100 Soutpan street - Onderstepoort - Pretoria - 0110
Organization Type
GOVERNMENT
Published
04 Aug 2026
OCDS Reference
ocds-9t57fa-164478
Summary
The agricultural research council (arc) is requesting quotations for the supply of prepared media. This tender focuses on integrity and transparency, requiring bidders to complete the bidder's disclosure form (sbd 4) to ensure compliance with south african procurement regulations. The closing date is 12 august 2026.
Key Requirements
Complete and submit the Bidder's Disclosure form (SBD 4 - Annexure A) as part of the bid.
Declare any employment by an organ of state, relationships with procuring institution employees, and interests in related enterprises.
List all CSD-registered active companies linked to directors; failure to disclose will lead to disqualification.
Ensure the bid is prepared independently, without collusion or consultation with competitors.
Do not disclose bid terms to competitors before bid opening or award.
Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
Submit the bid before the closing date and time (12 August 2026, 11:00 AM).
100 Soutpan street - Onderstepoort - Pretoria - 0110
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAGCSAICA
Tenders in this industry often require registration with these bodies.
Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRFQ DOCUMENT OVI01REQ003500.pdfReview complete
Description
Source: RFQ DOCUMENT OVI01REQ003500.pdf
Important Dates
04 Aug
2026
PUBLICATION
Tender Published
Tender was published
12 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
This tender from the Agricultural Research Council (Gauteng) is for the supply of prepared media. The document provided is the SBD 4 Bidder's Disclosure form, which must be completed and submitted with the bid. It focuses on transparency, ethics, and compliance with South African procurement laws.
The Agricultural Research Council (ARC) invites quotations for the supply of prepared media (BTA, MacConkey, and XLD agars) to the Onderstepoort Veterinary Institute. The tender uses the 80/20 preferential procurement system, with 80 points for price and 20 for specific goals. Bidders must be registered on the Central Supplier Database (CSD) and submit completed SBD forms, including SBD4 and SBD 6.1. Quotations must be emailed to the specified contact by the closing date.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Supply of prepared media (research consumables) to the Agricultural Research Council (ARC) - Onderstepoort Veterinary Institute.
Items: Prepared BTA (Blood Tryptone Agar) with cattle blood in petri dish 90mm (800 units), Prepared MacConkey agar in petri dish 90mm (500 units), Prepared XLD agar in petri dish 90mm (500 units).
Delivery to ARC - Onderstepoort Veterinary Institute, 100 Old Soutpan Road, Onderstepoort, Pretoria.
Complete and sign the attached revised SBD4 form and all other Standard Bidding Documents (SBD) included in the bid document.
Include your CSD registration number and full CSD report with the bid proposal.
Submit the quotation on official letterhead, duly signed.
Indicate the validity period of your quotation.
Indicate the delivery date.
Clearly state warranty particulars (period and extent) for the goods quoted.
If services are required, submit documentation of relevant experience.
Quotations must be emailed as per instructions in the email or advert.
Failure to sign and return SBD forms with the quotation may result in disqualification.
Goods/services will only be supplied upon receipt of a purchase order from the ARC.
The ARC reserves the right to do due diligence and benchmark prices quoted.
Returnable Documents
Source: RFQ DOCUMENT OVI01REQ003500.pdf (RFQ)
SBD4 (Bidder's Disclosure) must be completed and signed.
SBD6.1 (Preference Points Claim Form) must be completed to claim specific goals.
CSD registration number and full CSD report.
Completed and signed SBD forms.
Quotation on official letterhead, duly signed.
Warranty particulars and delivery date.
Evaluation Criteria
Source: RFQ DOCUMENT OVI01REQ003500.pdf (RFQ)
Evaluation uses the 80/20 preferential procurement principle (price 80 points, specific goals 20 points).
Only bidders claiming specific goals will be considered for scoring on the 20 points.
The lowest acceptable price will score 80 points.
