Acacia power station fire detection system – tender in western cape

Closing date: 06 November 2026 at 10:00

Compulsory site clarification meeting: 26 October 2026 at 11:00 at Acacia Power Station

Attendance confirmation deadline: 23 October 2026 at 12:00

Clarification queries deadline: 5 working days before tender closing (i.e., by 30 October 2026)

Tender validity period: 12 weeks from closing date

Compulsory site clarification meeting: 26 October 2026 at 11:00 at Acacia Power Station.

• Attendance confirmation required by 12:00 on 23 October 2026 with the Eskom Representative, stating company name, position and contact details of each attendee.
• Non-attendance results in disqualification.

Eskom Representatives:

• Name: Rashaad Sedan

Email: [email protected]

Telephone: 021 941 5703

• Name: Le-Anne Moses

Email: [email protected]

Telephone: 021 941 5703

All queries and clarifications must be addressed in writing to these representatives only.

Fraud and corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission method: electronic via Eskom E-tendering site (Eskom Tender Bulletin).

• Upload documents under folders: Technical, Commercial, Financial, and other.
• All documents in PDF format; price list in PDF and a copy in Excel.
• No zip files; no hard copies accepted.
• Upload size per document: 500 MB; total submission: 4 GB.
• If resubmitting, only the latest version is accepted; previous submissions become null and void.
• Ensure submission status shows as complete.
• Late tenders will not be accepted.

Returnable forms (disqualifiable if missing or unsigned at closing):

• Annexure A – Authorisation Form: certifies the signatory is authorised to bind the bidder; attach certified resolution/power of attorney.
• Annexure B – Acknowledgement Form: acknowledges receipt and understanding of tender documents.
• Annexure C – Tenderer's Particulars: bidder identification and contact details.
• Annexure D – Integrity Declaration Form: commits to the Supplier Integrity Pact.
• Annexure E – CPA Requirements for Local Goods/Services: declares compliance with local content requirements (if applicable).
• Annexure G1-G4 – SBD 6.2 Declaration for Local Production and Content: required only if designated materials are included.
• Annexure H – SBD 1 Invitation to Bid: completed and signed as the offer cover page.
• Annexure J – SBD 4 Bidders Disclosure: discloses any connection to state employees.
• E-tendering Help Manual acknowledgement form.
• Completed NEC Term Services Contract.
• Completed Pricing Schedule (Attachment 2) in PDF and Excel.
• JV documents (if applicable): letter of intent or JV agreement, confirmation of single business entity, single designated bank account.
• Tax clearance certificate or SARS e-filing PIN (if not on CSD).
• CIDB grading proof (3SF or higher) – may be submitted within 21 working days if agreed.

Returnables required for evaluation (non-disqualifiable, but score zero if missing):

• Annexure I – SBD 6.1 Preference Points Claim Form (PPPFA 2022).
• Valid B-BBEE certificate or sworn affidavit.

Returnables required prior to contract award:

• Proof of CSD registration.
• COIDA certificate of good standing (South African tenderers).
• Quality documents: List of Tender Returnables Cat 3, Form A Cat 3, Supplier Quality Management Specification, QCP/ITP, CQP Template.
• OHS documents: Acknowledgement Form for OHS Legal and Other Requirements, Tender Evaluation Template High Risk, OHS Specification.
• Annual financial statements (for financial viability assessment).

Disqualification risks:

• Missing or unsigned disqualifiable returnables at closing.
• Non-attendance at compulsory site clarification meeting.
• Late submission.
• Failure to upload tender documents on e-tendering system.

Evaluation stages:

1. Basic compliance: eligibility criteria, complete tender (commercial, financial, technical), mandatory returnables submitted.
2. Functionality/Technical evaluation: minimum threshold 80%; Eskom may reduce to 70% if no tenderer meets 80%.
3. Price evaluation: scored out of 80 points.
4. Specific Goals (B-BBEE) evaluation: scored out of 20 points under PPPFA 80/20 system.
5. Ranking: total of price + specific goals scores, highest to lowest.

Price evaluation details:

• Prices inclusive of VAT.
• Corrected for arithmetical errors.
• Excluding contingencies in BOQ/activity schedule.
• Adjusted for variations/alternatives.
• Compared on Net Present Value.
• Unconditional discounts considered; conditional discounts applied at payment.

Specific Goals:

• Failure to submit evidence results in 0 points for that goal, not disqualification.

Contractual requirements (assessed after ranking, before award):

• Proof of CSD registration (mandatory for all tenders).
• SHEQ requirements, financial viability, B-BBEE requirements (as applicable).
• Failure to meet contractual requirements may render tender non-responsive.

Scope: Supply and installation of a fire detection system at Acacia Power Station.

• Contract type: NEC3 Term Services Contract.
• The tender is for the whole of the contract; no alternative tenders allowed.
• Scope of Work is included in Attachment 1 (NEC Term Services Contract).
• Pricing Schedule/BOQ is Attachment 2.
• Quality requirements: submit List of Tender Returnables Cat 3, Form A Cat 3, Supplier Quality Management Specification, Quality Control Plan or Inspection Test Plan (QCP/ITP), and CQP Template 2021 by tender closing.
• Safety requirements: submit Eskom Acknowledgement Form for OHS Legal and Other Requirements, Tender Evaluation Template High Risk, OHS Specification, and other OHS documents as listed.
• Successful tenderer may be required to provide cataloguing information per item after award; materials must be labelled per Eskom specifications.

