The city of ekurhuleni is appointing a panel of service providers to deliver medical surveillance and health risk management services to its employees on an as-and-when-required basis from award until 30 june 2029. This open tender is open to qualified service providers in the health sector, with multiple bidders potentially being awarded. Bidders must comply with all submission, evaluation, and compliance requirements detailed in the bid document.
Key Requirements
Submit bids by 10:00 on 13 August 2026 to Bid Box Number FOUR (4) at Golden Heights, 141 Victoria Street, Germiston. Late, faxed, or emailed bids will not be accepted.
Complete and submit all required forms (Form of Bid and Forms A–N) as a complete set, fully signed and without corrections on evaluation sections.
Register on the Central Supplier Database (CSD) and provide a valid Tax Compliance Status (TCS) PIN or CSD number.
Demonstrate financial capacity by submitting proof of access to credit, bank statements, or funding commitments from a registered financial institution.
Provide B-BBEE status verification certificate or sworn affidavit to qualify for specific goals points (80/20 system applies).
Attend the compulsory information session on 21 July 2026 at 11:00 at Boardroom 305, 52 Woburn, Benson Building, Benoni.
Ensure no municipal arrears exceeding three months and submit municipal account or lease agreement not older than three months.
The appointment of a panel of service providers for the provision of medical surveillance services and health risk management services to employees of the city of ekurhuleni on an as and when required basis from date of award until 30 june 2029
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentFINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdfReview complete
Description
Important Dates
13 Jul
2026
PUBLICATION
Tender Published
Tender was published
13 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
11 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf
City of Ekurhuleni invites bids for appointment of a panel of service providers for medical surveillance and health risk management services for employees on an as-and-when-required basis from award date until 30 June 2029. Contract PS-HR 14-2026 closes 13 August 2026 at 10:00. Evaluation uses 80/20 preference point system (80 price, 20 specific goals). Information session on 21 July 2026 at 11:00.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf
The bid document is issued by the City of Ekurhuleni, Department of Finance, Tender Office.
The bid is for the appointment of a panel of service providers for medical surveillance and health risk management services.
The contract period is from date of award until 30 June 2029.
Bids must be submitted on the official forms provided; no re-typing.
The closing date is 13 August 2026 at 10:00.
Important Dates
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Bid Closing Date and Time: 13 August 2026 at 10:00.
Information Session: 21 July 2026 at 11:00 at Boardroom 305, 52 Woburn, Benson Building, Benoni. Documentation will not be available at the session.
Bids must hold good for 120 days from the closing date.
Contact Information
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Enquiries must be directed to Mulalo Nengovhela via email: [email protected].
Technical information enquiries may be directed to Sduduzo Sikhakhane via email: [email protected].
Submission Address: Bid Box Number FOUR (4), Ground Floor, Golden Heights, 141 Victoria Street (Corner Victoria and F H Odendaal Streets), Germiston 1400. Use entrance at 65 FH Odendaal Street.
Submission Guidelines
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Submit your bid by 10:00 on 13 August 2026 at Bid Box Number FOUR (4), Ground Floor, Golden Heights, 141 Victoria Street (Corner Victoria and F H Odendaal Streets), Germiston 1400. Use entrance at 65 FH Odendaal Street.
All supporting documents must be sealed and externally endorsed with the contract number PS-HR 14-2026.
Late bids will not be considered.
Telefax or email submissions are not acceptable.
You must complete and submit all required forms as a complete set: Form of Bid (White), Forms A to N (White).
Bids must be submitted on the official forms provided by the City of Ekurhuleni; do not re-type.
Ensure all sections affecting evaluation are fully completed and signed. Incomplete bids will be rejected.
Do not use correction fluid (e.g., tippex), erasable ink, or pencil on sections affecting evaluation.
Do not include unsolicited attachments like company profiles or CVs unless specifically requested, as this may cause delays.
Returnable Documents
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Only information filled in the spaces provided in the bid document will be considered for evaluation.
Additional information must be referenced by page number and section heading.
Unsolicited attachments are not desirable and may cause delays.
Evaluation Criteria
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Bids will be evaluated in two stages: first, compliance with bid conditions and technical specifications; second, a points system for price and specific goals.
The 80/20 preference point system applies (80 points for price, 20 for specific goals) as the estimated value does not exceed R50 million.
Bids must achieve a minimum functionality score if functionality is evaluated; otherwise they are eliminated.
Points for price are calculated using the formula: Ps = 80(1 - (Pt - Pmin)/Pmin) for the 80/20 system.
Specific goals points are awarded for: EME status (10 points), enterprise situated within Ekurhuleni (10 points), enterprise at least 50% owned by Historically Disadvantaged Individuals (5 points), and persons with disabilities (5 points). Evidence must be submitted at bid closure.
In case of equal scores, the bid with the highest specific goals points wins; if still equal, the highest functionality score; if still equal, drawing of lots.
Bids will be rejected for non-compliance with bid conditions, incomplete schedules, use of correction fluid/erasable writing on evaluation sections, misrepresentation, or attempts to influence the evaluation/award.
The City reserves the right not to accept the lowest or any bid and may accept a bid in whole or part.
Technical Specifications
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
The tender is for the appointment of a panel of service providers to deliver medical surveillance services and health risk management services to City of Ekurhuleni employees on an as-and-when-required basis until 30 June 2029.
The panel may be awarded to more than one bidder.
Bidders must demonstrate infrastructure and resources:
Category 1 (Health Risk Management): Office space within the City of Ekurhuleni.
Category 2 (Medical Surveillance): Office space within the City of Ekurhuleni; fully equipped mobile clinic(s); licensed record management system.