Specific goals and points (80/20 system):
Ownership by HDIs (51%+): 6 points
Ownership by Women (51%+): 4 points
Ownership by Youth (51%+): 4 points
Ownership by PwD (51%+): 2 points
BEE Status Level 1-4: 2 points
RDP Goals - Promotion of SMMEs: 2 points
Total specific goals points: 20.
Bidders must complete SBD 6.1 (Preference Points Claim Form) to claim specific goals.
Failure to submit proof/documentation for specific goals means no preference points will be claimed.
The organ of state may require substantiation of any preference claims before or after adjudication.
Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be automatically disqualified.
Bidders must complete SBD4 (Bidder's Disclosure) declaring any relationships with state employees or conflicts of interest.
Technical Specifications
Source: RFQ DOCUMENT OVI01REQ003500.pdf (RFQ)
Supply of prepared media (research consumables) as follows:
Prepared BTA (Blood Tryptone Agar) with cattle blood in petri dish 90mm – 800 units
Prepared MacConkey agar in petri dish 90mm – 500 units
Prepared XLD agar in petri dish 90mm – 500 units
Deliver to the ARC - Onderstepoort Veterinary Institute at the stated delivery address.
Quotation must include delivery date and warranty particulars.
Financial Requirements
Source: RFQ DOCUMENT OVI01REQ003500.pdf (RFQ)
Prices must be quoted in South African Rand and inclusive of VAT, delivery, insurance, taxes, etc.
No price adjustments or amendments to delivery particulars will be considered.
The 80/20 preference point system applies (quotation value between R2,000 and R50,000,000 including VAT).
The ARC reserves the right to benchmark prices quoted.
Compliance Requirements
Source: RFQ DOCUMENT OVI01REQ003500.pdf (RFQ)
Must be registered on the Central Supplier Database (CSD) – include CSD registration number and full CSD report.
Must complete and sign all Standard Bidding Documents (SBD) forms, including SBD4 (Bidder's Disclosure) and SBD6.1 (Preference Points Claim Form).
Must not be listed on the Register for Tender Defaulters or List of Restricted Suppliers.
Must declare any relationships with state employees or conflicts of interest as per SBD4.
B-BBEE status level 1-4 qualifies for 2 points under specific goals.
Must comply with the Preferential Procurement Policy Framework Act and its Regulations.
General Conditions of Contract issued by National Treasury apply.
ARC supply chain management code of conduct applies.
B-BBEE Requirements
Source: RFQ DOCUMENT OVI01REQ003500.pdf (RFQ)
B-BBEE status level 1-4 qualifies for 2 points under specific goals.
Specific goals include ownership by HDIs (51%+), women (51%+), youth (51%+), persons with disabilities (51%+), and promotion of SMMEs.
Points are claimed via SBD 6.1 form.
Proof/documentation must be submitted to claim points; otherwise no points awarded.
Fraudulent claims may lead to disqualification and other penalties.
Health & Safety
Source: RFQ DOCUMENT OVI01REQ003500.pdf
No specific health and safety requirements are stated in the document.
The SBD4 declaration includes commitments to ethical and non-collusive bidding, but no OHS plan is required.
Contractual Terms
Source: RFQ DOCUMENT OVI01REQ003500.pdf
Quotation validity period must be indicated.
Prices quoted must be in South African Rand and inclusive of VAT, delivery, insurance, taxes.
No price adjustments or amendment of delivery particulars will be considered.
Supplier accepts full responsibility for proper execution and fulfilment of goods/services.
ARC reserves the right to accept or reject any special terms and conditions.
Quotes must be submitted on official letterhead and duly signed.
Goods/services supplied only upon receipt of a purchase order from ARC.
General Conditions of Contract issued by National Treasury apply.
ARC supply chain management code of conduct applies.
SBD forms must be signed and returned with quotation; failure may lead to disqualification.
Quotation must indicate delivery date.
ARC reserves right to do due diligence and benchmark prices.
Fraudulent claims for specific goals may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.
Special Conditions
Source: RFQ DOCUMENT OVI01REQ003500.pdf
Complete the attached revised SBD4.
