Lease of office accommodation for public protector SA in bisho/king williams town (9 years 11 months)

[{"event":"Issue Date","date":"2026-02-06"},{"event":"RFB Closing Date and Time","date":"2026-02-27T11:00:00"}]

{"biddingProcedure":{"name":"Cleopar Mahlangu","email":"[email protected]","phone":"012 366 7214"},"technical":{"name":"Tiyani Thuketane","email":"[email protected]","phone":"012 366 7252"},"submissionAddress":"Public Protector South Africa, 175 Lunnon Street, Hillcrest Office Park, Pretoria, 0083"}

Submit bids by 27 February 2026 at 11:00 AM to the tender/bid box at Public Protector South Africa, 175 Lunnon Street, Hillcrest Office Park, Pretoria, 0083. Late bids will not be accepted. Use only the official forms provided (do not re-type). Bid validity period: 120 days. Bidding procedure enquiries: Cleopar Mahlangu (012 366 7214, [email protected]). Technical enquiries: Tiyani Thuketane (012 366 7252, [email protected]). Failure to comply with submission rules or tax requirements may disqualify the bid.

Evaluation follows the 80/20 Preferential Procurement Policy Framework Act (2000) and Regulations (2022). Points: 80 for price (lowest acceptable tender scores highest), 20 for specific goals. Specific goals: 10 points for 51%+ black ownership (HDI), 5 for 51%+ women ownership, 3 for 51%+ youth ownership, 2 for 51%+ disability ownership. Submit proof (CIPC docs, B-BBEE certificates, ID copies, CSD reports) or points will not be awarded. Evaluation phases: 1) Administrative compliance (SBD 1, 3.1, 4, 6.1, CSD registration), 2) Mandatory requirements (property ownership proof, ECOC/PCOC, municipal statements, insurance, OHS certificate), 3) Functionality (Technical: 100 points, Site Visit: 100 points; minimum 80 points in each to proceed), 4) Price + Specific Goals (80 + 20 points). Highest total score wins. Ties resolved by highest specific goals score, then drawing of lots.

Provide office accommodation in Bisho/King Williams Town for 9 years and 11 months. Requirements: Stand-alone or interconnected multi-storey building, minimum 708 sqm (detailed room breakdown provided), 24 parking bays (18 secured/undercover, 2 lockable garages, 1 disabled, 3 visitor). Location: Within CBD or 5km radius, accessible to public transport (taxi, bus, rail), visible from major routes, secure environment. Mandatory: Disability access (ramps, lifts, signage), ablution facilities compliant with SANS 10400, fire protection systems, HVAC, back-up power/water, high-speed fiber optic (preferred inside building). Building grade: A or B (new/renovated preferred). Submit: Floor plans, maintenance schedules (planned/unplanned), reference letters (min 4), CVs of Property/Facility Managers (min 5 years experience), server room compliance (16 sqm, fireproof). Site inspection by PPSA will verify property details.

Submit firm prices only (VAT inclusive). Include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) and delivery costs. Pricing must align with Specification Item 7.5 (Pages 25-28). Provide: Rate per sqm, monthly/annual rental for office space and parking, operating costs (water, electricity, maintenance, insurance, etc.), tenant installation allowance. Offer valid for 120 days from closing date. Escalations must be included for the full 9-year-11-month period. No bonds/guarantees specified.

Mandatory: Tax Compliance Status (TCS) PIN or CSD registration number (submit SARS PIN or printed TCS certificate). For consortia/JVs/sub-contractors: Each party must submit separate TCS/CSD proof. Complete: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim). Successful bidder signs SBD 7 (Contract Form). Disqualification risks: State employees/directors/members, false declarations, collusion, missing mandatory docs (property ownership proof, ECOC/PCOC, municipal statements, insurance, OHS certificate). Foreign suppliers: Complete questionnaire if not RSA-based. Submit proof of authority for signatory (e.g., company resolution).

• Issue Date: 06 February 2026
• Closing Date & Time: 27 February 2026, 11:00 AM
• Bid validity period: 120 days from closing date
• No briefing session scheduled.
• Site inspections will be conducted by PPSA after bid submission (date to be advised).

