• Valid tax clearance certificate (TCS PIN or CSD number).
• No bids from persons in the service of the state.
• Tax matters must be in order; SARS must certify tax compliance before award.
• No municipal rates and services arrears.
• B-BBEE: preference points claimed under MBD 6.1; specific goals include 100% black-owned (10 points) and locality (10 points).

No specific OHS requirements are stated beyond the general obligation to comply with the Occupational Injuries and Diseases Act (proof of Compensation Fund registration required).

General Conditions of Contract (GCC) apply. Key provisions:

• Performance security: successful bidder must furnish performance security within 30 days of contract award, amount as specified in SCC (not stated in document).
• Warranty: goods must be new, unused, and free from defects for 12 months after delivery/acceptance or 18 months after shipment, whichever is earlier.
• Payment: within 30 days after invoice submission.
• Prices: firm, not to vary from quoted prices.
• Variation orders: changes up to 15% of contract value may be instructed; no price escalation.
• Assignment/subcontracting: requires purchaser's prior written consent.
• Delays: penalties calculated using prime interest rate per day of delay.
• Termination for default: including corrupt or fraudulent practices; may lead to restriction from doing business with public sector for up to 10 years.
• Dispute resolution: amicable consultation, then mediation, then South African courts.
• Limitation of liability: aggregate liability not to exceed total contract price.
• Governing law: South African law.
• Taxes: no contract with bidder whose tax matters are not in order.
• Municipal arrears: no contract with bidder whose municipal rates/services are in arrears.
• Transfer/subletting: prohibited without written permission.
• Collusive bidding: prohibited under Competition Act; may lead to bid invalidation, contract termination, and restriction.

Special conditions:

• Bids must be deposited in the tender box at the specified address by the closing time.
• Bids must remain valid for 90 days.
• Bidders must initial every page.
• Bids must be on official forms; failure to complete forms may invalidate the bid.
• All prices in South African Rand.
• Payment conditions per GCC clause 16.3.
• Successful bidder's name will be published on the municipal website; unsuccessful bidders will not be individually informed.

Mandatory requirements:

• CIDB grading 1 SK or higher.
• Proof of company registration (CIPC) or ID for sole proprietor.
• Certified copy of owner's ID (not older than 6 months).
• Municipal account or proof of residence for bidder and directors (no arrears >90 days).
• Completed MBD forms (1, 3.1, 4, 6.1, 8, 9) and quotation on company letterhead.
• Full CSD report.
• No bids from persons in the service of the state.

Evaluation uses the 80/20 preferential point system: Price 80 points, Specific Goals 20 points, total 100.

Specific goals include 100% black-owned (10 points) and locality (within district 10, within province 5, outside province 2).

Bidders must submit proof for claimed specific goals; otherwise no points awarded.

The municipality is not bound to accept the lowest or any bid.