Office accommodation for nyda tshwane branch, 1 november 2026 to 31 january 2027 (RFQ2026/115/06383/NYDA)

Closing date and time: 16 October 2026 at 10:00

• Late bids will not be accepted for consideration.

Enquiries (bidding procedure and technical)

• Contact: Ms Ursula Mpooa
• Telephone: 087 158 6377
• Email: [email protected]

Submission

• Method: email
• Email: [email protected]

Issuing office

National Youth Development Agency

7 Naivasha Road

Sunninghill

2191

Submission method: email

Submission email: [email protected]

Closing: 16 October 2026 at 10:00

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Bidder's Disclosure / Declaration of Interest): discloses whether any director, shareholder or controlling-interest holder is employed by the state or connected to anyone at NYDA; a declared or identified conflict of interest makes the bid non-responsive.
• SBD 6.1 (Preference Points Claim Form): claims the specific-goal points and must be supported by a B-BBEE certificate or sworn affidavit.
• Pricing schedule: the template supplied must be completed and signed, priced per unit excluding VAT, with totals for price excluding VAT, VAT and total including VAT.
• Proof of good standing with SARS: verified through the CSD or a SARS eFiling PIN before award.
• Proof of authority to sign, such as a company resolution, where the signatory is not the owner.

Disqualification risks:

• Bids received after the closing time.
• Any mandatory document or information omitted.
• Bids not submitted on the official forms provided.
• Contacting or canvassing any NYDA employee or agent about this bid between submission and award.
• Appointing, for outsourced work, a person or company owned by a state employee.

Note: the successful bidder must complete and sign SBD 7 (contract form).

RFQ2026/115/06383/NYDA. Quotations are submitted by email to [email protected] by 16 October 2026 at 10:00.

Returnable documents

• SBD 1 (Invitation to Bid).
• SBD 4 (Bidder's Disclosure), completed and signed.
• SBD 6.1 (Preference Points Claim) with a B-BBEE certificate or sworn affidavit.
• The completed and signed pricing schedule.
• Proof of SARS good standing, via the CSD or a SARS eFiling PIN.

Two-stage evaluation.

Stage 1 — Administrative compliance

• All quotes are checked against the quotation requirements and conditions; quotes with obvious deviations are eliminated.
• Mandatory at this stage: proof of SARS good standing, SBD 1, SBD 4, and the completed and signed pricing schedule.

Stage 2 — Price and specific goals

• Only bidders that pass Stage 1 are evaluated further.
• Preference point system: 80/20 under the PPPFA.
• Price: 80 points.
• Specific goals: 20 points.

Specific goals allocation

• Youth-owned institutions: 10 points.
• Women-owned institutions: 5 points.
• Ownership by persons with disabilities: 5 points.
• Points must be claimed on SBD 6.1 and supported by a B-BBEE certificate or sworn affidavit; without that proof the specific-goal points are treated as not claimed.

Award

• Awarded to the bidder with the highest overall points, unless objective criteria justify an award to another bidder.
• NYDA awards at its sole discretion, is not obliged to award to any bidder or to the lowest quote, may withdraw the RFQ at any time from the date of issue, and may award in full or in part.

Office accommodation for the NYDA Tshwane branch for three months, 1 November 2026 to 31 January 2027.

Required space

• Workstations (1): fully furnished hot desks bookable by staff while on contract; managed reception area; open-plan workstations for approximately 10–12 employees; provision for printers, filing cabinets and shared storage managed by the facility; shared kitchen and bathroom facilities.
• Private offices (2): two enclosed, fully furnished offices; these may be virtual offices bookable for the duration of occupancy.
• Meeting rooms (2): fully furnished small meeting/interview rooms for 6–8 people; may be shared and managed with a booking service.
• Boardroom (1): seats 12–14 people.
• Storage (1): general filing and archive storage, a stationery storage room, and lockable storage for confidential documents.
• Parking (6): covered bays preferred.