CIDB grading: 3SF or higher for main contractor.

• Joint ventures eligible if every member is CIDB registered, lead partner has grading not lower than one level below required, and combined grading equals 3SF or higher.
• Proof of CIDB grading must be submitted at closing or within 21 working days if agreed.
• Additional documents (ECSA/SACPCMP/CVs/permits/licenses) may be required if applicable to scope.

Quality returnables to be submitted by tender closing:

• List of Tender Returnables Cat 3 Rev 7
• Form A Cat 3 Rev 9
• Supplier Quality Management Specification
• Quality Control Plan or Inspection Test Plan (QCP/ITP) rev 2
• CQP Template 2021

These are required to expedite evaluation.

Pricing must be completed on the provided Pricing Schedule (Attachment 2) and submitted in PDF and Excel format.

• Pricing on company letterheads not permitted.
• Prices evaluated inclusive of VAT, corrected for arithmetical errors, adjusted for variations.
• Unconditional discounts considered for evaluation; conditional discounts applied at payment.
• CSDG of 0.25% included in BOQ/pricing schedule.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of receipt of undisputed invoices.
• Contracts above R50 million (incl. VAT): payment within 60 days of receipt of undisputed invoices.

Pricing:

• Must use the provided Pricing Schedule (Attachment 2); pricing on company letterheads not permitted.
• Submit pricing in PDF and Excel format.
• Prices evaluated inclusive of VAT.
• Unconditional discounts considered for evaluation; conditional discounts applied at payment.

Financial viability:

• Annual financial statements required prior to award (not parent/holding company).
• Statements must include background, signed director's report, signed auditor's/reviewer's/compiler's report, statement of financial position, comprehensive income, changes in equity, cash flows, and notes.
• For unincorporated JV or SPV, each partner must submit its own statements.
• Start-ups (formed within last 12 months) exempt from submitting statements at tender stage, but must submit for first year if awarded.
• Public interest score and ITA34C required for South African entities that are not audited.

Security for performance: Not applicable.

Contract Skills Development Goals (CSDG): 0.25% applicable for SF class of works.

Mandatory (disqualifiable if not met):

• CSD registration (CSD number or CSD report) – mandatory for all tenders, assessed before award.
• CIDB grading: 3SF or higher (or capable of being registered within 21 working days from closing).
• Tax compliance: certified tax clearance certificate, or SARS e-filing PIN for verification, or CSD profile.
• No restriction from doing business with Eskom or State-Owned Companies; not restricted by National Treasury; not on Tender Defaulters list.
• No conflict of interest.
• Tender signed by authorised person.
• Not subcontracting 100% of scope.
• Attendance at compulsory site clarification meeting.

Additional requirements (if applicable):

• Employment Equity Act compliance (for designated employers, South African tenderers): proof of EE report submission.
• COIDA certificate of good standing (South African tenderers).
• B-BBEE: valid certificate, sworn affidavit, or other prescribed proof – required to claim specific goals points; absence scores zero but not disqualifying.
• Local content: SBD 6.2 and Annexures G1-G4 required if designated materials are included.
• Financial statements for financial viability assessment.

Specific goals scored out of 20 points under PPPFA 80/20 system.

• Proof of B-BBEE status level (certificate, sworn affidavit, or other prescribed) required to claim points.
• Failure to submit evidence results in 0 points for specific goals, not disqualification.
• SBD 6.1 Preference Points Claim Form must be submitted.

Safety requirements include submission of:

• Eskom Acknowledgement Form for OHS Legal and Other Requirements
• Annexure C1 – Tender Evaluation Template High Risk
• OHS Specification Requirements
• OHS&Q Management Plan
• OHS Risk Assessment Procedure
• PPE Non-Compliance Memo
• Work at Height Standard
• Management of Substance Abuse in the Workplace
• Occupational Health and Safety Incident Management Procedure
• Life-Saving Rules Standard
• Vehicle and Driver Safety Management Procedure
• Eskom PPE Standard
• Working in Confined Spaces
• Employees Right of Refusal to Work in Unsafe Situations Procedure
• Acknowledgement Form Life-Saving Rules

COIDA certificate of good standing required for South African tenderers.

Contract form: NEC3 Term Services Contract.

• Payment terms: 30 days for contracts below R50 million (incl. VAT); 60 days for contracts above R50 million.
• Eskom reserves the right to negotiate with preferred bidders if prices are not market-related.
• Main contractors discouraged from subcontracting with subsidiaries; any such subcontract must be declared.
• CSDG applicable at 0.25% for SF class of works.
• Contract Participation Goals not applicable.
• No security for performance required.

Eligibility criteria:

• Not under restriction to do business with Eskom or State-Owned Companies.
• Not of nationality of a country on international sanctions lists (applies to subcontractors/suppliers too).
• Submit only one tender (except as part of JV/consortium).
• JV/consortium must be jointly and severally liable.
• No conflict of interest.
• Tender signed by authorised person.
• Not restricted by National Treasury, not on Tender Defaulters list, not restricted by Eskom.
• Not subcontract 100% of scope.
• CIDB grading 3SF or higher (or capable of being registered within 21 working days).
• CSD registration mandatory.

Functionality threshold: 80% minimum for technical evaluation; may be reduced to 70% if no tenderer meets 80%.

• Price scored out of 80 points.
• Specific goals scored out of 20 points.
• Ranking uses 80/20 system, adding price and specific goals scores.
• Objective criteria and reverse e-auction not applicable.