Submit written quotation as per terms of reference.
Only CSD-registered bidders considered; include CSD number and full report.
Only bidders claiming specific goals considered for 20 points.
Delivery to ARC - Onderstepoort Veterinary Institute.
State warranty particulars.
Quotation must be emailed as per instructions.
80/20 principle applies.
Lowest acceptable price scores 80 points.
Standard conditions apply (validity, pricing, no adjustments, responsibility, acceptance of terms, letterhead, purchase order, GCC, code of conduct, SBD forms, delivery date, due diligence, benchmarking).
General Conditions of Contract issued by National Treasury apply.
ARC supply chain management code of conduct applies.
SBD forms must be signed and returned; failure may lead to disqualification.
ARC reserves right to do due diligence and benchmark prices.
Requirements
Source: RFQ DOCUMENT OVI01REQ003500.pdf (RFQ)
Must be registered on CSD and include CSD registration number and full CSD report.
Only bidders claiming specific goals will be considered for scoring on the 20 points.
Complete and submit the Bidder's Disclosure form (SBD 4 - Annexure A) as part of the bid.
Ensure all required particulars are provided where declarations are answered YES.
Failure to disclose all CSD-registered active companies linked to all directors will lead to disqualification.
The bid must be submitted before the closing date and time.
Any false declaration will result in disqualification.
Bids must be prepared independently and without collusion with competitors.
Do not disclose bid terms to competitors before bid opening or award.
No involvement in drafting specifications or terms of reference for this bid.
Suspicious bids will be reported to the Competition Commission and may lead to penalties or restriction from state business for up to 10 years.
Evaluation Criteria
Source: REVISED SBD 4 -Annexure A.pdf (TENDER)
Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
Bidders must not be employed by an organ of state unless declared and accepted.
Bidders must not have a relationship with procuring institution employees unless declared.
Bidders must not have undisclosed related enterprises or CSD-registered companies.
Bidders must certify independent bid preparation and no collusion.
Bidders must not have consulted or arranged with competitors regarding pricing, quality, quantity, specifications, or market allocation.
Bidders must not have communicated with procuring institution officials except for clarification.
Bidders must not have been involved in drafting the specifications or terms of reference.
Technical Specifications
Source: REVISED SBD 4 -Annexure A.pdf (TENDER)
The tender is for the supply of prepared media.
The document provided is the Bidder's Disclosure form (SBD 4 - Annexure A), which focuses on integrity and transparency requirements rather than technical specifications.
No specific technical specifications for the prepared media are detailed in the available document.
Bidders must ensure compliance with the disclosure requirements as part of the bid submission.
Compliance Requirements
Source: REVISED SBD 4 -Annexure A.pdf (TENDER)
Complete the Bidder's Disclosure form (SBD 4 - Annexure A) as required.
Declare any employment by an organ of state (as defined in section 239 of the Constitution) for the bidder or any directors/trustees/shareholders/members/partners.
Declare any relationship with persons employed by the procuring institution.
Declare any interest in related enterprises and list all CSD-registered companies linked to directors.
Certify that the bid was prepared independently and without collusion.
Certify that no bid terms were disclosed to competitors before bid opening or award.
Certify that no consultations with procuring institution officials occurred except for clarification.
Be aware that false declarations may lead to disqualification, reporting to the Competition Commission, and potential restriction from state business for up to 10 years.
Section
Source: REVISED SBD 4 -Annexure A.pdf
Bidders must not have any agreements or arrangements with competitors regarding quality, quantity, specifications, prices, methods, factors, formulas, market allocation, or intention to bid.
Bidders must not have disclosed bid terms to competitors before bid opening or award.
Bidders must not have consulted with procuring institution officials except for clarification.
Bidders must not have been involved in drafting specifications or terms of reference.
Suspicious bids will be reported to the Competition Commission and may lead to penalties or restriction from state business.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
1134 Park St, Hatfield, Pretoria, 0083, South Africa
Document-Backed
Source Snapshot Available
AI Enhanced
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
04 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.