Technical enquiries: Tiyani Thuketane, Tel 012 366 7252, Email [email protected]

Bidding‑procedure enquiries: Cleopar Mahlangu, Tel 012 366 7214, Email [email protected]

Submission address: 175 Lunnon Street, Hillcrest Office Park, Pretoria, 0083 (bid box).

• Bids must be delivered to the bid box at 175 Lunnon Street, Hillcrest Office Park, Pretoria (0083) by 27 February 2026, 11:00 AM. Late submissions will be rejected.
• Use the official bid forms supplied – do not re‑type the forms.
• Include all required returnable documents (signed SBD 1, pricing schedule SBD 3.1, disclosure SBD 4, preference points form SBD 6.1, CSD registration proof, tax compliance certificates, proof of authority such as a company resolution).
• Bids must be valid for 120 days from the closing date.
• Disqualification risks: late delivery, incomplete/unsigned forms, missing tax compliance (PIN/TCS/CSD), failure to declare state service relationships, or submission of non‑firm prices.

• Preference point system: 80 points for price, 20 points for specific goals (HDI 10, women 5, youth 3, disability 2). Total 100 points.
• Bidders must submit supporting documentation for each specific‑goal claim; lack of proof = points not awarded.
• Organ of State may request verification of any preference claim.
• Evaluation stages: Phase 1 – administrative compliance (mandatory documents); Phase 2 – mandatory requirements (ownership, certificates, insurance, etc.); Phase 3 – functionality (technical and site‑visit scoring, minimum 80 points to proceed); Phase 4 – pricing and specific‑goal points. Highest total score wins; ties resolved by specific‑goal score, then drawing of lots.

• Provide office accommodation for PPS SA in Bisho/King Williams Town for 9 years 11 months.
• Minimum usable floor area: 708 m², with room‑size breakdown as listed (e.g., boardroom 40 m², reception 12 m², etc.).
• Minimum 24 parking bays (18 secured/under‑cover, 2 lockable garage bays, 1 disabled, 3 visitor bays).
• Location within CBD or ≤5 km radius, visible from major routes, accessible to public transport and compliant with disability standards (ramps, lifts, signage, SANS 10400 ablution facilities).
• Building must be safe, secure, professional appearance; may be new or renovated.
• Supplier must be capable of space‑planning, interior design, architecture, M‑E‑E‑Acoustics‑Fire engineering, facilities management and lease‑contract management.
• Submit design proposals, floor plans, maintenance schedules (planned & unplanned), IT infrastructure (high‑speed fibre), server‑room specifications, and evidence of building grade.
• Deliverables include detailed project methodology, team CVs, reference letters (minimum 4), and proof of insurance, electrical/plumbing compliance, municipal rates clearance, and OHS certification.

• Only firm, all‑inclusive prices accepted (no exchange‑rate variations). All taxes (VAT, PAYE, UIF, skills‑development levies) must be included.
• Separate pricing schedule required for each delivery point if applicable.
• Offer must be valid for 120 days from the closing date.
• Pricing to follow Specification item 7.5 (pricing schedule) – total cost for the 9 yr 11 mo lease to be shown, with annual escalations and operating‑cost breakdowns.
• No specific bond or guarantee mentioned; however, compliance with all mandatory documents is required.

• Tax compliance: submit SARS PIN or printed TCS certificate; if unavailable, provide CSD number. Each consortium/joint‑venture member must submit its own certificate.
• CSD registration: attach CSD report or registration number.
• State‑service restriction: bidders, directors, or controlling persons employed by the state are disqualified.
• Preference points: complete SBD 6.1 form and provide B‑BBEE certificates/affidavits, CIPC registration, ID documents as proof for HDI, women, youth, disability goals.
• Foreign supplier questionnaire to confirm RSA residency, tax liability, etc.
• Mandatory documents (ownership proof, ECOC/PCOC, municipal rates statements, insurance, OHS certificate) must be submitted; missing any leads to disqualification.
• Declarations on independence, no collusion, and background‑check consent required.