Location

• Close to public transport.
• Convenient access to major routes.

Pricing schedule template to be completed per unit excluding VAT: workstations (1), private offices (1), meeting room (1), boardroom (1), storage (1) and parking (6 covered bays).

Totals required

• Total excluding VAT.
• VAT.
• Total including VAT.

The completed schedule must carry the company name, the signature of the bidder and the capacity in which it is signed.

Pricing

• The pricing schedule template must be completed per unit excluding VAT, with totals for price excluding VAT, VAT, and total including VAT.
• Units to be priced: workstations (1), private offices (1), meeting room (1), boardroom (1), storage (1) and parking (6 covered bays).
• The schedule must be signed with the company name and the capacity of the signatory.

Payment

• No service may be rendered or goods delivered without a purchase order; work done without a purchase order will not be paid for.

Mandatory eligibility

• Proof of good standing with SARS, verified through the CSD or a SARS eFiling PIN before award.
• Bidders must not be persons in the service of the state; companies must not have directors, and close corporations must not have members, who are state employees.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

B-BBEE and preference points

• A B-BBEE status level verification certificate or a sworn affidavit (EMEs and QSEs) must be submitted to claim preference points.
• Specific goals claimed: youth-owned institutions (10 points), women-owned institutions (5 points), ownership by persons with disabilities (5 points).

Consortia, joint ventures and subcontractors

• Each party must submit its own tax compliance status certificate, PIN or CSD number.

Returnable forms

• SBD 1 (Invitation to Bid): signed offer cover page with bidder and contact details.
• SBD 4 (Bidder's Disclosure): declares any state employment or relationship with NYDA staff; a false or conflicted declaration makes the bid non-responsive.
• SBD 6.1 (Preference Points Claim): claims the specific-goal points.
• SBD 7 (Contract Form): signed by the successful bidder before contract award.
• Pricing schedule and proof of authority to sign.

Specific goals and points

• Youth-owned institutions: 10 points.
• Women-owned institutions: 5 points.
• Ownership by persons with disabilities: 5 points.

Evidence

• A B-BBEE status level verification certificate or a sworn affidavit (EMEs and QSEs) must be submitted to qualify for preference points.
• Points must be claimed on SBD 6.1; without the supporting proof the specific-goal points are treated as not claimed.

Purchase orders

• No service may be rendered or goods delivered without a purchase order; work done without one will not be paid for.

Outsourcing

• If the appointed provider outsources any of the work, it must not appoint a person or company owned by a state employee.
• Breaching this leads to disqualification and cancellation of the purchase order or contract.

A quote is compliant only if the bidder submits:

• Proof of good standing with SARS, verified through the Central Supplier Database or a SARS eFiling PIN before award.
• SBD 1 (Invitation to Bid).
• SBD 4 (Bidder's Disclosure): completed and signed; a declared or identified conflict of interest makes the bid non-responsive.
• The completed and signed pricing schedule on the template provided.

Failure to provide any mandatory information makes the submission non-responsive.

Stage 1 — Administrative compliance

• All quotes are checked against the quotation requirements and conditions; quotes with obvious deviations are eliminated from further adjudication.

Stage 2 — Price and specific goals

• Evaluated only for bidders that pass Stage 1.
• To claim specific goals the bidder must show on SBD 6.1 how the points are claimed and attach a B-BBEE certificate or sworn affidavit; without that proof the specific-goal points are not claimed.

Adjudication

• NYDA awards at its sole and absolute discretion, is not obliged to award to any bidder, may withdraw the RFQ at any time from the date of issue, and is not obliged to award to the lowest quote.
• A bidder is disqualified if it tries to solicit or canvass information from any NYDA employee or agent between submission of the offer and award.

Award

• PPPFA 80/20 system: price 80 points, specific goals 20 points.
• Awarded to the bidder with the highest overall points unless objective criteria justify another bidder.
• NYDA may award in full or in part.