Bidders must provide details of owned or leased plant and equipment.
Evaluation will consider staffing profile, including qualifications and experience of key personnel to be utilised on the contract.
Evaluation will consider previous experience in the relevant technical field and on contracts of similar size.
Joint ventures/consortia are permitted and must submit detailed partnership information, including lead partner authorisation and share proportions.
Experience & Qualifications
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf
Bidders must provide details of their banking information for financial reference checks.
For joint ventures/consortia, detailed information on each member/partner is required, including share proportions and lead partner authorisation.
Bidders must demonstrate physical facilities: office space within Ekurhuleni for both Health Risk Management and Medical Surveillance categories.
For Medical Surveillance, bidders must list owned or hired plant/equipment: fully equipped mobile clinic(s) and licensed record management system.
Evaluation will consider staffing profile: availability, qualifications, and experience of key staff for the contract.
Evaluation will consider previous experience: in the relevant technical field and on contracts of similar size; references may be contacted.
Pricing Schedule
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf
Bidders must submit a Schedule of Prices (Form K) as part of the bid.
The City reserves the right to recover costs/losses or cancel the contract if false information is provided regarding preferences.
Bidders must declare no municipal rates/taxes are in arrears for more than three months.
Bidders must declare satisfactory performance on previous state contracts over the last five years.
Bidders must submit a valid B-BBEE certificate or sworn affidavit from an accredited verification agency.
Financial Requirements
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Bidders must demonstrate financial ability to execute the contract. Submit one of the following from a registered financial institution: proof of access to credit/financing, bank statements, or funding commitments.
The City may request updated financial information prior to award.
Bidders must declare that no municipal rates/taxes or service charges owed by the bidder or its directors are in arrears for more than three months.
If the transaction value is expected to exceed R10 million (VAT included), submit three annual financial statements (audited, independently reviewed, or non-audited as applicable) for the most recent financial years.
Bidders must submit a Schedule of Prices (Form K) as part of the bid.
Compliance Requirements
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Mandatory registration on the Central Supplier Database (CSD) with compliance to all applicable legislative requirements.
Tax Compliance: Submit your SARS Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete a questionnaire.
B-BBEE: Submit a valid B-BBEE Status Verification Certificate, original sworn affidavit (for EMEs/QSEs), or a CIPC certificate to qualify for preference points.
Bidders must complete and sign declarations including: Form B (Declaration of Interest), Form C (if procurement above R10 million), Form D (Past SCM Practices), Form E (Independent Bid Determination), Form G (municipal accounts), and Form H (if above R10 million).
Bidders must not be in the service of the state, listed on the Register of Bid Defaulters, or have failed to perform satisfactorily on a previous state contract in the last five years.
CIDB registration is required if specified in the bid documentation.
B-BBEE Requirements
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
The 80/20 preference point system applies (80 price, 20 specific goals).
Specific goals points are awarded for:
EME status: 10 points (submit original sworn affidavit or certified copy of BBBEE certificate).
Enterprise situated within Ekurhuleni demarcation: 10 points (submit municipal account or lease agreement/affidavit, not older than 3 months).
Enterprise at least 50% owned by Historically Disadvantaged Individuals: 5 points (submit ID documents, share certificates, or CIPC composition).
Persons with disabilities: 5 points (submit medical certificate with required details).
Total specific goals points maximum is 20.
Evidence must be submitted at bid closure and be valid at that time.
Trusts, consortia, or joint ventures may qualify if they meet the requirements and submit consolidated B-BBEE scorecards.
Subcontracting is limited to 30% of contract value.
Bidders must complete the specific goals claim form and declare the points claimed.
Contractual Terms
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf
The successful bidder must sign a written contract form (MBD7).
The bidder agrees to be bound by all specifications, prices, terms, and conditions in the attached schedules and forms (Forms A to N).
Contract acceptance is only via a duly authorised Letter of Acceptance from the City.
The bidder declares all information is true and correct and may be required to furnish documentary proof for preference claims.
Key definitions are provided for terms like 'all applicable taxes', 'B-BBEE', 'specific goals', 'functionality', and 'comparative price'.
Joint ventures/consortia must submit consolidated B-BBEE scorecards if applicable.
Subcontracting is limited to no more than 30% of the contract value.
Requirements
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf (TENDER)
Bids must be delivered by the stipulated time to the correct address; late bids will not be accepted.
All bids must be submitted on official forms (not re-typed) or online.
The bid is subject to the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, and General Conditions of Contract.
Bidders must ensure tax compliance and submit their SARS Tax Compliance Status PIN or CSD number.
Foreign suppliers must complete the pre-award questionnaire.
For consortia/joint ventures, each party must submit a separate TCS certificate/PIN/CSD number.
Failure to provide required particulars may render the bid invalid.
No bids will be considered from persons in the service of the state.
Section
Source: FINAL BID DOCUMENT- PS-HR 14-2026 - THE PROVISION OF MEDICAL SURVEILLANCE SERVICES AND HEALTH RISK MANAGEMENT SERVICES.pdf
Evaluation will consider compliance with bid conditions and technical specifications.
Infrastructure and resources: physical facilities, plant and equipment (owned or leased).
Size of enterprise: previous and expected annual turnover.
Staffing profile: availability, qualifications, and experience of key staff.
Previous experience: in relevant technical field and contracts of similar size; references may be contacted.
Financial ability: proof of access to credit/financing, bank statements, or funding commitments from DFIs.
CSD registration is mandatory.
Points system: 80/20 for bids up to R50 million; 90/10 for above R50 million.
Functionality evaluation may be applied; criteria, weights, values, and minimum score will be specified.
False information regarding specific goals may lead to disqualification or termination of contract.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.